Admin Committee Minutes 2002 03-06-02 L
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
MARCH 6, 2002
6:03 P.M. — 8:40 p.m.
In attendance: f �_
o WED'
Alderman Rose Spears
u
p
Mayor Art Prochaska l a
Alderman Larry Kot
Alderman Mike Anderson
Alderman Paul James
Alderman Valerie Burd (arrived late)
Eric Dhuse - Public Works
Traci Pleckham - Finance Director
Chief Harold Martin — Police Department
David Cathey — Park and Rec. Board Member
Chris Rollins — Park and Rec. Board President
Ken Koch — Park and Rec. Board Member
Sue Swithin — Superintendent of Recreation
Fiscal Year 2002 — 2003 Budget
Traci Pleckham, finance director, started off the meeting by leading everyone into a
discussion about the proposed budget for 2002 -2003. (see attached) She had an overview to
use as a guideline for everyone as they went page by page through the budget. The overview
was also generated to clarify any questions. Mrs. Pleckham wanted it stated that new hires
that were requested were not put into the budget as there were not funds to cover them. (see
attached)
Mayor Prochaska felt it was important to point out that real estate taxes were no longer the
biggest revenue for the city of Yorkville.
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Alderman Spears led the committee to open questions page by page through the budget.
Alderman Kot p ointed out that Menards seemed to be ahead of schedule. He felt with the
good weather we have been having they were making pretty good progress.
Pate One:
Alderman Spears questioned the city ordinance fines and how it has gone down considerably.
Traci Pleckham, finance director, stated that after comparing the numbers to the current
budget we haven't taken in all that much in the city ordinance fines. Alderman Spears noted
$537.00 to date and Mrs. Pleckham agreed that is sound about right. Mrs. Pleckham also did
not want to take a whole lot of revenue for this. It was something she felt really wasn't
significant anyway.
Mayor Prochaska asked if the traffic fines included truck fines as well and Chief Martin feels
that it will be a very safe bet to call on the current numbers.
The Mayor is going to talk to Tony about the collection of fees. The current numbers are
what they pay to administer the bills.
Page Two:
Alderman Spears mentioned that the miscellaneous was at 76% for the fiscal year. The
budget was only set for 28 %.
Questions were brought up about the Tiff bonds and Traci Pleckham, finance director,
explained that will be moving to NTF and you will see later on in the proposed budget. It
will be like a carry over.
Alderman Spears asked about the administrative fees being a new item and Mrs. Pleckham
explained that it was part of the engineering review fees. We broke that up to include
separate fees. The Mayor also pointed out that the reason they did so was to out source some
of the engineering.
Page Three:
Alderman Spears pointed out that dare donations have been really low and it was concluded
that the recent $1200.00 donation was not included in these figures. $1000.00 came from the
bowling alley and $200.00 came from Kendall Printing.
The Mayor stated that he felt the Mrs. Pleckham did a really good job looking for the extra
dollars. He felt that the budget is a very good analysis of where they are going to be with
money.
PaLye Four:
There is no budget for new hires. The new employees that came in were from the first of this
year.
The Mayor would like the department heads and board and committee members to make a
priority list so if and when extra dollars do come available we know where to accurately
dispense them.
Group health insurance has gone up due to the fact that there has been a rate increase.
The decrease in support staff is due to the fact that the deputy clerk position has changed and
brought the salary figures down.
There is a decrease in IN4RF because is drops on the police pension.
Page Five:
Office cleaning has gone up because they added a new part time position. They are
expanding the area that they work on because there is not enough being done right now.
Training and conferences were increased but Alderman Spears questioned if they were
increased enough. The Mayor feels that this is one area we need to be careful with as far as
flexibility and Mrs. Pleckham pointed out that they did increase the traveling expenses as
well.
Page Six:
Telephone expenses are from the regular telephones and not cell phones. Mrs. Pleckham has
a meeting planned with Ameritech to go over the services they had.
Debt service decreased because the debt services transferred from the other funds were
covering their own debt so the finance portions were smaller.
Page Seven:
Public relations at this time year to date are at 92 %. This is a very big increase. The Mayor
pointed out that the increase for the building inspections were due to an increase in the
revenue.
Page Eight:
See attached narrative for the Police Department.
A lengthy discussion took place on the increase for the police overtime. This was due to the
fact that there was a shortage of an officer. It was concluded that a full time employee will
run you at a higher rate and that it would be more beneficial to add a part time employee.
Police Chief Harold Martin stated that in the long run you would save more money by hiring
someone sooner because it takes a good seven months before they are out in the field. The
Mayor would like Chief Martin to look into this a little more and run some numbers to try
and reduce this overtime expense.
Legal services have increased but not because of the police commission. Chief Martin is
trying to take as much of that as he can. Alderman James would like Chief Martin to figure
out what the hours were with the rates he has. This way maybe they can bring the budget
down a little since the rates now are very high.
Page Nine:
Tuition reimbursement cannot go any higher. Police Chief Harold Martin is trying to keep
this at a reasonable amount. He is trying to get as many people as he can involved. The
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police department is offering different class methods that do not cost as much to try and
lower the expenses that are being paid out to employees.
Pane Ten:
Mayor Prochaska stated that there is an increase in contingency. Police Chief Harold Martin
did the best he could to drop this number. Mrs. Pleckham stated that a lot of this was also in
reference to home and security.
PaLye Eleven:
Alderman Kot was worried that two projects are not even mention on this budget. The
reason we have this plan is so that we can stay on track with these repairs and improvements
and we have two that were cut or budgeted at zero. The Mayor stated that we are adding
more projects to the plan and that every project will be addressed. Alderman Kot wanted to
put Apple Tree Court and Dixon on a priority list. He is very concerned because he feels that
we get to far away from the plan and then we get into trouble. Apple Tree Court is hoping to
be on the plan in the spring.
Alderman Spears stated that part time salary was not increased enough. Eric Dhuse, public
works, stated this was because their top employee was going to a lower paying scale.
Traffic signal costs are reimbursed from IDOT so that is not a significant problem.
Storm sewers are also covered in case something happens.
Pace Twelve:
Cell phones are now being broken up by departments so that would explain the decrease.
The wearing apparel was mentioned at the administration meeting. Alderman Spears would
like Mr. Dhuse to check into what other cities do as far as uniforms. Chief Harold Martin
purchases everything and Eric Dhuse, public works, rents uniforms.
Tree and stump removal is coming up. Already we have had ComEd take down two trees for
no charge.
The contingency is in the budget just so they have something there just in case. Everyone
should have this as the same throughout all the departments.
Pase Thirteen:
This page just contained carryover totals from Page Twelve.
Page Fourteen:
Garbage and sewer costs have gone up due to fact that there has been an addition of 200
homes in the last eight months.
Page Fifteen:
Alderman Spears questioned why we are anticipation so much more for legal services. Mrs.
Pleckham did state that it was decreased. There is a little padding just in case something was
to come up. The Mayor suggested that was something they could look at a little closer at the
fees that we would charge a back developer. Inspection fees are in finance on page seven of
the budget and the revenue that came in is under building permits on page one. We get a lot
of publishing/advertising back from the developers.
The park land use plan is in the process of coming back on the budget. Year to date we are at
zero dollars. Sue Swithin, superintendent of recreation, asked for additional money to do a
professional survey to survey the public. This would help in obtaining grants from the state.
Page Sixteen:
Every new house will get a radio read water meter. Right now there is not a line item for the
laptop and software you will need to read these meters. Mr. Dhuse stated that all they need
are the laptops and the software and you are ready to go. Revenues are increased to cover the
water meters. Whatever comes in a good portion of it has to go back out. Overtime figures
are done by the figures used last year.
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Page Seventeen:
Alderman Kot expressed a concern in why we are way under electricity. This decrease was
due to a misunderstanding by ComEd. The meter reading figure increased due to their own
personnel doing the work.
Alderman James asked if contractual services were broken out by departments and Mr.
Dhuse clarified that it included work on the wells and checking the boosters, something that
they did not know in advance if it needed to be done or not. More or less an emergency
situation or upkeep on machines.
Page Eighteen:
Alderman Spears questioned safety equipment figures. Mr. Dhuse explained that this was
just a cover especially with the wells and chlorine. All the chlorine doors have just been
replaced as well. The water department is doing pretty good as far as hand tools.
Accounting system review is for the utility billing system. Here finance is paying 50% and
the water department is paying the other half Alderman Kot asked about the reserve figures
and Mrs. Pleckham clarified that it was for the IEPA loan. They need a certain amount to
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stay in there due to the requirements. The Mayor pointed out that these dollars are coming
from the water revenue services so they have to stay in this department anyway. Maybe we
can specify what this figure is for rather than just to say that it is for reserve_
Page Nineteen:
Alderman Spears questioned the overtime expensed increased. Mr. Dhuse explained that he
based everything off the past history. Majority of this is snow plowing, water main breaks,
any emergency that help is needed for.
Again the cell phones are now departmental figures.
Page Twenty:
Supplies needed are all a one time purchase. There was never a budget for shop supplies.
The Mayor stated that this basically cleans up things for auditing and the budget.
There was an extensive discussion on the enclosed trailer. This trailer holds everything from
barricades to clamps to pumps. This trailer will go out to a main water break holding
everything you will need to make a speedy repair. This will make everything more efficient.
The cost for this vehicle was split between the Water Department and One Time Capital.
Page Twentv -One:
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Alderman Spears noted that she thought that there weren't supposed to be any carry overs
and Mrs. Pleckham stated that municipal said this was okay.
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The committee discussed some buildings that they feet need to be repaired. The Beecher
Center being one project that is going to be looked at in the Spring. Maybe they could ask
for some funds from the school district to assist in this project. More funds will be utilized to
spruce up the park buildings. A little more is added every year. The committee would like to
I see a quote for this building repair soon.
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Page Twentv -Two:
The Mayor mentioned that the loan numbers may change because of the projects that are
coming up.
Page Twenty- Three:
Alderman Burd raised questions about the aquatic study. It was concluded that the water
treatment plan is required in order to do the river crossing.
{ Page Twentv -Four:
The water and sewer loan will be paid off.
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Paee Twenty -Five:
Two squad cars will be paid off.
Page Twentv -Six:
The Mayor raised questions about general maintenance. By doing the budget expenditures
line by line the state is aware of everything that is going on. All of the items listed are new
items that were not included in the budget last year.
Pace Twentv- Seven:
The trailer for public works is included on this page. This was previously discussed back on
page twenty of the proposed budget.
Sewer camera is used for the older parts of town. They used someone else's equipment for
property before. This sewer camera saves you a lot of money and unnecessary digging.
PaLye Twenty- Eieht:
The future building that is mentioned can be used for anything. This figure is whatever is left
over after money used from revenues coming in. The future building money is set aside as a
reserve item.
Pate Twentv -Nine:
There is a separate page for Police Chief Harold Martin's equipment. (see attached) Chief
Martin will be selling six cars from their department. Eric Dhuse, public works, will be
getting two of them so he will be selling two of his oldest vehicles. Total vehicles between
the departments is a large number so maybe it would make sense to get an in house mechanic
to service all these vehicles. There is already a public works person with mechanical
experience to work on the cars themselves. Electronics are a totally different ballpark when
working on the cars. If the police department had the equipment to work on the vehicles it
would be a lot cheaper. There is a separate list being kept on the maintenance of the
vehicles.
Page Thirtv:
There was a lengthy discussion that took place regarding the recreation figures for the
budget. Sue Swithin, superintendent of recreation, handed out her own explanation of the
budget. (see attached) At times this discussion got very heated and emotional as members
felt that there was not a lot of importance given to the park district. The Mayor concluded
that Ms. Swithin needed to sit down with Mrs. Pleckham and prioritize her budget so she
could accommodate as she was asking for a lot of things that the budget just couldn't cover.
It was also concluded that the new accounting system would help eliminate a lot of double
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accounting. The Mayor would like to see Ms. Swithin put together a priority list so that
when and if funds do become available her requests can be met. Point blank the Mayor
stated that the salary has not changed. We lost funding and we have not seen a total recovery
from that yet.
Page Thirty -One:
Covered in the discussion that carried over from page thirty. See attached budget proposal
from Sue Swithin.
Page Thirty -Two:
Covered in the discussion that carried over from page thirty. See attached budget proposal
from Sue Swithin.
Page Thirtv- Three:
Covered in the discussion that carried over from page thirty. See attached budget proposal
from Sue Swithin.
Pate Thirty -Four:
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Alderman Spears again was questioning the increase in overtime and it was explained that it
was taking off last year's numbers and also included a new employee.
Park maintenance does have some safety issues that need to be addressed this year. It is very
expensive to upkeep the maintenance for playground equipment.
A question was brought up on using land cash transfers for this upkeep and it would not be a
problem if the equipment lasted two years or longer.
Land cash can be used for consultant fees as well if and only if the project is brand new.
Page Thirtv -Five:
Wearing apparel is a new item that has been added. This includes pants and shirts with the
City of Yorkville logo and their name on the shirt.
The custodial person for the rec. department needs to be in a uniform or something that
signifies who he is. Sue Swithin, superintendent of recreation, stated this is something that
she would like as well but she is tapped out on her budget.
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PaLye Thirty -Six:
The library budget is based on what they get from their taxes. There are no dollars that come
out of the general fund. For technicality purposed however, this has to be submitted with the
general budget.
Revisions to the budget can be made after public viewing. Will check with city council to
find out for sure.
Meeting adjourned 8:40 p.m.
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III
United City of
Yorkville
M,elvlo
To: Administration Committee
From: Traci Pleckham
— Finance Director
CC: Mayor Prochaska, City Administrator Tony Graff, Council, Treasurer Allen,
Department Heads
Date: March 4, 2002
Re: 2002/2003 Proposed Budget
The following is a draft of the 2002/2003 Proposed Balanced Budget and supporting
summary pages for your review. Please note that department narratives will be
available at the Special Administration Meeting on Wednesday, March 6' at 6:00
pm.
II
CITY OF YORKVILLE
BUDGET 2002 -2003
GENERAL FUND SUMMARY
2002 -2003
2001 -2002 PROPOSED PERCENT
BUDGET BUDGET NET CHANGE CHANGE
TOTAL REVENUE 5,147 9 582 5,334,184 186,602 3.63%
EXPENSES
FINANCE 2,264,145 2 444,039 19.61%
POLICE 1,278,487 1,451,056 172,569 13.50%
STREETS & ALLEYS 1,178,550 703,158 (475,392) - 40.34%
HEALTH & SANITATION 303,200 347,386 44,186 14.57%
BUILDING & ZONING 123 124,400 1,200 0.97%
TOTAL EXPENSE 5,147 5 1 334,184 1$6,602 3.63%
2002 -2003 Revenue /Expense Difference 0
GENERAL FUND EXPENDITURES
2002 -2003 PROPOSED BUDGET
HEALTH &
SANITATION
7%
BUILDING &
STREETS & ZONING
ALLEYS 2%
13% FINANCE ® FINANCE
POLICE 51% ■ POLICE
27% ❑ STREETS & ALLEYS
❑ HEALTH & SANITATION
■ BUILDING & ZONING
DRAFT 3/5/02 Page 1
2002/2003 NEW REQUESTS - GENERAL FUND
2001/2002 2002/2003 DRAFT 3/4/02
WALNUT STREET $0 $75,000 Storm sewer patch, road overlay w /widening, parkway grading
APPLE TREE COURT $0 $0 Moved to Spring 2003 project
FOX & KENNEDY SAFETY IMPRV $0 $9,000 estimate
ASPHALT PAVEMENT REHAB. $0 $30,000 See attached memo dtd 2/26/02
CRACK SEALING $0 $15,000 See attached memo dtd 2/26/02
PUB INFRASTRUCT. ENGIN. $0 $50,000
ARCHITECT FEES $0 $10,000 For City Hall Study
ACCTG SYSTEM /REVIEW $0 $25,000 Finance portion- current budget system is Excel w /manual
updates. LOCIS system is inadequate. Project, performance,
capital asset, infrastructure tracking (needed for GASB 34), or
view -only access to Dept Heads not avail.
POOL/DISTRICT RESEARCH $0 $15,000 Was YMCA Fee
CONSULTANT - Parks & Recs $0 $0 Was 10,000 -moved 5,000 to B &Z (due to timing of'Master Plan)
SUBTOTAL - GEN FUND $229,000,
COMMITTED NEW REQUESTS - GENERAL FUND
200112002 200212003
EXEC. DIRECTOR 53,820 +SS +IMRF $0 $60,951 Approved through Park Bd FY 01/02 (50% Parks; 50% Recs)
FOX INDUSTRIAL - non -MFT $0 $20,000
LEGAL REVIEW -EMP MANUAL $0 $4,000
ROB ROY CREEK FLOOD STUDY $0 $75,000
METRA STUDY $3,000 $4,000
TRANSPORTATION STUDY $0 $19,000
DOWNTOWN STUDY $5,000 $22,100
POLICE PENSION FUND $ 78,113 $180,000
SUB TOTAL - COMMITTED $385,051
TOTAL GENERAL FUND,NEW $614,051
NEW REQUESTS - OTHER FUNDS
2001/2002 2002/2003
IDOT RT 34 IMPROVEMENTS $0 $44,000 MFT
RT 34 TRAFFIC SIGNAL $0 $26,000 MFT
BOND PAYMENT -FOX INDUSTRIAL $0 $19,000 MFT
RESERVE - COUNTRYSIDE PKWY $0 $94,816 MFT -total est. 182,000
ACCTG SYSTEM /REVIEW $0 $25,000 Water Dept portion
FOX RIVER AQUATIC STUDY $ $ 72,000 In Water Imp & Exp
$280,81 -6
TOTAL - ALL FUNDS $894,867 Pa 2
SALARY + NEW HIRES
2002/2003 SALARY ADJUSTMENTS SS IMRF
COLA $47,756 $2,582 $1,747
CITY ADMINISTRATOR/FINANCE DIRECTOR INCREASES $14,000 $1,071 $7$4
MERIT INCREASES - FINANCE, PD, STREETS $10,244 $784 $574
MERIT INCREASES -WATER $1,877 $144 $105
MERIT INCREASES - SEWER $1,395 $107 $78
MERIT INCREASES - RECS $1,326 $101 $74
MERIT INCREASES - PARKS $ 1,700 $ 130 $95
TOTAL SALARY ADJUSTMENTS $78 $4,918 $3,457
NEW HIRES NOT INCLUDED IN BUDGET SS IMRF
OFFICE CLERK $12,480 6 months @ $12 /hr $955 $699
ENGINEERING TECH $31,633 10 months $2,420 $1,771
POLICE - PATROLMEN $53,374 $4,083 $0
POLICE - OFFICE CLERK $7,040 $539 $0
OPERATOR $39,200 50% Water / 50% Streets $2,999 $2,195
SECRETARY - PART TIME $13,000 Water, Sewer, Parks $995 $0
SUPERINTENDENT OF RECS $58,524 $4,477 $3,277
PROGRAM SUPERVISOR -RECS $32,380 $2,477 $1,813
OFFICE MANAGER -RECS $35,050 $2,681 $1,963
EXECUTIVE SECRETARY -RECS $31,920 $2,442 $1,788
CUSTODIAL I - RECS $10,400 $ 796 $0
TOTAL NEW HIRES (NOT INCLUDED IN BUDGET) $325,001 $24 $13,506
DRAFT 3/4/02 Page 3
NEW TAX REVENUE
DRAFT 3/5/02 02/03
01/02 Proposed
Budget Budget Change
REAL ESTATE TAXES $953,536 $1,038,757 $85,221
PERSONAL PROPERTY TAX $10,800 $10,800 $0
STATE INCOME TAXES $410,940 $452,416 $41,476
TOWNSHIP R & BRIDGE TAX $78,750 $85,000 $6,250
MUNICIPAL SALES TAX
(389,000 - 237,500 Menards rebate) $1,111,000 $1,500,000 $151,500
STATE PHOTO TAX $11,385 $12,790 $1,405
STATE USE TAX $64,980 $64,160 ($820)
MUNICIPAL UTILITY TAX $515,000 $575,000 $60,000
TELEPHONE TAX $ 65,000 $ 100,000 $ 35,000
TOTAL 3,221,391 3,838,923 380,032
TAX REVENUE
MUNICIPAL SALES TAX STATE PHOTO TAX
39% 0%
STATE USE TAX
TOWNSHIP R & 2%
BRIDGE TAX MUNICIPAL UTILITY
2% TAX
STATE INCOME TAXES 15%
12% TELEPHONE TAX
PERSONAL PROPERTY 3%
TAX
0% REAL ESTATE TAXES
27%
® REAL ESTATE TAXES ■ PERSONAL PROPERTY TAX
❑STATE INCOME TAXES ❑TOWNSHIP R & BRIDGE TAX
■ MUNICIPAL SALES TAX (389,000 - 237,500 Menards rebate) ■ STATE PHOTO TAX
ESTATE USE TAX ❑MUNICIPAL UTILITY TAX
■TELEPHONE TAX Page 4
MEMO
To: Tony Graff, City Administrator
From: Joe Wywrot, City Engineer �, L - ) ��
Subject: Proposed 2002 Pavement Maintenance Projects
Date: February 26, 2002.
We have two pavement maintenance projects scheduled for the upcoming construction season.
These are summarized as follows: '
Asphalt Surface Treatment
This project consists of spray- applied and/or broom - applied products that extend the life of a
roadway. The products improve a pavements ability to repel water, thereby keeping water out of
the asphalt and away from the roadway base. It also increases pavement flexibility, which reduces
the amount of cracking that appears over time. The spray - applied product is used on newer
streets, and the broom - applied on somewhat older streets. The proposed budget amount-is
$40,000, which would cover between.60,000 SY and 85,000 SY of pavement, depending on what
combination of product is used. I would like to spray Blackberry North Subdivision (16,000 SY)
and the area at the end of E. Main Street (20,000 SY) this year. Streets in the Prairie Park/Prairie .
Land Subdivisions area (37,000 SY) are older and would need the broom - applied product. The
quantities are approximate, but I believe we can get all of these streets done this year.
Crack Filling
This project consists of cleaning out and filling cracks at the edge of pavement, centerline joints,
and random cracks that have appeared over time. As with the surface treatment project, the goal
here is to keep water out of the pavement. Crack filling has the added benefit of keeping weeds
from sprouting up from the cracks. The proposed contract amount is $15,000, which would allow
about 25,000 LF of cracks to be sealed. This would cover about 1,5 miles of roadway, which -
would be equivalent to Blackberry North Subdivision and Greenbriar Road.
While these projects aren't glamorous, they are very cost effective because they extend the life of
our roadways at a minimal cost. The work is done over the course of a few days, minimiz
disruption to neighborhoods. Depending on the product used, the applied material blends into the
roadway and is not noticeable after a few weeks or a few months.
If you have any questions about this .matter, please see me.
CN
Lj
of. Ap
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01
CITY OF YORKVILLE
PROPOSED BUDGET j
FY 2002 -2003
General Fund Revenue ........................................... ..............................1
Finance Expenditures ............................ ............................... ..4
Police Expenditures .................................... ..............................8
Streets and Alleys .........:........................... ..............................1 l
Health and Sanitation .................................. .............................14
Building and Zoning ................................... .............................15
Water Operations ...:.................................... .............................16
Sewer Maintenance ..................................... .............................19
Municipal Building ............. ............................... ....................21
Sanitary Sewer Improvement .& Expansion ........................................ 22
Water Improvement & Expansion .................... .............................23
Debt Service Fund :.............................. ............................... ...24
Motor Fuel Tax Fund .............. ................................................... 26
Public Works Equipment Capital .................... .................. ............27
Police Equipment Capital ............................. .............................29
Recreation.............................................. ..............................3 0
Recreation Capital ..................................... .............................33
Parks................................................... ............................... 34
Park Equipment Capital ............... `.............................................. 3 6
CITY OF YORKVILLE
BUDGET 2002 -2003 i
GENERAL FUND REVENUE '
2002 -2003 "
GEN REVENUE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER (RESERVE) $12,000
CARRY OVER ALT REV BOND $0
(moved to MFT)
CARRY OVER IL 1ST GRANT $82,000 $0
01 00 4002 000 REAL ESTATE TAXES $953,536 $1,038,757
01 00 4604 000 PERSONAL PROPERTY TAX $10,800 $10,800
01 00 4202 000 STATE INCOME TAXES $410,940 $452,416
01 00 4304 000 TOWNSHIP R & BRIDGE TAX $78,750 $85,000
0100 4208 000 MUNICIPAL SALES TAX $1,111,000 $1,500,000
01 00 4214 000 STATE PHOTO TAX $11,385 $12,790
01 00 4216 000 STATE USE TAX $64,980 $64,160
01 00 4302 000 MUNICIPAL UTILITY TAX $515,000 $580,000
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01 00 4306 000 CABLE TV TAX $40,000 $40,000
01 00 4310 000 TELEPHONE TAX $65,000 $100,000
01 00 4402 000 LIQUOR LICENSES $17,500 $20
01 00 4404 000 OTHER LICENSES $1,800 $1,800
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01 00 4406 000 BUILDING PERMITS $220,000 $340,000
01 00 4408 000 FILING FEES $12,000 $12,000
01 00 4410 000 GARBAGE SURCHARGE $128,000 $139,302
01 00 4512 000 TRAFFIC FINES $70,000 $80,000
01 00 4514 000 CITY ORDINANCE FINES $6,000 $2,000
01 00 4420 000 COLLECTION FEES - YBSD $10,000 $10,000
DRAFT 3/4/2002 Page 1 of 36
2002 -2003
GEN REVENUE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 00 4806 000 REIMBUR - OTHER GOVT $19,200 $19,875
3.5% increase
01 00 4808 000 REIMBUR - POLICE PROTECT $1,000 $1,500
01 00 4489 000 MISC INCOME $13,000 $10,000
01 00 4802 000 INVESTMENT INCOME $14,000 $15,000
01"00 4804 002 GRANT -IN CAR VIDEOS $12,011 $0
01 00 4804 003 ROAD SIDE SAFETY CHECKS $2,316 $0
01 00 4805 007 ICJIA - JUVENILE GRANT $35,720 $14,850
01 00 4805 004 COPS GRANT I - OFFICERS $19,000 $0
01 00 4805 001 COPS GRANT IV - VESTS $623 $1,562
01 00 4805 005 COPS GRANT - SCHOOL $851 $0
01 00 4304 100 DOMESTIC VIOLENCE PRGRM $750 $0
01 00 4902 000 TRANSFER FROM WATER $101,320 $104,360
(3% increase) -
01 00 4812 000 ENGINEERING REVIEW FEES $92,000 $150,000
ADMIN FEES $0 $100,000
01 00 4812 100 ALTERNATE REVENUE BONDS $650,000 $0
TIFF BONDS
01 00 4812 200 IDOT TRUCK ACCESS GRANT $60,000 $0
moved to MFT
IDOT GRANT -Game Farm Signal $0 $93,000
ROB ROY CREEK FLOOD STUDY $0 $40,000
SIDEWALK CONSTRUCTION $0 $5,000
01 00 4812 400 COM ED COMMUNITY GRANT $5,000 $0
01 00 4812 500 CAPITAL FEE STUDY $20,000 $0
01 00 4312 000 CTY PORTION HOTEL TAX $2,000 $2,000
DRAFT 3/4/2002 Page 2 of 36
2002 -2003
GEN REVENUE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 00 4425 010 DARE DONATIONS $1,200 $1,000
NICOR GAS REVENUE $0 $9,500
01 00 4904 000 TRANSFER FROM SEWER $20,400 $21,012
(3% increase)
01, 00 4906 000 TRANSFER FROM SAN SEWER $150,000 $150,000
01 00 4820 000 WORKING CASH INTEREST $6,500 $6,500
01 00 4909 000 TRANSFER FROM WTR IMPRV $100.000 $100.000
TOTAL $5,147,582 $5,334,184
DRAFT 3/4/2002 Page 3 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
FINANCE DEPARTMENT
2002 -2003
FINANCE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 11 422 001 ADMINISTRATIVE SALARIES $148,300 $191,037
DIRECTOR OF PUBLIC WORKS $0 $63,624
OFFICE ASSISTANT $0 $11,305
OFFICE CLERK $0 $0
6 months @ $12 /hr
01 11 420 1 ENGINEERING SALARIES $101,150 $111,064
ENGINEERING TECH - $0 $0
10 months
0111423 OVERTIME $1,000 $2,500
01 11 421 SUPPORT STAFF $72,200 $69,923
MERIT INCREASES $0 $10,244
01 11421.2 PART TIME SALARIES $21,800 $21,528
01 11 420 3 CITY ATTORNEY SALARY $11,500 $11,899
01 11 420 4 MAYOR SALARY $4 $4,500
01 11 5020 700 LIQUOR COMM SALARY $1,000 $1 1 000
01 11 5020 600 CITY CLERK SALARY $3,600 $3,600
01 11 5021 200 DEPUTY CLERK SALARY $2,900 $2,900
01 11 420 8 CITY TREASURER SALARY $3 $3,600
01 11 5021 100 ALDERMAN SALARY $22,600 $22,600
01 11 5051 000 SOCIAL SECURITY TAX $131,100 $125,180
01 11'5052 000 CITY SHARE - IMRF $65,000 $52,295
01 11 5053 000 UNEMPLOYMENT COMP TAX $12,500 $7,800
01 11 4312 000 MARKETING(HOTEL TAX) $2,000 $2,000
DRAFT 3/4/2002 Page 4 of 36
2002 -2003
FINANCE 200.1 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 11 5061 000 GROUP HEALTH INSURANCE $243,600 $275,924
01 11 5062 000 GROUP LIFE INSURANCE $4,000 $9,010
01 11 5064 000 VISION AND DENTAL ASSIST $34,000 $40,000
01 11 5061 001 INSURANCE LIABILITY $86,000 $96
PROPERTY WORK COMP
01 11 6051 200 MIN /MAX INSURANCE $15,000 $15,000
01 11 6002 100 EMPLOYEE ASSISTANCE $1,400 $1,400
01 11 6005 000 BONDING $2,500 $1,300
01 11 6010 000 LEGAL SERVICES $17,000 $17,000
01 11 6012 000 AUDIT FEES & EXPENSES $16,000 $17,730
LEGAL REVIEW -EMP MANUAL $0 $4 000
01 11 6012 100 WAGE AUDIT $2,500 $0
01 11 6012 200 ACCOUNTING ASSISTANCE $3,000 $3,000
01 11 6012 300 ACCOUNTING STUDY $9,000 $0
01 11 6016 100 MAINT - OFFICE EQUIP $1,000 $1,000
01 11 6018 000 MAINT - COMPUTERS $3,090 $3,500
01 11 6019 000 MAINT - PHOTOCOPIERS $6,273 $6,500
01 11 6000 000 CONTRACTURAL SERVICES $7,500 $7,500
ENGIN. REVIEW- CONSULT SVCS $0 $130,000
01 11 6001 100 OFFICE CLEANING $11,000 $20,000
01 11 6045 000 DUES $1,500 $1,500
01 11 6046 000 IL MUNICIPAL LEAGUE DUES $400 $550
I
01 11 6047 000 TRAINING AND CONFERENCES $6,000 $8,000
DRAFT 3/4/2002 Page 5 of 36
2002 -2003
FINANCE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 11 6048 000 TRAVEL EXPENSES $8,000 $12,000
01 11 6050 000 PUBLISH/ ADVERTIS $2,500 $2,500
01 11 6051 000 PRINTING/ COPYING $2,500 $2,500
01 11 6052 000 SUBSCRIPTIONS $500 $500
01 11 6055 000 CODIFICATION $4,000 $2,000
01 11 6070 000 POSTAGE / SHIPPING $5,000 $6,000
01 11 6075 000 TELEPHONE $12,000 $18,000
01 11 6075 100 CELLULAR TELEPHONE $3,500 $3,500
01 11 6075 200 TELEPHONE SYSTEM MAINT $5,000 $5,000
01 11 7010 000 OFFICE SUPPLIES $8,500 $9,500
01 11 7011 000 ENGINEERING SUPPLIES $5,000 $6,000
01 11 7012 000 OPERATION SUPPLIES $3,000 $3,000
01 11 7032 000 WEARING APPAREL $1,200 $1,200
01 11 6089 000 MISCELLANEOUS $100 $100
TRANSFER - PARK $187,200 $282,874
01 11 9002 000 TRANSFER - REC $130,120 $178,921
01 11 9004 000 TRANSFER - DEBT SERVICE $11,539 $9,809
01 11 8008 000 TRANSFER - MUN. BLDG. $36,100 $30,000 -
01 11 6077 000 SALES TAX REBATE $232,750 $237,500
01 11 8011 000 FACADE PROGRAM $20,000 $20,000
01 11 8012 000 METRA STUDY $3,000 $4,000
01 11 8012 100 TIFF EXPENSES $30,000 $2,000
DRAFT 3/4/2002 Page 6 of 36
2002 -2003
FINANCE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 11 8012 101 PUBLIC RELATIONS $2,500 $2,500
01 11 8012 200 OFFICE EQUIPMENT $2,500 $2,500
01 11 8012 300 IL 1ST 2001 EXPENSES $82 $0
01 11 8012 400 BUILDING INSPECTIONS $180,800 $270,000
NICOR GAS $0 $7,500
Moved from Water
01 11 7204 100 NEW COPIER $19 $0
- 01 11 7204 000 COMPUTER EQUIP & SOFT $12,000 $12,000
ACCTG SYSTEM /REVIEW $0 $25
01 11 8010 000 CONTINGENCY $27,613 $23,678
01 11 9010 000 TRANSFER TO SAN SEWER $150.000 $150.000
TOTAL $2,264,145 $2,708,184
DRAFT 3/4/2002 Page 7 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
POLICE DEPARTMENT
2002 -2003
POLICE 2001 -2002 PROPOSED
ACCT NO. BUDGET CURRENT
01 21 421 6 EMPLOYEE SALARIES $335,000 $236,845
0121423 OVERTIME $66,000 $83,700
01 21 421 COPS SALARIES $165,000 $214,572
01 21 421 1 LIEUTENANT & SERGEANTS $195,000 $274,658
01 21 421 2 PART TIME SALARIES $28,200 $34,000
01 21 421 3. CROSSING GUARD $ .4,400 $9,050
0121 4214 POLICE CLERKS $68,000 $75,537
01 21 421 5 CHIEF OF POLICE $68,000 $72,577
(Base 67,000 + sick + longev & 3.5% inc)
01 21 6005 000 POLICE PENSION FUND $78,113 $180,000
01 21 6006 000 PSYCHOLOGICAL $1,500 $1,000
01 21 6007 000 HEALTH SERVICES $2,000 $3,000
01 21 6008 000 LABORATORY FEES $1,000 $1,000
01 21 6010 000 LEGAL SERVICES $6,000 $5,000
01 21 6016 000 MAINT - EQUIPMENT $5,000 $7,320
01 21 6016 100 MAINT - OFFICE EQUIP $2,000 $2,250
01 21 6017 000 MAINT - VEHICLES $19,000 $20
01 21 6018 000 MAINT - COMPUTERS $500 $1,000
01 21 6045 000 DUES $1,500 $2,000
01 21 6046 007 GRANT -IN CAR VIDEOS $13,346 $0
01 21 6046 004 COPS GRANT IV - VEST $623 $1,562
DRAFT 3/4/2002 Page 8 of 36
2002 -2003
POLICE 2001 -2002 PROPOSED
ACCT NO. BUDGET CURRENT
01 21 6046 002 COPS GRANT III - PINEWOOD $215 $0
01 21 6046 006 ICJIA - JUVENILE $39,640 $14,850
_ 01 21 7013 000 DOMESTIC VIOLENCE PROGRAM $750 $0
01 21 6046 005 CLASY GRANT $4,000 $4,000
01 21 6046 008 POLICE RECRUIT ACADEMY $2,500 $2,500
01 21 6047 000 TRAINING /CONFER $4,500 $9,200
01 21 6048 000 TRAVEL EXPENSES $4,000 $5,000
01 21 6049 000 TUITION REIMBURSEMENT $11,000 $11,000
01 21 6050 000 PUBLISH /ADVER $1,500 $500
01 21 6051 000 PRINTING /COPYING $2,000 $3,000
01 21 6052 000 SUBSCRIPTIONS $250 $250
01 21 6070 000 POSTAGE /SHIPPING $1,800 $2,200
01 21 6075 000 TELEPHONE $15,000. $15,750
01 21 6075 100 CELLULAR PHONE .$5,200 $5,200
01 21 6076 000 PAGERS $1,600 $1,600
01 21 6076 001 MTD - ALERT FEE $3,000 $3,500
01 21 6096 000 GUN RANGE FEES $300 $325
SRT FEE $0 $1,000
LETHAL & NON - LETHAL WEAPON $0 $6,260
01 21 7010 000 OFFICE SUPPLIES $5,500 $6,000
01 21 7012 000 OPERATING SUPPLIES $12,000 $15,000.
