The URL can be used to link to this page

Public Works Packet 2025 01-21-25 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 21, 2025 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: December 17, 2024 New Business: 1. PW 2025-01 Snow Operations Report 2. PW 2025-02 Water Reports for August 2024 – December 2024 3. PW 2025-03 Capital Improvement Project Updates 4. PW 2025-04 Quarterly Bond and Letter of Credit Reduction Summary 5. PW 2025-05 Resolution Approving a Change Order Relating to the 2024 Local Road Program 6. PW 2025-06 Grande Reserve – Unit 20 Bond Release 7. PW 2025-07 Water Meter Purchase 8. PW 2025-08 Grande Reserve Traffic Control Signage Analysis 9. PW 2025-09 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Route 47 Utility Relocation – Carpenter St. to Waterpark Way) 10. PW 2025-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Whispering Meadows Storm Sewer – Design Engineering Agreement) 11. PW 2025-11 Route 47 Expansion – Waterpark Way and Jericho Road – Intergovernmental Agreement Old Business: Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 21, 2025 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 17, 2024 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2025-01 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2025-02 Water Reports for August 2024 – December 2024 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2025-03 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2025-04 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2025-05 Resolution Approving a Change Order Relating to the 2024 Local Road Program □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2025-06 Grande Reserve – Unit 20 Bond Release □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2025-07 Water Meter Purchase □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2025-08 Grande Reserve Traffic Control Signage Analysis □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2025-09 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Route 47 Utility Relocation – Carpenter St. to Waterpark Way) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2025-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Whispering Meadows Storm Sewer – Design Engineering Agreement) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2025-11 Route 47 Expansion – Waterpark Way and Jericho Road – Intergovernmental Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – December 17, 2024 Public Works Committee – January 21, 2025 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 17, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Rusty Corneils Alderman Craig Soling Alderman Matt Marek Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:00pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: November 19, 2024 The minutes were approved as presented on a unanimous voice vote. New Business: 1. PW 2024-100 Resolution Approving a Change Order Relating to the Well No. 10 and Raw Water Main Improvements Project Mr. Sanderson stated this is a balancing Change Order reflecting an increase of $14,463 and he recommended approval. This project went through the high school and additional work was also needed at the freshman academy. This moves forward to the City Council consent agenda with committee approval. 2. PW 2024-101 Grande Reserve – Bailey Road and Mill Road Parking Proposed parking restrictions were outlined in a memo by Mr. Sanderson. Mr. Olson said the Mayor is opposed to most of the proposed restrictions due to the number of townhomes and limited parking on Bissel, Bailey and Beresford. He only recommended no parking at the Bailey and Mill intersection. Sending mailers to area residents for their feedback was discussed. Alderman Koch cautioned about a similar situation in his Ward and ultimately found only 5 of 200 residents favored some restrictions. Alderman Corneils said he would be OK with restrictions on one side of Bailey at the north end of Mill. It was suggested to place restriction signs in the first block and ban parking on the west side. No mailers will be sent, it will just be voted on at City Council and this will move to their January meeting. 3. PW 2024-102 Resolution Approving a Bid to Construct the Eldamain Water Loop North Portion of a Water and Sewer Extension Project (C1 Yorkville, LLC) This is the first of many bids and relates to the next agenda item, said Mr. Sanderson. This will serve the Cyrus 1 project and is 23,000 feet of water main. Since the amount is so large, the bids were separated into two Page 2 of 3 contracts, to allow different contractors to bid. This is the north portion. Bids were below estimate and J & S Construction was the lowest of 14 bids and is recommended. The project will be funded by Cyrus 1 and a winter build is anticipated, starting in February. This was approved by the committee and will move forward to the City Council regular agenda. 4. PW 2024-103 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop – North Contract – Construction Engineering) Mr. Olson said this is the engineering contract with EEI for $191,445 for agenda item #3. It will be entirely funded by Cyrus 1. With committee approval, this moves forward to the regular City Council agenda. 5. PW 2024-104 Resolution Approving a Bid to Construct the Eldamain Water Loop South Portion of a Water and Sewer Extension Project (C1 Yorkville, LLC) This is the southern portion of the project and Winninger is the low bidder and recommended for the work. Mr. Sanderson said it is in the amount of $2.7 million and is below estimate. A February start is anticipated and this will move forward to the regular City Council agenda. 6. PW 2024-105 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop – South Contract – Construction Engineering) Mr. Olson said this agreement is for $230,778 and will be funded entirely by Cyrus 1. It is also associated with agenda items above. The committee was OK with this and it moves to the City Council regular agenda. 7. PW 2024-106 Resolution Approving a Bid to Construct the Southern Sanitary Sewer Connection Portion of a Water and Sewer Extension Project (C1 Yorkville, LLC) This project will extend sanitary sewer to the Cyrus 1 site. It was bid in December with Fischer Excavating being the low bidder at $826,000, said Mr. Sanderson. It is recommended and the committee moved this forward to the Council regular agenda. 8. PW 2024-107 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Southern Sanitary Sewer Connection – Construction Engineering) Mr. Olson said this is part of the above listed projects and is funded by Cyrus 1 in the amount of $87,251. The committee moved this forward to the Council regular agenda. 9. PW 2024-108 2024 Sanitary Sewer Lining Improvements a. Resolution Approving a Bid to Construct Sanitary Sewer Lining Improvements b. Resolution Approving a Change Order Relating to the 2024 Sanitary Sewer Lining Improvements Project These projects were bid and came in higher than estimated, said Mr. Sanderson. This company, Insituform Technologies, specializes in this type of work. He recommended them and also noted that since the bid was over budget, that a Change Order be approved. The budget was $390,000 and a Change Order is needed to bring the amount within the budget. YBSD identified some of the areas that need lining and more work will be done at a later time. He recommends a full award plus the Change Order. Mr. Sanderson explained they are trying to seal off areas where groundwater enters, because the rainwater and groundwater are unnecessarily treated as well. The committee approved and this moves forward to the Council regular agenda. 10. PW 2024-109 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2024 Sanitary Sewer Lining, Design and Construction Engineering) This resolution encompasses both construction engineering and design. The design portion is $16,074 and the construction engineering is $18,280. Approved by the committee and this moves forward to the Council regular agenda. Page 3 of 3 11. PW 2024-110 Grande Reserve – Unit 3 Bond Release Mr. Sanderson said the city accepted the improvements a year ago and the one-year warranty period will expire now. An inspection was done in the fall and the developer had addressed the final issues. He said there is one unit that does not have a sidewalk, so the developer is putting up a separate bond for that. He recommends the city release the initial bond when the sidewalk bond is in place. This will move to the consent agenda with committee approval. 12. PW 2024-111 Resolution Approving an Amendment to the Professional Services Agreement to an Agreement with Kluber, Inc. for the Design of a Public Works Facility Mr. Olson said Kluber sent a request for a fee increase and after doing an analysis he felt it was reasonable based on contract language and work already done. They are requesting a base services fee increase from $1.362 million to $1.671 million which is a 22% increase in fees. He noted the size of the facility has been increased as well and he provided several justifications for the rate increase. He also noted that since the building size is larger, the overall fees of the project are actually reduced and within industry averages. He said a bid proposal is anticipated for April-May. Some of the Aldermen commented they hoped it did not start a precedent. This will move to the regular agenda. Old Business: None Additional Business: None There was no further business and the meeting adjourned at 6:32pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2025-01 Snow Operations Report Public Works Committee – January 21, 2025 None Informational First snow report of the 2024-2025 season. Eric Dhuse Public Works Name Department Summary This will be the first snow report of the season which includes a truck and equipment status, salt status, and general outlook for the year. Background We are more ready for this snow season than any I can remember in quite some time. We have hired 4 employees in PW and 2 in Parks since May. Although many of these employees are new to snow removal, the additional employees are a tremendous help and are much appreciated. We expect the extra help to reduce the time it takes to completely plow the town which makes it much safer for the motoring public. When we receive all our new trucks and when the staff is fully trained and with some experience, we estimate that we could completely plow and salt the town in 4 hours. Currently, we are between 5-6 hours perform the same work. We have also revised and expanded our plowing routes from 9 routes to 12. The additional 6 employees have allowed us to expand the number of routes but make each route smaller in area. Once the new employees gain some seat time and our seasoned employees get used to the new routes, we feel this will cut down our total time by a good amount. We will continue to refine and repositions trucks and drivers to make the most efficient combination. The Mayor and Council has also authorized many new truck and equipment purchases to update and expand our fleet in recent years. This is also very important to aid in the efficiency of the snow removal operations. Having the appropriate number of trucks that are reliable is crucial to removing snow effectively and efficiently. Although we do not have all the trucks we ordered in the past year, we have taken delivery of 3 dump trucks this fiscal year, we are expecting 1 truck next week, with an additional 3 more on the way after that. The addition of the trackless utility tractor has already made a huge improvement in our sidewalk clearing capabilities as well. We can clear the walks better and much faster. Unfortunately, we are still having large mechanical issues with the older trucks in the fleet, but hopefully they will be replaced soon with new trucks as they arrive. At this stage in their useful life, we expected this and tried to budget for it. Although we budgeted $80,000 for vehicle maintenance services, we are already at $73,000 spent as of December 31st. I will work with Finance Director Fredrickson and Administrator Olson to figure out our best course of action. Our salt supply is also in great shape. We started the year with approximately 600 tons left over from last year along with our 1000 tons in storage at the Kendall County Highway Dept. facility. We ordered 1600 tons through the State of Illinois CMS program to ensure enough salt for the year. This means we have access to well over 3000 tons of salt if needed. Although the last couple of years have been milder winters, we average about 1400-1500 tons of salt used per year. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 13, 2025 Subject: Snow Report The tables below shows our salt and brine usage to date. Set to 12/31/2024 Salt G‐Temp Brine Recorder Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/ Tons of Salt/Brine RT‐Truck ID Driven MPH Miles Salt Used Salt/Mi.Miles Brine Used Ton Salt Salt Used Setting R1‐#9 N/A 0.0 0.0 0 #DIV/0! #DIV/0! 0.00 R2‐#38 N/A 0.0 0.0 0 #DIV/0! #DIV/0! 0.00 R3‐#27 212.1 9.0 110.9 50315 453.7 63.5 232 16.1 25.16 R4‐#34 1 1.0 1.0 1 1.0 N/A 0 0.00 R5‐#30 203.1 6.8 98.1 33861 345.2 44.0 114 15.0 16.93 R6‐#23 160.3 11.0 108.0 48745 451.3 14.0 34 10.8 24.37 R7‐#32 113.5 57.4 30478 531.0 38.8 160 15.6 15.24 R8‐#18 135.4 11.2 94.9 42266 445.4 62.9 175 12.5 21.13 R9‐#28 74.6 7.3 45.5 17955 394.6 19.7 64 16.5 8.98 R10‐#22 656.7 7.6 13.5 754 55.9 n/a n/a 0.38 R11‐#11 229.9 11.0 81.5 36574 448.8 62.6 278 19.8 18.29 R12‐#37 0 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 Total 1786.6 5.9 610.8 260949 #DIV/0! 305.5 1057 #DIV/0! 130.47 Snow Operations Salt and Brine Data Snow Event Date Date of Recording Set to 1/7/2025 Salt G‐Temp Brine Recorder Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/ Tons of Salt/Brine RT‐Truck ID Driven MPH Miles Salt Used Salt/Mi.Miles Brine Used Ton Salt Salt Used Setting R1‐#9 out 0.0 0.0 0 #DIV/0! #DIV/0! 0.00 R2‐#38 not used 0.0 0.0 0 #DIV/0! #DIV/0! 0.00 R3‐#27 47.7 4.4 34.9 14680 420.6 32.7 71 10.3 7.34 R4‐#34 n/a 0.0 0.0 0 #DIV/0!0.0 0 0.00 R5‐#30 90.9 9.4 57.6 24460 424.7 31.2 101 15.2 12.23 R6‐#23 39.6 12.1 30.4 11478 377.6 30.3 83 12.9 5.74 R7‐#32 n/a 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 R8‐#18 84.3 11.6 36.3 19509 537.4 36.3 141 14.5 9.75 R9‐#39 n/a 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 Rt‐#28 37.7 5.5 28.7 11480 400.0 28.7 84 14.6 5.74 R11‐#11 22.3 3.4 13.1 5083 388.0 13.1 36 14.2 2.54 R12‐#37 0 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 Total 322.5 3.9 201.0 86690 #DIV/0! 172.3 516 #DIV/0! 43.35 Snow Operations Salt and Brine Data Snow Event Date Date of Recording Set to 1/15/2025 Salt 600 G‐Temp Brine 15 gal Recorder Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/ Tons of Salt/Brine RT‐Truck ID Driven MPH Miles Salt Used Salt/Mi.Miles Brine Used Ton Salt Salt Used Setting R1‐#9 out 0.0 0.0 0 #DIV/0! #DIV/0! 0.00 R2‐#38 152.1 0.0 152.1 94085 618.6 135.9 624 14.8 0.00 R3‐#27 49.5 5.1 27.0 16740 620.0 25.4 71 9.0 8.37 R4‐#34 n/a 0.0 0.0 0 #DIV/0!0.0 0 0.00 R5‐#30 73.3 6.2 32.1 20856 649.7 31.7 72 7.0 10.43 R6‐#23 109.7 15.0 66.3 39727 599.2 61.2 263 13.2 19.86 R7‐#32 87.2 0.0 87.0 53101 610.4 57.7 267 15.1 26.55 R8‐#18 74.5 9.8 40.3 26865 666.6 8.6 41 14.3 13.43 R9‐#39 n/a 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 Rt‐#28 50.9 4.6 36.9 23400 634.1 36.9 166 14.2 11.70 R11‐#11 71.9 67.0 40.8 22954 562.6 40.8 167 14.6 11.48 R12‐#37 N/A 0.0 0.0 0 #DIV/0!0.0 0 #DIV/0! 0.00 Total 669.1 482.5 297728 #DIV/0! 398.2 1670 #DIV/0! 148.86 Snow Operations Salt and Brine Data Snow Event Date Date of Recording To date, we have used approximately 320 tons of salt and 3200 gallons of brine. Recommendation This is an informational item only. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2025-02 Water Reports for August 2024 to December 2024 Public Works Committee – January 21, 2025 Majority Approval IEPA water reports for Aug, Sept, Oct, Nov, and Dec of 2024. Reports need to be Accepted by City Council. Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT August 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 386 20,082,000 7 1527 1125 522 17,651,100 8 1384 840 291 17,299,000 9 1368 861 349 14,558,000 TOTAL PUMPED 69,590,100 CURRENT MONTH’S PUMPAGE IS 1,587,000 GALLONS MORE THAN LAST MONTH 4,775,900 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,244,842___GALLONS DAILY MAXIMUM PUMPED: __ 2,878,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 91.42 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1591 LBS. FED CALCULATED CONCENTRATION: ___2.93__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.66 __ MG/L POLYPHOSPHATE: 1704 _ LBS. FED CALCULATED CONCENTRATION: ___1.10___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.66 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __15 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _11 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __37 COMMERCIAL: ____2 INDUSTRIAL/GOVERNMENTAL: __0_ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT September 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 386 20,110,000 7 1527 1125 522 18,386,000 8 1384 840 291 20,009,000 9 1368 861 349 15,536,000 TOTAL PUMPED 74,041,000 CURRENT MONTH’S PUMPAGE IS _____4,450,900 GALLONS MORE THAN LAST MONTH 9,069,000 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,2468,033___GALLONS DAILY MAXIMUM PUMPED: __ 3,154,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 100.41 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1970 LBS. FED CALCULATED CONCENTRATION: ___3.41__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.69 __ MG/L POLYPHOSPHATE: 1832 _ LBS. FED CALCULATED CONCENTRATION: ___1.11___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.69 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __8 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _25 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __42 COMMERCIAL: ____1 INDUSTRIAL/GOVERNMENTAL: __0_ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT October 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 386 15,269,000 7 1527 1125 513 18,971,000 8 1384 840 291 16,345,000 9 1368 861 351 13,761,000 TOTAL PUMPED 64,346,000 CURRENT MONTH’S PUMPAGE IS _____9,695,000 GALLONS LESS THAN LAST MONTH 6,595,500 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,144,867___GALLONS DAILY MAXIMUM PUMPED: __ 2,914,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 87.52 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1530 LBS. FED CALCULATED CONCENTRATION: ___3.04__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.69 __ MG/L POLYPHOSPHATE: 1569 _ LBS. FED CALCULATED CONCENTRATION: ___1.09___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.64 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __5 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _25 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __24 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: __0_ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT November 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 395 10,868,000 7 1527 1125 513 17,626,500 8 1384 840 314 14,427,000 9 1368 861 356 9,979,000 TOTAL PUMPED 52,900,500 CURRENT MONTH’S PUMPAGE IS _____11,445,500 GALLONS LESS THAN LAST MONTH 1,753,500 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,763,350___GALLONS DAILY MAXIMUM PUMPED: __ 2,027,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 72.32 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1219 LBS. FED CALCULATED CONCENTRATION: ___2.93__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.62 __ MG/L POLYPHOSPHATE: 1238 _ LBS. FED CALCULATED CONCENTRATION: ___1.04___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.62 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __10 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 1___ MXU’S: _6 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __10 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: __0_ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT December 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 416 13,794,000 7 1527 1125 494 16,109,000 8 1384 840 303 13,871,000 9 1368 861 349 11,437,000 TOTAL PUMPED 52,900,500 CURRENT MONTH’S PUMPAGE IS _____2,311,100 GALLONS MORE THAN LAST MONTH 2,527,400 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,763,350___GALLONS DAILY MAXIMUM PUMPED: __ 2,027,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 72.32 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1310 LBS. FED CALCULATED CONCENTRATION: ___3.02__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.72 __ MG/L POLYPHOSPHATE: 1270 _ LBS. FED CALCULATED CONCENTRATION: ___1.02___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.72 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __7 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 1___ MXU’S: _0 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __11 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: __0_ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2025-03 Capital Project Update Public Works Committee – January 21, 2025 None Informational Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary of the status of the projects is provided below: Construction Projects Well 10 The drilling of the well has begun. The contract completion date is April. YBSD/Center Street Water Main Work is scheduled to begin soon and to be completed in March. Well No. 10 and Well No. 7 Electrical Improvements The project has been awarded. Planning/Design Projects WIFIA Loan Application Bi-weekly calls with WIFIA are occurring. We are targeting a mid-summer loan closing. Water Rate Study The planning effort is underway. We are anticipating a February presentation. Rt 47 Water Main Replacement – Water Park Way to Jericho Design engineering is complete. Eldamain Water Main Loop Construction has been broken up into two contracts. The contracts are planned to be awarded at the January 14th CC meeting. Construction is scheduled to begin in February, pending weather. Southern Sanitary Sewer Connection The contract is planned to be awarded at the January 14th CC meeting. Construction is scheduled to begin in February, pending weather. Sanitary Sewer Lining The contract is planned to be awarded at the January 14th CC meeting. Construction is scheduled to begin in February, pending weather. Corneils Sanitary Sewer Design engineering has commenced. Easement acquisition is in process. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: January 14, 2025 Subject: Capital Improvement Projects Update 2025 Water Main Replacement The project is scheduled for a March 6th letting. East Alley Water Main Replacement Design engineering has commenced. We are targeting an April letting. LM – North Receiving Station The project is scheduled for an April 3rd letting. LM – Northwest Elevated Water Storage Tank The project is scheduled for an April 3rd letting. LM – South Receiving Station The project is scheduled for a July letting. LM – South Receiving Station Standpipe The project is scheduled for an April 3rd letting. LM – Bluestem Water Main Improvements The project is scheduled for a March 4th letting. LM – Rt 126 Water Main Improvements The project is scheduled for an August letting. Van Emmon Street STP The project has been awarded. We are anticipating a May construction start. 2025 Local Road Program Design engineering has commenced. We are targeting a March letting. 2025 RTBR Design engineering has commenced. We are targeting an April letting. Faxon and Beecher Road Improvements Design engineering has commenced. We are anticipating a March letting. Kennedy / Freedom Place Intersection Improvements Land acquisition is in process. Kennedy Road Improvements – Phase I Design engineering has commenced. Pavement Management Update The field acquisition of data is complete. We are targeting a presentation to the PW Committee in February. Quiet Zones Traffic counts are being collected. Meetings with the RR are being scheduled. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2025-04 Bond/LOC Reduction Summary Through December 31, 2024 Public Works Committee – January 21, 2025 None Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through December 31, 2024. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 31, 2024 Subject: 2024 Bond/LOC Reduction Summary 31-Dec-24 2024 Bond and Letter of Credit Reduction Report Date Development/Project Engineer Concurrence City Administrator Concurrence Mayor Concurrence Reduction Final Release Reduction Value Remaining Balance 1/4/2024 Bristol Bay Unit 10 X X X 1,935,804.50$ 486,992.50$ 1/4/2024 Bristol Bay Unit 12 X X X 737,852.00$ 217,451.80$ 1/25/2024 Grande Reserve Units 13, 14 and 23 Sidewalk X X X 26,120.00$ 18,760.00$ 2/27/2024 Ashley Road Improvements X X X 48,401.17$ -$ 7/23/2024 Windett Ridge - Unit 2 X X X 314,936.32$ 95,599.15$ 7/23/2024 Heartland Meadows X X X 133,399.30$ -$ 10/3/2024 Grande Reserve Unit 26 X X 570,666.57$ 720,822.07$ 10/3/2024 Grande Reserve Unit 27 X X 1,050,751.00$ 948,737.92$ 10/22/2024 Grande Reserve Unit 6 X X X -206,106.54$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2025-05 2024 Local Road Program – Change Order No. 2 (Balancing) Public Works Committee – January 21, 2025 Majority Approval of Request for Change of Plans Recommendation to Approve Request for Approval of Change of Plans Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 2 and Final for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents or authorizing an adjustment in the Contract Price or Contract Time. Background: The City awarded the work for the 2024 Local Road Program to Builders Paving, LLC in the amount of $3,162,000. After the project was awarded the City received funds for the completion of improvements on Faxon Road from High Ridge Lane to Twinleaf Trail. The City approved Change Order No. 1 with Builders Paving, LLC in the amount of $596,828.00, which increased the contract value to $3,758,836.00. Question Presented: Should the City approve Change Order No. 2 and Final which would decrease the contract value by $30,571.28? Discussion: The change order would decrease the contract value to $3,728,264.72. The final construction value for the additional work on Faxon Road was $556,685.88. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 2 and Final. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: January 3, 2025 Subject: 2024 Local Road Program Resolution No. 2025-____ Page 1 Resolution No. 2025-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING A CHANGE ORDER RELATING TO THE 2024 LOCAL ROAD PROGRAM WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City had approved a contract in the amount of $3,162,000 with Builders Paving, LLC (“Builders Paving”), for a project commonly known as the 2024 Local Road Program; and WHEREAS, the City had previously approved a Change Order increasing the value of this Project by $596,828, to $3,758,836; and WHEREAS, the price of the Project has since decreased in the amount of $30,571.28 (the “Change Order”) after completion of the Project and final balancing of the Project cost; and WHEREAS, all change orders increasing or decreasing the cost of a public contract by at least $25,000 must meet the required findings that circumstances necessitating the change were not reasonably foreseeable at the time the contract was signed; or the change is germane to the original contract as signed; or the Change Order is in the best interest of the City as required by Section 33E-9 of the Illinois Criminal Code (720 ILCS 5/33E-9); and WHEREAS, it has been recommended to the Mayor and City Council (the “Corporate Authorities”) that a Change Order decreasing the total contract price to the amount of $3,728,264.72 is necessary, as set forth in the proposal from Builders Paving. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Resolution No. 2025-____ Page 2 Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby find and declare that Change Order No. 2 to the 2024 Local Road Program contract with Builders Paving, LLC, which results in a total decrease of $30,571.28, is required and that such decrease is germane to the original contract as signed. Section 3. The Change Order is hereby approved, and the City Administrator is authorized to execute the Change Order as hereinabove identified. Section 4. That this resolution shall be in full force and effect from and after its passage and approval according to law. [Remainder of Page Intentionally Blank; Roll Call Vote to Follow] Resolution No. 2025-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Request for Approval of Change of Plans BLR 13210 (Rev. 10/20/23)Page 1 of 3Completed01/02/2501/02/25 Local Public Agency United City of Yorkville County KendallKendall Route Various Local Roads Section Number N/A Request Number Final Contractor Builder's Paving, LLC Address 4401 Roosevelt Road City Hillside State ILIL Zip Code 60162 Date I recommend that this DeductionDeduction be made The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. fromfrom the above contract. Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -Partial Depth Patching (Special)Sq Yd 485 $30.0000 DD $0.0000 $14,550.0000 -Hot-Mix Asphalt Surface Removal - Butt Joint Sq Yd 156.5 $30.0000 AA $4,695.0000 $0.0000 -Hot-Mix Asphalt Surface Removal, Variable Depth, Type 1 Sq Yd 1881 $2.1000 AA $3,950.1000 $0.0000 -Hot-Mix Asphalt Surface Removal, Variable Depth, Type 2 Sq Yd 1326 $2.8500 AA $3,779.1000 $0.0000 -Hot-Mix Asphalt Surface Removal, 3"Sq Yd 3899 $3.2000 AA $12,476.8000 $0.0000 -Bituminous Materials (Tack Coat)Pound 4950 $0.0100 AA $49.5000 $0.0000 -Hot-Mix Asphalt Binder Course, IL-9.5, N50 Ton 176 $80.0000 AA $14,080.0000 $0.0000 -Hot-Mix Asphalt Surface Course, IL-9.5, Mix "D", N50 Ton 655 $80.0000 AA $52,400.0000 $0.0000 -Combination Concrete Curb and Gutter Removal and Replacement Foot 1687 $36.0000 DD $0.0000 $60,732.0000 -Sidewalk Removal Sq Ft 2674 $1.0000 DD $0.0000 $2,674.0000 -Portland Cement Concrete Sidewalk, 5 Inch Sq Ft 2031 $10.2500 DD $0.0000 $20,817.7500 -Detectable Warnings Sq Ft 161 $32.0000 AA $5,152.0000 $0.0000 -Inlets to be Adjusted Each 31 $538.0000 AA $16,678.0000 $0.0000 -Inlets to be Reconstructed Each 2 $611.0000 DD $0.0000 $1,222.0000 -Manholes to be Reconstructed Each 1 $1,345.0000 DD $0.0000 $1,345.0000 -Sanitary Manholes to be Adjusted Each 1 $1,975.0000 AA $1,975.0000 $0.0000 -Domestic Water Service Boxes to be Adjusted Each 1 $357.0000 DD $0.0000 $357.0000 -Type 1 Frame, Open Lid Each 3 $794.0000 AA $2,382.0000 $0.0000 -Type 1 Frame, Closed Lid Each 1 $817.0000 DD $0.0000 $817.0000 -Type 3 Frame and Grate Each 5 $974.0000 DD $0.0000 $4,870.0000 -Type 6 Frame and Grate Each 5 $1,113.0000 DD $0.0000 $5,565.0000 -Thermoplastic Pavement Markings - Letters & Symbols Sq Ft 3.8 $5.0000 AA $19.0000 $0.0000 2 1/2/2025 BLR 13210 (Rev. 10/20/23)Page 2 of 3Completed01/02/2501/02/25 -Thermoplastic Pavement Markings - Line 4" Foot 470 $0.8500 AA $399.5000 $0.0000 -Thermoplastic Pavement Markings - Line 6" Foot 2251 $1.2500 AA $2,813.7500 $0.0000 -Thermoplastic Pavement Markings - Line 12" Foot 749 $2.5000 AA $1,872.5000 $0.0000 -Thermoplastic Pavement Markings - Line 24" Foot 341 $5.0000 AA $1,705.0000 $0.0000 -Short Term Pavement Marking Foot 456 $1.0000 DD $0.0000 $456.0000 -Short Term Pavement Marking Removal Sq Ft 152 $5.0000 DD $0.0000 $760.0000 - Portland Cement Concrete Driveway Removal and Replacement Sq Ft 17 $125.0000 DD $0.0000 $2,125.0000 -Brick Paver Driveway Removal and Reset Sq Ft 222 $17.0000 DD $0.0000 $3,774.0000 -Bike Path Removal Sq Ft 102 $1.0000 DD $0.0000 $102.0000 -Hot-Mix Asphalt Bike Path Removal and Replacement Sq Yd 17.4 $35.0000 DD $0.0000 $609.0000 -Sodding, Special Sq Yd 117.5 $17.0000 DD $0.0000 $1,997.5000 -Supplemental Watering Unit 100 $1.0000 DD $0.0000 $100.0000 -Routing and Sealing Cracks Foot 24598 $0.6400 AA $15,742.7200 $0.0000 -Preparation of Base Sq Yd 8500 $1.5000 DD $0.0000 $12,750.0000 -Hot-Mix Asphalt Surface Removal, 4.5"Sq Yd 560 $5.0000 DD $0.0000 $2,800.0000 -Hot-Mix Asphalt Binder Course, IL-19.0, N50 Ton 460 $78.0000 DD $0.0000 $35,880.0000 -Hot-Mix Asphalt Driveway Removal and Replacement Sq Yd 0.2 $40.0000 DD $0.0000 $8.0000 -AUP #1 - Additional Striping Mobilization L Sum 1 $1,500.0000 AA $1,500.0000 $0.0000 -AUP #2 - Concrete Median Removal Sq Ft 345 $6.0000 AA $2,070.0000 $0.0000 Total Changes $143,739.97 $174,311.25 Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction Add Row Total net deductiondeduction ($30,571.28)-0.81%of the contract price.which isto date Total Net Change ($30,571.28) Amount of Original Contract $3,758,836.00 Amount of Previous Change Orders Amount of adjusted/final contract $3,728,264.72 State fully the nature and reason for the change As completed per field measurements. See attached for explanation. BLR 13210 (Rev. 10/20/23)Page 3 of 3Completed01/02/2501/02/25 When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. The Local Public Agency has determined that the change is germane to the original contract as signed. The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Prepared By Christopher Ott Title of Preparer Project Manager Submitted/Approved BY: Local Public Agency Signature & Date Title: Approved: Illinois Department of Transportation For a Road District project County Engineer signature required. County Engineer/Superintendent of