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City Council Minutes 2025 03-25-25MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, MARCH 25, 2025 Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward I11 Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Castaldo Jr., Public Works Director Dhuse, Community Development Director Barksdale - Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEl Engineer Sanderson. Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: httt)s://us02web.zoom.us/i/81657834994?pwd=3Rcl HasS5v9lGa0VKLwpVUiEbiGCVd.1. The Zoom meeting ID was 816 5783 4994. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. Worsley Street Right -of -Way Vacation 2. Proposed Budget for the Fiscal Year 2025-2026 Please see the attached transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council — March 11, 2025 2. Bill Payments for Approval $ 2,453,271.08 (vendors) $ 413,876.54 (payroll period ending 03/14/25) $ 2,867,147.62 (total) 3. Resolution 2025-31 Authorizing Participation in the State of Illinois Bulk Rock Salt Purchase Program — authorize the Mayor and City Clerk to execute (PW 2025-2 1) 4, 2025 EEI Hourly Rates —approve Engineering Enterprises, Inc hourly rates as specified in the 2025 Standard Schedule of Charges (PW 2025-22) The Minutes of the Regular Meeting of the City Council — March 25, 2025 -- Page 2 of h 2025 Road to Better Roads — MFT Resolution 2025-32 and Cost Estimate — authorize the Mayor and City Clerk to execute (PW 2025-26) 6. Treasurer's Report for February 2025 (ADM 2025-10) 7. Travel Authorization for Fiscal Year 2026 —approve the travel authorizations for elected officials as presented in packet materials (ADM 2025-14) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Tarulis; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Resolution 2025-33 Approving Health, Vision, Dental, and Life Insurance Coverage for the Fiscal Year 2026 (CC 2025-22) Mayor Purcell entertained a motion to approve a Resolution Approving Health, Vision, Dental, and Life Insurance Coverage for the Fiscal year 2026 and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Aldennan Soling. City Administrator Olson shared that the City is a fully insured organization. Last year, the insurance company paid more in claims than the City did in premiums, which caused higher premiums the following year. Staff budgets an 8% increase yearly; the renewal increase came in at 14%. Our insurance broker and Finance Director investigated different options but determined that staying with the current plan would be in our best interest. Staff will now study possible broker changes and health insurance plan changes before next year's renewal. Finance Director Fredrickson went over the alternate options in the memo. Alderman Koch asked when the City would start reviewing options for next year. City Administrator Olson said relatively soon. Alderman Transier asked if this would increase the out-of-pocket cost to City employees. City Administrator Olson said no. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye Construction Manager Contract with RC Wegman (CC 2025-23) Resolution 2025-34 a. Approving an Amendment to AIA Document A133-2019 Exhibit A (Guaranteed Maximum Price Amendment) for the City's New Public Works Facility Mayor Purcell entertained a motion to approve a Resolution Approving an Amendment to AIA Document A133-2019 Exhibit A (Guaranteed Maximum Price Amendment) for the City's New Public Works Facility and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Marek. City Administrator Olson reported that this is locking in the bid prices and will allow the project to start. There are a few contingencies, including one line item for tariff adjustments for materials, which has been estimated at $750,000. If tariff adjustments arise, this contingency will allow staff to approve the changes Without taking them to City Council for approval, as in the past. There is also an owner's contingency of 2%, scope enhancements. This gives staff the authority to start these at the staff level. The 5% construction contingency is for items that pop up in the field. When we did the City Hall project, we had around 13, sometimes holding up the project while waiting for approval. City Administrator Olson shared that he would bring anything to the Council with anything significant and will give updates at each City Council meeting as the project moves forward. Alderman Koch asked if they could notify the Council as things come up, which City Administrator Olson said he would. City Administrator Olson said all items in the contingency line will be returned if unused. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye The Minutes of the Regular Meeting of the City Council -- March 25, 2025 -- Page 3 of 6 Ordinance 2025-27 b. Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2024 and Ending on April 30, 2025 Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal year Commencing on May 1, 2024 and Ending on April 30, 2025 and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye Resolution 2025-35 Approving a Contract for Acoustic Consulting Services (Pioneer Development, LLC & Prologis, L.P.) (CC 2025-24) Mayor Purcell entertained a motion to approve a Resolution Approving a Contract for Acoustic Consulting Services (Pioneer Development, LLC & Prologis, L.P.) and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Resolution 2025-36 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Cannonball Trail Shared Use Path — Feasibility Study — Preliminary Engineering) (PW 2025-19) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Cannonball Trail Shared Use Path — Feasibility Study — Preliminary Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Resolution 2025-37 in Support of the "Wyland Mayor's Challenge for Water Conservation" (PW 2025-23) Alderman Koch made a motion to approve a Resolution in Support of the "Wyland Mayor's Challenge for Water Conservation" and authorize the Mayor and City Clerk to execute; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye Resolution 2025-38 Authorizing the Purchase of Four Ford F-150 Trucks from River View Ford, in an Amount Not to Exceed $179,713 (PW 2025-24) Alderman Koch made a motion to approve a Resolution Authorizing the Purchase of Four Ford F-150 Trucks from River View Ford, in an Amount Not to Exceed $179,713 and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Public Works Director Dhuse reported that one of their budgeted large trucks is being pushed to FY26 so they can use the funds to purchase the trucks. Three trucks are new to the fleet, and one is a replacement for a 2002 truck. Alderman Funkhouser asked if staff had looked or considered other types of vehicles, which Public Works Director Dhuse said he did, but they would like to be able to haul items. Motion approved by a roll call vote. Ayes-7 Nays -I Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -nay, Marek-aye The Minutes of the RelZular Meeting of the City Council —March 25, 2025 — Page 4 of 6 Resolution 2025-39 Approving an Engineering Agreement with Engineering Enterprises, Inc. (2025 Water Main Replacement -- Construction Engineering) (PW 2025-25) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2025 Water Main Replacement — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Resolution 2025-40 Approving a Bid to Complete the 2025 Local Road Repaving Project (2025 Local Road Program — Contract Award) (PW 2025-27) Alderman Koch made a motion to approve a Resolution Approving a Bid to Complete the 2025 Local Road Repaving Project (2025 Local Road Program) and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye Resolution 2025-41 Approving an Engineering Agreement with Engineering Enterprises, Inc. (2025 Local Road Program — Construction Engineering) (PW 2025-28) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2025 Local Road Program — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Resolution 2025-42 Approving a Bid to Complete the Bluestem Drive Water Main Improvements (Bluestem Water Main Improvements — Contract Award) (PW 2025-29) Alderman Koch made a motion to approve a Resolution Approving a Bid to Complete the Bluestem Drive Water Main Improvements (Bluestem Water Main Improvements — Contract Award) and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Present-] Tarulls-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Ploche r-present, Funkhouser-aye Resolution 2025-43 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Bluestem Water Main Improvements —Construction Engineering) (PW 2025-30) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Bluestem Water Main Improvements — Construction Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye The Minutes of the Reeular Meeting of the City Council — March 25, 2025 — Page 5 of 6 Resolution 2025-44 Approving an Engineering Agreement with Engineering Enterprises, Inc. (Bertram Drive Connection — Design Engineering) (PW 2025-31) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Bertram Drive Connection — Design Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Resolution 2025-45 Approving an Engineering Agreement with Engineering Enterprises, Inc. (2026 Water Main Improvements —Design Engineering) (PW 2025-32) Alderman Koch made a motion to approve a Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2026 Water Main Improvements -- Design Engineering) and authorize the Mayor and City Clerk to execute; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye Resolution 2025-46 Approving a Change Order Relating to the Southern Sanitary Sewer Connection (Change Order No. 1) (PW 2025-35) Alderman Koch made a motion to approve a Resolution Approving a Change Order Relating to the Southern Sanitary Sewer Connection (Change Order No. 1) and authorize the Mayor and City Clerk to execute; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT (cont'd) Public Works and Parks Department Facility Update (CC 2025-08) No Update. The Minutes of the Re ular Meetin2 of the City Council — March 25 2025 — Pa e 6 of 6 Lake Michigan Water Project Update (CC 2025-09) City Administrator Olson reported that there were photos of a standpipe to give the Council an idea of what they look like compared to our regular water towers. This project will be bid out this May, with construction starting in midsummer. Alderman Funkhouser asked if they would paint a fox on it, which the Council was interested in. Alderman Funkhouser said the same fox on Tower Lane. Proposed Budget for Fiscal Year 2025-2026 (CC 2025-21) City Administrator Olson reported