BIKE PATROL $0 $1,500
01 21 7020 000 GASOLINE - $23,000 $26,000
DRAFT 3/4/2002 Page 9 of 36
2002 -2003
POLICE 2001 -2002 PROPOSED j
ACCT NO. BUDGET CURRENT
01 21 7032 000 WEARING APPAREL $18,000 $19,000
01 21 7034 000 AMMUNITION $3,200 $6,500
01 21 7041 100 COMMUNITY RELATIONS $4,500 $4,750
01 21 7042 000 POLICE COMMISSION $12,000 $13,750
01 21 7204 000 COMP EQUIP /SOFTWARE $5,500 $4,000
01 21 8010 000 CONTINGENCY $2,000 $8,000
01 21 9002 000 TRANSFER TO POLICE CAPITAL $35.350 $35.350
TOTAL $1,278,487 $1,451,056
I
DRAFT 3/4/2002 Page 10 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
STREETS AND ALLEYS
2002 -2003
STREETS & ALLEYS 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 41 421 EMPLOYEE SALARIES $120,600 $89,258
SECRETARY - PART TIME $0 $0
OPERATOR $0 $0
50% of salary in Water
0141423 OVERTIME $15,000 $12,500
01 41 5021 200 PART TIME $6,500 $6,800
0141 6016 000 MAINT - EQUIPMENT $12,000 $15,000
01 41 6017 000 MAINT - VEHICLES $22,000 $20,000
0141 6021 000 MAINT - TRAFFIC SIGNALS $8,000 $8,500
01 41 6021 100 MAINT - STREET LIGHTS $10,900 $12,000
01 41 7221 300 FOX INDUSTRIAL - non -MFT $615,000 $20,000
WALNUT STREET $0 $75,000
APPLE TREE COURT $0 $0
FOX & KENNEDY SAFETY IMPRV $0 $9,000
ASPHALT PAVEMENT REHAB. $0 $30,000
0141 6022 000 CRACK SEALING $0 $15,000
PUB INFRASTRUCT. ENGIN. $0 $50,000
ROB ROY CREEK FLOOD STUDY $0 $75,000
Game Farm Traffic Signal $0 $93,000
01 41 6024 000 MAINT - STORM SEWER $7,000 $8,000
01 41 6000 000 CONTRACTURAL SERVICES $2,000 $2,000
01 41 6041 000 ENGINEERING $500 $500
DRAFT 3/4/2002 Page 11 of 36
2002 -2003
STREETS & ALLEYS 2001 -2002 PROPOSED ,
ACCT NO. BUDGET BUDGET
01 41 6042 000 INSPECTIONS & LICENSES $100 $100
01 41 6047 000 TRAINING & CONFER $1,000 $2,000
01 41 6049 000 CONTINUING EDUCATION $500 $0
Combined w /training
01 41 6066 000 RENTAL - EQUIPMENT $1,000 $1,000
01 41 6078 000 ELECTRICITY $35,000 $40,000
01 41 6074 000 STREET LIGHTING $4,000 $4,200
01 41 6075 100 CELLULAR TELEPHONES $6,300 $3,400
01 41 6076 000 PAGERS $500 $0
01 41 7012 000 OPERATING SUPPLIES $7,250 $8,000
01 41 7020 000 GASOLINE $12,000 $12,400
'0141 7030 000 HAND TOOLS $1,000 $1,000
0141 7032 000 WEARING APPAREL $2,600- $4,500
01 41 7201 000 SAFETY EQUIPMENT $1,000 $1,000
0141 7044 000 MAINT SUPPLIES - STORM $4,000 $0
Combined w /maint storm sewer
01 41 7044 100 MAINT SUPPLIES - STREETS $12,000 $12,000
01 41 6030 000 TREE & STUMP REMOVAL $12,000 $12,000
01 41 9002 000 TRANSFER TO PW CAPITAL $12,500 $30,000
01 41 7221 100 JACKSON SIDEWALK $13,000 $0
01 41 7221 000 SIDEWALK CONSTRUCTION $13,000 $20,000
01 41 7221 200 IDOT TRUCK ACCESS EXP $60,000 $0
moved to MFT
GRAVEL $0 $4,000
01 41 8010 000 CONTINGENCY 300 $6,000
DRAFT 3/4/2002 Page 12 of 36
2002 -2003
STREETS.& ALLEYS 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
TOTAL $1,018,550 $703,158
DRAFT 3/4/2002 Page 13 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
HEALTH AND SANITATION
2002 -2003
HEALTH & SANITATION 2001 -2002 PROPOSED
ACCT NO. BUDGET CURRENT
01 54 6080 000 GARBAGE SERVICE $299,200 $343,386
01 54 6083 000 LEAF PICK UP $4,000 $4.000
TOTAL $303,200 $347,386
i
DRAFT 3/4/2002 Page 14 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
BUILDING & ZONING
2002 -2003
BUILDING & ZONING 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
01 22 6010 000 LEGAL SERVICES $9,000 $7,500
01 22 6000 000 CONTRACTURAL SERVICE $300 $300
01 22 6045 000 DUES $200 $200
01 22 6050 000 PUBLISH /ADVERTISING $4,500 $4,000
01 22 6051 000 PRINTING/ COPYING $500 $700
01 22 6057 000 ECONOMIC DEVELOP $45,000 $45,000
01 22 6058 000 PLANNING CONSULTANT $10,000 $16,000
01 22 7012 000 OPERATING SUPPLIES $600 $600
01 22 7036 000 BOOKS AND MAPS .$500 $500
01 22 7036 100 COMPREHENSIVE PLAN $14,000 $0
01 22 7036 500 PARK LAND USE PLAN $8,600 $8,500
01 22 7036 200 DOWNTOWN STUDY $5,000 $22,100
01 22 7036 300 CAPITAL FEE STUDY $20,000 $0
TRANSPORTATION STUDY $0 $19,000
01 22 7036 400 TRAFFIC STUDY $5 S-0
TOTAL $123,200 $124,400
DRAFT 3/4/2002 Page 15 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
WATER OPERATIONS
REVENUES
2002 -2003
WATER 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY -OVER (RESERVE) $0
51 00 4101 200 WATER SALES $719,250 $749,000
WATER SYSTEM IMPRV FEE $0 $223,000
51 00 4101 100 BULK WATER SALES $2,000 $2,000
51 00 4889 000 MISCELLANEOUS INCOME $500 $500
51 00 4802 000 INVESTMENT INCOME $12,000 $14,000
51 00 4164 000 WATER METERS- $55.000 $80.000
TOTAL $788,750 $1,068,500
EXPENSES
51 00 421 EMPLOYEE SALARIES $125,000 $106,372
OPERATOR $0 $0
50% of salary in Streets
SECRETARY - PART TIME $0 $0
51 00421.2 SALARIES - PART TIME $8,000 $8,300
51 00 422 OVERTIME $18,000 $24,350
51 00 423 SECRETARIAL SALARIES $40,300 $30,993
MERIT INCREASES $0 $1,877
51 00 5051 000 SOCIAL SECURITY TAX $16,100 $13,150
51 00 5052 000 CITY SHARE - IMRF $11,800 $9,162
51 00 6010 000 LEGAL FILING FEES $200 $200
51 00 6016 000 MAINT - EQUIPMENT $3,000 $4
DRAFT 3/4/2002 Page 16 of 36
2002 -2003
WATER 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
51 00 6018 000 MAINT - COMPUTERS $2,000 $2,100
51 00 6037 000 MAINT - CONTROL SYSTEM $4,000 $4,000
51 00 6039 000 METER READERS $7,500. $9,600
51 00 6000 000 CONTRACTURAL SERVICES $1,500 $4,000
51 00 6041 000 ENGINEERING $1,000 $1,000
51 00 6043 000 JULIE SERVICE $1,800 $2,000
51 00 6045 000 DUES $750 $750
51 00 6047 000 TRAINING /CONFERENCES $1,000 $3,600
51 00 6049 000 CONTINUING EDUCATION $2,000 $0
Combine w /training
51 00 6048 000 TRAVEL EXPENSES $800 $850
51 00 6050 000 PUBLISH /ADVERTISING $1,500 $1,550
51 00 6051 000 PRINTING /COPYING $2,000 $2,000
51 00 6052 000 SUBSCRIPTIONS $270 $250
51 00 6066 000 RENTAL - EQUIPMENT $500 $1,000
51 00 6070 000 POSTAGE /SHIPPING $6,700 $6,900
51 00 6075 000 TELEPHONE $15,000 $15,500
51 00 6075 100 CELLULAR TELEPHONE $3,600 $4,200
51 00 6077 000 NATURAL GAS $7,000 $0
Moved to Finance
51 00 6078 000 ELECTRICITY $103,300 $83,000
51 00 6086 000 CATHODIC PROTECTION $900 $950
i
51 00 6088 000 WATER SAMPLES $11,500 $12,000
51 00 7012 000 OPERATING SUPPLIES $40,000 $41,300
51 00 7020 000 GASOLINE $4,830 $5,000
DRAFT 3/4/2002 Page 17 of 36
2002 -2003
WATER 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
I
51 00 7030 000 HAND TOOLS $1,200 $1,200
51 00 7032 000 WEARING APPAREL $4,000 $4,500
51 00 7038 000 SAFETY EQUIPMENT $8,000 $8,000
51 00 7060 000 CHLORINE $3,500 $3,700
51 00 7061 000 FLUORIDE $1,700 $1,800
51 00 7062 000 METERS & PARTS $48,000 $80,000
51 00 8006 000 REFUNDS $500 $525
51 00 9020 000 TRANSFER TO GF $101,320 $104,360
(3% increase)
51 00 7265 000 COMPUT EQUIP /SOFTWR $3,000 $3,100
51 00 9030 000 TRANSFER TO PW CAPITAL $30,000 $30,000
51 00 9018 000 TRANSFR TO WATER IMPRV. $69,160 $71,317
51 00 7261 000 HYDRANT REPLACEMENT $3,000 $3,100
GRAVEL $0 $5,000
ACCTG SYSTEM /REVIEW $0 $25,000
51 0080 10 000 CONTINGENCY $6,200 $6,000
RESERVE $0 $275,000
2003 H2O MAINT PROXENGIN. $67.320 $45.944
TOTAL $788,750 $1,068,500
DRAFT 3/4/2002 Page 18 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
SEWER MAINTENANCE
REVENUES
2002 -2003
SEWER MAINTENANCE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER - (RESERVE) $28,400
52 00 4103 000 SEWER MAINTENANCE FEES $249,000 $262,800
52 00 4105 000 SEWER CONNECTION FEE $42,000 $50,000
$200 OF $2000
52 00 4802 000 INVESTMENT INCOME $15.500 $15.500
TOTAL $334,900 $328,300
EXPENSES
52 00 421 EMPLOYEE SALARIES $120,900 $98,715
SECRETARY - PART TIME $0 $0
52 00 423 OVERTIME $9,200 $11
MERIT INCREASES $0 $1,395
52 00 5051 000 SOCIAL SECURITY TAX $11,700 $8,553
52 00 5052 000 CITY SHARE - IMRF $9,100 $6,261
52 00 0 000 LEGAL FILING FEES 200
601 200 $ $
52 00 6016 000 MAINT - EQUIPMENT $3,500 $3,500
52 00 6024 100 MAINT - SANITARY SEWER' $9,000 $9,300
52 00 6047 000 TRAINING /CONFERENCES $1,000 $1,000
52 00 6066 000 RENTAL - EQUIPMENT $500 $1,000
52 00 6075 100 CELLULAR TELEPHONE $3,000 $2,200
52 00 6078 000 ELECTRICITY $1,000 $1,000
DRAFT 3/4/2002 Page 19 of 36
2002 -2003
SEWER MAINTENANCE 2001 -2002 PROPOSED
i
ACCT NO. BUDGET BUDGET
52 00 7012 000 OPERATING SUPPLIES $9,000 $9,300
52 00 7020 000 GASOLINE $4,000 $4,000
i
52 00 7023 000 SEWER CHEMICALS $4,200 $5,500
52 00 7032 000 WEARING APPAREL $3,300 $3,500
52 00 7030 000 HAND TOOLS $500 $550
52 00 7034 100 CONTRACTOR SERVICES $2,000 $2,000
52 00 7038 000 SAFETY EQUIPMENT $1,000 $1,000
GRAVEL $0, $1,000
OFFICE SUPPLIES $0 $400
SHOP SUPPLIES. $0 $1,000
COPIER $0 $2,000
COMPUTER SOFTWARE $0 $1,000
ENCLOSED TRAILER $0 $2,000
I
52 00 8010 000 CONTINGENCY $1,300 $7,748
52 00 9030 000 TRANSFER TO SEWER IMPROV. $51,200 $52,500
52 00 9040 000 TRANSFER TO PW CAPITAL $30,000 $30,000
52 00 9020 000 TRANSFER TO G/F $20,400 $21,000
52 00 9004 000 TRANSFER TO DEBT $38.900 $38.978
TOTAL $334,900 $328,300
DRAFT 3/4/2002 Page 20 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
MUNICIPAL BUILDING j
REVENUES
MUNICIPAL BUILDING 2002 -2003
ACCT NO. 2001 -2002 PROPOSED
BUDGET BUDGET
CARRY OVER - (RESERVE) $11,300 $6,000
16 00 4910 000 REPAYMENT FRM G/F $36,100 $30,000
LOAN PROCEEDS - CITY HALL $0 $250,000
16 00 4423 000 DEV FEES - BUILDING $24.000 $30.000
TOTAL $71,400 $316,000
EXPENSES
16 00 7222 000 BLDG IMPRV - BEECHER $5,000 $5,000
16 00 7222 200 BLDG IMPRV. - RIVERFRONT $16,000 $4,000
BLDG IMPRV - CITY HALL $0 $250,000
16 00 7222 300 BLDG MAINT -CITY HALL $12,000 $6,000
16 00 7222 400 BLDG IMPRV /MAINT -P.W. $2,100 $2,000
16 00 7224 000 BLDG IMPRV - PARKS $6,300 $8,000
16 00 7226 000 BLDG IMPRV - LIBRARY $3,000 $3,000
16 00 9002 000 TRANSFER TO DEBT SERVICE $20,000 $0
RESERVE - BEECHER HVAC $0 $20,000
ARCHITECT FEES $0 $10,000
16 00 6021 000 GENERAL B & G MAINT $7.000 $8.000
TOTAL $71,400 $316,000
DRAFT 3/4/2002 Page 21 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
SANITARY SEWER IMPROVEMENT
& EXPANSION FUND
REVENUES
2002 -2003
2001 -2002 PROPOSED
SEWER & EXPANSION BUDGET BUDGET
ACCT NO.
CARRY OVER (RESERVE) $130,255 $0
37 00 4920 000 TR FROM SEWER MAINT $51,200 $52,500
37 00 4449 000 CONNECTION FEES $343,000 $475,000
37 00 4910 000 TR FROM GENERAL FUND $150,000 $150,000
BLACKBERRY CREEK LOAN $0 $2,000,000
37 00 4450 000 RIVER CROSSING FEE $5.000 $6.000
TOTAL $679,455 $2,683,500
EXPENSES
37 00 903.0 000 TRANSFER TO DEBT SERVICE $153,476 $164,723
SSES - IEPA LOAN / 50% EDC / 50% YNB
37 00 6041 000 ENGINEERING - BLACKBERRY CREEK INT $90,000 $85,000
37 00 6101 000 SSES REPAIRS $58,953 $0
37 00 6105 100 FOX HIGHLANDS OVERSIZING $18,000 $0
37 00 6105 300 SOUTH SIDE SWR INVESTIGATION $28,000 $0,
COUNTRYSIDE PKWY IMPRV $0 $19,000
BLACKBERRY CRK INTRCPT $0 $2,000,000
37 00 9020 000 TRANSFER TO GENERAL FUND $150,000 $150,000
37 00 6104 000 RESERVE $181.026 $264.777
TOTAL $679,455 $2,683,500
DRAFT 3/4/2002 Page 22 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
WATER IMPROVEMENT
AND EXPANSION FUND
REVENUES-
2002-2003
WATER IMPROVEMENT & EXPANSION PROPOSED
ACCT NO. BUDGET BUDGET
41 00 4918 000 TRANSFER FRM WTR MAINT $69,160 $71,317
41 00 4449 000 CONNECTION FEES $196,000 $250,000
IEPA /BOND $0 $8,085,952
41 00 4449 100 USEPA GRANT $1,000,000 $950,000
CARRY OVER - RESERVE $136.659 $_0
TOTAL $1,401,819 $9,357,269
EXPENSES
41 00 9004 100 TRANSFER - DEBT SERVICE $112,077 $117,837
50% EDC / 50% YNB / River Crossing
41 00 7228 100 RESERVE - FUTURE PROJECTS $319,891 $0.
41 00 7228 400 RADIUM ENGINEERING - $820,000 $0
NORTH WATER TOWER $0 $2,358,309
FOX RIVER AQUATIC STUDY $0 $72,000
WATER TREATMENT PLANT $0 $6,605,643
41 00 7228 500 WATER STUDY $25,000 $0
RESERVE -WATER TREATMENT $0 $103,480
41 00 9005 000 TRANSFER TO GENERAL FUND $100.000 $100.000
TOTAL $1;376,968 $9,357,269
DRAFT 3/4/2002 Page 23 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
DEBT SERVICE FUND
REVENUES
2002 -2003
DEBT SERVICE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER - RESERVE $0
42 00 4910 000 TRANSFER FROM $11,539 $9,809
GENERAL FUND (FINANCE)
PROCEEDS - ADMIN CAR LOAN $0 $25,000
42 00 4138 000 RECAPTURE - WATER/SEW $174,591 $90,000
42 00 4919 000 TRANS FROM WATER IMPRV. $161,928 $117,837
42 00 4921 000 TRANSFER FROM $38,900 $38,978
SEWER MAINTENANCE
42 00 4924 000 TRANSFER FROM SEWER IMPROV $153,476 $164,723
42 00 4930 000 TRANSFER FROM POLICE CAPITAL $30,740 $38,929
42 00 4933 010 TRANSFER FROM MUN BLDG $20.000 -$-0-
TOTAL $591,174 $485,276
EXPENSES
42 00 7250 000 SANITARY SIPHON ($2,078,662) $38,978 $38,978
ILLINOIS EPA @2.625%,1/25/13
42 00 7251 000 NORTH & SOUTH WATER / SEWER $93,257 $93,257
KENDALL EDC ($700,000 @ 4.75%
LAST 01/07/04 -120 MO.)
