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City Council Minutes 2025 01-14-25MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, JANUARY 14, 2025 Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Absent Corneils Present (electronic attendance) Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Castaldo, Public Works Director Dhuse, Community Development Director Barksdale -Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: httns://us02web.zoom.us/i/87958536308?nwd=Lx5k9OXrbaa33XWiAv] l8ohxrvPHCf.l The Zoom meeting ID was 879 5853 6308. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS YYTFC Nationals Recognition Parks and Recreation Assistant Director Shay Remus shared with the Council that she is also a coach for the Yorkville Youth Tackle Football and Cheer League's Tiny Mites. She congratulated her squad for taking second place at Nationals last month. They also shared that two other teams, Jr Pee Wee Black and Jr Pee Wee White, participated at Nationals. This is the first time they have had teams go to Nationals. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS *Citizens who shared comments at this meeting referenced the Heartland Meadows West Project. Kim Cooper, a resident of Northland Lane in Yorkville, explained that parking is a huge issue near the park and that she is concerned about the children running back and forth. She mentioned that a new subdivision entrance is proposed right in that area. She thinks this area is an ongoing problem, and this project will add to the problem. She also mentioned that there are so many available places around Yorkville for commercial, so adding more commercial buildings is not beneficial. She said a berm exists between this new subdivision and theirs and wishes to see that built up. Dawn Watson, a resident of Yellowstone Lane, shared she has concerns about the same proposed development. Her biggest concern is the commercial add -on piece. She shared that most units in Kendall Marketplace are vacant. These vacant businesses will cause issues in the future where crimes will increase. She also mentioned the parking concerns of the baseball field in the area, causing children to be on the street. The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Page 2 of 8 Stephine Funkhouser, a resident of Canyon Trail in Yorkville, shared that during the summertime, the baseball field is super busy, and many residents have to slam on their breaks due to the children on the road. She also shared that the City currently has many vacancies throughout the town. She asked the Council to please consider the commercial aspect. She agrees with the senior housing part of the project. Rich McDonald thinks the whole project should be stopped. He says the City does not need commercial or senior housing. He shares that he fought to get the parking restrictions in, but the community does not listen to the signs and still park on both sides of the street. He thinks it should be a parking lot for the baseball field. Dan Watson, a resident of Yellowstone Lane, said that the road becomes one -lane when there is practice or games. Kids dart back and forth through the road. He would like to back up the comment on all of the vacant store buildings in the city. Sara Chilely, a resident of Iroquois Lane in Yorkville, shared that she agrees with everyone about the proposed subdivision. There is a massive problem with parking along Blackberry Shore Lane due to the ballfield. Kids are dashing in and out of the road, which is a huge issue. Adding more homes and commercial space to the area will increase the problem. She shared that she was fine with the senior housing part. There are a number of vacant storefronts already, which can cause an increase in crime. CONSENT AGENDA 1. Minutes of the Regular City Council —November 26, 2024 2. Minutes of the Regular City Council — December 10, 2024 3. Bill Payments for Approval $ 2,468,856.21 (vendors) $ 2,537,903.67 (wire payments) $ 425,136.38 (payroll period ending 12/06/24) $ 416,007.45 (payroll period ending 12/20/24) $ 426,049.22 (payroll period ending 01/03/25) $ 6,273,952.93 (total) 4. Resolution 2025-01 Approving a Change Order Relating to the Well No. 10 and Raw Water Main Improvements Project — authorize the Mayor and City Clerk to execute (PW 2024-100) 5. Resolution 2025-02 Approving the Release of a Performance Guarantee