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Library Board Packet 2025 05-12-25
Agenda Yorkville Public Library Board of Trustees Meeting May 12, 2025, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road, Yorkville, IL 60560 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Presentations Eagle Scout Project Presentation 5. Approval of Minutes 6. Correspondence 7. Public Comment 8. Friends of the Library Report 9. Staff Comment 10. Report of the Treasurer: Financial Statement & Approve Payment of Bills 11. Report of the Library Director 12. City Council Liaison 13. Standing Committees: 14. Unfinished Business: Review/approve RFP for LED lighting upgrade 15. New Business: Discussion on Proposed Intergovernmental Agreement with Kendall County for Library Meeting Room Usage Under County’s Continuing Operations Plan Set date for Director’s Evaluation with Personnel Committee 16. Other 17. Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 18. New Business (continued) 19. Adjournment This page intentionally left blank. DRAFT Yorkville Public Library Board of Trustees Monday, April 14, 2025 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Library Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a quorum was established. Roll Call: Jackie Milschewski-yes, Wendy Gatz-yes, Ryan Forristall-yes, Theron Garcia-yes, Valerie Burd-yes, Jason Hedman-yes Absent: Tara Schumacher, Sharon Mix, Keri Pesola Others Present: Library Director Shelley Augustine, Friends of the Library President Kathi Murphy, Sean Humpage-Boy Scouts of America Troop #40 Recognition of Visitors: Ms. Garcia recognized staff and guests. Amendments to the Agenda: None Presentations: Boy Scout Sean Humpage of Troop #40 gave a presentation regarding a proposed Eagle Scout project. He is hoping to build a food pantry on wheels/storage to be located inside the library. He told the Board that he would direct the project and how he earns money for building the project. The Board members had several questions for Mr. Humpage including if he had a written plan, how it would be run, if it's for the community or patrons, how he would procure food items, will it be coordinated with Kendall County Food Pantry, food safety and others. He also said that Aurora Library has a food pantry and he will research possible interaction with any food pantries. He is basing his plan on the Aurora model. This project is slated for the fall and Mr. Humpage will bring a written plan to the next Board meeting. The Trustees verbally agreed to move this project forward for further discussion next month. Minutes: March 10, 2025 Finance Committee; March 10, 2025 Library Board of Trustees Motion by Ms. Garcia and second by Ms. Milschewski, to approve both sets as presented. Roll call: Gatz-yes, Forristall-yes, Garcia-yes, Burd-yes, Hedman-yes, Milschewski-yes. Carried 6-0. Correspondence: Ms. Augustine noted an email she received from the Secretary of State which she will discuss in her monthly report. Public Comment: None Friends of the Library Report: Ms. Murphy said Friends membership is now at 61 (some are family and some are single memberships). Some of them are getting involved by attending meetings. The tablescape event was held with assistance from the Friends. A committee has formed to discuss fundraising efforts and whether or not to do mini-golf again. Another proposal was to have 2 used book sales and other ideas are being discussed as well. A large donation of books was received from an area church. Page 1 of 3 Staff Comment: None Report of the Treasurer: Financial Statement & Payment of Bills Treasurer Milschewski reported a large bill from Oak Brook Mechanical Services for $69,291 for the chiller, though this is not the total cost. She said $23,000 (10%) was withheld until the punchlist is complete. Payment of Bills Ms. Milschewski entertained a motion to approve the bill list as presented and Ms. Garcia seconded. $ 91,161.98 Accounts Payable $ 40,870.88 Payroll $132,032.86 Total Roll call: Forristall-yes, Garcia-yes, Burd-yes, Hedman-yes, Milschewski-yes, Gatz-yes. Carried 6-0. Report of the Library Director: Director Augustine reported the following: 1. Staff recently called 9-1-1 and the library was evacuated when an electrical smell was detected. 2. The cleaning contract was extended for a year with a 3% increase. 3. The chiller will be started next week. 4. Sharyl is working on a community art project where patrons color individual pieces. It will eventually be displayed in the front lobby. 5. New closing procedure involving 2 people, for safety purposes. Whistles were also bought. 6. Katelyn Gregory reviewed the job functions with the new marketing person, Megan. Megan has attended a marketing workshop. 7. Legislative update: Ms. Augustine provided handouts and reported on the departments that have funding cuts and the effects on the Yorkville Library. RAILS receives funding from one of them and RAILS provides this library with daily deliveries. She shared other programs which may be affected including Illinois Libraries Present, Director's University, museum passes, group purchases, continuing education classes. Attorney General has joined a coalition to file a lawsuit and Ms. Augustine emailed elected officials to ask for support. 8. Tablescape event brought in about $2,000 in ticket sales and donations. A wrap-up meeting will be held April 24th. 9. Ms. Augustine received email from Trustee Ryan Forristall that he received credits through a library professional development program, that were required for his work. The Director is also taking a class. 