42 00 7253 000 NORTH WATER AND SEWER $169,512 $42,714
YORKVILLE NATIONAL BANK
$1,107,000 @5.16% last 10/31/02
42 00 7255 000 RIVER CROSSING LOAN $49,851 $49,851
BANK OF YORKVILLE @4.75% -
4 YR - 12/30/03 - $395,000
DRAFT 3/4/2002 Page 24 of 36
2002 -2003
DEBT SERVICE 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
42 00 7260 000 POLICE SQUAD CAR $30,740 $32,929
(LAST 5/15/02)
POLICE SQUAD CAR $5,833 $6,000
(LAST 5/15/02)
ADMIN CAR $0 $25,000
42 00 7261 '000 CITY HALL LOAN - YNB $99,697. $99,809
42 00 7263 000 SSES -IEPA LOAN $95.820 $96.738
2.625 % - 20yr- $1,600,000
TOTAL $583,688 $485,276
i
I
DRAFT 3/4/2002 Page 25 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
MOTOR FUEL TAX
REVENUES
2002 -2003
MFT 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
STARTING BALANCE $78,605 $75,000
IDOT TRUCK ACCESS GRANT $0 $6,000
90% received in 01/02
15 00 4802 000 INTEREST $7,000 $7,000
CARRY OVER ALT REV BOND $0 $625,000
15 00 4850 000 MFT REVENUES $170.340 $170.816
TOTAL $255,945 $883,816
EXPENSES
15 00 6201 000 SALT $39,000 $35,000
FOX INDUSTRIAL $0 $625,000
RT 34 GAME FARM SIGNAL $0 $26,000
CONSTRUCTION ENGINEERING $0 $15,000
IDOT RT 34 IMPROVEMENTS $0 $44,000
IDOT TRUCK ACCESS $0 $6,000
90% paid in 01/02 budget
COLD PATCH $0 $3,000
HOT PATCH $0 $7,000
SIGNS $0 $9,000
BOND PAYMENT -FOX INDUSTRIAL $0 $19,000
RESERVE - COUNTRYSIDE PKWY $75.752 $94.816
TOTAL $114,752 $883,816
DRAFT 3/4/2002 Page 26 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
PUBLIC WORKS EQUIPMENT
REVENUES
2002 -2003
PW EQUIPMENT CAPITAL 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER (RESERVE) $8,000 $30,167
21 00 4425 000 PW DEVELOPMENT FEE $77,000 $90,000
21 00 4425 200 SALE OF EQUIPMENT $4,000 $25,000
21 00 4910 000 TRANSFER FROM STREETS $12,500 $30,000
21 00 4902 000 TRANSFER FROM WATER $30,000 $30,000
21 00 4904 000 TRANSFER FROM SEWER $30.000 $30.000
TOTAL $161,500 $235,167
EXPENSES
LARGE AIR COMPRESSOR $0 $2,000
FLOOR JACKS AND STANDS $0 $1,000
i
LARGE PAVEMENT SAW $0 $8,000
HYDRUALIC TRENCH SHORING $0 $20,000
STREET LIGHT LOCATOR $0 $2,000
POWER SIGN BANDER $0 $400
ENCLOSED TRAILER $0 $2;000
(50% in sewer)
TOOL SET FOR EACH DEPT $0 $2,000
TOOL SET FOR SHOP $0 $2,000
TARPS FOR DUMP TRUCKS $0 $5,000
SEWER CAMERA $0 $10,000
DRAFT 3/4/2002 Page 27 of 36
2002 -2003
PW EQUIPMENT CAPITAL 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
5 YD DUMP TRUCK $0 $72,246
PICK UP TRUCK $0 $32,000
21 00 7211 100 BOBCAT EXCHANGE $3 $3,500
21 7211 200 REPLACEMENT TRUCKIEQUIP. $48,066 $0
PICK UP TRUCK - PW DIR $0 $28,000
FUTURE BUILDING $0 $45.021
TOTAL $51,600 $235,167
I
DRAFT 3/4/2002 Page 28 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
POLICE EQUIPMENT CAPITAL
REVENUES
POLICE EQUIPMENT CAPITAL 2002 -2003
ACCT NO. 2001 -2002 PROPOSED
BUDGET BUDGET
CARRY OVER (RESERVE) $21,907
20 00 4425 000 POLICE DEVELOPMENT FEE $25,350 $30,000
20 00 4425 101 SALE OF POLICE SQUADS $727 $1,000
20 00 4425 100 K -9 DONATIONS $681 $500
20 00 4425 200 NEW VEHICLES LOAN $11,201 $98,115
20 00 4426 010 IN CAR VIDEO DONATIONS $1,500 $1,500
20 00 4910 000 TRANSFER FROM POLICE $35.350 $35.350
TOTAL $96,716 $166,465
EXPENSES
20 00 9004 000 TRANSFER TO DEBT SERVICE $30 $38,929
20 00 7201 000 EQUIPMENT $9,000 $26,900
20 00 7202 000 LOCKER ROOM /FRONT OFFICE $36,500 $0
20 00 7210 000 VEHICLES (3 new + 4 upgrades) $6,000 $98,115
RESERVE $14.476 $2
TOTAL $96,716 $166,465
DRAFT 3/4/2002 Page 29 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
RECREATION
REVENUES
2002 -2003
RECREATION 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER - SAFETY TOWN $1,400 1400
81 00 4910 000 TRANS FROM GEN FUND $130,120 $178,921
81 00 4458 000 RENT /DONATIONS $16,000 $18,000
81 00 4414 000 FEES FOR PROGRAMS $50,000 $58,000
81 00 4414 100 CONCESSIONS $1,000 $500
81 00 4415 000 YOUTH SERVICES GRANT $2,000 $2,000
81 00 4855 100 TRIPS -DAY $2,000 $2,000
81 00 4855 200 YOUTH /SPECIAL EVENTS $8,000 $8,500
81 00 4456 000 VENDING MACHINE INCOME $400 $200
81 00 4464 000 GOLF OUTING REVENUE $14,727 $15,000
81 00 4855 300 DONATIONS $4,000 $2,000
81 00 4889 000 MISC. INCOME $200 $200
81 00 4802 000 INVESTMENT INCOME $1,500 $1,500
I
81 00 4457 000 RENTAL INCOME $400 $400
81 00 4455 301 SKATE PARK $2.000 $00
TOTAL $233,747 _ $288,621
EXPENSES
81 00 5020 400 ADMIN SALARIES $39,900 $48,907
(includes vac /sick/long)
EXEC. DIRECTOR $0 $26,910
(50% of salary)
81 00 5021 200 PART TIME REC SALARY - $18,000 $18,630
DRAFT 3/4/2002 Page 30 of 36
2002 -2003
RECREATION 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
81 00 5021 300 P/T COORDINATOR $8,000 $8,280
81 00 5021 400 RECORDING SECRETARY $1,100 $1,440
81 00 5021 500 CUSTODIAL SALARY $16,000 $16,560
I
MERIT INCREASES $0 $1,326
81 00 5051 000 SOCIAL SECURITY TAX $7,505 $9,337
81 00 5052 000 CITY SHARE - IMRF $4,423 $6,291
81 00 6066 300 POOL/DISTRICT RESEARCH $15,000 $15,000
I
81 00 6066 400 SCHOOL FAC USAGE PAYMENT $5,000 $5,000
I
81 00 6083 000 PORTABLE TOILETS $4,500 $5,000
81 00 6016 100 MAINT - OFFICE EQUIP $1,800 $1,800
81 00 5020, 200 INSTRUCTOR SAL /CONTR $18,000 $20
81 00 6045 000 DUES $600 $600
81 00 6052 000 PROF GROWTH /SUBSCRIP $4,000 $4,000
81 00 6048 000 TRAVEL EXPENSES $1,800 $1,200
81 00 6048 -100 MILEAGE $200 $250
81 00 6015 100 MAINTENANCE SUPPLIES $4,500 $5,000
81 00 6017 000 MAINT. REC VEHICLE $500 $500
81 00 6050 000 PUBLISHING /ADVERTISE $5,000 $5,000
81 00 6066 200 RENTAL - BUILDINGS $2,800 $3,000
81 00 6067.000 YOUTH SERVICES GRANT $2,000 $2,000
81 00 6067 100 BOOKS /PUBLICATIONS $200 $500
81 00 6069 000 GOLF OUTING EXPENSES $11,441 $12,000
81 00 6070 000 POSTAGE /SHIPPING $4,000 $5,000
DRAFT 3/4/2002 Page 31 of 36
I
2002 -2003
RECREATION 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
i
I
81 00 6075 000 TELEPHONE /INTERNET $1,500 $2,200
81 00 6075 100 CELLULAR TELEPHONE $2,800 $3,640
I
81 00 7010 000 OFFICE SUPPLIES $5,000 $5,000
81 00 7010 100 RECREATION SUPPLIES $2 $3,000
81 00 7014 000 PROGRAM SUPPLIES $8,000 $15,000
81 00 6066 100 TOURNAMENT FEES $1,000 $1,000
81 00 6083 100 SKATE PARK EXPENSES $200 $800
I
81 00 6083 200 SKATE PARK PAYROLL $7,000 $7,000
81 00 7016 000 YOUTH /SPECIAL EVENTS $8,354 $8,000
81 00 7020 000 GASOLINE $300 $600
81 00 7091 000 DAY TRIP EXPENSES $1,500 $1,500
81 00 8010 000 CONTINGENCY $670 $0
81 00 9004 000 TRANSFER TO CAPITAL $11,300 $4,900
81 00 7230 600 SAFETY TWN BLDG PROJ. $1,400 $1,400
81 00 6070 100 CONCESSIONS $500 $250
CONSULTANT $0 $0
81 00 7230 300 REC SOFTWARE 600 800
TOTAL $228,393 $278,621
DRAFT 3/4/2002 Page 32 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
RECREATION CAPITAL
REVENUES
2002 -2003
RECS CAPITAL 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
CARRY OVER $0
83 00 4910 000 TRANSFER FROM REC $11.300 $4
TOTAL $11,300 $4,900
EXPENSES
83 00 7202 100 SCRUBBING MACHINE $3,600 $0
83 00 7202 200 PRINTER/FAX/SCANNER $1,000 $0
River office - pending new employees
PRINTER/FAX/SCANNER $0 $400
Beecher -office
83 00 7202 300 RECTRAC MODULE $1,700 $0
83 00 7202 400 NEW SERVER/NETWORKING $1,400 $2,000
83 00 7202 500 WORKSTATIONS $3,200 $0
River office - pending new employees
EXEC. DIRECTOR VEHICLE $0 $0
REGISTRATION SOFTWARE $0 $2,000'
FINANCE SOFTWARE $0 500
TOTAL $10,900 $4,900
DRAFT 3/4/2002 Page 33 of 36
I
CITY OF YORKVILLE
BUDGET 2002 -2003
PARKS
REVENUES
2002 -2003
PARKS 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
79 00 4910 000 TRANS FROM GEN FUND $187.200 $282.874
TOTAL $187,200 $282,874
EXPENSES
79 00 5021 000 PARKS SALARIES $74,600 $125,604
EXEC DIRECTOR $0 $26,910
(50% of salary)
79 00 521 100 SECRETARY -PART TIME $0 $0
79 00 5032 000 OVERTIME $4,000 $15,700
79 00 521 000 PART TIME SALARIES $20,000 $20,000
MERIT INCREASES $0 $1,700
1 79 00 5051 000 SOCIAL SECURITY TAX $8,070 $14,528
79 00 5052 000 CITY SHARE - IMRF $5,125 $9,532
79 00 7010 000 PARK OFFICE SUPPLY $500 $500
79 00 6040 000 PARK CONTRACTURAL $7,000 $7,500
79 00 6016 100 MAINT - EQUIPMENT $3,500 $4,000
79 00 6016 000 MAINT - PARKS $6,500 $10,000
79 00 6066 000 RENTAL - EQUIPMENT $500 $500
79 00 7012 000 OPERATING SUPPLIES $4,500 $5,000
79 00 7030 000 HAND TOOLS $500 $500
79 00 7050 000 FLOWERS /TREES $3,000 $3,200
DRAFT 3/4/2002 Page 34 of 36
i
i
2002 -2003
PARKS 2001 -2002 PROPOSED
ACCT NO. BUDGET BUDGET
79 00 7055 000 CHRISTMAS DECOR $750 $1,000
79 00 7056 000 PUBLIC DECOR $750 $1,000
79 00 9050 000 TRANSFER TO CAPITAL EQUIP $20,420 $20
79 00 7202 000 OFFICE EQUIPMENT $2,500 $2,600
CONTINUING EDUCATION $0 $1,000
79 00 6052 000 PROF GROWTH /SUBSCRIPTIONS $300 $300
WEARING APPAREL $0 $4,500
GASOLINE $0 $3,000
CELL PHONE $0 $3,500
79 00 6048 000 TRAVEL EXPENSES $250 $300
RESERVE $24.435 $0
EXE. DIRECTOR/CONSULTANT
TOTAL $187,200 $282,874
DRAFT 3/4/2002 Page 35 of 36
CITY OF YORKVILLE
BUDGET 2002 -2003
PARK EQUIPMENT CAPITAL 2001 -02
REVENUES
PARKS CAPITAL 2002 -2003
ACCT NO. 2001 -2002 PROPOSED
BUDGET BUDGET
CARRY OVER $0
22 00 4910 000 TRANSFER FROM PARKS $20,420 $20,500
22 00 4902 000 TRANSFER FROM LAND -CASH $6.956 $14.220
TOTAL $27,376 $34,720
EXPENSES
22 00 7211 000 1 TON DUMP TRUCK $26,000 $0
UTILITY VEHICLE $0 $6,000
DUMP TRAILER $0 $5,500
TURF AERATOR $0 $5,500
22 00 7211 100 POWER EDGER $1,376 $0
RESERVE - DUMP TRUCK $0 $17.720
TOTAL $27,376 $34,720
I
DRAFT 3/4/2002 Page 36 of 36
LIBRARY BUDGET FN 2002 -2003
REVENUES
2002 2003
LIBRARY PROPOSED
ACCT NO. BUDGET BUDGET
82 00 4002 000 REAL ESTATE TAXES $188,865 $216,645
82 00 4604 000 PERSONAL PROPERTY TAX $2,000 $2,000
82 00 4506 000 LIBRARY FINES $1,500 $2,000
82 00 4829 000 SALE OF BOOKS $200 $500
82 00 4843 000 LIBRARY PER CAPITA GRANT $6,000 $6,000
82 00 4458 000 LIBRARY SUBSCRIPTION CARDS $5,000 $5,000
82 00 4457 000 RENTAL INCOME $1,000 $1,000
82 00 4459 000 COPY INCOME $900 $900
