HomeMy WebLinkAboutCity Council Packet 2025 03-11-25 supplemental packet #1 (Well #9)
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Agenda Item Notes:
A supplemental resolution is being added to authorize emergency repair work for Well #9. Due
to the urgent nature of the repair, we are setting the amount at a worse-case scenario to allow
for prompt approval once the final quote is received. No further updates are available as of
today, March 7, 2025.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #7
Tracking Number
CC 2025-20
Well Number 9 Emergency Work
City Council – March 11, 2025
Supermajority (6 out of 9)
Approval
Please see the attached memo.
Eric Dhuse Public Works
Name Department
Supplemental Information – distributed 3/7/25
Resolution No. 2025-______
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING
THE REPAIR OF CITY OF YORKVILLE WELL NUMBER 9 IN AN AMOUNT NOT TO
EXCEED $375,000
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and
WHEREAS, the City’s Municipal Code provides that the City may approve contracts for
supplies and equipment in excess of $25,000 that have not been competitively bid by a two-thirds
affirmative vote of the City Council; and
WHEREAS, the City currently owns and operates a municipal drinking water system
served by wells that extract source water from an underground aquifer; and
WHEREAS, Well Number 9 (the “Well”), located near the intersection of Bristol Ridge
Road and Kennedy Road within the City’s corporate boundaries, has experienced a critical failure
and is currently not operating; and
WHEREAS, the Well is required to extract water from the City’s aquifers, and therefore
the operation of the Well is critical to the safety and welfare of the City’s residents; and
WHEREAS, during a Special Meeting held on March 4, 2025 the City Council approved
through Resolution No. 2025-27 the urgent inspection of the Well’s motor, pump and cables (the
“Components”); and
WHEREAS, Layne Christensen Company (“Layne”) is in the process of inspecting the
Well’s Components to provide a diagnosis and exact repair estimate; and
WHEREAS, Layne and the City’s Public Works Department believe that the cost to repair
to the Well shall not exceed $375,000; and
WHEREAS, once a diagnosis and repair estimate are complete, Layne shall provide a
quote to the City with an exact cost for the necessary repairs to the Well (the “Quote”); and
WHEREAS, given the importance of municipal water infrastructure to the health and
welfare of the City’s residents, and in a desire to facilitate repair of the Well’s Components as soon
as possible, the Mayor and City Council (the “Corporate Authorities”) wish to approve all
necessary repairs to the Well’s Components, in an amount not to exceed $375,000, with said
amount being decreased as appropriate pursuant to the forthcoming Quote.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois:
Section 1: The foregoing recitals are hereby incorporated in this Resolution as the findings
of the Corporate Authorities.
Section 2: The Corporate Authorities hereby waive the competitive bidding requirements
in accordance with the City’s Municipal Code and pursuant to the foregoing recitals, and the City
Administrator is authorized and directed to proceed with engaging Layne Christensen Company
to repair Well Number 9, as described in the forthcoming Quote, in an amount not to exceed
$375,000.
Section 3: This Resolution shall be in full force and effect upon its passage and approval
as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2025.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ RUSTY CORNEILS _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2025.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK