Resolution 2025-048Illinois Departme�tt
of TransP.,.t on
Resolution for Maintenance
Under the Illinois Highway Code
District Countv Resolution Number Resolution Type Section Number
Kendall 11 2025-48 Supplemental 26-00000-00-GM
BE IT RESOLVED, by the Council of the City of
Governing Body Type Local Public Agency Type
YORKVILLE Illinois that there is hereby appropriated the sum of
Name of Local Public Agency
One Hundred Fifty Thousand Dollars ( $150,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
05/01 /25 to 04/30/26
Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that City of YORKVILLE
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I Jori Behland City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of YORKVILLE in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certsfy the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of YORKVILLE at a meeting held onApril 22, 2025.
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 22nd day of April, 2025
Day Month, Year
(SEAL., if required by the LPA)
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corr_
VA
lerk Si nature & Date
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APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed04108125 BLR 14220 (Rev. 12113/22)
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3 05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount
Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the O.
Beginning Date
insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date
Insert the ending date of the maintenance period.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Name of Clerk
Insert the name of the LPA Clerk.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Governing Body Type
From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA
Insert the name of the LPA.
Date
Insert the date of the meeting.
Day
Insert the day the Clerk signed the document.
Month, Year
Insert the month and year of the clerk's signature.
Clerk Signature
Clerk shall sign here.
Seal
The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.
Approved
The Department of Transportation representative shall sign and date here upon approval.
A minimum of three (3) certified signed
originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures
to your local District LR5 office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant
or County)
Completed04/08125 SLR 14220 (Rev. 12/13/22)
j HUnds depar#rnent
. Transportation
Submittal Type Supplemental
District Estimate of Cost For
L _W Municipality
Local Public Agency General Maintenance
Estimate of Maintenance Costs
Maintenance Period
Local Public Agency County Section Number Beginning Ending
City of Yorkville Kendall 25-00000-00-GM 05/01/25 04/30/26
Maintenance Items
Maintenance
Operation
Maint Eng
Category
Insp.
Req.
Material Categories/
Point of Delivery or
Work Performed by
an Outside Contractor
Unit
Quantity
Unit Cost
Cost
Total
Maintenance
Operation
Cost
snow removal
IIA
ton
2,000
$75.00
$150,000.00
$150,000.00
Total Operation Cost
$150.000.00
Maintenance
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Nen Bid Items)
Materials/De€fiver & Install/Materials Quotations (Bid Items)
Formal Contract (Bid Items)
Maintenance Total
Maintenance Engineering
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Total Estimated Maintenance
Remarks
SUBMITTED
Estimate of Maintenance Costs Summary
MFT Funds RBI Funds Other Funds Estimated Costs
Estimated Maintenance Eng Costs Summary
MFT Funds RBI Funds Other Funds Total Est Costs
Coun Engineer/Superintendent. of Highways Signature & Date
APPROVED
Regional Engineer Signature & Date
De ariment of Transportation
Completed04108125 Page 1 of 2 BLR 14222 (Rev. 05/26/23)
Estimate of Maintenance Costs Submittal Type Supplemental
Maintenance Period
Local Public Agency County Section Beginning Ending
City of Yorkville Kendall 26-00000-00-GM 05/01/25 04/30/26
IDOT Department Use Only
Received Location Received Date Additional Location?
WMFT Entry By EntryDate
Completed04/08/25 Page 2 of 2 BLR 14222 (Rev. 05/26/23)
Instructions for BLR 14222 - Page f of 4
NOTE: Form instructions should not be included when the form is submitted
This form is used by all Local Public Agencies (LPAs) to submit their maintenance program and also submit their maintenance expenditure statements. A
resolution (BLR 14220) must be submitted and approved by the Illinois Department of Transportation (IDOT) prior to incurring any expenditures. For items
required to be bid the estimate of cost must be submitted prior to submittal of required bidding documents. Authorizations will be made based on the
resolution and/or the approved contractlacceptancelmaterial quotations documents.
