HomeMy WebLinkAboutLibrary Board Minutes 2025 01-13-25APPROVED 2/10/25
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Yorkville Public Library
Board of Trustees Meeting
Monday, January 13, 2025 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Jackie Milschewski-yes, Wendy Gatz-yes, Ryan Forristall-yes, Theron Garcia-yes, Sharon Mix-yes, Tara
Schumacher-yes, Jason Hedman-yes, Keri Pesola-yes
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Murphy
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda: None
New Trustee Oath of Office:
New Trustee Sharon Mix recited the Oath of Office to serve on the Library Board and President Garcia
welcomed her as a new Board member.
Presentations: None
Approval of Minutes: December 9, 2024
Moved by Ms. Garcia, seconded by Ms. Milschewski to approve the minutes as presented. Roll call: Gatz-yes,
Forristall-yes, Garcia-yes, Mix-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes. Carried 8-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Kathi Murphy reminded all of the Mini-Golf on February 2nd. This is the 11th mini-golf event. Many raffle
baskets have been received and the setup for the event is the Saturday prior to the 2nd.
Staff Comment: None
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Report of the Treasurer:
Financial Statement
Treasurer Milschewski said there was nothing outstanding to report for the month.
Payment of Bills
Ms. Milschewski moved to pay the bills as follows and President Garcia seconded.
Accounts Payable: $31,520.94
Payroll: $39,565.06
Total: $71,086.00
Roll call: Forristall-yes, Garcia-yes, Mix-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes,
Gatz-yes, Carried 8-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. Friends of the Library meeting was today and she reported on the sponsors for the mini-golf event, raffle
tickets sold and pre-sale tickets.
2. Tablescape fundraiser will be held April 5, planning meetings to be held. Friends gave money for new
table skirts. Twelve non-profit groups will benefit from proceeds.
3. Friends approved money to start second Dungeons & Dragons group. It is a popular program with a
wait list to join the group.
4. Most popular program is chair yoga, ELL is second, Dungeons & Dragons third most popular.
5. A Magic the Gathering group may be created with possible funding from outside group.
6. A “Your Friend in Health” series will start.
7. Partnering with Conservation Foundation on a series about the Fox River.
8. Installation of chiller postponed to January 20-21.
9. Ordered new carpet runners and desk mats to protect carpet.
10. Attended annual legislative meeting in DeKalb, had opportunity to speak with district legislators.
11. Per capita grant submitted.
12. Handouts of policy updates including Mission and Vision Statement and Freedom of Information Guide.
13. Handout for UDEMY which offers various on-line classes for library card holders.
14. Provided list of updated committee assignments.
City Council Liaison: None
Standing Committees: None
Unfinished Business: None
New Business:
Set Finance Committee Meeting for FY26 Budget Planning
Ms. Augustine said this meeting is needed to start budget planning for FY26 and the budget must be approved by
the April meeting. It was decided to meet Wednesday, January 22. A second meeting will be held to meet with
Finance Director Rob Fredrickson and to finalize a draft.
Set Policy Committee Meeting to Review/Draft Policy Updates
It was decided to meet on February 3 at 6pm.
Other Business: None
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 7:19pm on a motion by Ms. Garcia and second
by Ms. Milschewski. Approved unanimously on a voice vote.
Minutes respectfully submitted by Marlys Young, Minute Taker