Bond Related to Grande Reserve Unit 3 — authorize the Mayor and City Clerk to execute (PW 2024-110) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Transier; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Ordinance 2025-01 Approving a Water Easement Agreement with Commonwealth Edison Company (Eldamain Water Main Loop) (CC 2025-01) Mayor Purcell entertained a motion to approve an Ordinance Approving a Water Easement Agreement with Commonwealth Edison Company (Eldamain Water Main Loop) and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye Ordinance 2025-02 Renaming the Streets of Big Grove Lane and Waterman Lane to "Big Grove Circle" (CC 2025-02) Mayor Purcell entertained a motion to approve an Ordinance Renaming the Streets of Big Grove Lane and Waterman Lane to "Big Grove Circle" and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Pap-e 3 of 8 Public Works and Parks Facility — Final Plan, Cost Estimate, and Authorization to Bid (CC 2025-03) Mayor Purcell entertained a motion to endorse the building scope and cost estimates for the Public Works and Parks facility and authorize staff to proceed with putting the project out to bid. So moved by Alderman Marek; seconded by Alderman Corneils. City Administrator Olson reported that RC Wegman's cost estimate came close to Kluber's, between $35 -� to $38 million. There have almost been no changes to the building since the Council saw it in August; one wall was moved a few feet, and some design decisions were made. If approved tonight, the plan is to start construction in the spring with a mid-2026 construction completion. Chris Hansen with Kluber then gave a brief presentation on the project (see attached). Alderman Soling asked about the brine building and if a 2" water service is enough, and Mr. Hansen shared that Public Works Director Dhuse had gotten the specs needed directly from the company. Alderman Funkhouser asked if they looked at putting the water main closer to the building, to which Mr. Hansen said yes, the looped water main got tucked as close to the building as possible. Doug Bohr with RC Wegman reviewed the budget numbers and shared that they aligned with Kluber's original estimate. Kluber's estimate was between $36,747,848 and $39,514,461, and RC Wegman's final total project budget is between $35,922,718 and $39,434,785. Mayor Purcell asked Finance Director Fredrickson for clarification on what is currently budgeted for the building, which he said was $40 million. Mr. Bohr said if approved, the project will go out to bid on February 3, 2025, with bid openings on February 25, 2025. The goal is for the Council to give final approval in March, with construction starting in April. The projected project completion date is August 2026. Alderman Soling said he saw there was no conveyor belt for the salt dome and asked if they were confident with the current machinery the City has. Public Works Director Dhuse said that they were. He shared that they looked at Aurora's system, but the price and the amount of time they would use it wasn't worth it. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye Ordinance 2025-03 Amending the Yorkville City Code (Municipal Utility Tax) (CC 2025-04) Mayor Purcell entertained a motion to approve an Ordinance Amending the Yorkville City Code (Municipal Utility Tax) and authorize the Mayor and City Clerk to execute. So moved by Alderman Corneils; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye PUBLIC WORKS COMMITTEE REPORT Ordinance 2025-04 Amending the Code of Ordinances of the United City of Yorkville, Kendall County, Illinois Regulating On -Street Parking (Bailey Road) (PW 2024-101) Alderman Koch made a motion to approve an Ordinance Amending the Code of Ordinances of the United City of Yorkville, Kendall County, Illinois Regulating On -Street Parking (Bailey Road) and authorize the Mayor and City Clerk to execute; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye Resolution 2025-03 Approving a Bid to Construct the Eldamain Water Loop North Portion of a Water and Sewer Extension Project (Cl Yorkville, LLC) (PW 2024-102) Alderman Koch made a motion to approve a Resolution Approving a Bid to Construct the Eldamain Water Loop North Portion of a Water and Sewer Extension Project (C I Yorkville, LLC) and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Page 4 of 8 Resolution 2025-04 