10. Reminder to Trustees to file economic interest statement before May 1. City Council Liaison: None Standing Committees: None Unfinished Business: Discussion/Approval of FY26 Budget Treasurer Milschewski said one minor adjustment was made to the Salaries line item. She then entertained a motion to approve the FY2026 budget as presented. President Garcia seconded. Roll call: Garcia-yes, Burd- yes, Hedman-yes, Milschewski-yes, Gatz-yes, Forristall-yes. Carried 6-0. New Business: Resolution for Non-Resident Cards Director Augustine said this resolution must be done every year to determine how fees are collected for non- resident library cards. She said the tax bill method has been used in the last few years as it is the most equitable. The same multiplier is used for non-resident cards that is used for city residents. The only other legal method is Page 2 of 3 the math formula. She recommends the tax bill method. Currently there are 105 patrons who have non-resident cards/57 households for a total of $10,130. Mr. Garcia made a motion to adopt the resolution for the non- resident library cards using the tax bill method. This was approved by a unanimous voice vote. Review/Approve RFP for LED Lighting Upgrade This RFP is to finish the lighting upgrade. The RFP was completed by the Library Director, Facilities Manager, Public Works Director and a review by the attorney who added a rider (pages 74-77 of agenda packet) he wished to include. The attorney was OK with the remainder of the document. Ms. Augustine said the dates are not definite. She said the Facilities Manager did an assessment of the fixtures, reviewed the scope of work from before which is the same and he reviewed the ComEd incentives. The diagram in the agenda packet shows where all the lighting would be replaced. Most fixtures are being retrofitted and it is the bulb that is being replaced. Ms. Augustine said the city handled the bids and the bid award. She hopes to do this RFP soon to take advantage of ComEd incentives. This upgrade is for next budget year (after May 1). Mr. Forristall said if a bulb is not specified, the installers will use the cheapest. Ms. Augustine said Verde's specs were used to create this RFP. Mr. Hedman said to look at the proposal from Verde for what was previously used or equivalent. This item will be brought back next month for further discussion. Ms. Augustine asked to move “Other” prior to the review of Executive Session minutes. Other: Director Augustine said that at the Friends of the Library meeting, the Friends asked if they could hand out information to inform patrons of the library funds being cut. It was decided not to allow this as it could be construed as political. Executive Session: At 7:49pm President Garcia moved to enter into Executive Session and she read the reason as follows: “For the discussion of minutes of meeting lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.” Ms. Milschewski seconded the motion. Roll call: Burd-yes, Hedman-yes, Milschewski-yes, Gatz-yes, Forristall-yes, Garcia-yes. Carried 6-0. The Board entered into the Session at 7:51pm. New Business cont. A 8:00pm, the Board returned to their regular meeting. The Trustees had decided to keep Packet #1 sealed. From Packet #2, 2 sets of minutes dated March 10, 2025 will remain closed and one set dated September 9, 2024 will be released. Adjournment: There was no further business and Ms. Garcia moved and Ms. Milschewski seconded to adjourn. Roll call: Hedman-yes, Milschewski-yes, Gatz-yes, Forristall-yes, Garcia-yes, Burd-yes. Carried 6-0. Adjourned at 8:01pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 This page intentionally left blank. DATE: 04/22/25UNITED CITY OF YORKVILLE TIME: 10:23:08MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900160 FNBO FIRST NATIONAL BANK OMAHA04/25/25 042525-J.JACKSON 03/31/25 02 NAPA#385143-BULBS51-510-56-00-562814.26 03 MENARDS#032025-SHOP TOWELS 51-510-56-00-562017.97 04 MENARDS#030425-SHOVELS51-510-56-00-562094.94 05 GJOVIKS-VEHICLE REPAIR51-510-54-00-5495159.95 06 FLATSOS-4 NEW TIRES51-510-54-00-5495980.00 INVOICE TOTAL:1,274.27 * 042525-J.JENSEN 03/31/25 01 KEND PRINT-25 ANNUAL REPORTS 01-210-54-00-5430744.00 02 AMAZON-TACTICAL BACKPACK01-210-56-00-562039.99 INVOICE TOTAL:783.99 * 042525-J.NAVARRO 03/31/25 01 AMAZON-TRASH BAGS24-216-56-00-5656126.82 02 AMAZON-RECHARGABLE BATTERIES 24-216-56-00-5656123.94 03 GLASSHOPPER-CAULK WINDOWS24-216-54-00-5446525.00 04 SUPPLYHOUSE-AIR PRESSURE24-216-56-00-565684.61 05 SENSING SWITCH** COMMENT **06 AMAZON-PRIVACY WINDOW FILM 24-216-56-00-565648.99 07 AMAZON-FLOOR SAFE24-216-56-00-5656749.98 08 EIS-ELEVATOR INSPECTION AT 24-216-54-00-544675.00 09 AT 651 PRAIRIE POINTE** COMMENT **10 EIS-ELECATOR INSPECTION AT 24-216-54-00-544675.00 11 102 E VAN EMMON** COMMENT **12 ELITE-DOORKING GOOSENECK POST 24-216-56-00-5656290.29 13 FERGUSON-PAPER TOWEL,TISSUE 24-216-56-00-5656487.59 14 ACE-BATTERIES24-216-56-00-5656111.96 15 MENARDS#030925-BALLAST24-216-56-00-5656111.96 INVOICE TOTAL:2,811.14 * 042525-J.SLEEZER 03/31/25 01 AMAZON-TREE TRIMMING KIT01-410-56-00-5630239.28 02 AMAZON-POLE PRUNER01-410-56-00-5630149.85 03 IBUY STORES-WATER TANK01-410-56-00-5640247.49 INVOICE TOTAL:636.62 * 042525-J.WEISS 03/31/25 01 AMAZON-FOAM PUZZLE FLOOR MAT 82-820-56-00-567134.99 02 AMAZON-SD CARD READER82-820-56-00-56104.99 03 AMAZON-BOOKS82-820-56-00-567133.99 04 AMAZON-INFLATABLE RACEWAY, 82-000-24-00-248060.84 05 BIRTHDAY CAKE CRAFT MODELING ** COMMENT **06 ART** COMMENT **07 AMAZON-CALENDAR SCRAPBOOKING 82-000-24-00-248021.96 08 STICKERS** COMMENT **09 TARGET-GIFT CARDS82-000-24-00-248025.00 10 AMAZON-SUNCATCHERS, CLAY,82-000-24-00-248033.97 11 ADHESIVE FAKE MUSTACHES** COMMENT **12 AMAZON-SHARK TRACKING BANDS 82-000-24-00-248019.99 Page 1 of 11 DATE: 04/22/25UNITED CITY OF YORKVILLE TIME: 10:23:08MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900160 FNBO FIRST NATIONAL BANK OMAHA04/25/25 042525-J.WEISS 03/31/25 13 AMAZON-LAMINATING POUCHES, 82-820-56-00-5610132.62 14 PAINTERS TAPE** COMMENT **15 AMAZON-CHORE CHART82-000-24-00-248016.14 16 AMAZON-BOOKS82-820-56-00-567111.14 17 AMAZON-TV WALL MOUNT82-820-56-00-562024.99 INVOICE TOTAL:420.62 * 042525-K.BALOG 03/31/25 01 MSI-TEST TRANSACTION01-000-48-00-48501.00 02 ACCURINT-FEB 205 SEARCHES01-210-54-00-5462200.00 03 COMCAST-2/15-3/14 ETHERNET 24-216-54-00-5446916.49 04 AMAZON-FLASH DRIVES,BATTERIES 01-210-56-00-562076.10 INVOICE TOTAL:1,193.59 * 042525-K.BARKSDALE 03/31/25 01 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-546263.74 02 AIRPORT PARKING FOR NATIONAL 01-220-54-00-541586.89 03 APA CONFERENCE** COMMENT **INVOICE TOTAL:150.63 * 042525-K.GREGORY 03/31/25 01 IEDA-ANNUAL MEMBERSHIP01-110-54-00-5460250.00 02 AMAZON-WHITEBOARD, DRY ERASE 01-110-56-00-561095.53 03 MARKERS, PUSH PINS, DIVIDERS ** COMMENT **04 AMAZON-ACRYLIC FRAMES01-110-56-00-5610269.88 INVOICE TOTAL:615.41 * 042525-K.IHRIG 03/31/25 01 DOLLAR TREE-SENSORY TABLE79-795-56-00-56066.25 02 ITEMS** COMMENT **03 TARGET-SENSORY TABLE ITEMS 79-795-56-00-560629.85 04 DOLLAR TREE-ST.PATRICKS DAY 79-795-56-00-560613.75 05 SUPPLIES** COMMENT **06 TARGET-SCIENCE EXPERIMENT79-795-56-00-560621.65 07 ITEMS** COMMENT **08 AMAZON-ST.PATRICKS DAY ITEMS 