HighwaysSignature & Date Regional Engineer Signature & Date IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2025-06 Grande Reserve Unit 20 – Performance Guarantee Release Public Works Committee – January 21, 2025 Majority Consideration of Approval Release of Guarantee Brad Sanderson Engineering Name Department The developer has completed the remaining punch list items from the one-year warranty period. We are now recommending a full release of their remaining performance guarantee bond. The value of the guarantee to be released is $141,750.90. The public improvements were accepted on January 17, 2024. Please let us know if you have any questions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 18, 2024 Subject: Grande Reserve Unit 20 BNSF RRBeresford DrPreston DrCrooker DrWillo w LnShoeger DrPreston DrPineRidgeDr SSeeley Ct E Highland DrGalena RdPrestonDr Evans CtBig RockBlvdE MillBrook CirAllegianceCrossingShoeger CtH avenhi ll C t Basswood CtGrapeVine TrlTuscany TrlTuscany TrlMill RdMill RdMill RdBrady StBissel DrW Highland DrEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conGRANDE RESERVELOCATION MAPDATE:NOVEMBER 2023United City of Yorkville651 Prairie Pointe Dr.Yorkville, IL 60560(630) 553-4350http://www.yorkville.il.usUNIT 20UNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO2111PATH:H:/GIS/PUBLIC/YORKVILLE/2021/FILE:fffääNORTHLegendUnit 20 BoundaryH:\GIS\Public\Yorkville\2021\YO2111\YO2111_ Grande Reserve Unit 20.mxd600 0 600300 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2025-07 Water Meter Purchase Public Works Committee – January 21, 2025 CC – 11/26/24 Resolution was passed for the purchase of 1243 replacement meters. PW 2024-98 Supermajority (6 out of 9) Approval Public Work is proposing to purchase and install 500 additional water meters and readers to assist in offsetting future costs. Eric Dhuse Public Works Name Department Summary PW is proposing to purchase 500 additional water meters to install throughout the year to assist in lowering the cost of future meter replacement programs. Background The City Council approved the purchase of 1243 replacement water meters and readers on 11/26/24. Because of the high number of meters and readers, we purchased at once, the vendor was able to give us a better price than normal. To save money where we can, I asked them if they would be willing to sell us 500 meters at the same price, to which they said yes, if we purchase them within a very short time frame because prices go up at the first of the year. The savings on 500 meters and readers is $30,000 compared to what we normally pay if we buy them in lesser amounts. Our thought is to use the proposed 500 meters to replace older meters in town to reduce the total number of meters that still need to be replaced in the next phases of the meter replacement program. In addition to the $30,000 in savings, we would save the future cost of labor to install them if they were part of the next phase of the meter change out program. The labor savings would be approximately $86,500 on 500 meters. We did not have an opportunity to plan for this or put this in as a budget request, this is an idea that we had after we saw the prices for the meters and readers as they were quoted in the meter replacement program in November of 2024. This also will not wait until next fiscal year, they are holding the price for a month for us, after that the prices will go up. The cost of the meters and readers is $130,000. While this expense would exceed the budget allocated for the Meters & Parts line item, Finance Director Fredrickson is confident that the additional cost can be absorbed within the overall Water Fund Expense Budget, eliminating the need for a budget amendment. Recommendation I recommend that we purchase the meters and readers as proposed from Core and Main at a price not to exceed $130,000. These meters need to be replaced and will be replaced within the meter replacement program at a higher cost. If we can find a way to replace them in this coming year, we will save money and have an additional 500 meters reading more accurately to capture all the water revenue accurately and precisely. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 15, 2025 Subject: Bulk Water Meter Purchase Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2024-98 Meter Change Out Proposal City Council – November 26, 2024 PW – 11/19/24 Moved forward to City Council agenda. PW 2024-98 Supermajority (6 out of 9) Approval Proposed change out of certain meters to assist us in getting under 10% Non-revenue water loss. Eric Dhuse Public Works Name Department Packet materials from the 11/26/24 CC to follow Summary A proposal from our current water meter supplier to replace 1243 water meters with new meters and meter reading units that would allow us to use a fixed based meter reading system. The proposed cost for this service is $735,092.25. We currently have $800,000 budgeted for this project in the approved FY25 budget. Background Reducing our non-revenue water loss to less than 10% is a requirement of our Lake Michigan allocation and is a high priority for the City to come into compliance before we switch to lake water. Besides being a requirement, getting into compliance a year before we start to get water from Lake Michigan will potentially save us millions in the future. If we are under the 10% non- revenue water loss, we will not have to annually submit and implement a non-revenue water loss remediation plan. The plan would have to include upgrades to our system to bring us into compliance. As we know, replacing infrastructure is very expensive and any money we can save will help keep water rates as low as possible. At this time, we are replacing all water main that is not ductile iron, performing leak detection on our entire system each year, and replacing certain water meters that may no longer be accurate in an effort to come into compliance by October 2026. The attached proposal is from Core and Main, our areas Sensus meter distributor, that breaks down the size and number of meters we are looking to replace along with the cost of the smart points, accessories, base station, analytics, integration, and hosting, along with labor. We have used Sensus meters longer than I have been with the city. When I started in 1995, we were updating meters that had been in use since the 60’s and 70’s and replacing them with Sensus meters. At that time, we had many different meters in place and read them all manually. Our next upgrade was installing touch pads on new and replacement meters which allowed us to walk up to the touch pad with a handheld unit and touch the pad to store a read. After that, we started installing MXU boxes along with our current iperl meter which allowed us to implement a drive by reading system on new installs and any replacement meters. Finally, we have started installing the latest meter readers which are called flexnets. All current meters with flexnet readers will be able to communicate with the new base station. Currently, we have 3614 flexnet meters in the system. With the upgrade, we will have roughly 54% of our meters on the radio read system with approximately 4000 left on the drive by system. The drive by meters and readers will be our next replacement group which can be broken down into several years if necessary to fit within our budget. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: November 4, 2024 Subject: Water Meter Changeout Proposal Changing out these certain water meters will not only improve our accuracy to assist in getting us under our 10% threshold, but it will also greatly improve our efficiency and allow us to serve the residents better by giving them almost real time usage reports, history of usage and being able to alert them if there is unusually high usage. Our efficiency will be improved in many ways. Below is a list of 3 items I believe will greatly improve our efficiency. 1. Eliminating our walking route. This route has manual meters that take an employee a week to complete. While that may not sound like much, that adds up to 6 weeks per year if everything goes smooth. 6 weeks is about 11.5% of an employee’s work year. Removing that much time will improve the efficiency of the department. 2. We will be able to get final reads immediately instead of sending someone to the site to get a reading. At this time, we must send someone to get a reading for every new home and every existing home that is bought/sold. Year to date, we have had 672 final reads for new construction and move in/out. If we figure 30 minutes per read from the time the call comes in at city hall to the time we return the read to city hall we will save 336 hours of time by having the reads be instant. That is 16% of an employee’s work year. 3. We will be getting rid of a hodge-podge system of reads and narrowing it down to the flexnet radio reads and the drive by radio reads. Currently, we have 151 touch pads and 573 manual meters that make up our walking route. In addition, we have 389 ITRON reads which were a trial meter that we used in Autumn Creek/Prairie Meadows/Grande Reserve areas that were supposed to be the “next great advance in meter technology”. Those readers are now obsolete and no longer technically supported. We are currently using a program on our radio read computer to read each ITRON endpoint and manually add each read to a spreadsheet. You can imagine the time we will save if we can change these out for fixed base radio reads that are instant. Making sure every meter is loaded into the proper place, getting the reads, and downloading the reads all take time. All these efficiency improvements are on the conservative side. I counted on everything going smoothly every time we use it. As we know, with old technology, that is not the case. I did not count for any delays or glitches in our system, nor did I count the re-reads that we have to do each time we read the whole town. There will always be meters that don’t read, have an error, or have a very odd read that doesn’t make sense. We then must go out and get the reads again either with the radio read system, or manually. This program is basically a turnkey operation for the City. Our involvement would be limited to the initial announcement to let everyone that is in the program know that there will be a meter change out and that Core and Main have been hired to complete the work. From There, Core and Main will contact the residents, set up appointment, swap out the meter, program the meter, and enter it in the database. The support team would then assist in integrating the new meters into our system for billing. This may take some support from MSI as well, but Sensus has worked with us and many other municipalities, I am confident this will be a smooth process. During this process, our responsibilities will be to answer any questions that resident’s may have regarding the program, assisting in integrating the new meters into our billing system, and assisting with with residents that do not want to make appointments with the contractor. In these cases, we may have to accompany the contractor, or in extreme cases, we may have to cut off water service until such time as we can get in to change the meter. I say extreme, but it is so incredibly rare that I can only think on one time this has happened in my tenure with the City. We realize that this is a last resort, and we do everything possible not to use this tool. We expect this entire process to take 3-5 months. Core and Main is confident that 3 months will be adequate, but they build in extra time just in case. I have attached a reference list of other local municipalities that have the Sensus FlexNet AMI (Advanced Metering Infrastructure) system that are in use. We are also happy with the Sensus meters, the support we get from them, and staying with Sensus meters will be the most cost- effective solution to upgrading our system to a full AMI system since almost all meters that are currently in our system are Sensus meters. Once the initial change out is completed, staff will work on putting together a comprehensive plan to switch the rest of our meters over to the new fixed base system. With the remaining meter count being over 4,000 we have not yet determined if a multi-year program would be better than doing it all at once. We will have to look at all aspects before bringing anything forward for consideration. Recommendation Staff recommends approving the proposal from Core and Main of Belvidere, IL in the amount of $735,092.25. This will need to be a super majority approval since this is a sole source bid. Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF 1243 REPLACEMENT WATER METERS IN AN AMOUNT NOT TO EXCEED $735,093 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Municipal Code provides that the City may approve contracts for supplies and equipment that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, the City is currently working toward sourcing water from Lake Michigan instead of local aquifers and a requirement for gaining access to Lake Michigan water is reducing the City’s non-revenue water loss to less than 10%; and WHEREAS, replacing old water meters with newer, more sensitive water meters will contribute to reducing the City’s non-revenue water loss, and the City therefore desires to replace approximately 1243 old meters; and WHEREAS, the City’s meter supplier, Core and Main, has provided a quote to supply and install new Sensus meter systems for 1243 meters that need to be replaced, for a total price of $735,092.25, said Quote attached hereto as “Exhibit A”; and WHEREAS, Core and Main is the only Sensus meter supplier in the area, the City has had a positive experience with Sensus meters, almost all the meters currently in the City’s system are Sensus meters and dozens of comparable municipalities in the Chicago suburbs and throughout the Fox Valley area use this Sensus meter system; and WHEREAS, along with reducing the City’s non-revenue water loss, the new meters would increase the efficiency of the Public Works department as the new meters are faster and easier to read than the City’s existing meters; and WHEREAS, the City has allocated $800,000 in the Fiscal Year End 2025 budget for this project; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to authorize and approve the purchase of the new meters from Core and Main in accordance with the provisions of the Quote. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Resolution No. 2024-____ Page 2 Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby waive the competitive bidding requirements of the City’s Municipal Code pursuant to the foregoing recitals, and the City Administrator is authorized and directed to proceed with the purchase of 1243 replacement water meters, as described in the Quote, from Core and Main of Belvidere, Illinois. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK 6829 Irene Road, Belvidere IL., 61008 Date:October 31, 2024 Village:Yorkville Attn:Jon Bauer Product Quantity Extension 5/8" Sensus iPERL Water Meter 0 $130.00 ea $0.00 3/4"S Sensus iPERL Water Meter 1061 $130.00 ea $137,930.00 3/4" Sensus iPERL Water Meter (9"LL) 0 $152.00 ea $0.00 1" Sensus iPERL Water Meter 182 $205.00 ea $37,310.00 3/4"S Sensus Ally Water Meter (7 1/2"LL) 0 $425.00 ea $0.00 1" Sensus Ally Water Meter (7 1/2"LL) 0 $505.00 ea $0.00 Section Total: 1243 $175,240.00 1 1/2" Sensus OMNI C2 Water Meter with Integral Strainer, AMR Output Pulse Output and Test Outlet 6 $1,250.00 ea $7,500.00 2" Sensus OMNI C2 Water Meter with Integral Strainer, AMR Output Pulse Output and Test Outlet 1 $1,440.00 ea $1,440.00 3" Sensus OMNI C2 Water Meter with Integral Strainer, AMR Output Pulse Output and Test Outlet 1 $1,825.00 ea $1,825.00 Section Total:8 $10,765.00 Labor Installation of 5/8" Meter 0 $170.00 ea $0.00 Installation of 3/4" Meter 1061 $170.00 ea $180,370.00 Installation of 1" Meter 182 $170.00 ea $30,940.00 Installation of 1-1/2" Meter 6 $395.00 ea $2,370.00 Installation of 2" Meter 1 $405.00 ea $405.00 Installation of 3" Meter 1 $900.00 ea $900.00 Installation of New Wire 0 $90.00 ea $0.00 Installation of Ground Strap 5/8"-1" 0 $55.00 ea $0.00 Correct Hard Plumbing 0 $265.00 ea $0.00 Smartpoint only (outside sets) 0 $125.00 ea $0.00 Installation of 3/4" Ball Valve (includes valve) 0 $250.00 ea $0.00 Installation of 1" Ball valve (includes valve) 0 $285.00 ea $0.00 Section Total: $214,985.00 Smartpoints 510M Single Port Touchcoupled Smartpoints 1251 $130.00 ea $162,630.00 Section Total: 1251 $162,630.00 Meter Accessories 22 Guage 3-Conductor Meter Wire (500' Spool) 3 $60.00 ea $180.00 5/8"-1" Ground Clamps 2486 $4.25 ea $10,565.50 Seal Wire (1000' Spool) 2 $110.00 ea $220.00 #4 Solid Copper Ground Wire (200' Spool) 5 $325.00 ea $1,625.00 TouchPad 0 $8.00 ea $0.00 3/4" Meter Gaskets 2122 $0.00 ea $0.00 Plastic Meter Seal 1243 $0.25 ea $310.75 A23-NL 5/8"X3/4" to 3/4" Adaptor 0 $20.00 ea $0.00 Section Total:$12,901.25 Infrastructure M420B2 Tower Gateway Basestation includes installation. 