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop — North Contract — Construction Engineering) (PW 2024-103) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop — North Contract — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. -- Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye Resolution 2025-05 Approving a Bid to Construct the Eldamain Water Loop South Portion of a Water and Sewer Extension Project (CI Yorkville, LLC) (PW 2024-104) Alderman Koch made a motion to approve a Resolution Approving a Bid to Construct the Eldamain Water Loop South Portion of a Water and Sewer Extension Project (C 1 Yorkville, LLC) and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye Resolution 2025-06 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop — South Contract — Construction Engineering) (PW 2024-105) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Eldamain Water Main Loop — South Contract — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Resolution 2025-07 Approving a Bid to Construct the Southern Sanitary Sewer Connection Portion of a Water and Sewer Extension Project (Cl Yorkville, LLC) (PW 2024-106) Alderman Koch made a motion to approve a Resolution Approving a Bid to Construct the Southern Sanitary Sewer Connection Portion of a Water and Sewer Extension Project, contingent upon the finalization of easements (C 1 Yorkville, LLC) and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye Resolution 2025-08 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Southern Sanitary Sewer Connection — Construction Engineering) (PW 2024-107) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Southern Sanitary Sewer Connection — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Page 5 of 8 2024 Sanitary Sewer Lining Improvements (PW 2024-108) Resolution 2025-09 a. Approving a Bid to Construct Sanitary Sewer Lining Improvements Alderman Koch made a motion to approve a Resolution Approving a Bid to Construct Sanitary Sewer Lining Improvements and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye Resolution 2025-10 b. Approving a Change Order Relating to the 2024 Sanitary Sewer Lining Improvements Project Alderman Koch made a motion to approve a Resolution Approving a Change Order Relating to the 2024 Sanitary Sewer Lining Improvements Project and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye Resolution 2025-11 Approving an Engineering Agreement with Engineering Enterprises, Inc. (2024 Sanitary Sewer Lining, Design and Construction Engineering) (PW 2024-109) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2024 Sanitary Sewer Lining, Design and Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye Resolution 2025-12 Approving an Amendment to the Professional Services Agreement to an Agreement with Kluber, Inc. for the Design of a Public Works Facility (PW 2024-111) Alderman Koch made a motion to approve a Resolution Approving an Amendment to the Professional Services Agreement with Kluber, Inc. for the Design of a Public Works Facility and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-6 Nays-1 Plocher-aye, Funkhouser-nay, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Page 6 of 8 PLANNING AND ZONING COMMISSION Heartland Meadows West (PZC 2024-21 & EDC 2024-77) Ordinance 2025-05 a. Approving an Amendment to a Planned Unit Development for Kendall Marketplace Mayor Purcell entertained a motion to approve an Ordinance Approving an Amendment to a Planned Unit Development for Kendall Marketplace and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Transier. Attorney Kramer, an attorney representing the petitioner, spoke about the property's history. He shared that Marker was the only one who responded after the City put a bid out for the property. The closing on the property was contingent on the approval of the Heartland Meadows West project. He said that the commercial buildings going in will help with parking in the area. He said the commercial parking lots could be used after hours for people going to the ball fields. The use being proposed is consistent with the previous plans over the years. Attorney Kramer said that Marker is not asking for an SSA, and they are paying for all the costs themselves and at the approved zoned price. Alderman Soling asked about the original plan to build only one of the retail centers, and if there was a need for more, they would add on then. Attorney