79-795-56-00-560657.31 09 IPRA-SUPERVISOR SYMPOSIUM79-795-54-00-5412120.00 10 REGISTRATION** COMMENT **11 TARGET-ST.PATRICKS DAY ITEMS 79-795-56-00-560617.98 12 AMAZON-CLASSROM CRAFT ITEMS 79-795-56-00-560656.76 13 WALMART-ST.PATRICKS DAY AND 79-795-56-00-560671.56 14 CRAFT ITEMS** COMMENT **15 TARGET-PRESCHOOL SNACKS79-795-56-00-560611.98 17 AMAZON-CONSTUCTION PAPER79-795-56-00-560664.46 18 AMAZON-GRADUATION SUPPLIES 79-795-56-00-5606163.04 19 AMAZON-RETURNED SNOWFLAKES 79-795-56-00-5606-9.01INVOICE TOTAL:625.58 *042525-K.JONES 03/31/25 01 FLEET PRIDE-REDUCERS01-410-56-00-562888.87 Page 2 of 11 DATE: 04/22/25UNITED CITY OF YORKVILLE TIME: 10:23:08MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900160 FNBO FIRST NATIONAL BANK OMAHA04/25/25 042525-M.CISIJA 03/31/25 01 KEND PRINT#25-02203-MAILING 01-110-56-00-5610106.70 02 LABELS** COMMENT **03 AMAZON-TABS, FLAGS,01-110-56-00-561066.35 04 ENVELOPES, PENS** COMMENT **05 AMAZON-HANGING FOLDERS01-110-56-00-561052.40 06 UPS-1 PKG TO CYRUS ONE01-110-54-00-545235.03 INVOICE TOTAL:260.48 * 042525-M.CURTIS 03/31/25 01 AMAZON-COLORING POSTER, PADS 82-000-24-00-248015.14 02 AMAZON-US CITIZENSHIP TEST 82-000-24-00-248076.86 03 GUIDES** COMMENT **INVOICE TOTAL:92.00 * 042525-M.MCGREGORY 03/31/25 01 MENARDS#032525-SLEDGE HAMMER 51-510-56-00-562032.98 02 MENARDS#022825-DMV HANGER51-510-56-00-56207.96 INVOICE TOTAL:40.94 * 042525-M.NELSON 03/31/25 01 WALGREENS-GIFT CARD01-210-56-00-562050.00 INVOICE TOTAL:50.00 * 042525-M.SENG 03/31/25 01 PARADISE-CHEMICALS01-410-56-00-5628150.00 02 PRINT SRC-VEHICLE GRAPHICS 01-410-54-00-5490165.00 03 NAPA#385068-WIRE TERMINALS,OIL 01-410-56-00-562824.05 04 MENARDS#030525-NIPPLE01-410-56-00-56201.19 05 MENARDS#030325-SCREWS01-410-56-00-56203.69 INVOICE TOTAL:343.93 * 042525-M.WARD 03/31/25 01 AMAZON-WIRELESS MOUSE82-820-56-00-563510.47 02 AMAZON-GHOST HUNTING DETECTOR 82-000-24-00-248013.99 03 YORK POST-POSTAGE82-820-54-00-54525.38 04 AMAZON-UTILITY CATR, PICTURE 82-820-56-00-562051.49 05 FRAMES** COMMENT **06 AMAZON-KEYBOARD, MOUSE, PENS, 82-820-56-00-561041.99 07 SYLUS** COMMENT **08 AMAZON-SCREEN ADAPTER82-820-56-00-56357.89 09 AMAZON-BOOK82-000-24-00-248021.00 INVOICE TOTAL:152.21 * 042525-P.LANDA 03/31/25 01 MENARDS#030625-SPRAY PAINT 79-790-56-00-562011.96 INVOICE TOTAL:11.96 * 042525-P.LEGENDRE 03/31/25 01 MENARDS#030625-CORD, CABLES, 51-510-56-00-5620159.71 02 OUTLET** COMMENT **03 MENARDS#031425-ANTIFOG GLASSES 51-510-56-00-5620107.44 04 SAFETY FACE SHIELD,SAFETY CONE ** COMMENT **Page 3 of 11 DATE: 04/22/25UNITED CITY OF YORKVILLE TIME: 10:23:08MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900160 FNBO FIRST NATIONAL BANK OMAHA04/25/25 042525-R.MIKOLASEK 03/31/25 01 ORANGE PEEL GAZETTE-POLICE 01-210-54-00-541145.00 02 OFFICER APPLICANT AD** COMMENT **03 BLUE LINE-POLICE OFFICER01-210-54-00-5411298.00 04 APPLICANT AD** COMMENT **INVOICE TOTAL:343.00 * 042525-S.AUGUSTINE 03/31/25 01 AMAZON-TABLE COVER ROLL82-820-56-00-567134.99 02 QUILL-COPY PAPER82-820-56-00-5610229.92 03 ZOOM-ANNUAL WORKPLACE PRO82-820-54-00-5460159.90 04 YORK CHAMBER-DUES RENEWAL82-820-54-00-5460125.00 05 THERMO SYSTEMS-CHILLER REPAIR 82-820-54-00-54951,710.00 06 AMAZON-WHISTLES82-820-56-00-562071.04 07 AMAZON-PLASTIC DOOR SIGN82-820-56-00-562021.51 08 TARGET-REFRESHMENTS, CUPS, 82-820-56-00-567571.99 09 ICE CUBE TRAYS, STORAGE BAGS, ** COMMENT **10 SOAP DISPENSER** COMMENT **INVOICE TOTAL:2,424.35 * 042525-S.DIAZ 03/31/25 01 AMAZON-COPY PAPER01-110-56-00-5610131.97 02 ILSOS-NOTARY APPLICATION01-110-54-00-546216.00 03 AMERICAN ASSOCTIATION OF01-110-54-00-546230.00 04 NOTARIES-NOTARY BOND** COMMENT **05 AMERICAN ASSOCTIATION OF01-110-54-00-546236.70 06 NOTARIES-NOTARY STAMP** COMMENT **07 AMAZON-FILE POCKETS01-110-56-00-561013.86 08 AMAZON-ENVELOPES,PAPER01-110-56-00-5610149.78 INVOICE TOTAL:378.31 * 042525-S.IWANSKI 03/31/25 01 YORK POST-POSTAGE82-820-54-00-54525.82 02 AMAZON-THERMAL PAPER82-820-56-00-562057.99 03 YORK POST-POSTAGE82-820-54-00-5452297.11 INVOICE TOTAL:360.92 * 042525-S.REDMON 03/31/25 01 IPRA-COORDINATOR JOB POSTING 79-795-54-00-5426315.00 02 NRPA-CPRP RENEWAL79-795-54-00-541270.00 03 AT&T-TOWN SQUARE PARK SIGN 79-795-54-00-5426146.58 04 INTERNET** COMMENT **05 QUADIENT-POSTAGE MACHINE79-795-54-00-545235.00 06 RETURN SHIPPING** COMMENT **07 FUN EXPRESS-EASTER HUNT79-795-56-00-5606333.24 08 SUPPLIES** COMMENT **09 ARNESON#267663-FEB.2025 DIESEL 79-790-56-00-569550.64 10 ARNESON#267611-FEB 2025 GAS 79-790-56-00-569595.50 11 ARNESON#267564-FEB 2025 GAS 79-790-56-00-5695206.02 12 ARNESON#267662-FEB 2025 GAS 79-790-56-00-5695340.23 Page 4 of 11 DATE: 04/22/25UNITED CITY OF YORKVILLE TIME: 10:23:08MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900160 FNBO FIRST NATIONAL BANK OMAHA04/25/25 042525-S.SLEEZER 03/31/25 02 BOARDS ** COMMENT ** 03 MENARDS#031125-MARKING PAINT 79-790-56-00-5620585.12 04 MENARDS#030425-RETURNED STRIPS 79-790-56-00-5620-15.49INVOICE TOTAL:735.44 *042525-T.HOULE 03/31/25 01 NAPA#384810-BATTERY79-790-56-00-5640123.74 02 NAPA#383816-FILTERS79-790-56-00-564053.31 03 MENARDS#030425-HAMMER TACKER, 79-790-56-00-563038.91 04 HOME DEPO-WING NUT TEST PLUG 79-790-56-00-564045.24 05 BELLE TIRE-REPLACE TIRE79-790-54-00-5495287.00 06 ILLINOIS EXTENSION-PSEP79-790-54-00-541225.00 07 COMMERCIAL TRAINING COURSE ** COMMENT **08 REGISTRATION** COMMENT **09 IL DEPT OF79-790-54-00-541248.00 10 AGRICULTURE-PESTICIDE TRAINING ** COMMENT **11 COURSE FOR KLEEFISCH & CLEVER ** COMMENT **12 RIVER VIEW-WIRIN SLEEVE79-790-56-00-564048.00 13 AMAZON-ROUNDUP79-790-56-00-56201,344.51 14 FLATSOS#34998-NEW TIRE79-790-54-00-5495101.81 15 DEKANE-SPOON CORE79-790-56-00-564031.63 16 AMAZON-SAFETY HELMET79-790-56-00-562065.99 INVOICE TOTAL:2,213.14 * 042525-T.MILSCHEWSKI 03/31/25 01 HOME DEPO-DUAL RANGE NCVT24-216-56-00-565629.97 02 MENARDS#030625-WALL PLATES 24-216-56-00-56563.87 03 ACE-FILTERS24-216-56-00-565615.96 04 MENARDS#032125-BOARDS24-216-56-00-565618.60 05 MENARDS#031125-DEGREASER24-216-56-00-56563.99 06 MENARDS#030725-RUBBER CORD 24-216-56-00-565659.98 07 MENARDS#031825-PIPE, SCREWS 24-216-56-00-565625.82 08 MENARDS#031225-EXIT LIGHT24-216-56-00-565658.89 09 BATTERY, CORD** COMMENT **10 MENARDS#022625-GFI COVER24-216-56-00-56565.30 11 HOME DEPO-BULBS82-820-54-00-549566.32 12 HOME DEPO-BULBS24-216-56-00-565638.91 13 HOME DEPO-BULBS24-216-56-00-565628.97 14 ILLCO-FILTERS24-216-56-00-5656130.37 15 ILLCO-FILTERS24-216-56-00-5656165.88 16 