the budget will be ready to vote on at the next meeting with a few amendments. He also shared an update on the grocery tax, which was eliminated last year, requiring the City to pass the ordinance by October. For budgeting, staff assumed the Council would pass it, which counts for around $300,000. That estimate does not include what Costco will bring in. Alderman Marek said the assumption was that the I % was state tax, but it's local municipal tax. Alderman Transier asked what would happen if the state re-enacted and the City authorized its own? City Administrator Olson said we would most likely pull the city's ordinance back if the state reactivated and shared the tax, ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:45 p.m. Minutes submitted by: ri Behland, City Clerk, City of Yorkville, Illinois 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com ity Council - Public Hearings - March 25, 202 VA 1 PRESENT: (In -person and via Zoom) 2 Mr. John Purcell, Mayor; 3 Mr. Ken Koch, Alderman; 4 Mr. Dan Transier, Alderman; 5 Mr. Craig Soling, Alderman; 6 Mr. Arden Joe Plocher, Alderman; 7 Mr. Chris Funkhouser, Alderman; 8 Mr. Matt Marek, Alderman; 9 Mr. Rusty Corneils, Alderman; 10 Mr. Seaver Tarulis, Alderman. 11 ALSO PRESENT: 12 Mr. Bart Olson, City Administrator; 13 Ms. Jori Behland, City Clerk; 14 Ms. Erin Willrett, Assistant City 15 Administrator; 16 Mr. Rob Fredrickson, Finance Director; 17 Mr. Eric Dhuse, Public Works Director; 18 Mr. James Jensen, Chief of Police; 19 Mr. Tim Evans, Parks and Recreation 20 Director; 21 Ms. Krysti Barksdale -Noble, Community 22 Development Director; 23 Mr. Brad Sanderson, City Engineer. M, Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com ity Council - Public Hearings - March 25, 2025 4 1 (WHEREUPON, the following 2 proceedings were had in public 3 hearing, commencing at 7:02 p.m. 4 as follows:) 5 MAYOR PURCELL: First, I will open the 6 Worsley Street right-of-way vacation public 7 hearing at 7:02 p.m. 8 You recording over there, doing what 9 you need to do? 10 THE REPORTER: I am. 11 MAYOR PURCELL: Sweet. Okay. The 12 Worsley Street right-of-way public hearing for 13 vacation, not like a holiday, but vacation of 14 plat, is now open. 15 Is there anyone who would like to 16 speak to the Worsley Street right-of-way 17 vacation? 18 (No response.) 19 MAYOR PURCELL: Anyone in Zoom like to 20 speak to that? 21 (No response.) 22 MAYOR PURCELL: Okay. At 7:03 I close 23 the Worsley Street right-of-way vacation public 24 hearing. Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com ity Council - Public Hearings - March 25, 202 N 1 Next I have a public hearing that I 2 will open for the proposed budget for the fiscal 3 year 2025-2026, which begins May 1st of this 4 year. 5 Is there anyone here who would like 6 to speak to the proposed budget for FY 2025-2026, 7 anyone here who would like to speak to that? 8 (No response.) 9 MAYOR PURCELL: Is there anyone in Zoom 10 who would like to speak to the budget for next 11 fiscal year? 12 (No response.) 13 MAYOR PURCELL: No. I open that and 14 close that in the same minute, 7:03. 15 (Which were all the proceedings had 16 in the public hearing, concluding 17 at 7:03 p.m.) 18---000--- 19 20 21 22 23 24 Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com City Council - Public Hearings - March 25, 2025 6 1 STATE OF ILLINOIS ) ) SS. 2 COUNTY OF LASALLE ) 3 I, CHRISTINE M. VITOSH, a Certified 4 Shorthand Reporter of the State of Illinois, do 5 hereby certify: 6 That the foregoing public hearing 7 transcript, Pages 1 through 7, was reported 8 stenographically by me by means of machine 9 shorthand, was simultaneously reduced to 10 typewriting via computer -aided transcription 11 under my personal direction, and constitutes a 12 true record of the testimony given and the 13 proceedings had; 14 That the said public hearing was taken 15 before me at the time and place specified; 16 That I am not a relative or employee or 17 attorney or counsel, nor a relative or employee 18 of such attorney or counsel for any of the 19 parties hereto, nor interested directly or 20 indirectly in the outcome of this action. 21 I further certify that my certificate 22 attached hereto applies to the original 23 transcript and copies thereof signed and 24 certified under my hand only. I assume no Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reponing Service 815.993.2832 cros.vitosh@gmail.com 1 City Council - Pu 2:8, 2:9, 2:10 ALSO [1] - 2:11 APPEARANCES [1] - /s[1]-7:8 3:1 appeared [1] - 3:5 applies [1] - 6:22 April [1] - 7:4 U 084-002883 [1] - 3:24 084-02883 [1] - 7:10 Arden [1] - 2:6 Assistant [1] - 2:14 assume [1] - 6:24 attached [1] - 6:22 attorney [2] - 6:17, 6:18 1 [1] - 6:7 B 1804 [1] - 3:3 1st [1]-5:3 2 2025 [2] - 1:20, 7:5 2025-2026 [2] - 5:3, 5:6 25 [1] - 1:20 3 350 [1] - 3:3 6 60563 [1] - 3:4 630 [1] - 3:4 651 [1] - 1:16 682-0085 [1] - 3:4 7 7 [1] - 6:7 7:00 [1] - 1:21 7:02 [2] - 4:3, 4:7 7:03 [3] - 4:22, 5:14, 5:17 8 8th [1] - 7:4 A accuracy[1] - 7:1 action [1] - 6:20 Administrator[21 - 2:12, 2:15 aided [1] - 6:10 Alderman [8] - 2:3, 2:4, 2:5, 2:6, 2:7, Barksdale [1] - 2:21 Barksdale -Noble [1] - 2:21 Bart [1] - 2:12 begins [1] - 5:3 behalf [1] - 3:5 Behland [1] - 2:13 Boulevard [1] - 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