Kramer explained that they are platting it as four lots, which could be one building on the four lots or two separate buildings. However, until they have a user, no commercial buildings will be built. Alderman Soling said then there could be the potential of no commercial buildings, to which Attorney Kramer said yes. Alderman Koch said if no commercial needs show up, would they still be willing to pave one of the pieces to help solve some of the parking issues? Alderman Funkhouser clarified that this site was intended to be a municipal site, not a commercial site. Alderman Funkhouser said the commercial was his first concern with this project over a year ago. He then asked the Council to consider sending this project back to the committee to discuss it further and said the commercial was not the right move. Alderman Soling asked about the traffic study, which Chief Jensen said was down at the curve, and they had no issues. Mayor Purcell noted the City could possibly look at a four-way stop sign to help the area. Mr. Marker shared that they are not looking for an SSA and are funding this independently. Alderman Soling asked about the requirement for electric charging stations. Attorney Kramer confirmed that it is just the Conduent that is required, not the actual stations. Alderman Transier shared concerns about the commercial side of the project. He said he does take some solace that they will not be spec buildings, and they will only be built when occupants are ready to move in. Attorney Kramer confirmed that Marker's past projects also did not build any commercial unless they had people under contract ready to move in. They will sit unbuilt if they do not find anyone for the commercial properties. Motion approved by a roll call vote. Ayes-6 Nays-1 Funkhouser-nay, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Ordinance 2025-06 b. Approving a Preliminary Plan of Subdivision and Final Planned Unit Development Plan for the Property Located North of Blackberry Shore Lane and Between Northland Lane and Cannonball Trail (Heartland Meadows West) Mayor Purcell entertained a motion to approve an Ordinance Approving a Preliminary Plan of Subdivision and Final Planned Unit Development Plan for the Property Located North of Blackberry Shore Lane and Between Northland Lane and Cannonball Trail (Heartland Meadows West) and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-6 Nays-1 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-nay Ordinance 2025-07 Approving an Amendment to the Yorkville Unified Development Ordinance Regarding Fence Standards (PZC 2024-25 & EDC 2024-85) Mayor Purcell entertained a motion to approve an Ordinance Approving an Amendment to the Yorkville Unified Development Ordinance Regarding Fence Standards and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Marek. Alderman Funkhouser explained that the UDO Committee and the Council approved the UDO a year ago without allowing chain -link fences. He said there was extensive conversation regarding this topic. He shared that there have been about a half dozen inquiries for chain -link fences. He would like the Council to consider not changing the UDO just for a few resident requests. The Minutes of the Regular Meeting of the City Council — January 14, 2025 — Page 7 of 8 A motion was made by Alderman Funkhouser to send the matter back to the committee. Motion failed due to a lack of a second. Alderman Soling asked if the majority of the HOAs would prohibit chain -link fences, which Community Development Director Barksdale -Noble explained that the City does not know each HOA covenant, but we have had requests from all subdivisions. Alderman Soling shared that most of the HOAs probably would prohibit them. Mayor Purcell shared that he sees dozens of chain -link fences near his home, some even corner lots. Mayor Purcell shared his concern about the cost of fences vs. chain -link fences. He said he does not like the logic that we should not amend the LIDO just because it was passed. Mayor Purcell shared that he does not want to be like Oswego or Naperville; he wants to be like Yorkville. He continues to share that is why the City does not have seven single-family homes per acre for an average subdivision. He asked why we would want residents to pay $2,000 - $10,000 more for a fence in their yard, all while there are developers who will not put an