82 00 4802 000 INVESTMENT $2,900 $3,000
TOTAL REVENUE $208,365 $237,045
BEGINNING BALANCE $0 $20,000
TOTAL WITH BEGINNING BALANCE $208,365 $257,045
EXPENSES
82 00 5020 000 EMPLOYEE SALARIES $120,000 $130,000
82 00 5052 000 IMRF $4,300 $4,300
82 00 5051 000 SOCIAL SECURITY $9,180 $9,750
82 00 5061 000 GROUP HEALTH INSURANCE $10,900 $14,142
82 00 5062 000 GROUP LIFE INSURANCE $100 $100
82 00 5064 000 VISION & DENTAL ASSISTANCE $1,600 $2,200
82 00 6016 100 MAINTENANCE - OFFICE EQUIPMENT $2,000 $3,000
82 00 6036 000 MAINTENANCE - BLDG $5,000 $4,000
82 00 6048 000 MILEAGE LIBRARY BUSINESS $500 $500
82 00 6047 000 TRAINING & CONFERENCES $500 $500
82 00 6049 100 PUBLIC RELATIONS $500 $600
82 00 6050 000 PUBLISHING /ADVERTISING $300 $300
82 00 6052 000 SUBSCRIPTIONS $2,200 $2,300
82 00 6054 000 AUDIOVISUAL $0 $0
82 00 6070 000 POSTAGE /SHIPPING $800 $900
82 00 6075 000 TELEPHONE $1,700 $1,700
82 00 6078 000 ELECTRICITY $2,500 $2,500
82 00 7011 000 LIBRARY SUPPLIES $4,500 $5,500
82 00 7013 000 CUSTODIAL SUPPLIES $3,000 $3,500
82 00 7017 000 LIBRARY PROGRAMMING $5,500 $6,500
82 00 7019 000 LIBRARY BOARD EXPENSES $250 $250
82 00 7036 100 BOOKS -ADULT $8,500 $91000
i
i
2002 2003
LIBRARY PROPOSED
ACCT NO. BUDGET BUDGET _
82 00 7036 200 BOOKS - JUVENILE $8,500 $8,500
82 00 7036 300 BOOKS - AUDIO $3,500 $3,500
82 00 7036 400 BOOKS - REFERENCE $8,000 $8,000
82 00 7204 000 COMPUTERS & SOFTWARE $3,000 $3,000
82.00 6079 000 AUTOMATION $14,000 $16,000
82 00 6010 000 ATTORNEY $1,500 $1
82 00 6005 000 BONDING $1,319 $1,400
82 00 6037 000 EMPLOYEE RECOGNITION $1,000 $1,000
82 00 6072 000 VIDEOS - $1,000 $1,000
82 00 000 ALARM MONITORING $800 $800
82 00,6074 000 COPIER MAINT - RENTAL $2,000 $2,000
82 00 8010 000 CONTINGENCY - $1,102 $1,803
82 0.0 8015 000 BUILDING EXPANSION $5,000 $7,000
TOTAL EXPENDITURES $234,551 $257,045
SPECIAL FUNDS
REVENUE
82 00 4845 000 DEV FEE'S BUILDING $2,500 $15,000
82 00 4803 000 INTEREST INCOME - BLDG $1,250 $0
TOTAL REVENUE $3,750 $15,000
REVENUE
82 00 4455 000 DEV FEE'S BOOKS $2,500 $15,000
82 00 4459 000 MEMORIALS $1,000 $1,000
TOTAL REVENUE $3,500 $16,000
EXPENSES
82 00 7036 500 BOOKS - DEV FEE'S $2,500 $15,000
82 00 7036 600 MEMORIALS /GIFTS $1,000 $1,000
82 00 7036 700 BLDG - DEV FEES $2,500 $15,000
TOTAL EXPENSES $6,000 $31,000
i
CITY-OF YORKVILLE
BUDGET 2002 -2003
LAND CASH
REVENUES
STARTING BALANCE
ACCT. NO. 2002 2003
SUBDIVISION UNITS PER.UNIT 2001 02 PROPOSED
02 03 FEE 'BUDGET BUDGET
72 00 4850 1 o Greenbriar 1,2,3 sinc 12 $1,071 $8,568 $12,852
Greenbriar 1,2,3 dup 0 $738 $0
72 00 4850 02o Fox Hill 0 $0 $0 $0
72 00 4850 030 Country Hill 10 $769 $4,614 $7
Country.Hill- duplex $429 $0
72 00 4850 04o Fox Highlands - single 8 $1,406 $16,872 $11,248
Fox. Highlands -duple 4 -$885 $3,540
72 00 4850 050 Sunflower 40 $361 $7,220 $14,440,
72 00 4850 060 Cimmeron Ridge 0 $0 $2,952 $0
72 00 4850 07o Blackberry North 0 $1,107 $2,214 $0
72 00 4850 075 River Edge 60 $671 $40,260
72 00 4850 085 Woodworth 0 $1 $2,140 $0
72 00 4852 010 White Oak Unit 1 & 0 $1 $2,452 $0
72 00 4852 020 White Oak Unit 3 $ 4 2 $1,406 $11,248 $2,812
72 00 4852 030 Wildwood 2 - $1,226 $2,452 $2,452
. 72 00 4852 025 - Kyln's Crossing 30 $785 $14,060 $23
72 00 4852 028 Foxfield 2nd Edition 0 $1,688 $1,688 $0
72 00 4852 035 Heartland 40 $1,000. :$7,980 $40, 000
Prairie Gardens . 20 $945 $18,900
72 00 4800 000 Other 835 $4,175 $0
228 Total $86,947 $1772744
EXPENSES*
PRICE PARK GREENBRIAR PLAYGROUND
72 00 8052 100 Soccer Goals $700 $0
72 00 8052 105 Equipment Improvement $500 $500
Pond $0 $3,000
RIVERFRONT PARK
72 00'8052 300- Equipment Improvement $500 $500
72 00 8052 302 Pad for Tables $400 $0
72 00 8052 305 Pave Parking Stalls $4 - $4,000
Shelter $0 $10,000
VAN EMMON PARK
72 00 8052 700 Equipment Improvements $14,000 $500
72 00 8052 701 Soccer Goals $700 $1,400
Gravel $0 $4,000'
BEECHER PARK
72 00 8052 405 Sidewalk/Playgr $9,600 $0
72 00 8052 600 Perm Mt. Pk Tables $1 1 000 $0
72 00 8052 602 Equip Improvement $500 $500
72 00 8052 605 Message sign brick frame $5,000 $0
Ballfield Maintenance $0 $3,000
- I
PRARIE PARK
72 00 8052 803. Equip. Improvement $500. $500
72 00 8052 805 Pad for Tables $400 $0
COBB PARK
72 00 8052 800 Equipment Improvements $5,00' $500
FOX HILL
72 008052 707 Sign /Bushes $1,200 $1,200
72 00 8052 710 Equipment Improvement $500 $500
Townsquare Park
72 00 8052 708 Gazebo $500 $500
72 00 8052 709 Message Sign $5,000 $700
Purcell Park
72 00 8052 805 Equip. Improvement $500 $500
72 00 8052 807 Park Building $3 1 000 $3,000
Contingency $0 $39,852
72 00 9002 000 Transfr to Land Acquisition $43,474 $88,872
72 00 9002 001 Transfr Park Capital $6 1 956 $14,220
$99,430 $177,744
LAND ACQUISTION
Transfer from LC - 50% $43,474 $88,872
REVENUES
TOTAL $43 $88,872
EXPENSES
Land Purchase $0
i
YoRhVILL15
PARKS d RECr1EAT1CW Yorkville Parks & Recreation Dept.
908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e -mail: yorkrecdepCab-aol.com
Yorkville Recreation Department
2002 — 2003 Proposed Budget
As the city grows the recreation department needs to be able to serve our ever- .
growing population with programs, parks and recreation for the community. 'We need to
step forward in serving the public, not backwards."
The Recreation Department is asking for staff additions that would allow the
department to continue offering the same amount of programs and even more. If you
recall during my presentation for last years budget, I explained the need for more office
help and program supervisory help. The council approved the hiring of a Director and
secretary for the Director. I was able increase the hours of the office secretary from 20
hours to 25 hours, and increase the program supervisor from 8 hours to 15 hours per
week. The Director and the secretary were not hired.
I hired two people this year for program coordinator, one left because they found a full
time job and the other left because of the nature of the work was too difficult to keep up
with the scheduling and - records on a part time basis.
am asking for additional staff hours this next year to accommodate the current work
load as well as allow us to grow and expand with the number of people living in this area.
We are different than the other city departments, the recreation department not only -
serves the citizens in the city limits, but we also serve, but not limited to all of Yorkville as
well as Plano, Sugar Grove, Oswego, and Newark.
This department at its maximum limit as to the number of programs it can manage.
We also manage the community building, as the skate park and other park rentals. I am
the only full time employee. The secretary, Barb, is trying to do 40- hours of work in a 25
hour work week. The part -time employees I hired were only able to work in the evenings.
If I tried to take vacation time Barb had to work Monday through Saturday. We are -also
open on Wednesday nights. Without another full time. employee we are limited to sick
days, vacation days etc. What would happen if both Barb and myself were to become
very sick simultaneously?
To express Barb's feelings, "just answering the phone has become a full time job "!
Conveying information to the public, whether they live here or new families moving into
the community is consuming a great deal of time.
i
i
The reviewed budget that was reviewed by the mayor and sent back to me did not
reflect the increase in staff that I am asking for. I am considered that I will have no choice
but to limit the number of participants for some classes as well as cancel some programs
for next year. I will have to register some classes by the "lottery" system to make it fair for
all citizens. We are afraid of doing a poor job at many things, instead of a great job at
what we should be asked to handle.
I have submitted quite a few documents to explain the staffing needs and the research
used in budgeting_ salaries, but to simplify how it will change the budget next year I will
show you the difference:
■ Program Supervisor - (Part -time Coordinator) Current 15 hrs. $8,000
Adding 25 hrs to week $24,380
$32,380
Office Manager — (Secretary) Current 25 hrs. $18,000
Adding 15 hrs to week $17,050
$35,050
Custodian II - Current 25 hrs. $15,080
Reducing by 5 hrs. $2,600
$12,480
I
Custodian I - New 20 hrs. $10,400
Total Additional Costs: $49,230
I created job descriptions for these positions to show what each individual would be
responsible for, but not limited to.
Respectfully submitted,
Sue Swithin
• Page 2
YORK VILLE
t 9 ti
PARKS A RucREA - now Yorkville Parks & Recreation Dept.
Proposed Budget 2002 - 2003
Rev. 2 -21 -02
Salary Ranges for Park and Recreation Positions
Data from IPRA 2001 Survey
❑ All salaries should include; years infield, years in present job, level of education, continuing education.
❑ Salaries do not reflex COLA or other increases for the 2002 -2003 fiscal year
❑ The salaries have not yet been increased to match the salary range or structure used for other City of
Yorkville Staff positions.
Aver. Base Salary Minimum Mid Maximum
Director of Parks and Recreation $62,362 $61,187 $75,205 $85,722
Aver. Yrs. in field: 24
Aver. Yrs. in present job: 12
Highest Level of Education: Master's 58% Bachelor's 38%
➢ Need: Due to the increase in residential development, this position is greatly needed to oversee the operations of the
parks and recreation department, the development of parks and programs, coordinates with consultants as guided by
the Park Board and City Council. Approved last fiscal year.
Superintendent of Parks $49,053 $46,541 $58,164 $69,476
Aver. yrs. in field: 19
Aver. yrs. in present job: 11 -
Highest level of Education: Bachelor's: 49% High School: 28%
➢ Park Dept. issue Approved last fiscal year.
