Public Works Committee Minutes 2025 01-21-25APPROVED 2/18/25
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, January 21, 2025, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Ken Koch Alderman Craig Soling, via Zoom
Alderman Rusty Corneils Alderman Matt Marek
Other City Officials
City Administrator Bart Olson Erin Willrett, Assistant City Administrator, via Zoom
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse
Other Guests:
Mr. Joey Weslo, Kendall County Record, via Zoom
The meeting was called to order at 6:00pm by Chairman Ken Koch.
Citizen Comments: None
Previous Meeting Minutes: December 17, 2024
The minutes were approved as presented.
New Business:
1. PW 2025-01 Snow Operations Report
Director Dhuse said he is happy with their current preparedness, but there are 3 older trucks that need $25,000
worth of work. Parts from an old truck are being used. Three new trucks will be received this year and one in
the next budget year. Alderman Corneils asked about the disposition of the older trucks. They will be sold on
consignment, at auction, or sealed bids, whichever yields the best price.
2. PW 2025-02 Water Reports for August 2024 – December 2024
Alderman Marek asked if any resident complaints were received about their water bills. Mr. Olson said a few are
received each month and the city investigates. Mr. Dhuse said tablets are also given to trace possible leaky
toilets. Aldermen Koch and Soling both noted complaints about yellowish water which will be checked further.
These reports move to the City Council consent agenda for approval and are then forwarded to the EPA.
3. PW 2025-03 Capital Improvement Project Updates
Mr. Sanderson referred to the agenda packet memo for details. In summary, he said the drilling of well #10 by
the high school should be finished next month. Also, there are a few projects approved by the Council, three of
which are related to Cyrus One, and will hopefully start construction soon. He said many bid lettings/openings
are coming, so many contracts will be coming to this committee. The Lake Michigan water projects, water main
replacements, Faxon Rd. and others are also coming. In addition, the pavement management update is being
worked on and should come before the committee in February or March.
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Alderman Marek asked about the status of the railroad quiet zone analysis. The BNSF and downtown railroad
crossings are being studied with traffic counts being done. The crossings at White Oak, Rivers Edge and Hoover
are also being studied. Mr. Sanderson said this project will take many months to complete evaluations.
4. PW 2025-04 Quarterly Bond and Letter of Credit Reduction Summary
This report is for the last quarter of 2024 and had minimal activity. There were a couple in the Grande Reserve
area, said Mr. Sanderson.
5. PW 2025-05 Resolution Approving a Change Order Relating to the 2024 Local Road Program
This is a balancing Change Order at the end of the project and this was the larger of the 2 road projects in 2024.
The work for Faxon Rd. related to Whispering Meadows was added onto this. The order reflects a decrease of
over $30,000 and approval was recommended. Mr. Marek inquired where this money moves to and Mr. Olson
replied that it goes into the Fund Balance. This item moves to the consent agenda.
6. PW 2025-06 Grande Reserve – Unit 20 Bond Release
Unit 20 was accepted a year ago and it has now completed the 1-year guarantee period with all punchlist work
complete, said Mr. Sanderson. He recommended full release of the $141,000 bond and this will move to the
consent agenda with committee approval.
7. PW 2025-07 Water Meter Purchase
Mr. Dhuse said he looked at the price of 1,243 meter replacements and substantial money could be saved if the
meters were installed by city employees. Purchasing 500 meters at this time, saves $170 in labor per meter, plus
$30 savings per meter and $30 savings per reader. He would like to make this purchase and would schedule
time throughout the year for the replacement. He said the vendor is the only one able to provide the meters, so
approval would require a super majority vote. He also noted that there is no money ($130,000) in the budget at
this time. These meters would be all residential and he said Autumn Creek, Fox Hill and the old downtown
would be the first areas slated for replacement. This moves to the regular agenda.
8. PW 2025-08 Grande Reserve Traffic Control Signage Analysis
Mr. Sanderson said he was asked to analyze units 23, 26, 27 in the NW corner of Grande Reserve and also units
9 and 10. All the intersections were looked at in 23, 26, 27 and no changes in signage are recommended.
However, a stop sign is recommended at Matlock and Berrywood, near where townhomes are being constructed.
Alderman Corneils noted that his constituents had requested a sign near 23/26/27 and questioned that the
analysis resulted in no changes, however, another study resulted in a sign recommendation. Mr. Sanderson said
the recommendations come from the criteria and he could provide information in response to citizen inquiries
about the findings. Mr. Olson also noted that requests beyond the recommendations can be considered. This
moves to the City Council consent agenda.
9. PW 2025-09 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(Route 47 Utility Relocation – Carpenter St. to Waterpark Way)
Mr. Dhuse said this is the southern portion of a 3-contract project. There is no information from IDOT at this
time as to their schedule and payment. Engineering work is needed regardless and IDOT has verbally said they
would pay, but there is no guarantee. Mr. Dhuse said he would like to get ahead of this. At Cannonball & Rt.
47, there is a sanitary forced main sewer, 16-inch water main, storm sewer and light arm mast to be relocated.
He said there is a fixed fee of $107,000 and a direct cost of $25,400. $180,000 is budgeted for engineering.
Alderman Corneils said this had been discussed last year and he was under the assumption that bids would be
going out for this—he wondered if that had been occurring. Mr. Sanderson replied that there had been no
communication from the state, so the date of bid-letting is unknown. Staff has also asked for a finalization of
who is responsible for payments, but no response. Staff will advise Council members as soon as notifications
are received from IDOT. This will move to the regular agenda for City Council.
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10. PW 2025-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(Whispering Meadows Storm Sewer – Design Engineering Agreement)
Mr. Dhuse said this is for the outfall for the Rob Roy drainage ditch that was never completed when the
subdivision was first built and is part of the settlement. The city is now designing it and that fee is $27,000 and
the cost of construction is $250,000. He said there is enough money for the engineering agreement, however,
the rest of the money can be budgeted in the next year. The work should be done in the fall after crops are
harvested.
11. PW 2025-11 Route 47 Expansion – Waterpark Way and Jericho Road – Intergovernmental
Agreement
Mr. Olson said this is the formal agreement with IDOT for the northernmost Rt. 47 expansion project. They are
asking the city to re-affirm their commitments about medians, traffic signals, lighting, etc. earlier. In a memo,
Mr. Olson addressed some unresolved issues, specifically who will pay for the culvert on Baseline Rd. and the
Galena Rd. traffic signal. Mr. Dhuse discussed the path locations on the east side from Kennedy to the county
line. He said the plans seem complete and he said there is a MOU in place. He said this section will take about
2 years. Approval is needed by the February 11th City Council meeting.
Mr. Sanderson said there were some utility conflicts, however, the city had earlier obtained easements for
relocation outside the right-of-way. IDOT will pay $1 million for relocations—this is included in the
agreement. Mr. Olson noted that the extension of Bristol Bay Rd. is included in this agreement as well as the
Sugar Grove portion. It was noted that some medians are concrete while others are grass which the city will
maintain. Committee members said they do not favor having trees in the median, partly due to cost and also for
visibility. It is unknown when this project will start.
Alderman Koch asked about the Baseline Rd. bridge which is 30 feet from Rt. 47. The existing bridge will be
re-designed and integrated into the pavement and intersection. Mr. Dhuse said it will be much wider, it will be
in the IDOT right-of-way and will be similar to a large concrete culvert. Mr. Olson said approval for the IGA
will eventually be needed.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:44pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker