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Resolution 2024-56 Resolution No. 2024-56 A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING A REQUEST FOR CHANGE IN PLANS AND ENGINEER'S FINAL PAYMENT ESTIMATE FOR THE 2024 ROAD TO BETTER ROADS PROJECT WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City had approved a contract in the amount of $1,382,442.77 with D. Construction of Coal City, Illinois ("Contractor"), for a project commonly known as the 2024 Road to Better Roads Program (the "Project"); and WHEREAS, the Project has been completed and accepted by the City, with a final construction cost of$1,369,477.64; and WHEREAS,upon the Project's completion a Request for Change in Plans and Engineer's Final Estimate was submitted to the City for approval; and WHEREAS, it has been recommended to the Mayor and City Council (the "Corporate Authorities") to approve the Request for Change in Plans and Engineer's Final Payment Estimate. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2.The Request for Change in Plans and Engineer's Final Estimate, attached hereto as Exhibit A, is hereby approved, and the City Administrator is authorized to execute the same. Section 3. That this resolution shall be in full force and effect from and after its passage and approval according to law. Resolution No.2024-56 Page 1 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 261" day of November, A.D. 2024. C Y CLERK KEN KOCH AYE DAN TRANSIER AYE ARDEN JOE PLOCHER AYE CRAIG SOLING ABSENT CHRIS FUNKHOUSER AYE MATT MAREK AYE SEAVER TARULIS AYE RUSTY CORNEILS AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this aOn day of D-CUM teVr , A.D. 2024. MAYOR Attest: IT CLERK Resolution No.2024-56 Page 2 Ifnois Department of Transportation Request for Approval of Change of Plans Local Public Agency County Route Section Number United City of Yorkville Kendall Various Local Roads 24-00000-00-GM Request Number Contractor 1 X Final D. Construction Inc. Address ON State Zip Code 1488 S. Broadway Coal City IL 60416 Date 10/28/24 I recommend that this Deduction be made from the above contract. The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Unit of Addition(A) Item Description Measure Quantity Unit Price or Deduction Total Addition Total Deduction (D) Partial Depth Patching (Special) Sq Yd 280 $29.0000 D $0.0000 $8,120.0000 Hot-Mix Asphalt Surface Removal Sq Yd 7 $0.0100 A $0.0700 $0.0000 Butt Joint Hot-Mix Asphalt Surface Removal, Sq Yd 2723 $1.6000 A $4,356.8000 $0.0000 1.5" Bituminous Materials (Tack Coat) Pound 10595 $0.0100 D $0.0000 $105.9500 Hot-Mix Asphalt Binder Course, Ton 355 $70.0000 D $0.0000 $24,850.0000 IL-9.5, N50 Hot-Mix Asphalt Surface Course, Ton 226 $78.0000 A $17,628.0000 $0.0000 IL-9.5, Mix "D" N50 Combination Concrete Curb and Foot 691 $47.6000 A $32,891.6000 $0.0000 Gutter Removal and Replacement Sidewalk Removal Sq Ft 1430 $2.7500 D $0.0000 $3,932.5000 Portland Cement Concrete Sq Ft 1692 $10.0000 D $0.0000 $16,920.0000 Sidewalk, 5 Inch - Detectable Warnings Sq Ft 8 $40.7000 A $325.6000 $0.0000 Inlets To Be Adjusted Each 2 $600.0000 A $1,200.0000 $0.0000 Manholes To Be Adjusted Each 1 $800.0000 D $0.0000 $800.0000 -Sanitary Manholes To Be Adjusted Each 2 $1,200.0000 D $0.0000 $2,400.0000 Type 1 Frame, Open Lid Each 4 $500.0000 D $0.0000 $2,000.0000 Type 1 Frame, Closed Lid Each 1 $500.0000 D $0.0000 $500.0000 Type 3 Frame and Grate Each 1 $500.0000 A $500.0000 $0.0000 Valve Boxes To Be Adjusted Each 1 $550.0000 D $0.0000 $550.0000 Domestic Water Service Boxes To Each 1 $550.0000 D $0.0000 $550.0000 Be Adjusted Thermoplastic Pavement Markings - Line 4" Foot 152 $0.9900 D $0.0000 $150.4800 Thermoplastic Pavement Foot 100 $1.3200 A $132.0000 $0.0000 Markings - Line 6" Thermoplastic Pavement Foot 75 $1.9800 D $0.0000 $148.5000 Markings- Line 8" Thermoplastic Pavement Foot 56 $2.2000 A $123.2000 $0.0000 Markings - Line 12" Completed 11/05/24 Page 1 of 3 BLR 13210(Rev. 10/20/23) Unit of Addition(A) Item Description Measure Quantity Unit Price or Deduction Total Addition Total Deduction (D) Thermoplastic Pavement Foot 48 $5.5000 A $264.0000 $0.0000 Markings - Line 24" Hot-Mix Asphalt Driveway Sq Yd 22.8 $30.0000 A $684.0000 $0.0000 Removal and Replacement Remove and Reinstall Brick Sq Ft 1 $25.6000 D $0.0000 $25.6000 Pavers Hot-Mix Asphalt Bike Path Sq Yd 12.8 $50.0000 D $0.0000 $640.0000 Removal and Replacement Sodding, Special Sq Yd 85.6 $20.5200 D $0.0000 $1,756.5120 Supplemental Watering Unit 80 $0.0100 A $0.8000 $0.0000 Routing and Sealing Cracks Foot 36188 $0.8200 D $0.0000 $29,674.1600 Crack Routing Foot 36000 $0.0600 A $2,160.0000 $0.0000 Crack Filling Pound 12000 $1.8500 A $22,200.0000 $0.0000 Class D Patches, 2 Inch Sq Yd 100 $25.0000 D $0.0000 $2,500.0000 Thermoplastic Pavement Sq Ft 35 $5.5000 A $192.5000 $0.0000 Markings - Letters & Symbols Total Changes $82,658.57 $95,623.70 Add R Total Net Change ($12,965.13) Amount of Original Contract $1,382,442.77 Amount of Previous Change Orders $0.00 Amount of adjusted/final contract $1,369,477.64 Total net deduction to date ($12,965.13)which is -0.94% of the contract price. State fully the nature and reason for the change As completed per field measurements. See attached for explanation. When the net increase or decrease in the cost of the contract is$10,000.00 or more, or the time of completion is increased or decreased by 30 days or more,one of the following statements must be checked: ❑ The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ❑x The Local Public Agency has determined that the change is germane to the original contract as signed. ❑ The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Prepared BV Title of Pre arer Christopher J. Ott Project Manager Submitted/Approved Local Public Agenigy Signature& Date ) f BY: Title:[Mayor For a Road District project County Engineer signature required. Completed 11/05/24 Page 2 of 3 BLR 13210(Rev.10/20/23) County Engineer/Superintendent of Hi hwa sSi nature&Date Approved: Illinois Department of Transportation Re ional En ineer Signature&Date IDOT Department Use Only Received Location Received Date Additional Location? El WMFT Entry By ntry Date Completed 11/05/24 Page 3 of 3 BLR 13210(Rev. 10/20/23) UNITED CITY OF YORKVILLE 2024 ROAD PROGRAM SECTION NO. 24-00000-00-GM BLR 13210 SUPPLEMENT EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 (355 TONS DEDUCTED AT $70.00/TON = $24,850.00) This item was decreased based on existing field conditions and reflects actual delivered tonnages. HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N 50 (226 TONS ADDED AT $78.00/TON = $17,628.00) This item was increased based on existing field conditions and reflects actual delivered tonnages. COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT (691 FEET ADDED AT$47.60/FOOT = $32,891.60) This item was increased in quantity due to additional curb deterioration that occurred between design and construction of the project. PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH (1,692 SQUARE FEET DEDUCTED AT $10/SQUARE FOOT = $16,920.00) This item was decreased in quantity due to less sidewalk needing replacement at various ADA ramps throughout the project. ROUTING AND SEALING CRACKS (36,188 FEET DEDUCTED AT $0.82/FOOT = $29,674.16) This item was removed from the contract. CRACK FILLING (12,000 POUNDS ADDED AT$1.85/FOOT = $22,200.00) This item was increased due to additional cracking in the streets that were crack sealed. Illinois Department of Transportation Engineer's Payment Estimate Local Public Aqency Count Route(s)(Street/Road) Section Number Estimate 4 United City of Yorkville (Kendall Various Local Roads l 24-00000-00-GM 0 Final Pa able to Name D. Construction Inc. Address _ Date From Date To 1488 S. Broadway Coal City, IL 9/17/24 10/28/24 0 � Unit of Awarded Approved Change in Plans Completed to Date Pay Items Meas. Quantity Values Added Deducted Quantity Unit Price Value Partial Depth Patching SQ YD 280 $8,120.00 280 0 $29.0000 (Special) Hot-Mix Asphalt Surface SQ YD 140 $1.40 7 147 $0.0100 $1.4700 Removal - Butt Joint Hot-Mix Asphalt Surface SQ YD 39430 $118,290.00 39430 $3.0000 $118,290.0000 Removal, Variable Depth Hot-Mix Asphalt Surface SQ YD 19555 $31,288.00 2723 22278 $1.6000 $35,644.8000 Removal, 1.5 Bituminous Materials (Tack Pound 31055 $310.55 10595 20460 $0.0100 $204.6000 Coat) Hot-Mix Asphalt Binder