Superintendent of Recreation $46,330 $44,264 $55,428 $65,627
Aver. yrs, in field: 16
Aver. yrs. in present job: 8
Highest level of Education: Bachelor's: 64% Master's 29%
➢ Need: This position is currently hired. Duties currently include creating, recruiting, scheduling, supervising, registering,
recording, reporting for programs, leagues, and special events. Also, assisting in park planning and development
issues, budget process, and facilities management and operations. Current
Park Foreman /Supervisor $39,197 $32,606 $40,908 $49,245
Aver. yrs. in field: 14
Aver. yrs. in present job: 9
Highest level of Education: High School 56% Assoc. 24%
➢ Park Dept. issue Current
Program Supervisor $31,649 $29,069 $36,404 $43,738
Aver. yrs. in field: 8
Aver. yrs. in present job: 5
Highest level of Education: Bachelor's 80% Master's 8%
➢ Need: Due to the increase in population this position is needed to allow for new programs and expand the cu►rent
enrollment in existing programs. This position will oversee the scheduling of leagues and various programs and
activities. Will assist in planning, recording, registration, daily, evening, weekend supervision of facilities and programs.
Current 16 hrs. per week. -
• Page
I
Office Manager $32,427 $26,628 $33,627 $40,400'
Aver. yrs. in field: 13
Aver. yrs. in present job: 8
Highest level of Education: High School 54% Assoc. 28%
➢ Need: Due to the increase in population and enrollment the office duties have changed and increased. More time is
needed for accounting, reporting and documentation of records. Registration for programs has increased as well as
rentals for the community building. This position has been managing the facility rentals for the past year, and will
require more hours as activities increase. Current 25 hrs. -per week.
Executive Secretary $17.11 hr $13.06 $17.11 $24.06
➢ Need: Due to the expected hiring of the Director of Parks and Recreation and creation of more tasks, this position
would prepare purchase orders, manage payroll, maintain development and park site records, assist with word
processing documents, prepare report packets and correspondence for the two departments and Director.
j Approved 20 hrs. last fiscal year.
Custodial 1 ($10.00 hr) + merit New $10.98 hr $6.25 $10.98 $16.83
Custodial 11 ($12.00 hr) + merit Current 25 hrs. per.week
➢ Need: Due to the increase in use of the Beecher Community Building for public, private, not - for -profit rentals and
increase in Recreation programs, this facility is in need of more custodial cleaning, during the morning hours, and minor
floor care when possible. The current custodial position would remain at 20 hrs per week- evenings. Duties would
include daily cleaning as well as painting, repairs and major floor care. The new position would be hired for 20.hrs.-
mornings. Duties would include daily cleaning as well as minor floor care. There would be time on weekends for
overlap of time for major floor work needing two people.
Park Laborer 1 $11.37 hr $6.13 $11.37 $19.82
I
➢ 'Park Dept. issue
Park Laborer II $12.65 hr $725 $12.65 $20.89
➢ Park Dept. issue
,
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i
SSubmitte
Sue Swithin
Superintendent of Recreation
• Page
Yorkville Recreation Department Proposed Budget �
EXPLAINATION OF ADMINISTRATIVE SALARIES 2002 -2003
I
Director of Parks and Recreation (100% fr Rec. budget) Full time $65,001
* Vac. buy out = $1,199 Sick Leave buy out = $1,440 approved last yr.
Superintendent of Recreation (100% fr Rec. budget) Full time $58,524
* Vac. buy out = $1,066 Sick Leave buy out = $1,280 Long. Pay = $750 current Full Time
Program Supervisor (100% fr Rec. budget) Full time $32,380
*Sick Leave buy out= $731 current 16 hrs. per wk.
Office Manager (100% fr Rec budget) $16.17 hr. Full time $ 35,050
*Vac. buy out = $647 Sick Leave buy out = $776 current 25 hrs. per wk.
Executive Secretary (100% fr Rec. budget) $15.00 hr. Full time $`31,920
*Sick Leave buy out = $720 approved part time last yr.
$ 222,875
Explaination of Custodial Salaries 2002 -2003
Custodial 1 20 hrs. $10.00 hr $10,400 only IMRF ' New position
New
Custodial II 20 hrs. $12.00 hr $12,480 only IMRF cur. Employe(
current 25 hrs. per wk.
Overtime $1.120
Total Custodian $24,000 $ 24,000
Merit Pay Max. 4% $ 6,892
* Director = 1,440 (Hiring Flexibility) *Supt. of Rec = $2,217
Program Supervisor = $1,266 (Hiring Flexibility) * Custod. 1 = $416
Custod. 11 = $499
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i
RECREATION 2002 ®0
PROPOSED 2 BUDGET
DATE: 02120102 rev. 5
i
BUDGET CURRENT YTD % PROPOSED
CARRY OVER - SAFETY TOWN $1,400 $ 1,400
59%
TRANS FROM GEN FUND $124,620 $0 $62,310 50% $323,234
RENT/DONATIONS $16,000 $2,309 $9,343 58% $16,000
FEES FOR PROGRAMS $50,000 $1,119 $38,767 78% $53,000
CONCESSI $1,000 $131 - $442 44% $500
YOUTH SERVICES GRANT $2,000 $0 � $750 33 $2,000
TRIPS - DAY $2,000 ($463) ($133) -7% $2,000
4
YOUTH /SPECIAL EVENTS $3,000 $0 $5,534 70% $3,500
VENDING MACHINE INCOM $400 $0 $0 0% $200
GOLF GATING REVENUE $12,000 $0 $14 1123% $15,000
DONATIONS $4,000 $0 $200 5% $2,000
MISC. INCOME $200 $0 $0 0% $200
INVESTMENT INCOME $1,500 $0 $707 47% $1,500
RENTAL INCOME $400 $0 $325 81% $400
SKATE PARIS $64000 $1,033 $2,515 42% 0
i
TOTAL $229 $4,234 $135,532 59% $ 432,934
ADMINISTRATIVE SAL. $120,000 0% $ 222,375
(See attached explainat6 ®n)
RECORDING SECRETARY $300 $50 $540 68% $ 3,440
CUSTODIAL SALARY $15,000 $0 $7,239 46% $ 24,000
MERIT INCREASES $ 6,392
SOCIAL SECURITY TAX $3,500 $0 $2,949 .35% $ 16,391
CI TE( SHARE s IIVRR $5,200 $0 $1,991 36% $ 13,296
POOUDISTRICT RESEARCI $15,000 $0 $15,000 100% $ 15,000
SCHOOL IFAC USUAGE PA' $5,000 $0 $5,000 100% $ 5,000
PORTABLE TOILETS $4,500 $579 $5,007 111 % $ 5,000
i �
MAINT a OFFICE EQUIP $1,300 $0 $925 51 $ 3,300
INSTRUCTOR SAUC®NTR $13,000 $214 $13,419 75% $ 20,000
DUES $600 $0 $462 77% $ 600
PROF GROVVr /SUSSCRIP $4,000 $295 $613 15% $ 4,000-
TRAVEL EXPENSES $1,300 $0 $2 0% $ 1,200
MILEAGE $250 $0 $0 0% $ 250
MAINTENANCE SUPPLIES $4,000 $523 $3,363 97% $ 5,000
MAINT. REC VEHICLE $500 $0 $103 22% $ 500
PUBLISHINC)A ®VERTISE $4,500 $46 $3,550 79% $ 5,000
RENTAL a BBLDINGS $2,000 $0 $0 0% $ 3,000
Paid in April
YOUTH SERVICES GRANT $2,000 $0 $0 0% $ 2,000
Use in April
BOOKS/PUBLICATIONS $200 $0 $100 50% $ 500
GOLF OUTING EXPENSES $9,000 $0 $11,441 127 $ 12,000
POSTAGE /SKIPPING $4,000 13-Apr $2,435 61% $ 5,000
TELEPHONE /INTERNET $1,500 $33 $1,015 63% $ 2,200
0
CELLULAR TELEPHONES $2,300 $33 $1,294 4610 $ 3,540
REPAIR SUPPLIES $100 $0 $0 0% DELETE
OFFICE SUPPLIES $5,000 $144 $1,309 26 % $ 5,000
RECREATION SUPPLIES $2,000 $1,903 95% $ 3,000
(bong term equipment)
PROGRAM SUPPLIES $3,000 $2,053 $10,504 131 % $ 15,000
(Daily classes)
TOURNAMENT FEES $1,000 $50 $550 55% $ 1,000
SINE PARK EXPENSES $500 $90 $246 49% $ 300
SKATE PARK PAYROLL $5,500 $1,359 $6,239 114% DELETE
(Tentitive plan to use program super. and Pahl Maint.)
YOUTH /SPECIAL EVENTS $6,000 $0 $3,354 139% $ 3,000
GASOLINE $600 $0 $137 23% $ 600
DAY TRIP EXPENSES $1,500 $0 $0 0% $ 1,500
CONTINGENCY $670 $0 $0 0% fill in blank
TRANSFER TO CAPITAL $10,700 $392 $4,453 42% $ 9,000
SAFETY TWN BLDG PR®J. $1,400 $0 $0 0% $ 1,400
i
CONCESSIONS $500 $0 $213 44% $ 250
REC SOFTWARE/LICENSE 600 $0 $314 52% $ 300
CONSULTANT NEW - 2 -20 -02 $ 10
(IF THIS WASH T INCLUDED IN PARKS IT NEWS TO EE
INCLUDED HERE- PARK BOARD IS BUDGETING $10,000 ASK ART)
T®TAL EXPEN®ITURE $276 $7,030 $111,295 40% $ 432,934
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C
RECREATION CAPITAL 2002 -03
DATE: 02/02/02
ACCT NO. 2002-2003
BUDGET
CARRY OVER $0
83 00 4910 000 TRANSFER FROM REC
TOTAL REVENUE $0
REGISTRATION SOFTWARE $2,000
(not pending new employees)
NEW SERVER/ NETWORKING $2,000
i (not pending new employees)
FINANCE SOFTWARE $500
(not pending new employees)
PRINTER/FAX/SCANNER- Beecher office $400
(not pending new employees)
WORKSTATIONS $3,200
EXEC. DIRECTOR VEHICLE $0
(or used vehicle from other department) $0
PRINTER/FAX/SCANNER -River office
(pending new employees) 900
TOTAL-EXPENSES $9,000
YORKVILLE POLICE DEPARTMENT
804 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
630 - 553 -4340
Date: March 5, 2002
To: Traci Pleckham
Finance Director
From: Chief Harold Martin
Reference: Operations Budget Narratives "Draft" # 5
COPS Salaries $214,572
This includes a 3.5% raise as well as longevity, and sick time turned in for
pay. There will be a total of five (5) officers in the COPS Unit:
• K -9 Officer and Partner
• Detective
• School Resource Officer
• C.P.A.T.Officer
• Traffic /Truck Enforcement Officer
From meetings with the school officials, our own School Resource Officer
and our other partners there is a definite need for an officer to be assigned to
the middle school. The early interaction with a School Resource Officer has
shown a definite decrease in anti - social behavior in the school. This officer
will also be interacting with the other grade schools in the district.
Sergeants & Lieutenants $274,658
This includes raises as well as longevity and sick time turned in for pay.
There will be one (1) Lieutenant and four (4) Sergeants:
Lieutenant - Administrative & Exempt
• Sergeant in Charge of COPS Unit
• Sergeant on each of the three (3) shifts
i
There is a need to promote an additional Sergeant. The additional Sergeant
will be the COPS /Operations Sergeant in charge of the COPS Unit and will
be handling all Equipment, Maintenance, Scheduling, and other duties as
assigned. As the prior Lieutenant I noticed that there is a need for the COPS
Unit to report to their own Sergeant. This gives the Sergeant a more hands
on approach and allows for more accountability within the unit.
Part Time Salaries $ 34,000
The Part Timers have been working a lot of Relief fill in. They are the extra
car on Friday and Saturday nights, as well as work details, i.e., July 4`' and
the River Front Festival. One of our Part Timers heads up our very
successful Senior TRIAD Program. I hope to put more hours towards our
Senior TRIAD Program. This will also include a raise of 3.5 %. Increase in
hours because of loss of the two (2) full time officers.
Crossing Guard $ 9,050
Our crossing guards are there every day and do a great job for us. This
includes a new crossing guard at West Somonauk St. & King St., as well as
a raise of 3.5% for the current crossing guard.
Police Clerics $ 75,537
As we are growing we see the need for more clerical help. This allows for
raises for the Police Clerks and the Office Supervisor.
Chief of Police $ 72,577
This includes 48 hours of sick pay for turning in 96 hours of sick time, as
well as the Longevity Stipend for 20 years service.
Employee Salaries $236,845
This will account for the two new hires for FY 2001 -2002. This will also
include a 3.5% raise as well as Longevity, and sick time turned in for pay.
i
Overtime $ 83,700
This line item will have to increase because of the lack of hiring any
personnel in Fiscal 2002 -2003. I figured an extra 642 hours at an average
overtime rate of $30.00 per hour.
Police Pension Fund $180,000
Psychological $ 1,000
J
Health Services $ 3,500
This would include a health club membership to each Full Time Police
Officer that would wish to participate.
Laboratory Fees $ 1
Legal Services $ 5 1 000
With growth comes more of a need to consult with our Labor Attorneys.
Maintenance Equipment $ 7,320
There are a number of reasons for this being increased:
• Regular Maintenance means less chance of replacing the equipment.
• Our Equipment is getting older and needs a Maintenance Schedule.
• This will also include the Maintenance and Telemetry for the Weather
Warning Sirens.
• We now have more equipment that needs maintenance i.e., radios on
officers, P.B.T.s, Noise Meters, rifles, etc.
Maintenance Office Equipment $ 2
More Office Equipment brings more maintenance to that equipment, so that
it will not need to be replaced as often i.e., copying machines, fax machines,
phones, shredder, etc.
1
Maintenance Vehicles $ 20,000
We have more equipment in our squads that need to be maintained see list
below:
• VRMS in all marked units.
• In Car Computers in all marked units.
• Integrated Radar and Camera Systems in all marked units.
• K -9 Door release.
• Radios (getting older).
• Emergency Lights, Covers, Sirens, and etc.
We must also maintain our squads with periodic preventive maintenance. It
has shown by doing this the squads have less major problems.