2 $55,000.00 ea $110,000.00 Section Total:$110,000.00 Subject: Yorkville 2025 Phase 1 Quotation for Sensus Meters/FlexNet System Unit Price New Water Meters New 1 1/2" - 3" OMNI C2 Water Meters # Internal Use Only Sensus Analytics SA/RNI Set up Fee 1 $12,975.00 one time $12,975.00 Sensus Analytics Billing Integration Fee 1 $8,095.00 one time $8,095.00 Annual Sensus Analytics SA/RNI Hosting Fee 5K Services Year '25 1 $22,216.00 annual $22,216.00 Annual Sensus Analytics SA/RNI Hosting Fee 6.5K Services Year '26 0 $26,645.00 annual $0.00 Annual Sensus Analytics SA/RNI Hosting Fee 9K Services Year '27 0 $32,595.00 annual $0.00 Annual Sensus Analytics SA/RNI Hosting Fee 9K Services Year '28 0 $33,573.00 annual $0.00 Annual Sensus Analytics SA/RNI Hosting Fee 9K Services Year '29 0 $34,580.00 annual $0.00 Section Total:$43,286.00 Annual Walk by/Drive by Support 1 $3,700.00 annual $3,700.00 Annual Infrastructure Maintenance Agreement (Year 2 per M400 TGB) 0 $2,200.00 annual $0.00 RNI Training 1 $6,350.00 one time $6,350.00 Project Management Fee 1 $6,000.00 one time $6,000.00 Section Total:$16,050.00 Subtotal: $735,092.25 NOTE: * Propagation study determined (2) Basestation required inside smartpoint installation. * Basestation Pricing Includes installation and startup. * Basestation Pricing subject to change pending job site survey. * Pricing and installation does not include communication link between Basestation to (RNI). * Utility responsible to provide electric at Basestation. * Pricing does not include software interface to billing system. * Final project pricing shall be determined by actual meter quantities supplied and installed. * Final Pricing subject to volatile market conditions. * Pricing does not include Payment/Performance Bond. * Installation pricing are for 'Labor Only" to replace meter with same lay length meter. * Additional plumbing/pit set pricing determined case by case basis. * Labor assumes no responsibility on ground wire sizing Prices are good until May 1, 2025. Delivery can be made from stock to within twelve (12) weeks from receipt of your purchase order. Our terms of payment are net thirty (30) days. Sincerely, Steve Cooper Steve Cooper Territory Manager Extended Warranties, Training, Management Fee Sensus Analytics SaaS Integration and Hosting Fees # Internal Use Only 1 Internal Use Only LOCAL REFERENCES: Belvidere, Illinois Brent Anderson (815) 544-6622 (asstpublicwksdir@ci.belvidere.il.us) (4000) Sensus Water Meters with FlexNet AMI Network System Completed – (2011) Morton Grove, Illinois Marty Durkin (847) 815-1688 (mdurkin@mortongroveil.org) (8000) Sensus water Meters with FlexNet AMI System Completed - 8000 total meters - (2011) Wheeling, Illinois Jeff Wolfgram (847) 279-6420 (jwolfgram@wheelingil.gov) (8000) Sensus water Meters with FlexNet AMI System Completed - (2013) Bensenville, Illinois Joe Caracci (630) 350-3431 (jcaracci@bensenville.il.us) (5700) Sensus water Meters with FlexNet AMI System Completed - (2013) Homewood, Illinois John Schaefer (708) 206-2901 (jschaefer@homesweethomewood.com) (7000) Sensus water Meters with FlexNet AMI System Completed - (2013) Des Plaines, Illinois Tim Watkins-(847) 391-5468 (twatkins@desplaines.org) (16800) Sensus Water Meters with FlexNet AMI System Completed- (2021) Orland Park, Illinois Ken Dado-(708) 403-6350 (KDado@orlandpark.org) (24000) Sensus Water Meters with FlexNet AMI System Currently Installing- (2015) Calumet City, Illinois Gerry Surufka-(708) 417-2233 (gsurufka@calumetcity.org) (10000) Sensus Water Meters with FlexNet AMI System Completed- (2017) 2 Internal Use Only Glenview, Illinois Joe Kenney-(847) 724-1700 (16000) Sensus Water Meters with FlexNet AMI System Completed- (2015) Palatine, Illinois Matt Barry-(847) 705-5200 (mbarry@palatine.il.us) (19000) Sensus Water Meters with FlexNet AMI System Completed- (2015) Aurora, Illinois Eric Schoeny-(630) 256-3486(eschoeny@aurora-il.org) (42000) Sensus Water Meters with FlexNet AMI System Completed- (2018) Tinley Park, Illinois John Urbanski-(708) 444-5500(jurbanski@tinleypark.org) (22000) Sensus Water Meters with FlexNet AMI System Completed- (2018) Oak Brook, Illinois Tim O’Malley-(847) 827-4490 (tommaley@oak-brook.org) (5400) Sensus Water Meters with FlexNet AMI System Completed- (2019) Dixon, Illinois Matt Heckman-(815) 288-7474 (matt.heckman@discoverdixon.org) (5400) Sensus Water Meters with FlexNet AMI System Completed- (2018) Chicago Ridge, Illinois Stan Barwock-(708) 577-8920 (Sbarwock@chicagoridge.org) (2200) Sensus Water Meters with FlexNet AMI System Completed- (2018) Broadview, Illinois Matt Ames-(708) 681-3602 (mames@broadview-il.org) (3800) Sensus Water Meters with FlexNet AMI System Completed- (2018) 3 Internal Use Only New Lenox, Illinois Mark Brow-(815) 215-4500 (mbrow@newlenox.net) (10000) Sensus Water Meters with FlexNet AMI System Currently Installing- (2018) Elk Grove Village, Illinois Keith Conley-(847) 734-8049 (kconley@elkgrove.org) (12500) Sensus Water Meters with FlexNet AMI System Completed- (2019) Lagrange Park, Illinois Rick Radde-(708) 243-9550 (rradde@lagrangepark.org) (4300) Sensus Water Meters with FlexNet AMI System Completed- (2018) Algonqin, Illinois Jason Schutz-(847) 658-2700 (jasonschutz@algonquin.org) (11000) Sensus Water Meters with FlexNet AMI System Completed- (2020) Glencoe, Illinois Don Kirk-(847) 461-1154 (dkirk@villageofglencoe.org) (3300) Sensus Water Meters with FlexNet AMI System Completed- (2021) Naperville, Illinois Darrell Blenniss- (630) 305-5994 (BlennissD@naperville.il.us) (42,500) Sensus Smartpoints with FlexNet AMI System Completed- (2021) Northfield, Illinois Bill Wipperfurth-(847) 456-2590 (bwipperfurth@northfieldil.org) (3000) Sensus Water Meters with FlexNet AMI System Completed- (2022) Itasca, Illinois Mike Subers – 630 228-5663 (msubers@itasca.com) (2,700) Sensus Smartpoints with FlexNet AMI System Completed – (2024) 4 Internal Use Only Bloomingdale, Illinois Ken Lindhorn – 630-671-5833 (lindhornk@vil.bloomingdale.il.us) (7000) Sensus Smartpoints with FlexNet AMI System Completed – (2024) Addison, Illinois Shawn Campbell – 331-254-0427 (scampbell@addison-il.org) (12,000) Sensus Smartpoints with FlexNet AMI System Completed – (2023) Additional references upon request Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2025-08 Grande Reserve Traffic Control Signage Analysis Public Works – January 21, 2025 Majority Consideration of Recommendations Review of Recommendations Brad Sanderson Engineering Name Department As requested, we investigated the possible installation of yield and stop signs at various intersections in Grande Reserve: In Units 23, 26, and 27, the following intersections were studied: 1. East Millbrook Circle and Blackhawk Boulevard 2. East Millbrook Circle and Silver Springs Court 3. East Millbrook Circle and Ketchum Court 4. East Millbrook Circle and Sheridan Court 5. East Millbrook Circle and Gains Court 6. East Millbrook Circle and Owen Court 7. Millbrook Circle and Preston Drive 8. West Millbrook Circle and Nickerson Court 9. West Millbrook Circle and Hatch Court 10. West Millbrook Circle and Sutherland Court 11. West Millbrook Circle and Potter Court 12. West Millbrook Circle and Kellogg Court 13. West Millbrook Circle and Ellory Court 14. West Millbrook Circle and Gould Court 15. West Millbrook Circle and Curtis Court 16. West Millbrook Circle and Waterman Lane 17. West Millbrook Circle and Big Grove Lane 18. West Millbrook Circle and Royal Court In Units 9 and 10, the following intersection was studied: 19. Matlock Drive and Berrywood Lane Our findings were as follows: o All intersections are currently uncontrolled and without pavement markings on all approaches. o There appear to be no sight distance constraints or left-turn conflicts at any intersection. o The United City of Yorkville Police Department reported a single accident in Grande Reserve in the previous thirty-six months. The accident, which was a single vehicle accident, did not occur at any of the intersections. o The observed bi-directional vehicle, bicycle, and pedestrian volume entering was less than 100 vehicles per hour for all intersections. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk James Jensen, Chief of Police Date: December 27, 2024 Subject: Grande Reserve Intersection Analyses 1 o The speed limit for the neighborhood was posted at 30 mph. Observed traffic closely followed posted limits. o All streets examined were designated as local roads. o School buses were observed to stop at several of the intersections; however, no safety or flow issues were identified. o At this time, none of the intersections in Units 23, 26, and 27 appear to be a good candidate for a yield, stop, or multi-way stop. o In anticipation of future development and traffic demands, we recommend the installation of a stop sign at the northeast corner of Matlock Drive and Berrywood Lane for westbound traffic. The following pages of this memorandum describe the methodology outlined in the MUTCD for traffic control devices. Additionally, the data that was collected for all intersections is attached. 2 MUTCD Intersection Control Guidelines The governing entity on traffic control signage and right-of-way intersection control is the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD). The 11th Edition of the Manual, updated in December 2023, provides the following guidance when considering intersection control at unsignalized intersections: Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Guidance: A. When selecting a form of intersection control, the following factors should be considered: a. Motor vehicle, bicycle, and pedestrian traffic volumes on all approaches; where the term units/day or units/hour is indicated, it should be the total of motor vehicle, bicycle, and pedestrian volume; B. Driver yielding behavior with regard to all modes of conflicting traffic, including bicyclists and pedestrians; C. Number and angle of approaches; D. Approach speeds; E. Sight distance available on each approach; F. Reported crash experience; and G. The presence of a grade crossing near the intersection. Standard: YIELD or STOP signs shall not be used for speed control. Section 2B.10 of the MUTCD details the following for the installation of yield control at an intersection: Guidance: At intersections where a full stop is not necessary at all times, consideration should first be given to using less restrictive measures such as YIELD signs. Yield control should be considered when engineering judgment indicates that all of the following conditions exist: A. Intersection sight distance is adequate on the approaches to be controlled by YIELD signs. B. All approaches to the intersection are a single lane and there are no separate turn lanes. C. One of the following crash-related criteria applies: D. For changing from no intersection control to yield control, there have been two or more reported crashes in the previous 12 months that are susceptible to correction by the installation of a YIELD sign. E. For changing from minor road stop control to yield control, there have been two or fewer reported crashes in the previous 12 months. F. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection averages less than 1,800 units per day or 140 units in the peak hour. G. The angle of intersection is between 90 and 75 degrees. 3 H. The functional classification of the intersecting streets is either the intersection of two local streets or the intersection of a local street with a collector street. Option: YIELD signs may be installed at an intersection when any of the following conditions apply: A. At the second intersection of a divided highway crossing or median break functioning as two separate intersections (see Figure 2B-19). In this case, a YIELD sign may be installed at the entrance to the second intersection. B. For a channelized turn lane that is separated from the adjacent travel lanes by an island, even if the adjacent lanes at the intersection are controlled by a highway traffic control signal or by a STOP sign. C. At an intersection where a special problem exists and where engineering judgment indicates the problem to be susceptible to correction by the use of the YIELD sign. D. Facing the entering roadway for a merge-type movement if engineering judgment indicates that control is needed because acceleration geometry and/or sight distance is not adequate for merging traffic operation. E. On low-volume rural roads if engineering judgment indicates that a YIELD sign would provide adequate control. F. On an approach to an intersection where the only permissible movement is a right - turn movement with an intersection geometry similar to a channelized right -turn lane or an approach to a roundabout. Section 2B.11 of the MUTCD details the following for the installation of minor road stop control at an intersection: Guidance: Stop control on the minor-road approach or approaches to an intersection should be considered when engineering judgment indicates that one or more of the following conditions exist: A. A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway. B. Crash records indicate that: 1. For a four-leg intersection, there are three or more reported crashes in a 12- month period or six or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control. 2. For a three-leg intersection, there are three or more reported crashes in a 12- month period or five or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control. C. The intersection is of a lower functional classification road with a higher functional classification road. D. Conditions that previously supported the installation of all-way stop control no longer exist. On low-volume rural roads, a STOP sign should be considered at an intersection where engineering judgment indicates that Item C in Paragraph 1 of this Section is applicable or where the intersection has inadequate sight distance for the operating vehicle speeds. 4 Section 2B.12 of the MUTCD details the following for the installation of an All-Way Stop Control intersection: Support: The provisions in the following sections describe warrants for the recommended engineering study to determine all-way stop control. Warrants are not a substitute for engineering judgment. The fact that a warrant for a particular traffic control device is met is not conclusive justification to install or not install all-way stop control. Because each intersection will have unique characteristics that affect its operational performance or safety, it is the engineering study for a given intersection that is ultimately the basis for a decision to install or not install all-way stop control. All-way stop controls at intersections with substantially differing approach volumes can reduce the effectiveness of these devices for all roadway users. Guidance: The decision to establish all-way stop control at an unsignalized intersection should be based on an engineering study. The engineering study for all-way stop control should include an analysis of factors related to the existing operation and safety at the intersection, the potential to improve these conditions, and the applicable factors contained in the following all-way stop control warrants: A. All-Way Stop Control Warrant A: Crash Experience (see Section 2B.13) B. All-Way Stop Control Warrant B: Sight Distance (see Section 2B.14) C. All-Way Stop Control Warrant C: Transition to Signal Control or Transition to Yield Control at a Circular Intersection (see Section 2B.15) D. All-Way Stop Control Warrant D: 8-Hour Volume (Vehicles, Pedestrians, Bicycles) (see Section 2B.16) E. All-Way Stop Control Warrant E: Other Factors (see Section 2B.17) Option: The decision to install all-way stop control on site roadways open to public travel may be based on engineering judgment. Standard: The satisfaction of an all-way stop control warrant or warrants shall not in itself require the installation of all-way stop control at an unsignalized intersection. 5 KELLOG POTTER SUTHERLAND HATCH ELLORY CURTIS GOULD WATERMAN R O YA L BIG GROVE TUSCANYEAST MILLBROOKWEST MILBROOK GAINS OWEN NICKERSONP R E S T O N B L A C K H A W K SILVER SPRINGSKETCHUM S H E RID A N 9 8 7 6 5 4 3 2 1 18 17 16 15 14 13 12 11 10 Copyright nearmap 2015 0 300 600 Feet Engineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 GRANDE RESERVEUNITS 23, 26, & 27INTERSECTIONANALYSESwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: DECEMBER 2024 YO1107 YO1107-Millbrook Circle.