The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period Maintenance resolutions and estimates
submitted for future maintenance periods after that date will not be processed until the delinquent maintenance expenditure statement has been submitted.
Only one form needs to be completed per maintenance period, combine all operations on one form.
For additional information refer to the Bureau of Local Roads Manual (BLRS), Chapter 14. For signature requirements refer to Chapter 2, section 3.05(b) of
the BLRS Manual.
For items being completed for the estimate all materials, equipment, labor and contract amounts are considered estimates. For estimates where LPA
equipment is completed, an Equipment Rental Schedule (BLR 12110) must also be submitted for approval. When completing the form for the Maintenance
Expenditure all items must be actual amounts spent.
Maintenance — From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an estimate is being
submitted, choose Maintenance Expenditure Statement if a maintenance expenditure statement is being submitted
Submittal — Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal choose, revised. If adding to
a previous submittal choose suppiemental.
Estimate of Cost For — Select the type of LPA submitting this form from the drop down. Types to choose are County, Municipality, or Road
District/Township.
Local Public Agency — Insert the name of the Local Public Agency.
County — Insert the County in which the Local Public Agency is located.
Maintenance Period
Beginning — Insert the beginning date of the maintenance period.
Ending — Insert the ending date of the maintenance period.
Section — Insert the section number assigned to this project. The letters at the end of the section number will always be a "GM".
Maintenance Operations — List each maintenance operation separately
Maintenance Eng. Category — From the drop down choose the maintenance engineering category as it appNes to the operation listed
to the left. The definitions of the categories can be found in the BLRS Manual Chapter 14, section 14-2.04
Maintenance Engineering Categories are:
Category I Services purchased without a proposal such as electric energy or materials purchased from Central Management
Services' Joint Purchasing Program or another joint purchasing program that has been approved by the District BLRS or CBLRS.
Category II -A — Maintenance items that are not included in Maintenance Engineering Category i or do not require competitive sealed
bids according to Section 12-1.02(a) or a local ordinanceiresolution.
Category II-B — Routine maintenance items that require competitive sealed bids according to Sectionl2-1.02(a) or a local ordinance/
resolution. Routine maintenance includes all items in the following work categories: snow removal, street sweeping, lighting and traffic
signal maintenance, cleaning ditches or drainage structures, tree trimming or removal, mowing, crack sealing, pavement marking,
shoulder maintenance limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor drainage
repairs.
Category III — Maintenance items that are not covered by Maintenance Engineering Category I or Category II-B and require
competitive bidding with a material proposal, a deliver and install proposal or material quotation.
Category IV — Maintenance items that are not covered by Maintenance Engineering Category I or Category II-B and require
competitive bidding with a formal contract proposal.
Completed04/08125 BLR 14222 (Rev. 05126123)
Instructions for BLR 14222 - Page 2 of 4
The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor andlor Local Public Agency
Equipment Rental, the estimated amounts are only listed on those specific lines and are not to be included with each operation on the estimate of cost.
Insp Req — From the drop down choose No or Yes as it applies to the maintenance operation Ilsted to the left. Items requiring no engineering
inspection should be no
Material Categories/Point of Delivery or Work Performed by an Outside Contractor — List the items for each operation on a separate line,
grouping items for the same operation together, for the operation listed to the left. If work being done as a contract list work by contractor.
Unit — Insert the unit of measure for the material listed to the left, if applicable.
Quantity — Insert the quantity for the material listed to the left, if applicable.
Unit Cost — Insert the unit cost of the material listed to the left, if applicable.
Cost — No entry necessary, this is a calculated field. This is the quantity times the unit cost.
Total Maintenance Operation Cost — insert the total of the Maintenance Operation Cost, for items done by a contract insert the
estimated contract amount.
Maintenance
Estimate of Maintenance Costs Summary— Under each item fisted below, list the amount of estimated MFT funds, Rebuild Illinois (RBI) funds
and Local funds to be expended, if applicable. The total Estimated cost is a calculated field.