Maintenance Computers $ 1,000
Our computers are getting older and they are off of warranty.
Dues $ 2
Membership in professional organizations is essential to a successful
department. The networking that goes on pays for the dues in the long run.
This also allows the officers a chance to get more involved with an
organization that they are interested in.
COPS Grant IV - Vests $ 1 1 562
Looking to purchase 5 new vests, the grant will cover approximately 50% of
the cost. l
CLASY Grant $ 4,000
ICJIA Grant - Juvenile $14,850
Police Recruit Academy $ 2 1 500
We will be able to send two (2) officers to the State Police Academy for FY
2002 -2003. This cost may be refundable by the State.
Training & Conferences $ 9
We are looking to -have all FTOs & Supervisors trained in Report writing
and review of reports. The Lieutenant will be attending Northwestern's
School of Staff and Command. We are also looking to sign up for NEMRT
again this year at $75 per employee. This will also include I.A.C.P.
Conferences, as well as Juvenile, and DARE Conferences.
Travel Expenses $ 5 1 000
This will include travel for officers going to Springfield for PTI, as well as
Lieutenant for SPSC.
Tuition Reimbursement $11,000
Two officers have expressed an interest in going for their Bachelors degree.
I will be going for my Masters Degree.
Publishing Advertising $ 500
g g
Printing /Copying $ 3 9 000
We are issuing and using more of the following:
• Tickets
• Written Warnings
• Log sheets
• Comp Time /Sick Time Sheets
• Truck Enforcement Tickets
Envelopes
Letter Head
i
Subscriptions $ 250
Postage /Shipping $ 2 1 200
Projected increase in postal rates by 3 cents. I am coding everything that
has a cost for shipping, instead of adding it to the cost of the item.
Telephone $_15
Increase of 5% because of possible cost increase.
Cellular Phones $ 5,200
Pagers $ 1 9 600
MDC - ALERT Fee $ 3
We will have one more unit on line.
Gun Range Fees $ 325
Special Response Team Fee $ 1 9 000
Each jurisdiction will be paying $,1000 along with a $1,000 payment from
the Kendall County Association of Chiefs of Police
Lethal & Non - Lethal Weapons $ 6,260
This is to purchase Less - Lethal Weapons for the Duty Cars. Also need to
purchase two outfitted rifles, one for the Detective and one for the School
Resource Officer.
Office Supplies v $ 6,000
We are using more supplies, and project increase in cost.
i
Operating Supplies $15,000
We are using more operating supplies as we are growing. The cost of
supplies will no doubt be higher.
Bike Patrol $ 1,500
Would like to add another bike to our Bike Patrol. We have more officers
certified to be bike patrol officers than we have bikes they can use.
Gasoline $ 26,000
Increase in costs of fuel, as well as adding a vehicle to the fleet, and the
increase in miles of city streets to be patroled.
Wearing Apparel $ 19,000
We need to outfit two new people completely. We will also have
promotions, which will necessitate a change in uniforms.
Ammunition $ 6 1 500
Ammunition for increased training on rifles as well as hand guns.
Purchasing up to date weapon cleaning equipment. Increase in personnel to
be trained.
Community Relations $ 4,750
Police Commission $13
See attached Budget
Computer /Software $ 4,000
I ,
i
Contingency $ 8,000
Transfer to Police Capital $35.350
$1.452.106
YORKVILLE POLICE DEPARTMENT
804 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
630 - 553 -4340
Date: March 5, 2002
To: Traci Pleckham
Finance Director
From: Chief Harold Martin
Reference: Operations Budget "DRAFT" 45
01 21 421 COPS Salaries $214
01 21 421 1 Sergeants & Lieutenant $274,658
01 21 421 2 Part Timers Salaries $ 3400
01 21 421 3 Crossing Guard $ %050
01 21 421 4 Police Clerks $ 75,537
01 21 421 5 Chief of Police $ 72,577
01 21 421 6 Employee Salaries $236,845
01 21 423 , Overtime $ 83,700
0121 6005 000 Police Pension Fund $180
01 21 6006 000 Psychological $ 1,000
01 21 6007 000 Health Services $ 3
01 21 6008 000 Laboratory Fees $ 1,000
01 21 6010 000 Legal Services $ 5,000
0121 6016 000 Maintenance Equipment $ 7,320
0121 6016 000 Maintenance Office Equip. $ 2,250
01 216017 000 Maintenance Vehicles $ 20,000
01 21 6018 000 Maintenance Computers $ 1,000
0121 6045 000 Dues $ 2
01 21 6046 004 COPS Grant IV -Vests $ 1,562
0121 6046 005 CLASY Grant $ 4,000
0121 6046 006 ICJIA Grant - Juvenile $ 14,850
01 21 6046 008 Police Recruit Academ y $ 2 500
0121 6047 000 Training & Conferences $ 9
01 21 6048 000 Travel Expenses $ 500
01 21 6049 000 Tuition Reimbursement $ 11,000
01 21 6050 000 Publishing/Advertising $ 500
.01 21 6051 000 Printing/Copying $ 3,000
0121 6052 000 Subscriptions $ 250
01 21 6070 000 Postage /Shipping $ 2,200 "
01 21 6075 000 Telephone $ 15,750
II
01 21 6075 100 Cellular Phones $ 5
01 21 6075 000 Pagers $ 1
0121 6076 001 MDC - ALERT Fee $ 3,500
0.1 21 6096 000 Gun Range Fees $ 325
01 21 6097 000 Special Response Team Fee $ 1,000
01 21 6098 000 Lethal & Non - Lethal $ 6
Weapons
01 21 7010 000 Office Supplies $ 6,000
01 21 7012 000 Operating Supplies $ 15
01 21 7013 000 Bike Patrol $ 1,500
01 21 7020 000 Gasoline $26 9 000
01 21 7032 000 Wearing Apparel $ 19,000
01 21 7034 000 Ammunition $ 6,500
01 21 7041 000 Community Relations $ 4
01 21 7042 000 Police Commission $ 13,750
01 21 7204 000 File Server /Software $ 5,500
0121 8010 000 Contingency $ 8
01 21 9202 000 Transfer to Police Capital $ 35,350
$1,452,106
YORKVILLE POLICE DEPARTMENT
804 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
630- 553 -4340
i
Date: March 6, 2002
To: Traci Pleckham
Finance Director
From: Chief Harold Martin
Reference: Capital Budget Items
Traci I am looking to purchase the following items:
• Purchase of a speed trailer not to exceed. $13,000
We hope to share some of the cost with
Public Works.
• Purchase of five new Portable Motorola $5,500
Radios for the new hires and replacement
of old ones.
• Replacement of all the radio batteries for the $3,000
Portable Motorola Radios.
• Proper Tables for Role Call Room $1,200
• Report Storage Racks $1,000
• Three Ameritech Phones for offices and one in $1,300
Basement and install.
• Evidence Tech Equipment $1,900
Total Cost $26,900
I
GENERAL FUND REVENUE NARRATIVES
Municipal Sales Tax $1,500,000
In annualizing this current line item, the total for FY 2001 -2002 would be 1,040,000.
Using the below information, we are estimating sales tax to be 1,515,000 (To stay
conservative, the Other New Sales estimate was not included in the proposed budget.)
ESTIMATED # OF
BUSINESS SALES 1% MTHS GROSS SALES
Menard's (10/2002) 35,000,000 350,000 06 175,000
Jewel (4 /17/2002) 25,000,000 250,000 12 250,000
Walgreens 3,500,000 35,000 12 35,000
Other_ New Sales 3,000,000 30,000 06 15,000
475,000
Municipal Utility Tax $580,000
This includes Jewel, Menards (7 months), other new retail (170,000 sq ft), and 200 new
homes (3500 sq ft). Comparable utility bills were provided by Jewel and Menards, which
matched our estimates of $1 /sq ft * 5.15% (65,000 sq ft- Jewel and 165,000 sq ft-
Menards).
Telephone Tax $100,000
We received 85,000 for 2000 -2001. By annualizing this current line item, the total for
2001 -2002 would be 95,000. In addition, a 5% increase was included.
Building Permits $300,000
This line item is currently at 311,000. With an estimated 200 homes for next year, and
the new multifamily, commercial, and industrial developments, this line item should
reach 300,000.
Garbage Surcharge $139,302
Currently: 2030 homes * 10.90 * 6 bills = 132,762
New Homes: 200 homes * 10.90 * 3 bills = 6,540
Engineering Review /Admin Fees $250,000
Residential new lots: 4810 * 20% (1 year) * 15,000 * 1.75% = 252,525
Commercial: 10 * 30,000 * 1.75% = 5,250
(To stay conservative, the commercial estimate was not included in the proposed budget.)
NICOR Gas Revenue $9,500
This line item was moved to General Fund from the Water Operations Fund. The
NICOR Gas expense line item was also moved from Water to Finance.
3/6/2002 1
FINANCE DEPARTMENT NARRATIVES
Administrative Salaries $191,037
This includes a full year's salary for the Finance Director, as well as the City
Administrator increase per his contract. It also includes the Administrator Assistant
salary.
Director of Public Works $63,624
This salary was paid out of Streets, Water, and Sewer Maintenance.
City Share — IMRF $52,295
This line item decreased due to the creation of the Police Pension Fund.
Group Health Insurance $275,924
This line item increased due to more employees and higher premiums.
Engineering Review — Consultant Services $130,000
Reviews for developments over 50 acres will be handled by an external consultant. This
is an estimate of what the expense would be.
Office Cleaning $20,000
This will allow for another part time cleaning person to handle the police locker rooms,
as well as the larger cleaning jobs which have not been adequately maintained.
Transfer — Park $282,874
This includes a new employee, which was hired January 2002, and 100% salary (instead
of 33 %) of another employee. (This salary is currently split between Parks, Water, and
Streets. 1t also includes 50% of the Executive Director of Parks and Recs Salary.
a
Transfer — Rec $178,921
This includes the 50% of the Executive Director of Parks and Recs Salary, as well as
instructor salary increases, COLA and Merit adjustments.
Building Inspections $270,000
This line item is typically 80% of the Building Permits revenue amount.
Accounting System/Review $25,000
Current budget system is Excel w /manual updates. LOCIS system is inadequate. Project
planning, performance, capital asset tracking, infrastructure tracking (needed for
GASB34), and view -only access to Dept. Heads is not currently available.
3/6/2002 2
STREETS AND ALLEYS NARRATIVES
Employee Salaries $89,258
This line item decreased because the Director of Public Works salary (33 %) was moved
to Finance and 33% of a Parks Operator salary was moved to Parks.
Walnut Street $75,000
Storm sewer patch, road overlay w /widening, parkway grading.
Fox & Kennedy Safety Improvements $9,000
This is an estimate.
Asphalt Pavement Rehab. $30,000
See Joe Wywrot's memo dated 2/26/02
Crack Sealing $15,000
See Joe Wywrot's memo dated 2/26/02
Public Infrastructure Engineering $50,000
This is an estimate.
Rob Roy Creek Flood Study $75,000
For FY 2002/2003, the city should receive 40,000 in revenue, which would make our net
expense 3 5 000.
p ,
Game Farm Traffic Signal $93,000
100% of this is paid through an IDOT grant.
Electricity $40,000
This line item increased due to FY 2001/2002 YTD numbers. (We will be close, if not
over budget this year.)
Transfer to PW Capital $30,000
This line item has typically been 30,000 in the past. (This was updated to 12,500 in the
revised budget last year.
Sidewalk Construction $20,000
This should cover the cost for the 60/40 resident sidewalk program, as well as about a
7,000 to 9,000'city funded sidewalk project.
Gravel $4,000
This was moved from NIFT fund, which makes it an easier process.
3/6/2002 3
HEALTH AND SANITATION NARRATIVES
Garbage Service $343,386
This includes an 8% increase, with an additional 200 homes for 8 months.
BUILDING & ZONING NARRATIVES
Planning Consultant $16,000
This also includes any Hitchcock consultant fee for Parks/Recs.
WATER OPERATIONS NARRATIVES
Employee Salaries $106,372
This line item decreased because the Director of Public Works salary (33 %) was moved
to Finance and 33% of a Parks Operator salary was moved to Parks.
Secretarial Salaries $30,993
There is only one secretary this year.
Electricity $83,000
Per FY 2001 -2002, we are well under budget. The decrease is to adjust for this.
Meters and Parts $80,000
This line item is well over budget this year. The increase is to adjust for this.
SEWER MAINTENANCE NARRATIVES
Employee Salaries $98,715
This line item decreased because the Director of Public Works salary (33 %) was moved
to Finance.
Gravel $1,000
This was moved from MFT fund, which makes it an easier process.
Office Supplies, Shop Supplies, Copier $3,400
All new line items — needed for everyday business.
Enclosed Trailer $2,000
50% of cost — other 50% is in Public Works Equipment. For sanitary and water breaks.
All tools stay on trailer, store shoring.
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MUNICIPAL BUILDING NARRATIVES
Reserve — Beecher HVAC $20,000
HVAC system is old and probably needs to be replaced. Estimates of actual costs are
forthcoming.
Architect Fees $10,000
This is for the City Hall study by Williams Architects.
RECREATION DEPARTMENT NARRATIVES
Recreation Supplies $3,000
This is for long term equipment.
Program Supplies $15,000
This is for daily classes.
PARKS NARRATIVES
Parks Salaries $125,604
This line item increased due to one new hire in January 2002 and the Parks Operator
salary being paid 100% from Parks. (Currently, 1/3 is paid from Parks, Streets, and
Water.)
Maintenance Parks $10,000
We have found that some of our safety standards are not in compliance with certain
regulations. This increase is to aid in the compliance.
Wearing Apparel /Gasoline /Cell Phone $11,000
These are all new line items. Other department's line items are currently being used to
expens3 /6/2002e for Parks.
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