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ KKP ³ EXISTING STOP SIGNLOCATIONS (TYP.) !"$ "$ 6 GRANDEMATLOCKJUSTICEJET E R B E R R Y W O O D A N N A M A R I ALEHMANSE E L E Y REHBEHNELLSWORTHBISSELMCLELLANCONSTITUTION FREEDOM 19 CONSTITUTIONCopyright nearmap 2015 0 300 600 Feet Engineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 GRANDE RESERVEUNITS 9 & 10INTERSECTIONANALYSESwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: DECEMBER 2024 YO1107 YO1107-Matlock Drive.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ KKP ³ !"$ PROPOSED STOPSIGN LOCATION $""$"$"$$"$ "$"$ "$ "$ EXISTING STOP SIGNLOCATIONS (TYP.) ) "$"$ "$"$ 7 Location: Millbrook Cir & Blackhawk Blvd, Silver Springs Court, Ketchum Court, Sheridan Court, Gains Court, Owen Court, Preston Drive, Nickerson Court, Hatch Court, Sutherland Court, Potter Court, Kellogg Court, Ellory Court, Gould Court, Curtis Court, Waterman Lane, Big Grove Lane, and Royal Court Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Standard: YIELD or STOP signs shall not be used for speed control. Criteria Met Criteria** Yes Additional Study Required No A. B. C. 1. 2. D. E. F. A. B. C. D. E. F. Criteria are clearly met recommending installation of a yield sign. Criteria are not clearly met at this time - no further action recommended. Criteria may or may not be met - additional engineering study required. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title For changing from no intersection control to yield control, there have been two or more reported crashes in the previous 12 months that are susceptible to correction by the installation of a YIELD sign. For changing from minor road stop control to yield control, there have been two or fewer reported crashes in the previous 12 months. The angle of intersection is between 90 and 75 degrees. The functional classification of the intersecting streets is either the intersection of two local streets or the intersection of a local street with a collector street. On low-volume rural roads if engineering judgment indicates that a YIELD sign would provide adequate control. On an approach to an intersection where the only permissible movement is a right-turn movement with an intersection geometry similar to a channelized right-turn lane or an approach to a roundabout. Based on a preliminary review of the criteria for a yield sign the following action is recommended: UNITED CITY OF YORKVILLE TWO-WAY YIELD PRELIMINARY ENGINEERING EVALUATION* Intersection sight distance is adequate on the approaches to be controlled by YIELD signs. All approaches to the intersection are a single lane and there are no separate turn lanes. I. Yield control should be considered when engineering judgment indicates that all of the following conditions exist: One of the following crash-related criteria applies: Facing the entering roadway for a merge-type movement if engineering judgment indicates that control is needed because acceleration geometry and/or sight distance is not adequate for merging traffic operation. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection averages less than 1,800 units per day or 140 units in the peak hour. II. YIELD signs may be installed at an intersection when any of the following conditions apply: At the second intersection of a divided highway crossing or median break functioning as two separate intersections. In this case, a YIELD sign may be installed at the entrance to the second intersection. For a channelized turn lane that is separated from the adjacent travel lanes by an island, even if the adjacent lanes at the intersection are controlled by a highway traffic control signal or by a STOP sign. At an intersection where a special problem exists and where engineering judgment indicates the problem to be susceptible to correction by the use of the YIELD sign. * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.06-2B.10 Updated 10/11/2024 8 Location: Millbrook Cir & Blackhawk Blvd, Silver Springs Court, Ketchum Court, Sheridan Court, Gains Court, Owen Court, Preston Drive, Nickerson Court, Hatch Court, Sutherland Court, Potter Court, Kellogg Court, Ellory Court, Gould Court, Curtis Court, Waterman Lane, Big Grove Lane, and Royal Court Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Standard: YIELD or STOP signs shall not be used for speed control. Criteria Met Criteria** Yes Additional Study Required No A. B. 1. 2. C. D. Criteria are clearly met recommending installation of a stop sign. Criteria are not clearly met at this time - no further action recommended. Criteria may or may not be met - additional engineering study required. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title UNITED CITY OF YORKVILLE TWO-WAY STOP PRELIMINARY ENGINEERING EVALUATION* I. Stop control on the minor-road approach or approaches to an intersection should be considered when A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway. Based on a preliminary review of the criteria for a 2-way stop sign the following action is recommended: judgment indicates that one or more of the following conditions exist: Crash records indicate that: For a four-leg intersection, there are three or more reported crashes in a 12-month period or six or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control.For a three-leg intersection, there are three or more reported crashes in a 12-month period or five or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control. The intersection is of a lower functional classification road with a higher functional classification road. Conditions that previously supported the installation of all-way stop control no longer exist. * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.06, 2B.11 Updated 10/11/2024 9 Location: Millbrook Cir & Blackhawk Blvd, Silver Springs Court, Ketchum Court, Sheridan Court, Gains Court, Owen Court, Preston Drive, Nickerson Court, Hatch Court, Sutherland Court, Potter Court, Kellogg Court, Ellory Court, Gould Court, Curtis Court, Waterman Lane, Big Grove Lane, and Royal Court Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Guidance: The decision to establish all-way stop control at an unsignalized intersection should be based on an engineering study. Standard: YIELD or STOP signs shall not be used for speed control. Standard: The satisfaction of an all-way stop control warrant or warrants shall not in itself require the installation of all-way stop control at an unsignalized intersection. Criteria Met Criteria** Yes Additional Study Required No A. Crash Experience: 1. 2. B. Sight Distance: 1. C. Transition to Signal Control or Transition to Yield Control at a Circular Intersection: 1. D. 8-Hour Volume: (Any Major-Street Speed) 1. 2. (85th Percentile Major-Street Speed > 40 mph) 1. 2. E. Other Factors: 1. 2. 3. Criteria are clearly met recommending installation of a multi-way stop. Criteria are not clearly met at this time - no further action recommended. Criteria may or may not be met - additional engineering study required. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: For a four-leg intersection, there are five or more reported crashes in a 12-month period or six or more reported crashes in a 36-month period that were of a type susceptible to correction by the installation of all-way stop control. At locations where all-way stop control is an interim measure that can be installed to control traffic while arrangements are being made for the installation of a traffic control signal at the intersection or for the installation of yield control at a circular intersection. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the major-street approaches is at least 300 units per hour for each of any 8 hours of a typical day; and The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the minor-street approaches is at least 200 units per hour for each of any of the same 8 hours. The need to control left-turn conflicts. For a three-leg intersection, there are four or more reported crashes in a 12-month period or five or more reported crashes in a 36-month period that were of a type susceptible to correction by the installation of all-way stop control. An engineering study indicates that sight distance on the minor-road approaches controlled by a STOP sign is not adequate for a vehicle to turn onto or cross the major (uncontrolled) road. At such a location, the road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where all-way stop control would improve traffic operational characteristics of the intersection. Where pedestrian and/or bicyclist movements support the installation of all-way stop control. PRELIMINARY ENGINEERING EVALUATION* MULTI-WAY STOP UNITED CITY OF YORKVILLE The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the minor-street approaches is at least 140 units per hour for each of any of the same 8 hours. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the major-street approaches is at least 210 units per hour for each of any 8 hours of a typical day; and * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.12-2B.17 Updated 10/11/2024 10 Location: Matlock Dr & Berrywood Ln Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Standard: YIELD or STOP signs shall not be used for speed control. Criteria Met Criteria** Yes Additional Study Required No A. B. C. 1. 2. D. E. F. A. B. C. D. E. F. Criteria are clearly met recommending installation of a yield sign. Criteria are not clearly met at this time - no further action recommended. Criteria may or may not be met - additional engineering study required. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title For changing from no intersection control to yield control, there have been two or more reported crashes in the previous 12 months that are susceptible to correction by the installation of a YIELD sign. For changing from minor road stop control to yield control, there have been two or fewer reported crashes in the previous 12 months. The angle of intersection is between 90 and 75 degrees. The functional classification of the intersecting streets is either the intersection of two local streets or the intersection of a local street with a collector street. On low-volume rural roads if engineering judgment indicates that a YIELD sign would provide adequate control. On an approach to an intersection where the only permissible movement is a right-turn movement with an intersection geometry similar to a channelized right-turn lane or an approach to a roundabout. Based on a preliminary review of the criteria for a two-way stop sign the following action is recommended: UNITED CITY OF YORKVILLE TWO-WAY YIELD PRELIMINARY ENGINEERING EVALUATION* Intersection sight distance is adequate on the approaches to be controlled by YIELD signs. All approaches to the intersection are a single lane and there are no separate turn lanes. I. Yield control should be considered when engineering judgment indicates that all of the following conditions exist: One of the following crash-related criteria applies: Facing the entering roadway for a merge-type movement if engineering judgment indicates that control is needed because acceleration geometry and/or sight distance is not adequate for merging traffic operation. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection averages less than 1,800 units per day or 140 units in the peak hour. II. YIELD signs may be installed at an intersection when any of the following conditions apply: At the second intersection of a divided highway crossing or median break functioning as two separate intersections. In this case, a YIELD sign may be installed at the entrance to the second intersection. For a channelized turn lane that is separated from the adjacent travel lanes by an island, even if the adjacent lanes at the intersection are controlled by a highway traffic control signal or by a STOP sign. At an intersection where a special problem exists and where engineering judgment indicates the problem to be susceptible to correction by the use of the YIELD sign. * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.06-2B.10 Updated 10/11/2024 11 Location:Matlock Dr & Berrywood Ln Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Standard: YIELD or STOP signs shall not be used for speed control. Criteria Met Criteria** Yes Additional Study Required No A. B. 1. 2. C. D. Criteria are clearly met recommending installation of a stop sign. Criteria are not clearly met at this time - no further action recommended. Criteria not met at this time; but, is anticipated to be in the future. Stop sign installation recommended. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title UNITED CITY OF YORKVILLE TWO-WAY STOP PRELIMINARY ENGINEERING EVALUATION* I. Stop control on the minor-road approach or approaches to an intersection should be considered when engineering A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway. Based on a preliminary review of the criteria for a yield sign the following action is recommended: judgment indicates that one or more of the following conditions exist: Crash records indicate that: For a four-leg intersection, there are three or more reported crashes in a 12-month period or six or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control. For a three-leg intersection, there are three or more reported crashes in a 12-month period or five or more reported crashes in a 36-month period. The crashes should be susceptible to correction by installation of minor-road stop control. The intersection is of a lower functional classification road with a higher functional classification road. Conditions that previously supported the installation of all-way stop control no longer exist. * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.06, 2B.11 Updated 10/11/2024 12 Location:Matlock Dr & Berrywood Ln Guidance: The type of traffic control used at an unsignalized intersection should be the least restrictive that provides appropriate levels of safety and efficiency for all road users. Guidance: The decision to establish all-way stop control at an unsignalized intersection should be based on an engineering study. Standard: YIELD or STOP signs shall not be used for speed control. Standard: The satisfaction of an all-way stop control warrant or warrants shall not in itself require the installation of all-way stop control at an unsignalized intersection. Criteria Met Criteria** Yes Additional Study Required No A. Crash Experience: 1. 2. B. Sight Distance: 1. C. Transition to Signal Control or Transition to Yield Control at a Circular Intersection: 1. D. 8-Hour Volume: (Any Major-Street Speed) 1. 2. (85th Percentile Major-Street Speed > 40 mph) 1. 2. E. Other Factors: 1. 2. 3. Criteria are clearly met recommending installation of a multi-way stop. Criteria are not clearly met at this time - no further action recommended. Criteria may or may not be met - additional engineering study required. By: Gabriel Braboy, P.E. Date: 12/17/2024 Senior Project Engineer I Title By: Date: Title Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: For a four-leg intersection, there are five or more reported crashes in a 12-month period or six or more reported crashes in a 36-month period that were of a type susceptible to correction by the installation of all-way stop control. At locations where all-way stop control is an interim measure that can be installed to control traffic while arrangements are being made for the installation of a traffic control signal at the intersection or for the installation of yield control at a circular intersection. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the major-street approaches is at least 300 units per hour for each of any 8 hours of a typical day; and The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the minor-street approaches is at least 200 units per hour for each of any of the same 8 hours. The need to control left-turn conflicts. For a three-leg intersection, there are four or more reported crashes in a 12-month period or five or more reported crashes in a 36-month period that were of a type susceptible to correction by the installation of all-way stop control. An engineering study indicates that sight distance on the minor-road approaches controlled by a STOP sign is not adequate for a vehicle to turn onto or cross the major (uncontrolled) road. At such a location, the road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where all-way stop control would improve traffic operational characteristics of the intersection. Where pedestrian and/or bicyclist movements support the installation of all-way stop control. PRELIMINARY ENGINEERING EVALUATION* MULTI-WAY STOP UNITED CITY OF YORKVILLE The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the minor-street approaches is at least 140 units per hour for each of any of the same 8 hours. The combined motor vehicle, bicycle, and pedestrian volume entering the intersection from the major-street approaches is at least 210 units per hour for each of any 8 hours of a typical day; and * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) 11th Edition Section 2B.12-2B.17 Updated 10/11/2024 13 INTERSECTION #1 MILLBROOK CIR & BLACKHAWK BLVD 14 15 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING EAST 16 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING NORTH 17 Engineering Enterprises, Inc. INTERSECTION BLACKHAWK BOULEVARD – SOUTHBOUND APPROACH LOOKING WEST BLACKHAWK BOULEVARD – SOUTHBOUND APPROACH LOOKING EAST 18 Engineering Enterprises, Inc. INTERSECTION BLACKHAWK BOULEVARD – SOUTHBOUND APPROACH LOOKING SOUTH 19 INTERSECTION #2 MILLBROOK CIR & SILVER SPRINGS CT 20 21 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING EAST EAST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING NORTH 22 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING NORTH 23 Engineering Enterprises, Inc. INTERSECTION SILVER SPRINGS COURT – SOUTHBOUND APPROACH LOOKING SOUTH SILVER SPRINGS COURT – SOUTHBOUND APPROACH LOOKING EAST 24 Engineering Enterprises, Inc. INTERSECTION SILVER SPRINGS COURT – SOUTHBOUND APPROACH LOOKING WEST 25 INTERSECTION #3 MILLBROOK CIR & KETCHUM CT 26 27 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 28 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 29 Engineering Enterprises, Inc. INTERSECTION KETCHUM COURT – EASTBOUND APPROACH LOOKING NORTH KETCHUM COURT – EASTBOUND APPROACH LOOKING EAST 30 Engineering Enterprises, Inc. INTERSECTION KETCHUM COURT – EASTBOUND APPROACH LOOKING SOUTH 31 INTERSECTION #4 MILLBROOK CIR & SHERIDAN CT 32 33 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 34 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 35 Engineering Enterprises, Inc. INTERSECTION SHERIDAN COURT – EASTBOUND APPROACH LOOKING NORTH SHERIDAN COURT – EASTBOUND APPROACH LOOKING SOUTH 36 Engineering Enterprises, Inc. INTERSECTION SHERIDAN COURT – EASTBOUND APPROACH LOOKING EAST 37 INTERSECTION #5 MILLBROOK CIR & GAINS CT 38 39 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 40 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 41 Engineering Enterprises, Inc. INTERSECTION GAINS COURT – EASTBOUND APPROACH LOOKING NORTH GAINS COURT – EASTBOUND APPROACH LOOKING SOUTH 42 Engineering Enterprises, Inc. INTERSECTION GAINS COURT – EASTBOUND APPROACH LOOKING EAST 43 INTERSECTION #6 MILLBROOK CIR & OWEN CT 44 45 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH EAST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 46 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST EAST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 47 Engineering Enterprises, Inc. INTERSECTION OWEN COURT – EASTBOUND APPROACH LOOKING NORTH OWEN COURT – EASTBOUND APPROACH LOOKING EAST 48 Engineering Enterprises, Inc. INTERSECTION OWEN COURT – EASTBOUND APPROACH LOOKING SOUTH 49 INTERSECTION #7 MILLBROOK CIR & PRESTON DR 50 51 Engineering Enterprises, Inc. INTERSECTION PRESTON DRIVE – NORTHBOUND APPROACH LOOKING WEST PRESTON DRIVE – NORTHBOUND APPROACH LOOKING EAST 52 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING EAST EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING WEST 53 Engineering Enterprises, Inc. INTERSECTION EAST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING SOUTH 54 INTERSECTION #8 MILLBROOK CIR & NICKERSON CT 55 56 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING EAST WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING SOUTH 57 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING NORTH NICKERSON COURT – SOUTHBOUND APPROACH LOOKING WEST 58 Engineering Enterprises, Inc. INTERSECTION NICKERSON COURT – SOUTHBOUND APPROACH LOOKING EAST NICKERSON COURT – SOUTHBOUND APPROACH LOOKING SOUTH 59 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING WEST WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING NORTH 60 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 61 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING EAST 62 INTERSECTION #9 MILLBROOK CIR & HATCH CT 63 64 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST 65 Engineering Enterprises, Inc. INTERSECTION HATCH COURT – EASTBOUND APPROACH LOOKING EAST HATCH COURT – EASTBOUND APPROACH LOOKING SOUTH 66 Engineering Enterprises, Inc. INTERSECTION HATCH COURT – EASTBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH 67 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 68 INTERSECTION #10 MILLBROOK CIR & SUTHERLAND CT 69 70 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST 71 Engineering Enterprises, Inc. INTERSECTION SUTHERLAND COURT – EASTBOUND APPROACH LOOKING NORTH SUTHERLAND COURT – EASTBOUND APPROACH LOOKING SOUTH 72 Engineering Enterprises, Inc. INTERSECTION SUTHERLAND COURT – EASTBOUND APPROACH LOOKING EAST WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 73 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH 74 INTERSECTION #11 MILLBROOK CIR & POTTER CT 75 76 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING EAST 77 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING EAST WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 78 Engineering Enterprises, Inc. INTERSECTION POTTER COURT – WESTBOUND APPROACH LOOKING NORTH POTTER COURT – WESTBOUND APPROACH LOOKING SOUTH 79 Engineering Enterprises, Inc. INTERSECTION POTTER COURT – WESTBOUND APPROACH LOOKING WEST 80 INTERSECTION #12 MILLBROOK CIR & KELLOGG CT 81 82 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 83 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 84 Engineering Enterprises, Inc. INTERSECTION KELLOGG COURT – EASTBOUND APPROACH LOOKING NORTH KELLOGG COURT – EASTBOUND APPROACH LOOKING SOUTH 85 INTERSECTION #13 MILLBROOK CIR & ELLORY CT 86 87 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING EAST 88 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING EAST WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 89 Engineering Enterprises, Inc. INTERSECTION ELLORY COURT – WESTBOUND APPROACH LOOKING NORTH ELLORY COURT – WESTBOUND APPROACH LOOKING SOUTH 90 INTERSECTION #14 MILLBROOK CIR & GOULD CT 91 92 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST 93 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH 94 Engineering Enterprises, Inc. INTERSECTION GOULD COURT – EASTBOUND APPROACH LOOKING NORTH GOULD COURT – EASTBOUND APPROACH LOOKING SOUTH 95 INTERSECTION #15 MILLBROOK CIR & CURTIS CT 96 97 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH 98 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING EAST WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING EAST 99 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH CURTIS COURT – WESTBOUND APPROACH LOOKING NORTH 100 Engineering Enterprises, Inc. INTERSECTION CURTIS COURT – WESTBOUND APPROACH LOOKING SOUTH 101 INTERSECTION #16 MILLBROOK CIR & WATERMAN LN 102 103 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST 104 Engineering Enterprises, Inc. INTERSECTION WATERMAN LANE – EASTBOUND APPROACH LOOKING NORTH WATERMAN LANE – EASTBOUND APPROACH LOOKING SOUTH 105 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH 106 INTERSECTION #17 MILLBROOK CIR & BIG GROVE LN 107 108 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST 109 Engineering Enterprises, Inc. INTERSECTION BIG GROVE LANE– EASTBOUND APPROACH LOOKING NORTH BIG GROVE LANE – EASTBOUND APPROACH LOOKING SOUTH 110 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING WEST WEST MILLBROOK CIRCLE – NORTHBOUND APPROACH LOOKING NORTH 111 INTERSECTION #18 MILLBROOK CIR & ROYAL CT 112 113 Engineering Enterprises, Inc. INTERSECTION ` WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING EAST 114 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – EASTBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING WEST 115 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING SOUTH WEST MILLBROOK CIRCLE – SOUTHBOUND APPROACH LOOKING EAST 116 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING NORTH WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING WEST 117 Engineering Enterprises, Inc. INTERSECTION WEST MILLBROOK CIRCLE – WESTBOUND APPROACH LOOKING SOUTH ROYAL COURT – NORTHBOUND APPROACH LOOKING NORTH 118 Engineering Enterprises, Inc. INTERSECTION ROYAL COURT – NORTHBOUND APPROACH LOOKING WEST ROYAL COURT – NORTHBOUND APPROACH LOOKING EAST 119 INTERSECTION #19 MATLOCK DR & BERRYWOOD LN 120 121 Engineering Enterprises, Inc. INTERSECTION ` MATLOCK DRIVE – NORTHBOUND APPROACH LOOKING NORTH MATLOCK DRIVE – NORTHBOUND APPROACH LOOKING EAST 122 Engineering Enterprises, Inc. INTERSECTION MATLOCK DRIVE – SOUTHBOUND APPROACH LOOKING SOUTH MATLOCK DRIVE – SOUTHBOUND APPROACH LOOKING EAST 123 Engineering Enterprises, Inc. INTERSECTION BERRYWOOD LANE – WESTBOUND APPROACH LOOKING WEST BERRYWOOD LANE – WESTBOUND APPROACH LOOKING SOUTH 124 Engineering Enterprises, Inc. INTERSECTION BERRYWOOD LANE – WESTBOUND APPROACH LOOKING NORTH 125 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2025-09 Route 47 Utility Relocation – Carpenter St. to Waterpark Way Public Works Committee – January 21, 2025 Majority Approval Please see the attached memo. Eric Dhuse Public Works Name Department Summary Proposed Engineering agreement from EEI for the design of the Rt. 47 Utility Relocation from Carpenter St. to Waterpark Way. Background Staff has been working with IDOT District III for some time on the widening of Rt. 47 from Carpenter St. to Waterpark Way. We are now at the stage where we know what utilities must be moved, and where they need to be moved to. EEI is proposing an engineering agreement for the relocation of approximately 4800 linear feet of water main improvements, 40 linear feet of sanitary force main, and 1725 linear feet of sanitary sewer improvements. Most of this work will be focused from Cannonball Trail to Wrigley Way and near Waterpark Way. For a fixed fee of $107,484 EEI is proposing to coordinate, field survey, design, permit, bid, and execute contracts. Any direct expenses will be billed at the actual value and are estimated at $25,400. At this time, IDOT has not committed in writing to pay for this work, however, they have verbally said they think they will pay for it, but to date we have not received that in writing. However, we do have $180,000 budgeted in the City Wide Capital section of the approved FY 25 budget to be able to front fund the contract and seek reimbursement from IDOT. At this time, we do not have a schedule of when any of this work will take place, but we know it will be sooner rather than later and we would like to have the planning and design completed as soon as possible to be able to work with IDOT to ensure there are no conflicts. Recommendation Staff recommends the approval of this Professional Service Agreement. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 15, 2025 Subject: Route 47 Utility Relocation – Carpenter St. to Waterpark Way Resolution No. 2025-____ Page 1 Resolution No. 2025-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING AN ENGINEERING AGREEMENT WITH ENGINEERING ENTERPRISES, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality duly organized and validly existing in accordance with the Constitution of the State of Illinois and the laws of this State; and WHEREAS, the City’s Public Works Department plans to conduct certain improvements from Carpenter Street to Waterpark Way, being water main improvements, sanitary force main improvements, and sanitary sewer improvements (the “Project”); and WHEREAS, completion of the Project will require engineering services conducted by an outside engineering firm; and WHEREAS, Engineering Enterprises, Inc., of Sugar Grove, Illinois (“EEI”), has prepared an agreement between EEI and the City for engineering services related to the Project (the “Agreement”), said Agreement being attached hereto as Exhibit A; and WHEREAS, EEI has provided engineering services for various projects completed by the City, and the City administration has found that EEI is a qualified and experienced engineering firm; and WHEREAS, the City administration recommends approval of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council (the “Corporate Authorities”) of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Mayor and City Clerk are hereby authorized to execute an Agreement Resolution No. 2025-____ Page 2 for Professional Service – Route 47 Utility Relocation – Carpenter St. to Waterpark Way, attached hereto as Exhibit A. Section 3. This Resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ MAYOR Attest: ___________________________________ City Clerk UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 1 Agreement for Professional Services Route 47 Utility Relocation – Carpenter St. to Waterpark Way THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Design engineering will be provided for approximately 4,800 linear feet of water main improvements, 40 linear feet of sanitary force main improvements, and 1,725 linear feet of sanitary sewer improvements (See Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non-terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $107,484. Direct expenses will be billed at the actually value spent and are estimated at $25,400. The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 2 agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 3 The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non-resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification: Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 4 I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided in the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Project Location Map Attachment F: 2024 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 5 For the United City of Yorkville: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2025. United City of Yorkville Engineering Enterprises, Inc.: ___________________________ _____________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ ____________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. JANUARY 2025 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. JANUARY 2025 PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CARPENTER ST. TO WATERPARK WAY PAGE 1 Route 47 Utility Relocation – Carpenter St. to Waterpark Way United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services DESIGN ENGINEERING 2.1 Project Management and Administration • Budget Tracking • Management of Personnel and the Engineering Contract • Coordination with the City and Other Regulatory Agencies (IEPA) 2.2 Project Meetings • Project Kick-Off Meeting Between the City and EEI • Two (2) Design Progress Meetings Between the City and, EEI prior to Bidding • One (1) Design Meeting Between the City, IDOT, and EEI prior to Bidding. 2.3 Topographic Survey • Field Survey • Drafting to Create Base File 2.4 Utility Coordination • Design JULIE • Plan Submission and Coordinate with Private Utilities 2.5 Final Plans, Specifications and Estimates • Preparation of 60%, 90%, and 100% Engineering Plans • Preparation of 90% and 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding and Contract Documents, General Conditions, and Special Provisions. 