Local Public Agency Labor — Insert the estimated amount for LPA labor for all maintenance operations, if applicable.
Local Public Agency Equipment Rental — Insert the estimated amount for LPA equipment rental for all maintenance operations, if applicable.
Materials/Contracts (Non Bid items) — Insert the estimated amount for materials and/or contracts for items the LPA is not required to bid, if
applicable.
Materials/Deliver & Install, Material Quotations — For the operation listed to the left insert the estimate amount to be expended using a bidding
process for material/deliver & install proposal andlor material quotations, if applicable.
Formal Contracts — Insert the total amount estimated to be expended on formal contracts. This will be for items required to be bid.
Total Estimated Cost — This is a calculated field and will be automatically filled in for each type. This is the sum of all funding for the item.
Total Maintenance Operation Cost — This is a calculated field. no entry is necessary. This is the sum of all items estimated to be expended on
this operation.
Total Maintenance Cost — This is a calculated field, no entry is necessary. This is the sum of all maintenance operation costs.
Maintenance Engineering Cost Summary — For each item listed below, list under the funding type what the estimated amount to be expended for
each item
Preliminary Engineering Fee — Insert the amount of funds estimated to be expended for Preliminary Engineering, if applicable.
Engineering Inspection Fee — Insert the amount of funds estimated to be expended for Engineering Inspection, if applicable.
Material Testing Costs — Insert the dollar amount of funds estimated to be expended on material testing costs, if applicable.
Completed04/08125 131_R 14222 (Rev. 05126/23)
Instructions for BLR 14222 - Page 3 of 4
Advertising Costs — Insert the amount of funds estimated to be expended on advertising costs, if applicable.
Bridge Inspection Costs — Insert the amount of funds estimated to be expended an bridge inspection costs, if applicable.
Total Maintenance Engineering — This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed
above.
Totals — This is a calculated field. It is the total of the estimated maintenance cost plus the estimated
maintenance engineering cost.
These instructions apply to the Maintenance Expenditure Statement.
Maintenance Operation — Type in the name of the maintenance operation for which the amounts to the right will be completed. For a form that
was completed as an Estimate of Cost and is now being changed to a Maintenance Expenditure Statement, this field will be completed from the
estimate.
Maint Eng Category — From the drop down select the Maintenance Engineering Category that applies to the operation listed to the left.
LPA Labor — For the operation listed to the left insert the amount expended for LPA labor, if applicable.
LPA Equipment Rental — For the operation listed to the left insert the amount expended on LPA equipment rental if applicable.
Materials[Contracts (Non -Bid) — For the operation listed to the left insert the amount expended for materials andlor contracts that was not
required to be bid. if applicable.
MatenalslDeliver & install/Material Quotations (Bid Items) — Insert the total, amount expended on Materials Proposals, Deliver and Install
proposais, Materials Quotations (Bid Items). This will be for items that were required to be bid.
Formal Contract — For the operation listed to the left insert the amount expended for items bid using the formal contract process, it applicable.
Total Operation Cost — This is a calculated field, it will sum the amounts expended for the operation listed to the left.
Operation Engineering Inspection Fee For the operation listed to the left insert the amount of engineering inspection charged for this operation,
if applicable.
Total Maintenance --- This is a calculated field, no entry necessary. It is the sum of all maintenance operations.
Maintenance Engineering Cost Summary Preliminary Engineering Fee — Insert the dollar amount of funds spent on preliminary engineering for
this maintenance section.
Engineering Inspection Fee — Insert the amount of funds expended for Engineering Inspection, if applicable.
Material Testing Costs — Insert the dollar amount of funds spent on material testing costs, if applicable.
Advertising Costs — Insert the dollar amount of funds spent on advertising costs, if applicable
Bridge Inspection Costs Insert the dollar amount of funds spent on bridge inspection costs, if applicable.