extra $500 - $1,000 on townhomes, and he believes it is hypocrisy. Alderman Soling shared that he sees more dilapidated wood fences than chain -link. Mayor Purcell also shared that the City has chain -link fences around the ball diamonds. Alderman Funkhouser noted for the record that he took offense to the Mayor's comment on the company he works for and their standards. Alderman Funkhouser then stated he takes exception to the derogatory comment made. Motion approved by a roll call vote. Ayes-5 Nays-2 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-nay, Transier-nay Daniels, Malinski Yorkville Family LLLP (PZC 2024-26 & EDC 2024-78) Ordinance 2025-08 a. Annexing Certain Territory Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road to the United City of Yorkville (DMYF LLLP Property) Mayor Purcell entertained a motion to approve an Ordinance Annexing Certain Territory Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road to the United City of Yorkville (DMYF LLLP Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Marek. Alderman Funkhouser said that he talked to City Administrator Olson about the setback and that staff recommends a 100-foot. City Administrator Olson reported that this is not the final project approval, and a developer will have to come back to the Council for final approval, which would cover the setbacks then. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye Ordinance 2025-09 b. Authorizing the Execution of an Annexation Agreement for Certain Territory Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road to the United City of Yorkville (DMYF LLLP Property) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Execution of an Annexation Agreement for Certain Territory Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road to the United City of Yorkville (DMYF LLLP Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye The Minutes of the Reeular Meeting of the City Council — January 14, 2025 — Pap_e 8 of 8 Ordinance 2025-10 c. Approving the Rezoning to the M-2 General Manufacturing Zoning District of Certain Territory Generally Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning to the M-2 General Manufacturing Zoning District of Certain Territory Generally Located North of US Route 34, West of Beecher Road and Kendall Marketplace, and East of Eldamain Road and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY & LIAISON REPORT F3 Outlands Alderman Marek shared that 73 men participated in their Outlands workout this past Saturday in downtown Yorkville. The group is F3, a men's leadership workout group for fitness, fellowship, and faith. There is also a women's group. Please visit F3Outlands.com for more information. Yorkville Bristol Sanitary District Alderman Soling reported that he went to the YBSD Open House for the new pump station and garage facility. He said it was very well built and planned and suggested people check it out. STAFF REPORT No report. MAYOR'S REPORT (cont'd) City Building Updates (CC 2021-04) No update. Water Study Update (CC 2021-38) No update. ADDITIONAL BUSINESS None. CITIZEN COMMENTS No comments. EXECUTIVE SESSION None ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Soling; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:46 p.m. Minutes submitted by: ALIA (, .le�2.i e City Clerk, City of Yorkville, Illinois FINAL BOARD PRESENTATION January 14, 2025 Yorkv'111e Com � y o r ..'ark. Faci . fir'= �'~=-` _s?r�'��•'_-.�.- .�i ���{ �'`��:' - St _ ;IX SUBMITTED TO:F'iy` bi s 4 United City of Yorkville 651 Prairie Point Drive Yorkville, Illinois 60560.4 `r �x -en�-p� -41W -a t. TM` +?ram ='` •• . Q �, + it 04 •H �- 'J -- t 1■2 reTeTa JF �KluberNNS R.C. WEGMAN 2 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 Parks Apparatus ��► Public Works Apparatus Building Layout Remains the Same as Schematic Design with minor space adjustments Fleet Maintenance 10,544 SF ------------------------------------------ e Shops 9,552 SF Employee Support 8,096 SF _ _ - — — — - — — - — — -- — — - — — - — — — - — — - — Building Information: 1st Floor Footprint = 105, 390 SF Mezzanine Floor Footprint=10,922 SF Total Building S.F. = 116,312 SF 0 NORTH Admin 8,533SF R■ �� — ice. .�. •. n IIIIIIIIIIIIIIIIlKluber'J& R.C. WEGMAN 3 Indicates 2nd floor mezzanine location Architects + Engineers CONSTRUCTION COMPANY 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 Total SF Unchanged Since the Design Development Phase www.kluberinc.com I P_SIC. �KluberNNS R.C. WEGMAN Architects + Engineers CONSTRUCTION COMPANY :1•1! 