Ton 3400 $238,000.00 355 3045 $70.0000 $213,150.0000 Course, IL-9.5, N50 _ Hot-Mix Asphalt Surface Ton 5090 $397,020.00 226 5316 $78.0000 $414,648.0000 Course, IL-9.5, Mix "D"„ N50 Combination Concrete Curb and Gutter Removal and Foot 2116 $100,721.60 691 2807 $47.6000 $133,613.2000 Replacement Sidewalk Removal SQ FT 17325 $47,643.75 1430 15895 $2.7500 $43,711.2500 Portland Cement Concrete SQ FT 17480 $174,800.00 1692 15788 $10.0000 $157,880.0000 Sidewalk, 5 Inch Detectable Warnings SQ FT 742 $30,199.40 8 750 $40.7000 $30,525.0000 Inlets To Be Adjusted Each 42 $25,200.00 2 44 $600.0000 $26,400.0000 Manholes To Be Adjusted Each 1 $800.00 1 0 $800.0000 Sanitary Manholes To Be Each 2 $2,400.00 2 0 $1,200.0000 Adjusted Completed 11/05/24 Page 1 of 4 BLR 13230(Rev. 10/20/23) Local Public Agency County Routes Street/Road Section Number United City of Yorkville Kendall IVarious Local Roads 24-00000-00-GM Pay Items _ Meas. Quantity Values Added Deducted Quantity Unit Price Value Type 1 Frame, Open Lid Each 8 $4,000.00 4 4 $500.0000 $2,000.0000 Type 1 Frame, Closed Lid Each 1 $500.00 1 0 $500.0000 Type 3 Frame and Grate Each 1 $500.00 1 2 $500.0000 $1,000.0000 Valve Boxes To Be Adjusted Each 3 $1,650.00 1 2 $550.0000 $1,100.0000 Domestic Water Service Each 1 $550.00 1 0 Boxes To Be Adjusted $550.0000 Thermoplastic Pavement Markings - Letters & SQ FT 477 $2,623.50 35 512 $5.5000 $2,816.0000 Symbols _ Thermoplastic Pavement Foot 2050 $2,029.50 152 1898 $0.9900 $1,879.0200 Markings - Line 4" _ Thermoplastic Pavement Foot 3244 $4,282.08 100 3344 $1.3200 $4,414.0800 Markings- Line 6" Thermoplastic Pavement Foot 429 $849.42 75 354 $1.9800 $700,9200 Markings - Line 8" Thermoplastic Pavement Foot 205 $451.00 56 261 $2.2000 $574.2000 Markings- Line 12" Thermoplastic Pavement Foot 119 $654.50 48 167 $5.5000 $918.5000 Markings - Line 24" _ Hot-Mix Asphalt Driveway SQ YD 286.2 $8,586.00 22.8 309 $30.0000 $9,270.0000 Removal and Replacement Remove and Reinstall Brick SQ FT 12 $307.20 1 11 $25.6000 $281.6000 Pavers _ Bike Path Removal SQ FT 170 $1,700.00 170 $10.0000 $1,700.0000 Hot-Mix Asphalt Bike Path SQ YD 50.8 $2,540.00 12.8 38 $50.0000 $1,900.0000 Removal and Replacement Sodding, Special SQ YD 2035.6 $41,770.51 85.6 1950 $20.5200 $40,014.0000 Supplemental Watering Unit 20 $0.20 80 100 $0.0100 $1.0000 Traffic Control and Protectior L Sum 1 $20,000.00 1 $20,000.0000 $20,000.0000 Routing and Sealing Cracks Foot 36188 $29,674.16 36188 0 $0.8200 Crack Routing Foot 48000 $2,880.00 36000 84000 $0.0600 $5,040.0000 Crack Filling Pound 16000 $29,600.00 12000 28000 $1.8500 $51,800.0000 Completed 11/05/24 Page 2 of 4 BLR 13230(Rev. 10/20/23) Local Public Agency _ County Routes Street/Road Section Number United City of Yorkville Kendall Various Local Roads 24-00000-00-GM Class D Patches, 2 Inch SQ YD 2100 $52,500.00 100 2000 $25.0000 $50,000.0000 Total $1,382,442.77 Total — $1,369,477.64 Miscellaneous Extras and Credits Values Total Miscellaneous Extras and Credits Total Value of Completed Work $1,369,477.64 Deduct Retainage $0.00 Balance Due of Completed Work $1,369,477.64 Miscellaneous Debits Values Total Miscellaneous Debits Net Cost of Section $1,369,477.64 Previous Payments $1,300,820.88 Net Amount Due $68,656.76 ❑ The Local Public Agency(LPA)certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans(BLR 13210). 0 The LPA certifies that a Change in Plans(BLR 13210)has been submitted to, and approved by the Department of Transportation as required for the above quantities. ❑ The LPA is under agreements of understanding and has completed the required paperwork and documentation,with submissions made per the agreement. Completed 11/05/24 Page 3 of 4 BLR 13230(Rev. 10/20/23) Local Public Agency County Routes Street/Road Section Number United City of Yorkville Kendall Various Local Roads 24-00000-00-GM Resident Engineer Signature&Date Prepared by Title ,<j' 11 Christopher J. Ott Project Manager lJVb 1 — Approved Local A ency gignature&Date Regional Engineer Signature&Date �. �,;�; [DOT Department Use Only -��_'�` L� Received Location Received Date Additional Location? ❑ WMFT Entry By nt Date Completed 11/05/24 Page 4 of 4 BLR 13230(Rev. 10/20/23)