2.6 Permits • Prepare IEPA Documentation for CCDD Management of Soils • Prepare IEPA Construction Permit Application and Acquire Permit 2.7 Bidding and Contracting • Prepare Bidders List and Ad for Bid • Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN • Address Bid Questions and Prepare Addenda • Attend Bid Opening • Prepare Bid Tab, Bid Summary, and Recommendation of Award • Execute Contract Documents DIRECT EXPENSES The following scope of services will be provided by EEI’s sub-consultants: Geotechnical and CCDD (Rubino Engineering, Inc.) • Ten (10) Soil Borings • Prepare Geotechnical Report and CCDD Analysis • Prepare LPC 662/663 Permit The above scope for “Route 47 Utility Relocation – Carpenter St. to Waterpark Way” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT United City of YorkvillePROJECT TITLEPREPARED BYRoute 47 Utility Relocation - Carpenter St. to Waterpark WayROLE PIC PM SPE 2 PE SPM SPT 2 PT SPT 2 SPT 1 ADMINRATE $246 $210 $200 $168 $234 $175 $140 $175 $164 $72PROJECT ADMINISTRATION2.1 Project Management and Administration 2 32 - - - - - - - - 34 7,212$ 2.2 Project Meetings 6 9 - - - - - - - - 15 3,366$ 2.3 Topographic Survey - - - - 30 24 24 - - - 78 14,580$ 2.4 Utility Coordination - 2 12 - - - - - - - 14 2,820$ 2.5 Final Plans, Specifications, and Estimates 6 48 100 44 - - - 30 116 - 344 63,222$ 2.6 Permits - 4 30 - - - - - - - 34 6,840$ 2.7 Bidding and Contracting 2 12 12 18 - - - - - 14 58 9,444$ Insert Task Subtotal: 16 107 154 62 30 24 24 30 116 14 - 577 107,484$ 16 107 154 62 30 24 24 30 116 14 - 577 107,484 DIRECT EXPENSESMileage = -$ Printing = 400$ Legal Surveying = 10,000$ Environmental Assessment = 15,000$ DIRECT EXPENSES = 25,400$ LABOR SUMMARYEEI Labor Expenses = 107,484$ TOTAL LABOR EXPENSES107,484$ TOTAL COSTS 132,884$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWCOSTTASK NO.TASK DESCRIPTIONHOURS ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2344PROJECT TITLEDATE PREPARED BYRoute 47 Utility Relocation - Carpenter St. to Waterpark Way KDWJAN FEB MARAPR MAYJUNE JULYAUG SEPT OCT NOV DECPROJECT ADMINISTRATION2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications, and Estimates2.6 Permits2.7 Bidding and Contracting 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION1/14/252025 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!BRIDGEROUTE 47 CORNEILS BOOMBAH WATERPARK COMMERCIAL M C M U R T R I E BRIDGECopyright nearmap 2015 Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6756 RT 47 UTILITY RELOCATION - CARPENTER ST. TO WATERPARK WAY LOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2024 YO2344 H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³United City of Yorkville 651 Prairie Pointe Dr Yorkville, IL 60560 Untitled !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!BRIDGEROUTE 47 KEN D A L L MARKETVIEWCANNONBALL COUNTRYSIDE KENNEDYBOOMERLEXINGTONPRIVATE DRIVE SWANSON FAIRHAVEN DICKSON PATRIC IA PALMERMENARD MULHERN CONCORDAMAN D A WRIGLEY BRIDGECopyright nearmap 20151,000 0500 Feet Legend Sanitary Sewer Main Water Main Lines Utility Relocation EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2025-10 Whispering Meadows Storm Sewer Public Works Committee – January 21, 2025 Majority Approval Please see the attached memo. Eric Dhuse Public Works Name Department Summary Proposed Engineering agreement from EEI for the design of Whispering Meadows Storm Sewer Outfall. Background This is one of the work items that was contemplated as part of the TRG settlement and will be funded from those proceeds. This work was contemplated since the stormwater basins at the north end of Whispering meadows do not have an outfall to the Rob Roy Drainage Ditch, it was never finished when the developer went under during the great recession. Currently, there is just a hole in the middle of the field with a piece of pipe in it. Without an outfall, the basins cannot function properly. For example, water can become too high in heavy rains which can lead to a multitude of problems such as flooding and then stagnation when the water can’t go anywhere. With the development of the balance of the lots imminent, it is an opportune time to finish this project. Currently, staff estimates the cost of construction for this project to be $250,000. This contract does not contemplate construction, just a piece of information for you. EEI is proposing an engineering PSA to coordinate, design, permit, and bid the project as part of this agreement. The cost for these services is fixed fee of $26,936. Once the engineering is completed and bids received, staff will bring forward recommendations for construction and for a construction engineering agreement. The actual construction of the project is not slated until later this year, well into FY 26. Recommendation Staff recommends the approval of this Professional Service Agreement. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 15, 2025 Subject: Whispering Meadows Storm Sewer Resolution No. 2025-____ Page 1 Resolution No. 2025-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING AN ENGINEERING AGREEMENT WITH ENGINEERING ENTERPRISES, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality duly organized and validly existing in accordance with the Constitution of the State of Illinois and the laws of this State; and WHEREAS, the City’s Public Works Department plans to conduct certain improvements to the storm sewer in the Whispering Meadows subdivision (the “Project”); and WHEREAS, completion of the Project will require engineering services conducted by an outside engineering firm; and WHEREAS, Engineering Enterprises, Inc., of Sugar Grove, Illinois (“EEI”), has prepared an agreement between EEI and the City for engineering services related to the Project (the “Agreement”), said Agreement being attached hereto as Exhibit A; and WHEREAS, EEI has provided engineering services for various projects completed by the City, and the City administration has found that EEI is a qualified and experienced engineering firm; and WHEREAS, the City administration recommends approval of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council (the “Corporate Authorities”) of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Mayor and City Clerk are hereby authorized to execute an Agreement for Professional Service – Whispering Meadows Storm Sewer, attached hereto as Exhibit A. Resolution No. 2025-____ Page 2 Section 3. This Resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER ________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2025. ______________________________ MAYOR Attest: ___________________________________ City Clerk UNITED CITY OF YORKVILLE WHISPERING MEADOWS STORM SEWER PAGE 1 Agreement for Professional Services Whispering Meadows Storm Sewer THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Services to be provided include design engineering services for the Whispering Meadows Storm Sewer as indicated on Attachment C, with the schedule indicated on Attachment D, and in the location shown on Attachment F. All Engineering will be in accordance with all City, Yorkville Stormwater Management Ordinance, and Illinois Department of Natural Resources requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $21,336.00. Direct Expenses are estimated at $5,600.00. The total contract amount is $26,936.00. The hourly rates for this project are shown in the 2024 Standard Schedule of Charges included in Attachment E. All payments will be made accordingly to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE WHISPERING MEADOWS STORM SEWER PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE WHISPERING MEADOWS STORM SEWER PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE WHISPERING MEADOWS STORM SEWER PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE WHISPERING MEADOWS STORM SEWER PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: 2024 Standard Schedule of Charges Attachment F: Location Map L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove, Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2025. United City of Yorkville Engineering Enterprises, Inc.: ___________________________ _______________________________ John Purcell Mayor Brad Sanderson, P.E. Chief Operating Officer/President ___________________________ ________________________________ Jori Behland Timothy Paulson, P.E. City Clerk Senior Project Manager ENGINEERING ENTERPRISES, INC. FEBRUARY 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. FEBRUARY 2024 PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL WHISPERING MEADOWS STORM SEWER PAGE 1 Whispering Meadows Storm Sewer United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services DESIGN ENGINEERING 1.0 Project Management and Administration  Budget Tracking  Management of Personnel and the Engineering Contract  Coordination with the City and Other Regulatory Agencies 1.1 Project Meetings  Project Kick-Off Meeting Between the City and EEI  One (1) Design Progress Meeting Between the City and, EEI prior to Bidding 1.2 Topographic Survey  Field Survey  Drafting to Create Base File  Boundary Survey for Easements 1.3 Utility Coordination  Design JULIE  Plan Submission and Coordinate with Private Utilities 1.4 Final Plans, Specifications and Estimates  Confirm Storm Sewer Design and Sizing  Preparation of Engineering Plans and Specifications  Preparation of Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding and Contract Documents, General Conditions, and Special Provisions.  Preparation of Plat of Easement documents 1.5 Permitting  Prepare Stormwater Permit Documentation  Statewide Floodplain Permit Documentation  Coordination for wetland permitting for outfall  Coordination with Rob Roy Drainage District 1.6 Bidding and Contracting  Prepare Bidders List and Ad for Bid  Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN  Address Bid Questions and Prepare Addenda  Attend Bid Opening  Prepare Bid Tab, Bid Summary, and Recommendation of Award  Execute Contract Documents UNITED CITY OF YORKVILLE, IL WHISPERING MEADOWS STORM SEWER PAGE 2 DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultants: Hey & Associates  Wetland Delineation and Permitting Geotechnical and CCDD (Rubino Engineering, Inc.)  Two (2) Soil Borings  Prepare Geotechnical Report and CCDD Analysis  Prepare LPC 662/663 Permit EXCLUSIONS The above scope of services for the Whispering Meadows Storm Sewer includes the following exclusions:  Environmental Surveys  Exploratory Digging  Construction Engineering Services The above scope for “Whispering Meadows Storm Sewer” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUNITED CITY OF YORKVILLEYO2462-PPROJECT TITLEDATE PREPARED BYWHISPERING MEADOWS STORM SEWERROLE PIC SPM SPE 2 PE SPT 2 ST ADMINPERSON BPS TNP/MGS PGW2 JMB CADRATE $246 $234 $200 $168 $175 $140 $72DESIGN ENGINEERING1.01 2 3 714$ 1.1 Project Meetings 1 1 1 3 680$ 1.23 12 15 2,802$ 1.3 Utility Coordination1 8 9 1,834$ 1.413 24 16 53 10,082$ 1.52 8 10 2,068$ 1.6 Bidding and Contracting 2 12 4 18 3,156$ Insert Task Subtotal: 2 24 53 - 12 16 4 111 21,336$ 2 24 53 - 12 16 4 111 21,336 EEI STAFFDIRECT EXPENSESPIC Principal in ChargePrinting/Scanning = 100$ SPM Senior Project ManagerWetlands = 3,000$ SPE 2 Senior Project Engineer IISoils = 2,500$ PE Project EngineerDIRECT EXPENSES = 5,600$ SPT 2 Senior Project Technician IIST Senior TechnicianLABOR SUMMARYADMIN Administrative AssistantEEI Labor Expenses = 21,336$ TOTAL LABOR EXPENSES21,336$ TOTAL COSTS 26,936$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTIONHOURSProject Management and AdministrationTopographic SurveyFinal Plans, Specifications, and EstimatesPermittingPROJECT TOTAL:PGW2/TNP12/19/24COST ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUNITED CITY OF YORKVILLEYO2462PROJECT TITLEDATE PREPARED BYWHISPERING MEADOWS STORM SEWERPGW2/TNPJAN FEB MAR APRIL MAYJUNE JULYAUG SEPT OCT NOV DECDESIGN ENGINEERING1.01.11.21.31.41.51.6 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION12/19/242025Project Management and AdministrationBidding and ContractingProject MeetingsTopographic SurveyUtility CoordinationFinal Plans, Specifications and EstimatesPermitting EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-!.!.!.!.!.!.#*6446426406386366466306346326486506346426486426366466406446446466366466 4 2 6446366386386346386366 4 6 6386426466346366386366466426426486406506486406446 4 6 6406486426446406446346 4 66 4 8 6406 3 6 6 3 4 6446466386426386 4 6 644648646642 6366386446346466446446486446 4 6 6466466486366366466446326446406466466386426486426386386366446426426366446466446466426386386466426 4 6 6446 3 8638 6466466466 4 8644646 6 4 6 6406406466446486466386426446446 4 2 634648634636646644646638646646 6426 4 66426406446466406 4 2 6 4 4 6446386486466386 4 6644 6446466 4 6 6406486366386 4 6 6446426446446466446366386 3 86 3 8 6326446 3 8 6326406346466466426386426 4 2 6466486 4 0 6386 4 2 640 6 4 6 6466386486486446 4 2 64863864464664664 4 6406466 4 6 6406366 4 0 6426466 4 4 6366 3 6 6406386446426 4 6644 6366446346506426406406446346386386466466386386466426466426486346 4 2640 6466446446386446426406386 4 2642636640638646646 648Beecher RdFaxonRdA lanD a le L nGoldenrodDr Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700LOCATION MAPSTORM SEWERwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:August 2017YO1725YO1725_San_Gravity.MXDH:\GIS\PUBLIC\YORKVILLE\2017\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us1,200 0600 FeetWHISPERING MEADOWSOFFSITE DRAINAGE IMPROVEMENTSST 7-4CST 7-4BST 7-4AEXISTING 18" RCP!.640638640REMOVE 55 LF 18" RCPFES 7-2 REMOVE EXISTING FES1400 LIN FTRCP CL A1 18"@ 0.11%ST 7-4EXISTING STORM MANHOLE 4' DIA. TYPE A W/ TYPE 1 FRAME CLOSE LID (CONNECT WEST CONNECTION. PLUG SOUTH CONNECTION)RIM = 641.3INV W = 634.06ST 7-4A STORM MANHOLE 4' DIA. TYPE A W/ TYPE 1 FRAME CLOSE LID RIM = 640.0INV E = 633.68INV W = 633.68ST 7-4B STORM MANHOLE 4' DIA. TYPE A W/ TYPE 1 FRAME CLOSE LID RIM = 638.0INV E = 633.29INV W = 633.29ST 7-4C STORM MANHOLE 4' DIA. TYPE A W/ TYPE 1 FRAME CLOSE LID RIM = 636.0INV E = 632.91INV W = 632.91FES 7-4D18" FLARED ENDSECTION W/ GRATE INV E = 632.52FES 7-4DEX. ST 7-4#*#*EX. ST 7-4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2025-11 Route 47 Expansion – Waterpark Way and Jericho Road – IGA Public Works Committee – January 21, 2025 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Review of the intergovernmental agreement between the City and the state for the expansion of Route 47 between Jericho Road and Waterpark Way. Background This item was last discussed by the City Council in March 2019, when the City Council approved a memorandum of understanding (MOU) covering financial and operational commitments for the Route 47 expansion between Kennedy Road and Cross Street in Sugar Grove. Since then, the City has approved a five year budget that contains funds to meet the City’s financial commitment, and the state is coming close to finalizing design details on the project between Jericho Road and Waterpark Way and expects to put it out to bid in April 2025. Accordingly, the state has drafted an intergovernmental agreement for the City’s commitments on the project and has forwarded it for our consideration. At the Public Works Committee meeting, the City staff will review the highlights of the agreement and the current status of the negotiations with IDOT, because as of time of packet creation, the City staff and IDOT staff have not agreed upon all components of the agreement. Since IDOT plans to put the project out to bid in April 2025, they have asked for the City Council to approve the agreement by the end of January. In general, most of the financial and operational commitments in the 2019 MOU have not changed in the proposed intergovernmental agreement. However, the state has asked the City to perform some maintenance of the culvert under the future Route 47 and Baseline Road intersection which the City staff does not feel should be our responsibility, and the state is asking the City to contribute intersection improvements at Galena Road and Route 47 (the intersection of a County highway and a state highway). City staff have communicated to IDOT staff that we reject those requests, and IDOT has not yet concurred. Recommendation Pending resolution of the remaining outstanding issues, City staff recommends approval of the intergovernmental for the expansion of Route 47 between Jericho Road and Waterpark Way. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 16, 2025 Subject: Intergovernmental agreement, Route 47 expansion between Waterpark Way and Jericho Road FAP 326 IL 47/US 30 from Waterpark Way to Jericho Road State Section: 2020-198-W&T County: Kane and Kendall Job No.: C-91-396-20 Contract No.: 62M71 Agreement No.: JN-125-013 AGREEMENT This Agreement entered into this _______day of __________________, 20___ A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and UNITED CITY OF YORKVILLE of the State of Illinois, hereinafter called the CITY. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 11,900 lineal feet of FAP Route 326, IL 47/US 30 from Waterpark Way to Jericho Road, identified as STATE Job No.: C-91-396-20, Contract Number 62M71, STATE Section No. 2020- 198-W&T as follows: The general scope of work consists of pavement reconstruction with add lanes and culvert replacements along the IL 47/US 30 corridor. This includes replacing the existing reinforced concrete slab bridge with a double cell box culvert 14’ x 11’ box culvert that is 112’-5 ¾” in length along Baseline Road over Rob Roy Creek (SN 045- 8306), traffic signal modernization, combination lighting, intersection lighting, a proposed 10’ shared use path and sidewalk improvements and all other work necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the CITY has requested that the STATE include in its contract roadway work along Bristol Bay Drive extension, combination lighting at IL 47 and Waterpark Way, watermain relocation and emergency vehicle pre-emption equipment, and WHEREAS, the STATE has agreed to the CITY’s request, and WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to the CITY residents and permanent in nature. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction, and engineering cost subject to partial reimbursement by the CITY, as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. 4. The CITY has passed a resolution appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. 5. The CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient to cover said cost. 6. The CITY further agrees that, upon award of the contract for this improvement, the CITY will pay to the STATE, in a lump sum from any funds allotted to the CITY, an amount equal to 33% of its obligation incurred under this AGREEMENT. On or before July 31, 2026, the CITY will pay its second installment to the STATE, in a lump sum from any funds allotted to the CITY, an amount equal to $33% of its obligation incurred under this AGREEMENT. Upon receipt of a final invoice the CITY will pay to the STATE the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project, based upon final costs. 7. The CITY has adopted a resolution, will send a letter, or sign the Plan Approval page, which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 8. The CITY agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along IL 47/US 30 without the consent of the STATE. 9. The CITY shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 10. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway’s jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 11. All CITY owned utilities, on STATE right of way within the limits of this improvement, which are to be relocated/adjusted under the terms of this Agreement, will be relocated/adjusted in accordance with the applicable portions of the “Accommodation of Utilities of Right of Way of the Illinois State Highway System.” (92 Ill. Adm. Code 530). 12. The CITY agrees to obtain from the STATE an approved permit for any CITY owned utility relocated/adjusted as part of this improvement and shall abide by all conditions set forth therein. 13. Upon final field inspection of the improvement and so long as IL 47/US 30 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the through traffic lanes, the left-turn lanes and right turn lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 14. Upon final field inspection of the improvement, the CITY agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE from Waterpark Way to the United City of Yorkville limits at Baseline Road as shown on Exhibit D attached hereto, including the proposed double cell box culvert 14’ x 11’ box culvert that is 112’-5 ¾” in length along Baseline Road over Rob Roy Creek (SN 045-8306) including the wingwalls, the Bristol Bay Drive roadway extension, the shared use path from Waterpark Way to Baseline Road, sidewalk, grass medians, combination highway lighting at the intersections of IL 47 at Waterpark Way and IL 47 at Galena Road, including furnishing the electrical energy thereof, new and existing sidewalks, crosswalk, and stop line markings, mowing the ditches and parkways beyond the curb and gutter adjacent to the traffic lanes, CITY owned utilities including watermain and including appurtenances thereto and shall maintain the storm sewers and appurtenances by performing those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins. The maintenance, repair and/or reconstruction of storm sewers constructed as part of this improvement beyond the aforedescribed responsibilities shall be that of the STATE. 15. The CITY further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction within the limits of the improvement, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of IL 47 as shown on Exhibit D attached hereto. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the CITY unless there is an agreement specifying different responsibilities. The CITY agrees to inspect stopline markings, symbols, special pavement treatments, crosswalks and replace as necessary to ensure proper motorist and pedestrian guidance. 16. Upon acceptance by the STATE of the new traffic signal and lighting work included herein the financial responsibility for maintenance and energy charges for the operation of the traffic signal at the intersection(s) listed below shall be proportioned as follows: Intersection Maintenance Energy IL 47 at Galena Road STATE Share (District 3) 50% 50% CITY Share 50% 50% IL 47 at Waterpark Way STATE Share (District 3) 67% 67% CITY Share 33% 33% IL 47 at US 30/Baseline Road STATE Share (District 1) 100% 100% CITY Share 0% 0% And shall continue as outlined in the Traffic Signal Master Agreement executed between the STATE (District 3) and the CITY on January 24, 2022, and remains in full enforcement for IL 47 at Galena Road and IL 47 at Waterpark Way. It is mutually agreed that the actual traffic signal maintenance at IL 47 at US 30/Baseline Road will be performed by the STATE (District 1) either with its own forces or through an ongoing contractual agreement. 17. It is mutually agreed that the maintenance of the traffic signals, the EMERGENCY VEHICLE PRE-EMPTION system and highway lighting on combination poles shall be in accordance with the Traffic Signal Master Agreement executed between the STATE and the CITY on January 24, 2022, for the intersections of IL 47 at Galena Road and IL 47 at Waterpark Way. 18. For the traffic signal at IL 47 at US 30/Baseline Road, the STATE’s Electrical Maintenance Contractor will inspect, make note, and keep inventory of the CITY Owned “EMERGENCY VEHICLE PRE-EMPTION” system to support the maintenance of the “EMERGENCY VEHICLE PRE-EMPTION” system. Inspection of the “EMERGENCY VEHICLE PRE-EMPTION” system shall include the phase selector, field wiring, optical detectors, and cabinet appurtenances. When repair is necessary, the STATE’s electrical contractor shall notify the CITY that their “EMERGENCY VEHICLE PRE-EMPTION” system is in need of maintenance repairs. When approved by the CITY, maintenance of their “EMERGENCY VEHICLE PRE-EMPTION” system is then performed accordingly. The STATE’s electrical contractor shall invoice the CITY directly for all maintenance costs of the “EMERGENCY VEHICLE PRE-EMPTION” system. The CITY may require end users of the emitters within its jurisdiction to enter into separate agreements with the STATE’s electrical contractor to have the emergency vehicle emitters tested in accordance with the recommendation of the Manufacturer of such equipment. 19. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signal included herein which requires modernization or reconstruction to said traffic signal then the CITY agrees to be financially responsible for its proportionate share in accordance with STATE policy to modernize or reconstruct said installation and will be responsible for all costs to relocate or reconstruct the Emergency Preemption equipment in conjunction with the STATE’s proposed improvement. 20. Under penalties of perjury, the CITY certifies that its correct Federal Tax Identification number is _________________ and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is: United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SEE NEXT PAGE FOR SIGNATURES Obligations of the STATE and the CITY will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. UNITED CITY OF YORKVILLE By: ___________________________ (Signature) Attest: By: ___________________________ (Print or Type) ___________________________ Clerk Title: __________________________ Date: _________________________ (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: ____________________________ Trisha Thompson, P.E. Region Two Engineer Date: _________________________ Job No.: C-91-396-20 Agreement No.: JN-125-013 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP Route 326, IL 47/ US 30, State Section No: 2020-198-W&T, Contract No. 62M71, the CITY agrees to that portion of the plans and specifications relative to the CITY’s financial and maintenance obligations described herein, prior to the STATE’s advertising for the aforedescribed proposed improvement. Approved_________________________________________ Title _____________________________________________ Date _____________________________________________ Exhibit B FUNDING RESOLUTION WHEREAS, the UNITED CITY OF YORKVILLE (CITY) has entered into an AGREEMENT with the STATE OF ILLINOIS (STATE) for the improvement of IL 47/ US 30 from Waterpark Way to Jericho Road, known as Contract No. 62M71, STATE Section No.: 2020-198- W&T; and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the CITY to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that there is hereby appropriated the sum of One Hundred Eighty-Seven Thousand and Ninety-Five Dollars ($187,095) or so much thereof as may be necessary, from any money now or hereinafter allotted to the CITY, to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the STATE in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this AGREEMENT, and, upon completion of the project, will pay to said STATE the remainder of its obligation, based on final costs; and BE IT FURTHER RESOLVED that the CITY agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. STATE OF ILLINOIS ) COUNTIES OF KANE AND KENDALL) I, ______________________, CITY Clerk in and for the UNITED CITY of YORKVILLE, hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the CITY Board at a meeting on ______________, 20___ A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand seal this __________ day of _____________. 20___ A.D. __________________________ CITY Clerk (SEAL) TOTALType of Work$%$%$%$%$%$All roadway work excluding the following: $28,779,360 80% $7,194,840 20%$35,974,200P&C Engineering (15%) $4,316,904 80% $1,079,226 20%$5,396,130ROADWAY WORKBristol Bay Extension$109,500 100% $109,500P&C Engineering (15%)$16,425 100% $16,425TRAFFIC SIGNALSIL 47 at Galena Road$336,960 80% $42,120 10% $42,120 10% $421,200P&C Engineering (15%) $50,544 80% $6,318 10% $6,318 10% $63,180Emergency Vehicle Pre-emption System Equipment$6,400 100% $6,400P&C Engineering (15%)$960 100% $960IL 47 at Jericho Road$341,360 80% $42,670 10% $42,670 10% $426,700P&C Engineering (15%) $51,204 80% $6,401 10% $6,401 10% $64,005IL 47 at Waterpark Way$269,760 80% $44,949 13.3% $22,491 6.7% $337,200P&C Engineering (15%) $40,464 80% $6,742 13.3% $3,374 6.7% $50,580Emergency Vehicle Pre-emption System Equipment$6,400 100% $6,400P&C Engineering (15%)$960 100% $960IL 47 at US30/Baseline Road$386,640 80% $96,660 20%$483,300P&C Engineering (15%) $57,996 80% $14,499 20%$72,495Emergency Vehicle Pre-emption System Equipment$8,600 100% $8,600P&C Engineering (15%)$1,290 100% $1,290STREET LIGHTINGIL 47 at Galena Road - Combination Lighting$11,800 100% $11,800P&C Engineering (15%) $1,770 100% $1,770IL 47 at Waterpark Way - Combination Lighting$7,300 100% $7,300P&C Engineering (15%)$1,095 100% $1,095IL 47 at US 30/Baseline Road - Full Intersection Lighting$353,920 80% $88,480 20%$442,400P&C Engineering (15%) $53,088 80% $13,272 20%$66,360UTILITY ADJUSTMENTSFire Hydrants to be Adjusted$2,000 100% $2,000P&C Engineering (15%)$300 100% $300Watermain$1,084,000 100%$1,084,000P&C Engineering (15%) $162,600 100%$162,600TOTAL45,219,150$ EXHIBIT AESTIMATE OF COST Contract 62M71$35,038,200 $9,882,777NOTE: Local participation shall be predicated upon the percentages shown above for the specified work. Local Agency cost shall be determined by multiplying the final quantities times contract unit price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted.FEDERAL STATE KENDALL COUNTY$62,008KANE COUNTY$49,071CITY OF YORKVILLE$187,095 220 230 240 250 260 270 280 290 300 100 105 90 100 110 100 100 300 310 320 330 340 350 1000 1010 1020 1030 95 100 90 100 110"21122'-5 "81111'-2"43110'-4 92'-11" IL ROUTE 47 BERTRAM DRIVEGALENA ROADBRISTOL BAY DRIVEUS ROUTE 30BASELINE ROADJERICHO ROADSTAR LANER O B R O Y C REE K ROB ROY CREEKTEMP EASEPR ROWEX ROW12'12'10'12'12'10' 32' IL ROUTE 47 EX. IL ROUTE 47 12'12'12'12' 32' IL ROUTE 47 PR ROWTEMP EASEEX ROW3 1 2 2 1 3 54 2 1 2 2 1 2 54 66 6 6 1 PROPOSED PAVEMENT 2 3 PROPOSED SHOULDER 4 5 6 PROPOSED CURB AND GUTTER PROPOSED MEDIAN PROPOSED SHARED-USE PATH PROPOSED TOPSOIL AND SEEDING A A A A 2.0%4.0% 2.0%1.5% 1.5%2.0%4.0% 2.0% 4.0%4.0% 4.0%4.0%1:41:31:4 1:4 1:4B B TYPICAL SHOULDER SECTION A-A TYPICAL CURB SECTION B-B TYPICAL SECTION LEGEND SEE BELOWMATCH LINESEE ABOVEMATCH LINE0 1200 2400 3600 SCALE IN FEET 62M71 62G40 LEGEND EXTENSION BRISTOL BAY DRIVE AGENCY: YORKVILLE STA 348+53 TO 349+00 SHARED-USE PATH AGENCY: SUGAR GROVE STA 322+00 TO 348+53 SHARED-USE PATH AGENCY: KANE COUNTY EX. IL ROUTE 47225+00349+00UNITED CITY OF YORKVILLE (EVP) UNITED CITY OF YORKVILLE (COMBINATION LIGHTING) UNITED CITY OF YORKVILLE (SIGNAL MODERNIZATION, E LEG) AGENCY: STA 234+64 TO 322+00 SHARED-USE PATH UNITED CITY OF YORKVILLE AGENCY: STA 234+64 TO 322+00 SHARED-USE PATH UNITED CITY OF YORKVILLE AGENCY: 102+75 BOX CULVERT PROPOSED SN 047-3180 AGENCY: KENDALL COUNTY UNITED CITY OF YORKVILLE (EVP) UNITED CITY OF YORKVILLE (COMBINATION LIGHTING) UNITED CITY OF YORKVILLE (SIGNAL MODERNIZATION, E AND W LEGS) AGENCY: REIMBURSIBLE 100% IDOT COST STA 250+00 TO STA 278+00 (WATER MAIN RELOCATION) UNITED CITY OF YORKVILLE AGENCY: REIMBURSIBLE 100% IDOT COST STA 250+00 TO STA 278+00 (WATER MAIN RELOCATION) UNITED CITY OF YORKVILLE AGENCY:91+25108+90101+25 103+40 UNITED CITY OF YORKVILLE SUGAR GROVE TOWNSHIP VILLAGE OF SUGAR GROVE KANE COUNTY KENDALL COUNTY UNITED CITY OF YORKVILLE 998+75 1026+86 (EVP) UNITED CITY OF YORKVILLE (SIGNAL MODERNIZATION, W LEG) UNITED CITY OF YORKVILLE AGENCY: 91+00108+55KANE COUNTY (EVP) E AND W LEGS) (SIGNAL MODERNIZATION, KANE COUNTY AGENCY: 97+55 US ROUTE 30 IL ROUTE 47 / CORPORATE LIMITS STA 348+53 VILLAGE OF SUGAR GROVE BOX CULVERT SN 045-8305 PROPOSED AGENCY: IDOT TO STA 323+96 FROM STA 322+48 RETAINING WALL PROPOSED SN 045-9200 AGENCY: IDOTGALENA ROADI L ROUTE 47STEEL PLATE BEAM GUARDRAIL STRONG POST GUARDRAIL AND AGENCY: KENDALL COUNTY STEEL PLATE BEAM GUARDRAIL AGENCY: IDOT STEEL PLATE BEAM GUARDRAIL STRONG POST GUARDRAIL AND AGENCY: KENDALL COUNTY GUARDRAIL MAINTENANCE GALENA ROAD CULVERT GALENA ROAD TO US 30/BASELINE ROAD LANDSCAPED MEDIAN (TYP.) AGENCY: UNITED CITY OF YORKVILLE WAYWATERPARK SOUTH LIMIT TO GALENA ROAD LANDSCAPED MEDIAN (TYP.) AGENCY: UNITED CITY OF YORKVILLE 5' SIDEWALK OF YORKVILLE AGENCY: UNITED CITY EXHIBIT D - 62M71: IL ROUTE 47 FROM WATERPARK WAY TO JERICHO ROAD MAINTENANCE EXHIBIT PAGE 1 OF 2 GALENA ROAD TO US 30/BASELINE ROAD LANDSCAPED MEDIAN (TYP.) AGENCY: UNITED CITY OF YORKVILLE US 30/BASELINE ROAD TO JERICHO ROAD LANDSCAPED MEDIAN (TYP.) AGENCY: KANE COUNTY (LIMIT OF KENDALL COUNTY MAINTENANCE) STRONG POST GUARDRAIL ATTACHED TO CULVERT AND BARRIER WALL BOX CULVERT, GUARDRAIL PROPOSED SN 045-8306 UNITED CITY OF YORKVILLE AGENCY: 340 350 360 370 380 390 400 410 100 420 430 440 450 460 470 100 105 95 100 100 105 95 100 105IL ROUTE 47JERICHO ROADBNSF BRIDGE OVER IL 47 PROPOSED SN 045-8307 TEMP EASEPR ROWEX ROW12'12'10'12'12'10' 32' IL ROUTE 47 SHOOFLY PROPOSED RAILROAD 12'12'12'12' 32' IL ROUTE 47 PR ROWTEMP EASEEX ROW3 1 2 2 1 3 54 2 1 2 2 1 2 54 66 6 6 1 PROPOSED PAVEMENT 2 3 PROPOSED SHOULDER 4 5 6 PROPOSED CURB AND GUTTER PROPOSED MEDIAN PROPOSED SHARED-USE PATH PROPOSED TOPSOIL AND SEEDING A A 2.0%4.0% 2.0%1.5% 1.5%2.0%4.0% 2.0% 4.0%4.0% 4.0%4.0%1:41:31:4 1:4 1:4B B TYPICAL SHOULDER SECTION A-A TYPICAL CURB SECTION B-B TYPICAL SECTION LEGENDROADROLLING OAKS SEE BELOWMATCH LINESEE ABOVEMATCH LINE0 1200 2400 3600 SCALE IN FEET LEGEND STA 348+53 TO 467+52 SHARED-USE PATH AGENCY: SUGAR GROVE IL ROUTE 47 STA 348+53 TO 467+52 SHARED-USE PATH AGENCY: SUGAR GROVE MAIN STREETW P R AI RIE S T R E E T E PRAIRIE STREETCHELSEA AVENUECROSS STREETVILLAGE OF SUGAR GROVE KANE COUNTY STA 421+20 TO STA 463+70 SANITARY RELOCATION VILLAGE OF SUGAR GROVE STA 419+50 TO MAIN STREET WATER MAIN RELOCATION VILLAGE OF SUGAR GROVE STA 419+50 TO MAIN STREET WATER MAIN RELOCATION VILLAGE OF SUGAR GROVE STA 421+20 TO STA 463+70 SANITARY RELOCATION VILLAGE OF SUGAR GROVE 62M71 62G40349+00CORPORATE LIMITS STA 348+53 VILLAGE OF SUGAR GROVE 5' SIDEWALK VILLAGE OF SUGAR GROVE AGENCY: 93+60 103+00 105+32 92+70 BNSF CROSSING MAIN STREET AT VILLAGE OF SUGAR GROVE (EVP) E & W LEGS) (SIGNAL MODERNIZATION, VILLAGE OF SUGAR GROVE AGENCY: 5' SIDEWALK SUGAR GROVE VILLAGE OF AGENCY: 105+74 TO 460+00 STA 455+75 NOISE WALL PROPOSED 467+52EXHIBIT D - 62G40: IL ROUTE 47 FROM JERICHO ROAD TO CROSS STREET MAINTENANCE EXHIBIT PAGE 2 OF 2 JERICHO ROAD TO CROSS STREET LANDSCAPED MEDIAN (TYP.) AGENCY: VILLAGE OF SUGAR GROVE JERICHO ROAD TO CROSS STREET LANDSCAPED MEDIAN (TYP.) AGENCY: VILLAGE OF SUGAR GROVE