ILLCO-FILTERS24-216-56-00-5656272.30 INVOICE TOTAL:925.13 * 042525-T.SCOTT 03/31/25 01 IL DEPT OF AG-GENERAL79-790-54-00-541224.00 02 STANDARDS EXAM** COMMENT **03 RURAL KING-CABLE TIES79-790-56-00-562055.72 04 MENARDS#030525-CUTTING &79-790-56-00-562021.88 Total for all Highlighted Library Invoices: $3,566.42Page 5 of 11 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 05/05/25 UNITED CITY OF YORKVILLE TIME: 08:46:55 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 05/12/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105648 AUGUSTIS SHELLY AUGUSTINE 043025 04/30/25 01 QUARTERLY DELEGATES MEETING 82-820-54-00-5415 54.32 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 54.32 * 050125 05/01/25 01 APR 2025 MOBILE EMAIL 82-820-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 99.32105649 BAKTAY BAKER & TAYLOR 2038970401 03/31/25 01 BOOKS 84-840-56-00-5686 344.36 INVOICE TOTAL: 344.36 * 2038975179 04/03/25 01 BOOKS 84-840-56-00-5686 943.57 INVOICE TOTAL: 943.57 * 2038975712 04/03/25 01 BOOKS 84-840-56-00-5686 763.72 INVOICE TOTAL: 763.72 * 2038981842 03/31/25 01 BOOKS 82-000-24-00-2480 36.40 INVOICE TOTAL: 36.40 * 2038988681 04/06/25 01 BOOKS 84-840-56-00-5686 354.93 INVOICE TOTAL: 354.93 * 2039005715 04/15/25 01 BOOKS 84-840-56-00-5686 771.57 INVOICE TOTAL: 771.57 * 2039013772 04/18/25 01 BOOKS 84-840-56-00-5686 867.06 INVOICE TOTAL: 867.06 * 2039016324 04/18/25 01 BOOKS 84-840-56-00-5686 317.05 INVOICE TOTAL: 317.05 * Page 6 of 11 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 05/05/25 UNITED CITY OF YORKVILLE TIME: 08:46:55 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 05/12/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105649 BAKTAY BAKER & TAYLOR 2039025680 04/19/25 01 BOOKS 82-000-24-00-2480 78.80 INVOICE TOTAL: 78.80 * CHECK TOTAL: 4,477.46105650 CAMBRIA CAMBRIA SALES COMPANY INC. 44115 04/09/25 01 TOILET TISSUE, PAPER TOWEL 82-820-56-00-5621 458.78 INVOICE TOTAL: 458.78 * CHECK TOTAL: 458.78105651 IMPACT IMPACT NETWORKING, LLC 346815 04/01/25 01 01/01-03/31 COPIER CHARGES 82-820-54-00-5462 109.02 INVOICE TOTAL: 109.02 * CHECK TOTAL: 109.02105652 LLWCONSU LLOYD WARBER 10597 04/25/25 01 APR 2025 ONSITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * CHECK TOTAL: 720.00105653 MIDWTAPE MIDWEST TAPE LLC 506988359 04/04/25 01 DVD 82-820-56-00-5685 25.49 INVOICE TOTAL: 25.49 * 507068460 04/22/25 01 DVD 82-820-56-00-5685 22.49 INVOICE TOTAL: 22.49 * CHECK TOTAL: 47.98Page 7 of 11 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 05/05/25 UNITED CITY OF YORKVILLE TIME: 08:46:55 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 05/12/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105654 STEWARTJ JESSICA YOUHANAIE 202501 01/31/25 01 YOGA AND COOKING CLASS 82-000-24-00-2480 450.00 02 INSTRUCTION-JAN 2025 ** COMMENT ** INVOICE TOTAL: 450.00 * 202502 02/28/25 01 YOGA CLASS INSTRUCTION-FEB 82-000-24-00-2480 150.00 02 2025 ** COMMENT ** INVOICE TOTAL: 150.00 * 202503 03/31/25 01 YOGA & COOKING CLASS 82-000-24-00-2480 400.00 02 INSTRUCTION-MAR 2025 ** COMMENT ** INVOICE TOTAL: 400.00 * CHECK TOTAL: 1,000.00105655 YOUNGM MARLYS J. YOUNG 041425 04/22/25 01 04/14/25 MEETING MINUTES 82-820-54-00-5462 85.00 INVOICE TOTAL: 85.00 * CHECK TOTAL: 85.00TOTAL AMOUNT PAID: 6,997.56Page 8 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION23,629.07 - 23,629.07 1,578.92 1,755.07 26,963.06 FINANCE14,437.89 - 14,437.89 958.68 1,071.96 16,468.53 POLICE141,763.95 4,345.34 146,109.29 471.61 10,886.98 157,467.88 COMMUNITY DEV.31,940.98 - 31,940.98 2,137.48 2,374.49 36,452.95 STREETS30,348.32 125.35 30,473.67 2,023.44 2,249.29 34,746.40 BUILDING & GROUNDS6,356.07 - 6,356.07 432.00 484.89 7,272.96 WATER25,465.14 1,047.78 26,512.92 1,732.91 1,956.35 30,202.18 SEWER18,923.02 - 18,923.02 1,256.48 1,399.36 21,578.86 PARKS35,491.36 - 35,491.36 2,351.30 2,666.79 40,509.45 RECREATION24,037.75 - 24,037.75 1,382.77 1,788.77 27,209.29 LIBRARY18,624.09 - 18,624.09 770.10 1,372.57 20,766.76 TOTALS371,017.64$ 5,518.47$ 376,536.11$ 15,095.69$ 28,006.52$ 419,638.32$ TOTAL PAYROLL419,638.32$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 11, 2025Page 9 of 11 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,757.34$ -$ 1,757.34$ -$ 134.44$ 1,891.78$ ALDERMAN7,190.00 - 7,190.00 - 550.05 7,740.05 ADMINISTRATION22,634.94 - 22,634.94 1,502.95 1,667.54 25,805.43 FINANCE13,385.76 - 13,385.76 888.82 991.46 15,266.04 POLICE163,177.20 3,157.60 166,334.80 461.65 12,380.64 179,177.09 COMMUNITY DEV.33,394.62 - 33,394.62 2,217.39 2,466.57 38,078.58 STREETS30,348.36 189.65 30,538.01 2,027.72 2,254.21 34,819.94 BUILDING & GROUNDS6,356.06 - 6,356.06 422.04 473.41 7,251.51 WATER23,473.02 800.25 24,273.27 1,556.99 1,785.16 27,615.42 SEWER16,301.46 - 16,301.46 1,082.41 1,198.67 18,582.54 PARKS34,871.38 - 34,871.38 2,267.66 2,588.76 39,727.80 RECREATION27,455.88 - 27,455.88 1,376.52 2,042.65 30,875.05 LIBRARY18,625.25 - 18,625.25 770.10 1,372.65 20,768.00 TOTALS398,971.27$ 4,147.50$ 403,118.77$ 14,574.25$ 29,906.21$ 447,599.23$ TOTAL PAYROLL447,599.23$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 25, 2025Page 10 of 11 Library CC Check Register (Pages 1 - 5)04/25/2025 3,566.42$ Library Check Register (Pages 6 - 8)05/12/2025 6,997.56 UniMax - Mar 2025 Office Cleaning 04/08/2025 2,106.00 Blue Cross/Blue Shield-Apr 2025 EAP 04/08/2025 7.05 Nicor -01/31/25-03/04/25 services 04/08/2025 2,773.88 Nicor -03/04/25-04/02/25 services 04/22/2025 1,733.78 TOTAL BILLS PAID: $17,184.69 DATE Bi-weekly (Page 9)04/11/2025 $20,766.76 Bi-weekly (Page 10)04/25/2025 20,768.00 TOTAL PAYROLL:$41,534.76 TOTAL DISBURSEMENTS:$58,719.45 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, May 12, 2025 ACCOUNTS PAYABLE Page 11 of 11 This page intentionally left blank. DATE: 05/02/2025 UNITED CITY OF YORKVIL PAGE: 1 TIME: 13:01:00 GENERAL LEDGER ACTIVITY REPORT ID: GL440000 FOR FISCAL YEAR 2025 ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT ______________________________________________________________________________________________________________________________________________________________ 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS ______________________________________________________________________________________________________________________________________________________________ 01 05/01/2024 BEGINNING BALANCE 55,787.63 AP-240525MB 05/29/2024 13 AMAZON-BOOK FIRST NATIONAL BANK 900147 052524-M.CURTIS-B 16.95 