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Resolution 2025-013 Resolution No. 2025-13 A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING A CHANGE ORDER RELATING TO THE 2024 LOCAL ROAD PROGRAM WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City had approved a contract in the amount of$3,162,000 with Builders Paving, LLC ("Builders Paving"), for a project commonly known as the 2024 Local Road Program; and WHEREAS,the City had previously approved a Change Order increasing the value of this Project by $596,828, to $3,758,836; and WHEREAS, the price of the Project has since decreased in the amount of$30,571.28 (the "Change Order") after completion of the Project and final balancing of the Project cost; and WHEREAS, all change orders increasing or decreasing the cost of a public contract by at least $25,000 must meet the required findings that circumstances necessitating the change were not reasonably foreseeable at the time the contract was signed; or the change is germane to the original contract as signed; or the Change Order is in the best interest of the City as required by Section 33E-9 of the Illinois Criminal Code (720 ILCS 5/33E-9); and WHEREAS, it has been recommended to the Mayor and City Council (the "Corporate Authorities") that a Change Order decreasing the total contract price to the amount of $3,728,264.72 is necessary, as set forth in the proposal from Builders Paving. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Resolution No. 2025-13 Page 1 Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby find and declare that Change Order No. 2 to the 2024 Local Road Program contract with Builders Paving, LLC, which results in a total decrease of$30,571.28, is required and that such decrease is germane to the original contract as signed. Section 3. The Change Order is hereby approved, and the City Administrator is authorized to execute the Change Order as hereinabove identified. Section 4. That this resolution shall be in full force and effect from and after its passage and approval according to law. [Remainder of Page Intentionally Blank; Roll Call Vote to Follow] Resolution No. 2025-13 Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 28th day of January, A.D. 2025. JT CLERK l• KEN KOCH AYE DAN TRANSIER AYE ARDEN JOE PLOCHER AYE CRAIG SOLING AYE CHRIS FUNKHOUSER AYE MATT MAREK AYE SEAVER TARULIS AYE RUSTY CORNEILS AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this 3�� day of an(Aar , A.D. 2025. MAYOR Attest., CIf Y CLERK Resolution No. 2025-13 Page 3 i�� I'tO1S tiYlellt `� of Tr �1'ortati a Request for Approval of Change of Plans Local Public Agency County Route Section Number United City of Yorkville 11 Kendall Various Local Roads N/A Request-Number Contractor 12 0 Final Builder's Paving, LLC Address itv State Zi Code 4401 Roosevelt Road Hillside IL 60162 Date 1/2/2025 1 recommend that this Deduction be made from the above contract. The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Unit of Addition(A) Item Description Measure Quantity Unit Price or Deduction Total Addition Total Deduction (D) - Partial Depth Patching (Special) Sq Yd 485 $30.0000 D $0.0000 $14,550.0000 Hot-Mix Asphalt Surface Removal -Sq Yd 156.5 $30.0000 A $4,695.0000 $0.0000 Butt Joint Hot-Mix Asphalt Surface Removal, Sq Yd 1881 $2.1000 A $3,950.1000 $0.0000 Variable Depth, Type 1 Hot-Mix Asphalt Surface Removal, Sq Yd 1326 $2.8500 A $3,779.1000 $0.0000 Variable Depth, Type 2 3 of-Mix Asphalt Surface Removal, Sq Yd 3899 $3.2000 A $12,476.8000 $0.0000 Bituminous Materials (Tack Coat) Pound 4950 $0.0100 A $49.5000 $0.0000 Hot-Mix Asphalt Binder Course, Ton 176 $80.0000 A $14,080.0000 $0.0000 IL-9.5, N50 Hot-Mix Asphalt Surface Course, Ton 655 $80.0000 A $52,400.0000 $0.0000 IL-9.5, Mix "D", N50 _ Combination Concrete Curb and Foot 1687 $36.0000 