Total Maintenance Engineering — This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed
above.
Total Maintenance Program Costs — Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount will be the
amount from the Total Cost from the Maintenance Items table. The Maint. Eng will be the Maintenance Engineering Total from above.
Completed04/08/25 BLR 14222 (Rev. 05/26123)
Instructions for BLR 14222 - Page 4 of 4
Contributions, Refunds, Paid with Other Funds — Enter the dollar amount of contributions, refunds or amounts paid with other funds for this
maintenance section, if applicable, for both maintenance and maintenance engineering.
Total Motor Fuel Tax/Rebuild Illinois Portion — These are calculated fields, no entry is necessary. This is the sum of the total cost minus the
amount paid with local funds.
Motor Fuel Tax Portion — Insert the amount of the total cost that was paid for with Motor Fuel Tax funds for Maintenance and Maint. Engineering
as applicable.
Motor Fuel Tax Funds Authorized — Insert the net amount of Motor Fuel Tax Funds authorized for each type.
Motor Fuel Tax Surplus/Deficit — These are calculated fields, no entry is necessary. This is the sum of the Total Motor Fuel Tax funds expended
minus the amount of Motor Fuel Tax funds authorized. A positive number will result in a credit to the unobligated fund of the Motor Fuel Tax fund.
A negative number means more funds were spent than authorized. If the negative number has a resolution to cover the overage, the item(s) that
resulted in the overage have been approved by tDOT, and are covered in the overrun policy, this amount will be authorized. If these conditions
are not met you must contact your District office for guidance
Rebuild Illinois Portion — Insert the amount of the total cost that was paid for with Rebuild Illinois funds for Maintenance and Maint. Engineering,
as applicable.
Rebuild Illinois Funds Authorized --- Insert the net amount of Rebuild Illinois Funds authorized for each type.
Rebuild Illinois Surplus/Deficit — These are calculated fields, no entry is necessary. This is the sum of the Total Rebuild Illinois funds expended
minus the amount of Rebuild Illinois funds authorized A positive number will result in a credit to the unobligated fund of the Motor Fuel Tax fund
A negative number means more funds were spent than authorized. If the negative number has a resolution to cover the overage, the item(s) that
resulted in the overage have been approved by IDOT, and are covered in the overrun policy, this amount will be authorized. If these conditions
are not met you must contact your District office for guidance.
Difference — No entry necessary, this field is automatically calculated. It is the difference between Total Motor Fuel TaxlRebuild Illinois Portion
for Maintenance and Maint. Engineering. The fields must equal zero; if not, review the amounts inserted under Motor Fuel Tax and Rebuild
Illinois need to be corrected.
Remarks — Enter remarks as applicable covering the items entered.
Certification — Upon submittal of this form as the maintenance expenditure statement the LPA official shall check this box as certification.
End of instructions for Maintenance Expenditure Statement
Submitted
Local Public Agency Official — The proper official shall sign, insert their title and date here. For Estimates of Cost covering a Township/Road
District the road commissioner shall sign and date as Local Public Agency Official. For Municipalities the municipal official shall sign and date
here.
County Engineer/Superintendent of Highways — For County project andfor Township/Road District projects the county engineer/superintendent
of highways shall sign here.
Approved — Upon approval the Regional Engineer shall sign and date here. This approval is subject to change based upon a documentation
review by the Department.
When submitting the form via LISPS mail, submit a minimum of three (3) signed original must be submitted to the Regional Engineer's District office. This
form may be submitted electronically with electronic signatures.
Following the Regional Engineer's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Consultant or County Engineer)
District File
IDOT Department Use Only The Following fields are for IDOT use only.
Received
Location Enter the location received from the drop down.
Date Enter the date the document was received.
INMFT Entry
By Enter the name of the person entering the information into the WMFT system.
Date Enter the date on which the information was entered.
Completed04/08/25 BLR 14222 (Rev. 05126123)