05/29/2024 14 AMAZON-IR COMPRESSOR, GAMES, FIRST NATIONAL BANK 900147 052524-S.AUGUATINE-B 662.91 05/29/2024 15 AMAZON-BUILDING TIYS, FIRST NATIONAL BANK 900147 052524-S.AUGUATINE-B 167.54 GJ-240530LB 06/03/2024 06 May 2024 Deposits 2,323.26 _________________________________ TOTAL PERIOD 01 ACTIVITY 847.40 2,323.26 02 AP-240610 06/04/2024 01 7/24/24 ANIMALS AROUND THE DANIEL S. PETERSON 105491 7262024 600.00 06/04/2024 02 JAN-APR 2024 SENIOR COOKING JESSICA YOUHANAIE 105497 2024-1 32.48 06/04/2024 03 JAN-APR 2024 CHAIR YOGA JESSICA YOUHANAIE 105497 2024-2 700.00 06/04/2024 04 6/18/24 BUTTERFLY PRESENTATION U OF I EXTENSION 105501 103 150.00 06/04/2024 05 EASY CARE NATIVES PRESENTATION U OF I EXTENSION 105501 104 150.00 AP-240610M 06/05/2024 01 JAN-APR 2024 SENIOR COOKING JESSICA YOUHANAIE 105503 2024-1-BALANCE 492.52 AP-240625B 06/18/2024 146 BOOKS BAKER & TAYLOR 540812 2038240171-B 26.58 06/18/2024 147 BOOKS BAKER & TAYLOR 540812 2038255942 204.26 06/18/2024 148 BOOKS BAKER & TAYLOR 540812 2038268134 41.97 AP-240625MB 06/25/2024 267 TARGET-GIFT CARDS FOR POETRY FIRST NATIONAL BANK 900149 062524-J.WEISS 60.00 06/25/2024 268 DOLLAR TREE-SUMMER PROGRAM FIRST NATIONAL BANK 900149 062524-J.WEISS 54.25 06/25/2024 269 HOME DEPO-PLANTS, SOIL FIRST NATIONAL BANK 900149 062524-S.AUGUSTINE-B 112.77 GJ-240629LB 07/02/2024 07 June 2024 Deposits 219.48 _________________________________ TOTAL PERIOD 02 ACTIVITY 2,624.83 219.48 03 AP-240708 07/02/2024 01 BOOKS BAKER & TAYLOR 105505 2038350113 116.65 07/02/2024 02 MAY-JUN 2024 COOKING CLASS JESSICA YOUHANAIE 105512 2024-5 350.00 07/02/2024 03 MAY-JUN 2024 CHAIR YOGA CLASS JESSICA YOUHANAIE 105512 2024-6 400.00 AP-240725M 07/19/2024 308 AMAZON-CRAFT SUPPLIES FIRST NATIONAL BANK 900151 072524-S.AUGUSTINE 165.23 GJ-240731LB 08/02/2024 07 July 2024 Deposits 1,269.05 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,031.88 1,269.05 04 AP-240812 08/07/2024 01 IL LIBRARY PRESENTS RENEWAL RAILS 105528 12828 685.00 AP-240825M 08/21/2024 382 AMAZON-FILAMENT DRYER BOX, FIRST NATIONAL BANK 900152 082524-J.WEISS 103.88 08/21/2024 383 AMAZON-MUSIC PLAYERS FIRST NATIONAL BANK 900152 082524-M.CURTIS 417.96 GJ-240831LB 09/03/2024 06 August 2024 Deposits 115.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 1,206.84 115.00 05 AP-240925M 09/25/2024 376 DOLLAR TREE-FOAM BOARD, FIRST NATIONAL BANK 900153 092524-J.WEISS 16.25 09/25/2024 377 AMAZON-BOOKS FIRST NATIONAL BANK 900153 092524-S.AUGUSTINE 157.85 GJ-240929LB 10/01/2024 06 Sept 2024 Deposits 1,625.09 _________________________________ TOTAL PERIOD 05 ACTIVITY 174.10 1,625.09 06 AP-241014 10/08/2024 01 JUL-AUG COOKING CLASS JESSICA YOUHANAIE 105555 2024-6-UL 350.00 10/08/2024 02 JULY & AUGUST CHAIR YOGA JESSICA YOUHANAIE 105555 2024-7 350.00 AP-241025M 10/23/2024 403 OAKS GRILLE-AUTHOR LUNCH FIRST NATIONAL BANK 900154 102524-J.WEISS 45.30 10/23/2024 404 DOLLAR TREE-OCTOBER AND FIRST NATIONAL BANK 900154 102524-J.WEISS 30.75 10/23/2024 405 AMAZON-PROGRAM SUPPLIES FIRST NATIONAL BANK 900154 102524-J.WEISS 15.96 10/23/2024 406 AMAZON-GAMES FIRST NATIONAL BANK 900154 102524-S.AUGUSTINE 92.56 GJ-241030LB 11/01/2024 06 Oct 2024 Deposits 1,310.57 _________________________________ TOTAL PERIOD 06 ACTIVITY 884.57 1,310.57 DATE: 05/02/2025 UNITED CITY OF YORKVIL PAGE: 2 TIME: 13:01:04 GENERAL LEDGER ACTIVITY REPORT ID: GL440000 FOR FISCAL YEAR 2025 ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT ______________________________________________________________________________________________________________________________________________________________ 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS ______________________________________________________________________________________________________________________________________________________________ 07 AP-241125M 11/18/2024 416 DOLLAR TREE-TEA PARTY SUPPLIES FIRST NATIONAL BANK 900155 112524-J.WEISS 11.00 11/18/2024 417 AMAZON-T-REX PROGRAM SUPPLIES FIRST NATIONAL BANK 900155 112524-J.WEISS 53.32 11/18/2024 418 AMAZON-PAINTS, BRUSHES FIRST NATIONAL BANK 900155 112524-M.CURTIS 80.86 11/18/2024 419 AMAZON-PAINTING CANVAS FIRST NATIONAL BANK 900155 112524-M.CURTIS 41.98 11/18/2024 420 BOOK PAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900155 112524-S.AUGUSTINE 414.00 GJ-241129LB 12/02/2024 05 November 2024 Deposits 268.06 _________________________________ TOTAL PERIOD 07 ACTIVITY 601.16 268.06 08 AP-241225M 12/17/2024 323 TARGET-GIFT CARDS FIRST NATIONAL BANK 900156 122524-J.WEISS 25.00 12/17/2024 324 TARGET-DINO TEA PARTY SUPPLIES FIRST NATIONAL BANK 900156 122524-J.WEISS 42.66 12/17/2024 325 DOLLAR TREE-PROGRAM SUPPLIES FIRST NATIONAL BANK 900156 122524-J.WEISS 71.25 12/17/2024 326 AMAZON-NEW YEARS SUPPLIES FIRST NATIONAL BANK 900156 122524-J.WEISS 21.99 12/17/2024 327 AMAZON-CANDY BARS FIRST NATIONAL BANK 900156 122524-J.WEISS 12.62 12/17/2024 328 AMAZON-FORTUNE COOKIES FIRST NATIONAL BANK 900156 122524-J.WEISS 18.98 12/17/2024 329 AMAZON-EARLY CODING TOY FIRST NATIONAL BANK 900156 122524-S.IWANSKI 40.14 12/17/2024 330 AMAZON-TWEEZERS FIRST NATIONAL BANK 900156 122524-S.IWANSKI 14.71 12/17/2024 331 AMAZON-ANATOMY BOOK WITH DOLL FIRST NATIONAL BANK 900156 122524-S.IWANSKI 31.74 GJ-241230LB 01/02/2025 05 Dec 2024 Deposits 548.86 _________________________________ TOTAL PERIOD 08 ACTIVITY 279.09 548.86 09 AP-250113 01/06/2025 01 SEPT-DEC 2024 CHAIR YOGA JESSICA YOUHANAIE 105596 2024-8 700.00 01/06/2025 02 SEPT-DEC 2024 COOKING CLASSES JESSICA YOUHANAIE 105596 2024-9 700.00 AP-250125M 01/16/2025 374 AMAZON-DISPOSABLE COFFEE CUPS FIRST NATIONAL BANK 900157 012525-J.WEISS 19.02 01/16/2025 375 AMAZON-PAINTING CANVAS FIRST NATIONAL BANK 900157 012525-M.CURTIS 19.13 01/16/2025 376 AMAZON-LABELS FIRST NATIONAL BANK 900157 012525-S.AUGUSTINE 56.81 01/16/2025 377 AMAZON-KNITTING KIT FIRST NATIONAL BANK 900157 012525-S.IWANSKI 0.75 _________________________________ TOTAL PERIOD 09 ACTIVITY 1,495.71 0.00 10 AP-250225M 02/19/2025 407 DOLLAR TREE-CRAFT SUPPLIES FIRST NATIONAL BANK 900158 022525-J.WEISS 20.00 02/19/2025 408 AMAZON-PROGRAMMING SUPPLIES FIRST NATIONAL BANK 900158 022525-J.WEISS 59.79 02/19/2025 409 D&D BEYOND-BOOKS FIRST NATIONAL BANK 900158 022525-M.CURTIS 108.22 02/19/2025 410 AMAZON-DRY ERASE MATS FIRST NATIONAL BANK 900158 022525-M.CURTIS 39.90 02/19/2025 411 AMAZON-TABLE SKIRTS FIRST NATIONAL BANK 900158 022525-S.AUGUSTINE 290.82 GJ-250227LB 02/28/2025 06 Feb 2025 