D $0.0000 $60,732.0000 Gutter Removal and Replacement Sidewalk Removal Sq Ft 2674 $1.0000 D $0.0000 $2,674.0000 _ Portland Cement Concrete Sq Ft 2031 $10.2500 D $0.0000 $20,817.7500 Sidewalk, 5 Inch Detectable Warnings Sq Ft 161 $32.0000 A $5,152.0000 $0.0000 Inlets to be Adjusted Each 31 $538.0000 A $16,678.0000 $0.0000 - Inlets to be Reconstructed Each 2 $611.0000 D $0.0000 $1,222.0000 Manholes to be Reconstructed Each 1 $1,345.0000 D $0.0000 $1,345.0000 Sanitary Manholes to be Adjusted Each 1 $1,975.0000 A $1,975.0000 $0.0000 Domestic Water Service Boxes to Each 1 $357.0000 D $0.0000 $357.0000 be Adjusted -Type 1 Frame, Open Lid Each 3 $794.0000 A $2,382.0000 $0.0000 -Type 1 Frame, Closed Lid Each 1 $817.0000 D $0.0000 $817.0000 Type 3 Frame and Grate Each 5 $974.0000 D $0.0000 $4,870.0000 -'Type 6 Frame and Grate Each 5 $1,113,0000 D $0.0000 $5,565.0000 Thermoplastic Pavement Sq Ft 3.8 $5.0000 A $19.0000 $0.0000 Markings- Letters & Symbols Completed01/02/25 Page 1 of 3 BLR 13210(Rev. 10/20/23) Unit of Addition(A) Item Description Measure Quantity Unit Price or Deduction Total Addition Total Deduction (D) Thermoplastic Pavement Foot 470 $0.8500 A $399.5000 $0.0000 Markings - Line 4" Thermoplastic Pavement Foot 2251 $1.2500 A $2,813.7500 $0.0000 Markings- Line 6" Thermoplastic Pavement Foot 749 $2.5000A $1,872.5000 $0.0000 Markings- Line 12" Thermoplastic Pavement Foot 341 $5.0000 A $1,705.0000 $0.0000 Markings- Line 24" Short Term Pavement Marking Foot 456 $1.0000 D $0.0000 $456.0000 - Short Term Pavement Marking Sq Ft 152 $5.0000 D $0.0000 $760.0000 Removal Portland Cement Concrete - Driveway Removal and Sq Ft 17 $125.0000 D $0.0000 $2,125.0000 Replacement Brick Paver Driveway Removal Sq Ft 222 $17.0000 D $0.0000 $3,774.0000 and Reset Bike Path Removal Sq Ft 102 $1.0000 D $0.0000 $102.0000 Hot-Mix Asphalt Bike Path Sq Yd 17.4 $35.0000 D $0.0000 $609.0000 Removal and Replacement - Sodding, Special Sq Yd 117.5 $17.0000 D $0.0000 $1,997.5000 - Supplemental Watering Unit 100 $1.0000 D $0.0000 $100.0000 Routing and Sealing Cracks Foot 24598 $0.6400 A $15,742.7200 $0.0000 - Preparation of Base Sq Yd 8500 $1.5000 D $0.0000 $12,750.0000 Hot-Mix Asphalt Surface Removal, Sq Yd 560 $5.0000 D $0.0000 $2,800.0000 4.5" Hot-Mix Asphalt Binder Course, Ton 460 $78.0000 D $0.0000 $35,880.0000 IL-19.0, N50 - Hot-Mix Asphalt Driveway Sq Yd 0.2 $40.0000 D $0.0000 $8.0000 Removal and Replacement AUP#1 - Additional Striping L Sum 1 $1,500.0000 A $1,500.0000 $0.0000 Mobilization AUP#2 - Concrete Median Sq Ft 345 $6.0000 A $2,070.0000 $0.0000 Removal Total Changes $143,739.97 $174,311.25 Add Row- Total Net Change ($30,571.28) Amount of Original Contract $3,758,836.00 Amount of Previous Change Orders Amount of adjusted/final contract $3,728,264.72 Total net deduction to date ($30,571.28) which is -0.81% of the contract price. State fully the nature and reason for the change As completed per field measurements. See attached for explanation. Completed 01/02/25 Page 2 of 3 BLR 13210(Rev. 10/20/23) When the net increase or decrease in the cost of the contract is$10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: ❑ The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ❑x The Local Public Agency has determined that the change is germane to the original contract as signed. ❑ The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Prepared Bv Title of Pre parer Christopher Ott Project Manager Submitted/Approved Local Public Agency Si n ture&Date BY: ' on J Title: For a Road District project County Engineer signature required. County Engineer/Superintendent of Hi hwa sSi nature& Date Approved: Illinois Department of Transportation Re ional En ineer Signature&Date IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By nt Date Completed 01/02/25 Page 3 of 3 BLR 13210(Rev. 10/20/23)