4 www.kluberinc.com t 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 �KluberNNS R.C. WEGMAN 5 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 �Lw- K I u b e r " R.C. WEGMAN Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 Fueling Station rp�lll Secure Fence. 2 Mechanic Service Bays. Carport Roof for additional Shop and vehicle storage. 1 Wash Bay. v Exit Drive Salt Dome, 5,000 Tons 7.F' r capacity Indoor/Outdoor brine making added here. Material Storage Fueling Station Fueling Station: Above Ground Storage Tank Solution Location — Canopy remains unchanged Soils dry pad has been included here. Main Public Building Entrance. 36 Foot Tall Precast Garage Structure. Northeast - Aerial =i r-.11 Additional Public Parking has been added here. Public Works Entrance Drive Public Parking: 31 public stalls, 2 handicap. 2 Mechanic Service Bays. 1 Wash Bay. Lw Carport Roof for additional Shop and Vehicle Storage — Alternate Bid Main Building Entrance. Fueling Station r1LALM—= �m 1- 0-FIRl mom= =MV47f- oY Legend ork,ville Blusiness Center - ILol: 4 32 Acre Property Wheaton Wo i L... YBC .- Lot OOMB H L I EM I'M MEN 0000 000000"O;��' 0000 V0.01-11- 0; 1 SIR ON I NIEMEN- I 0 re Ifflub e r "�rrilecrs + Engineers �KluberNNS R.C. WEGMAN 10 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 R.C. WEGMAN Final Cost Opinion (12/18/2024) CONSTRUCTION COMPANY Rom Descflption: Conntruction Costs Total SF KI u laer 0 rigiaa I Budget Range- RC Wegman Fina I Budget Range'. Comments B Sub -Total New Construction Cost 116.311 $ 23.950,546 to $ 25,655,235 $ 23,428,593 to $ 26,061,116 Building breakout- including RCW Fees and General Conditians reirnbursables & Construction Testing, C Sub -Total Site Development Cost $ 3,00t},090 to $ 3,300,000 $ 6,165,839 to $ 6,834,358 Site breakout (Everything outside of building footprint; salt Structure, Fuel Station, Materials Storage & Dry Pad) - including RCW Fees _ 4 ■ r ' 129.594,432 ■ R* to I � AN E Design Contingency {3% of Hne D) 808,516H $ U0538 to jW600r931 RCW Final Budget includes 2% Design Contingency, not 3 CoM with Nsign Contln-gency27.769..063 . $ 29.823,H2■$ 33.496.305 Construction Contingency $ 2,775.gU6 to $ 2,982,380 S 1,351,344 to $ 1,502,076 RCVV Final Budget includes 5% Construction Contingency, not 10% 1 IIIKIUberNNS R.C. WEGMAN Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 Final Cost Opinion (12/18/2024) J IFixtures, Furniture and Equipment I10% of Line F) K lAdministrativa Expenses" (2% of Line F) L IkE Fees (Includes CIA Engineering Service Fees Contracted Direct By Owner) R.C. WEGMAN CONSTRUCTION COMPANY DID Budget includes 6% Df Construction Cost for FF&E, plus$100,000 $ 2,775,906 to $ 2,982,389 S 1.721,613 to $ 1,721,613 owner moving expenses. Note; Fleet maintenance equipment and lifts, wash bay equipment and storage shelving now included in Construction Cost above. $ 555,181 Ito 1 596,478 15 166,204 I tot $ 166,200 tinneclan t percentage based. Includes RC Precvnstruc6orl Services, Utility Fee Allowances_ $ 2,020,860 1 to 1 $ 2,171,179 $ 2,002,656 1 to $ 2,002,658 1 Includes Kluber, EEI Design Foes + Soil Boring sampling costs P Alternates for Consideration: 1 Alt. #1 - Carport Construction, East of Shops 1 6,9,0 $ SW,M I to $-958,134 $ 5d5,935 I to $ 50,935 Updated, Final Total Project Budget is Comparable to the Kluber Initial Schematic Design Estimates IIIKIUberNNS R.C. WEGMAN 12 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 Ifflub e r "�rrilecrs + Engineers �rnlAnf NnhAdHIF �KluberNNS R.C. WEGMAN 13 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025 NSS YRIVILLE PUBLIC IRIS AND PARKS FACILITY MILESTONE DATES 1 Receive "For Bid" Documents from I luber January 15, 2025 Review Drawings, Create Work Scopes and Front End January 16 - 31, 2025 Project Out to Bid February 3, 2025 Bid Opening February 25, 2025 Scope Review Meetings / Create GMP February 26 - March 7, 202 MP Amendment to Yorkville March 10, 2025 Yorkville Council Approval Process March 11 - 25, 2025 Start Construction April 1, 2025 Project Complete August 31, 2026 K l u b e r " R.C. WEGMAN 14 Architects + Engineers CONSTRUCTION COMPANY www.kluberinc.com 1370 — Yorkville PW & Parks I Final Board Presentation I January 14, 2025