Deposits 953.94 _________________________________ TOTAL PERIOD 10 ACTIVITY 518.73 953.94 11 AP-250325M 03/17/2025 379 AMAZON-KEYCAINS, BLUETOOTH FIRST NATIONAL BANK 900159 032525-J.WEISS 82.82 03/17/2025 380 AMAZON-PAININT CANVASES FIRST NATIONAL BANK 900159 032525-M.CURTIS 62.65 03/17/2025 381 AMAZON-COLORED PENCILS FIRST NATIONAL BANK 900159 032525-M.CURTIS 43.98 03/17/2025 382 DEMCO-CALMSCAPE BOXES FIRST NATIONAL BANK 900159 032525-S.AUGUSTINE 1,080.91 GJ-250331LB 04/01/2025 06 March 2025 Deposits 1,670.36 _________________________________ TOTAL PERIOD 11 ACTIVITY 1,270.36 1,670.36 12 AP-250414 04/07/2025 03 BOOKS BAKER & TAYLOR 105630 2038929185 356.46 AP-250425M 04/22/2025 355 AMAZON-INFLATABLE RACEWAY, FIRST NATIONAL BANK 900160 042525-J.WEISS 60.84 04/22/2025 356 AMAZON-CALENDAR SCRAPBOOKING FIRST NATIONAL BANK 900160 042525-J.WEISS 21.96 04/22/2025 357 TARGET-GIFT CARDS FIRST NATIONAL BANK 900160 042525-J.WEISS 25.00 04/22/2025 358 AMAZON-SUNCATCHERS, CLAY, FIRST NATIONAL BANK 900160 042525-J.WEISS 33.97 DATE: 05/02/2025 UNITED CITY OF YORKVIL PAGE: 3 TIME: 13:01:08 GENERAL LEDGER ACTIVITY REPORT ID: GL440000 FOR FISCAL YEAR 2025 ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT ______________________________________________________________________________________________________________________________________________________________ 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS ______________________________________________________________________________________________________________________________________________________________ 12 AP-250425M 04/22/2025 359 AMAZON-SHARK TRACKING BANDS FIRST NATIONAL BANK 900160 042525-J.WEISS 19.99 04/22/2025 360 AMAZON-CHORE CHART FIRST NATIONAL BANK 900160 042525-J.WEISS 16.14 04/22/2025 361 AMAZON-COLORING POSTER, PADS FIRST NATIONAL BANK 900160 042525-M.CURTIS 15.14 04/22/2025 362 AMAZON-US CITIZENSHIP TEST FIRST NATIONAL BANK 900160 042525-M.CURTIS 76.86 04/22/2025 363 AMAZON-GHOST HUNTING DETECTOR FIRST NATIONAL BANK 900160 042525-M.WARD 13.99 04/22/2025 364 AMAZON-BOOK FIRST NATIONAL BANK 900160 042525-M.WARD 21.00 GJ-250429LB 05/01/2025 06 April 2025 Deposits 269.90 _________________________________ TOTAL PERIOD 12 ACTIVITY 661.35 269.90 TOTAL ACCOUNT ACTIVITY 11,596.02 10,573.57 ENDING BALANCE 54,765.18 GRAND TOTAL 0.00 54,765.18 TOTAL DIFFERENCE 0.00 54,765.18 This page intentionally left blank. % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2025 ACCOUNT NUMBER DESCRIPTION May-24 June-24 July-24 August-24 September-24 October-24 November-24 December-24 January-25 February-25 March-25April-25Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 42,302 474,897 15,859 32,052 413,464 17,909 7,871 - - - - - 1,004,354 995,347 100.90%82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 36,392 408,548 13,643 27,574 355,698 15,407 6,772 - - - - - 864,034 861,408 100.30%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX 2,090 - 1,870 349 - 1,426 - 446 1,184 - 488 463 8,317 13,566 61.31%82-000-41-00-4170 STATE GRANTS - 31,977 - - - - - - - - - - 31,977 31,761 100.68%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES 295 33 57 366 12 105 382 64 2 258 2 140 1,716 1,500 114.39%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,811 - 459 4,095 379 652 1,789 800 - 1,033 - 293 11,311 10,000 113.11%82-000-44-00-4422 COPY FEES 21 313 237 323 238 3 308 201 220 53 409 344 2,671 2,500 106.84%82-000-44-00-4439 PROGRAM FEES 11 13 2 5 3 - - - - 5 11 490 540 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS 2,136 1,684 2,552 3,991 3,940 4,158 5,004 4,624 5,645 3,077 3,143 2,844 42,798 15,000 285.32%Miscellaneous82-000-48-00-4820 RENTAL INCOME - 450 680 - - 100 - - 50 - 250 - 1,530 200 765.00%82-000-48-00-4824DVD RENTALS - 75 - - - - - - - - - - 75 - 0.00%82-000-48-00-4850 MISCELLANEOUS INCOME 281 953 182 336 212 256 316 218 2,038 241 398 280 5,712 3,000 190.40%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL 2,281 2,281 2,668 2,281 2,281 1,330 943 1,861 6,302 2,795 1,083 - 26,106 28,302 92.24%TOTAL REVENUES: LIBRARY 87,621 921,225 38,208 71,372 776,226 41,346 23,385 8,215 15,441 7,461 5,785 4,855 2,001,140 1,962,584 101.96%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES 22,651 24,016 23,062 35,147 23,196 23,196 23,196 23,196 34,793 23,196 23,196 23,196 302,040 305,573 98.84%82-820-50-00-5015 PART-TIME SALARIES 12,244 13,637 12,579 19,774 12,773 13,870 12,492 12,399 17,278 12,865 13,437 14,054 167,401 186,000 90.00%Benefits82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,321 1,400 1,345 2,049 1,352 1,352 1,352 1,352 2,310 1,540 1,540 1,540 18,454 19,635 93.99%82-820-52-00-5214 FICA CONTRIBUTION 2,565 2,776 2,622 4,090 2,647 2,731 2,626 2,619 3,872 2,654 2,698 2,745 34,645 36,497 94.92%82-820-52-00-5216 GROUP HEALTH INSURANCE 15,510 12,164 7,922 7,947 7,282 6,716 6,716 6,716 7,560 7,836 10,484 279 97,133 103,057 94.25%82-820-52-00-5222 GROUP LIFE INSURANCE 50 43 50 50 43 64 50 57 50 43 50 50 600 600 100.04%82-820-52-00-5223 DENTAL INSURANCE 1,242 621 621 621 621 621 621 621 621 621 621 - 7,450 7,450 100.00%82-820-52-00-5224 VISION INSURANCE 78 78 78 78 78 78 78 78 78 78 78 78 940 940 99.98%82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 387 - - 387 - - - - - - 774 1,500 51.60%82-820-52-00-5231 LIABILITY INSURANCE 2,281 2,281 2,281 2,281 2,281 943 943 1,861 6,302 2,795 1,083 - 25,332 26,802 94.52%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK 1,319 1,319 1,319 1,319 1,319 1,319 1,319 1,319 1,319 1,319 1,319 1,319 15,825 15,825 100.00%82-820-54-00-5412 TRAINING & CONFERENCES - 381 - 567 - 35 - - - - - - 983 2,000 49.16%82-820-54-00-5415 TRAVEL & LODGING - - - - 22 - 884 - 44 158 - - 1,107 2,000 55.34%82-820-54-00-5426 PUBLISHING & ADVERTISING - - 97 - - - - - - 664 - - 761 2,000 38.07%82-820-54-00-5440 TELECOMMUNICATIONS - 615 615 1,060 170 615 615 170 1,645 615 615 1,060 7,795 8,500 91.70%82-820-54-00-5452 POSTAGE & SHIPPING - 43 217 47 20 34 331 30 47 27 26 308 1,129 1,500 75.25%82-820-54-00-5453BUILDING & GROUND CHARGEBACK674 674 674 674 674 674 674 674 674 674 674 674 8,091 8,091 100.00%82-820-54-00-5460 DUES & SUBSCRIPTIONS 754 2,225 1,394 15 15 44 15 286 4,267 3,571 1,453 284 14,324 20,000 71.62%82-820-54-00-5462 PROFESSIONAL SERVICES 4,730 3,774 3,265 3,014 13,385 2,482 2,213 8,577 2,192 800 3,996 2,130 50,558 105,000 48.15%82-820-54-00-5466 LEGAL SERVICES - - 338 - - - - - - - 1,170 1,508 3,000 50.25%82-820-54-00-5468 AUTOMATION - - 5,383 1,215 - 5,383 - 454 5,882 - - 1,794 20,109 26,000 77.34%82-820-54-00-5480 UTILITIES - 1,078 903 926 803 1,043 1,309 1,639 2,639 3,022 - 4,660 18,022 26,202 68.78%82-820-54-00-5488 OFFICE CLEANING - 1,950 1,950 1,950 1,950 2,106 2,106 2,106 2,106 2,106 2,106 2,106 22,542 25,400 88.75%82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 2,625 3,268 4,831 4,738 10,054 5,481 5,906 787 3,904 41,595 130,000 32.00%82-820-54-00-5498 PAYING AGENT FEES - 2,025 803 - - - - - - - - - 2,828 2,100 134.64%Supplies82-820-56-00-5610 OFFICE SUPPLIES - 64 73 363 155 64 - - 632 112 91 410 1,964 7,000 28.06%82-820-56-00-5620 OPERATING SUPPLIES - 252 637 326 153 287 23 214 884 216 40 942 3,975 5,000 79.50%82-820-56-00-5621 CUSTODIAL SUPPLIES - 7 1,095 6 38 481 - - 841 10 698 - 3,176 7,000 45.37%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 17 369 - - 18 404 7,000 5.77%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2025 BUDGET REPORTFor the Month Ended April 30, 2025 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2025 ACCOUNT NUMBER DESCRIPTION May-24 June-24 July-24 August-24 September-24 October-24 November-24 December-24 January-25 February-25 March-25April-25Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2025 BUDGET REPORTFor the Month Ended April 30, 202582-820-56-00-5671 LIBRARY PROGRAMMING - 34 13 20 84 36 91 - - - - 115 394 2,000 19.71%82-820-56-00-5676 EMPLOYEE RECOGNITION - - 76 - - - - - 114 - - 72 262 600 43.68%82-820-56-00-5683AUDIO BOOKS - - 46 1,150 - - 1,055 - 95 - 892 - 3,237 3,500 92.50%82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - - - - - 500 0.00%82-820-56-00-5685DVD'S - 194 170 49 106 - 365 - 288 - 310 73 1,556 3,000 51.87%82-820-56-00-5686 BOOKS - 4,105 4,254 5,427 4,280 3,759 3,840 2,603 2,541 - - - 30,808 30,000 102.69%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 100,000 - - - - 100,000 100,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 2,400 - - - - - 2,400 - - - - 4,800 4,800 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 730,000 - - - - 730,000 730,000 100.00%82-820-99-00-8050 INTEREST PAYMENT - 14,600 - - - - - 14,600 - - - - 29,200 29,200 100.00%TOTAL FUND REVENUES 87,621 921,225 38,208 71,372 776,226 41,346 23,385 8,215 15,441 7,461 5,785 4,855 2,001,140 1,962,584 101.96%TOTAL FUND EXPENDITURES 65,419 92,758 73,930 93,128 76,713 73,152 67,652 924,042 104,923 70,830 66,194 62,981 1,771,721 1,995,272 88.80%FUND SURPLUS (DEFICIT) 22,202 828,467 (35,722) (21,755) 699,513 (31,806) (44,266) (915,826) (89,481) (63,369) (60,410) (58,127) 229,419 (32,688) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES 10,500 12,000 4,000 6,500 26,000 6,500 7,000 3,500 8,500 500 12,000 13,000 110,000 50,000 220.00%84-000-45-00-4500 INVESTMENT EARNINGS 31 27 31 33 23 30 34 33 485 632 485 391 2,237 200 1118.53%84-000-48-00-4850 MISCELLANEOUS INCOME - 33 - - - - - - - - - - 33 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL 10,531 12,060 4,031 6,533 26,023 6,530 7,034 3,533 8,985 1,132 12,485 13,391 112,270 50,200 223.64%LIBRARY CAPITAL EXPENDITURES84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - 5,345 - - - 6,710 - - - - 12,055 29,000 41.57%84-840-56-00-5686 BOOKS - - - - - - - - - 4,659 2,986 2,708 10,354 20,000 51.77%84-840-60-00-6020 BUILDING IMPROVEMENTS - - - - - - - - - - 142,209 69,291 211,500 500,000 42.30%TOTAL FUND REVENUES 10,531 12,060 4,031 6,533 26,023 6,530 7,034 3,533 8,985 1,132 12,485 13,391 112,270 50,200 223.64%TOTAL FUND EXPENDITURES - - - 5,345 - - - 6,710 - 4,659 145,195 71,999 233,908 549,000 42.61%FUND SURPLUS (DEFICIT) 10,531 12,060 4,031 1,188 26,023 6,530 7,034 (3,176) 8,985 (3,527) (132,710) (58,608) (121,639) (498,800) May June July August September October November December January February March April2024 2024 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025Library OperationsOld Second $ 548,732 $ 1,003,021 $ 899,141 $ 868,296 $ 1,272,545 $ 1,287,792 $ 1,190,727 $ 1,068,361 $ 945,160 $ 862,942 $ 806,951 $ 734,332 Building Development FeesOld Second 346,173 351,940 367,917 367,105 373,629 399,659 406,193 406,517 410,502 414,975 270,728 211,194 Library Operations Illinois Funds 361,859 395,470 397,278 399,091 400,806 402,492 404,184 405,688 407,258 408,664 410,203 411,698 Total: $ 1,256,764 $ 1,750,431 $ 1,664,336 $ 1,634,492 $ 2,046,980 $ 2,089,943 $ 2,001,104 $ 1,880,565 $ 1,762,919 $ 1,686,581 $ 1,487,882 $ 1,357,224 PAYROLL1ST PAY PERIOD18,924$ $ 20,623 $ 20,131 $ 20,170 $ 19,376 $ 20,450 $ 20,033 $ 19,586 $ 18,808 $ 20,582 $ 19,997 $ 20,767 2ND PAY PERIOD19,857 21,207 19,477 20,045 20,592 20,699 19,633 19,979 19,145 19,673 20,874 20,768 3RD PAY PERIOD - - - 20,844 - - - - 20,301 - - Total 38,781$ 41,829$ 39,608$ 61,060$ 39,968$ 41,149$ 39,666$ 39,565$ 58,254$ 40,255$ 40,871$ 41,535$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of April 30, 2025FISCAL YEAR 2025 April YTD % of FY 2025 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$ 1,868,389$ 100.63% 1,856,755$ 1,760,941$ 6.10% Intergovernmental Personal Property Replacement Tax 463$ 8,317$ 61.31% 13,566$ 13,545$ -38.60% Federal & State Grants - 31,977 100.68% 31,761 31,761 0.68% Total Intergovernmental 463$ 40,293$ 88.89% 45,327$ 45,307$ -11.07% Library Fines 140$ 1,716$ 114.39% 1,500$ 1,682$ 2.02% Charges for Services Library Subscription Cards 293$ 11,311$ 113.11% 10,000$ 13,208$ -14.37% Copy Fees 344 2,671 106.84% 2,500 2,857 -6.50% Total Charges for Services 637$ 13,982$ 111.85% 12,500$ 16,065$ -12.97% Investment Earnings 2,844$ 42,798$ 285.32% 15,000$ 27,290$ 56.82% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.00% -$ -$ 0.00% Rental Income - 1,530 765.00% 200 215 611.63% Miscellaneous Income 770 6,327 210.90% 3,000 3,804 66.31% Transfer In - 26,106 92.24% 28,302 25,035 4.28% Total Miscellaneous & Transfers 770$ 33,963$ 107.81% 31,502$ 29,055$ 16.89% Total Revenues and Transfers 4,855$ 2,001,140$ 101.96% 1,962,584$ 1,880,340$ 6.42% Expenditures Library Operations 62,982$ 1,771,722$ 88.80%1,995,272$ 1,763,419$ 0.47% 50 Salaries 37,249 469,441 95.50% 491,573 449,556 4.42% 52 Benefits 4,692 185,328 94.32% 196,481 172,275 7.58% 54 Contractual Services 19,410 207,177 54.86% 377,618 236,690 -12.47% 56 Supplies 1,630 45,777 69.78% 65,600 38,148 20.00% 99 Debt Service - 864,000 100.00% 864,000 866,750 -0.32% Total Expenditures and Transfers 62,982$ 1,771,722$ 88.80% 1,995,272$ 1,763,419$ 0.47% Surplus(Deficit) (58,128)$ 229,418$ (32,688)$ 116,921$ *April represents the culmination of fiscal year 2025 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended April 30, 2025* Fiscal Year 2024 For the Month Ended Apr 30, 2024 May Director’s Report 2025 For a complete listing of all monthly programs, please visit the next few pages of the packet for a detailed description of Adult & Children’s programs. Library Operations: Chiller is now operational. There are a few items the City is still looking into resolving. The spring clean-up of the library grounds is complete. The landscaping company unknowingly severed the internet cable to the building. A service call was placed to the internet company and quickly restored on Monday morning before the library opened. Jason has recommended a replacement battery backup in our server room that he will install when it arrives. Staff: We sent a staff member to a PrairieCat Resource Sharing Summit workshop in DeKalb. The session featured guest speakers, group discussions, and insights into what marketing strategies are driving success. Tips on how to better promote library services and resources were shared with participants. The summit also addressed the importance of navigating accessibility concerns in print and digital materials. The library purchased an online seminar from ALA eLearning on web accessibility for 3 staff members to view on demand. 10 Circulation staff members have completed the County Clerk Registrar training in order to be able to register people to vote. Their terms will expire on Nov, 30, 2026. We have a staff member on the PrairieCat User Experience Committee. This committee addresses interface issues like e-materials integration, website development, and the potential for other user enhancements to PrairieCat’ s systems. The User Experience Committee will discuss and recommend to the Administrative Council services and configurations in order to optimize usability. They have been tasked with creating a scoring rubric for the mobile app vendors and making a recommendation to the PrairieCat Administrative Council on their findings. At the Delegates Assembly in April, a vendor was selected and this new mobile app will likely be pushed out to patrons in October. PrairieCat will develop marketing materials to share with patrons on the new application. Staff created an informational flyer and social media posts for the community on the potential cuts from the Institute of Museum and Library Services (IMLS) and the impact to libraries. Other: 2 members of the Friends of the Library have been gathering information on replacing our meeting room chairs. They have compared pricing from several different vendors, visited a few libraries, and have made a recommendation. The FOL book sale committee decided to hold a 1-day sale over Labor Day weekend (Saturday only) and hold a second sale Sat March 7. They have also been moving boxes of donated books into friends’ office. They are trying to make meeting room neater and more organized. The FOL will look into purchasing dollies for their folding tables and the meeting room chairs. IMLS update: System Funding for FY 2026 Illinois State Library (ISL) has directed the regional library systems (including RAILS) to submit plans at level funding for the upcoming fiscal year (FY 2026). This means ISL is planning for a FY 2026 financial year that looks a lot like FY 2025. IMLS Grants to States ISL has received a portion of the IMLS Grants to States allotment for FY 2025. These funds will be used in the FY 2026 ISL budget. ISL has already received all of the FY 2025 funds from the IMLS Grants to State programs. Judicial Decision On Thursday, May 1, a judge temporarily blocked the Trump administration from further dismantling of IMLS. This stems from a legal effort from the American Library Association (ALA) to stop the Executive Order. This case remains open. What’s Next Congress will need to reauthorize the Museum and Library Services Act for the next federal financial year that funds the IMLS programs, inclusive of the Grants to States program. This means that continuing funding of the IMLS will require further congressional actions. For updates on the IMLS funding situation, please use the RAILS IMLS Advocacy Pulse page. We have replenished our stock of YPL branded giveaways. These are used when we have a large event, for outreach purposes, and for small prizes. Forristall, Milschewski, Pesola’s terms are up for reappointment in May. Meetings attended: • Thurs-Fri, April 4 Tablescape setup • Fri, April 4 WSPY visit • Sat, April 5 Book Your Table: a tablescape event • Mon, April 7 Friends of the Library Board Meeting • Tue, April 8 Eagle Scout Project Site Visit • Mon, April 14 Friends of the Library Meeting • Mon, April 14 Board of Trustees Meeting • Tue, April 15 New mobile app demo • Tue, April 15 Manager’s Meeting • Mon, April 21 Administrative Meeting • Tue, April 22 Meeting with FOL members • Wed, April 23 RAILS webinar Advocating for Libraries • Thurs, April 24 Tablescape Committee Meeting Wrap-up • Wed, April 30 PrairieCat Delegates Assembly Meeting APRIL 2025 YOUTH PROGRAMS Name of Program Age 0- 5 Age 6- 11 Age 12- 18 Adult At Library Atendanc e Mommy and Me Yoga (2) 16 15 x 31 Preschool Zone 12 10 x 22 Spanish Story Time 9 9 x 18 Fairy Story Time 14 12 x 27 Drop in Story Time (3) 34 32 x 67 Jumpstart Screening 7 7 x 14 Window Art 2 2 3 x 7 Lego Meet Up 5 6 5 x 16 Toddler Play 12 9 x 21 Book Club - grade 1-2 2 x 2 vex Robo�cs 20 20 27 x 67 Lego Kits 7 8 3 x 18 Tots and Toddlers (2) 39 37 x 76 Teen Cupcake decora�ng 15 x 15 Toddler Play 9 10 x 19 Read with Paws 2 9 1 12 x 24 Ar�ul Beginnings 8 7 x 15 Tour - Grace (3-4 grade) 13 6 x 19 Tour - Grace (K-1) 14 7 x 21 Tour - Grace (2nd grade) 18 7 x 25 Tour - Homeschool 3 11 7 13 x 34 Tour - Cross Preschool 21 9 x 30 TOTAL PROGRAMS 26 TOTAL ATTENDACNE 588 +11 passive programs with 582 attending (Escape Room, Makerspace, Kids Coloring Pages, Teen Coloring Pages, Scavenger Hunt (x2), 3d Print (virtual), FB Spanish Storytime, Cookie Club, Literacy Centers, Bookmark Contest) APRIL 2025 ADULT PROGRAMS ELL Morning (x34) 120 ELL Evening (x7) 21 4/1 Threads & More 12 4/1 Mindful Movement… 12 4/1 Scrapbooking 4 4/1 Book & Cooks 10 4/2 Magic the Gathering 5 4/3 Chair Yoga 34 4/3 Dungeons & Dragons 9 4/4 Roaming Readers - 4/8 Your Friend in Health 10 4/8 Dabblers AM 9 4/8 Dabblers PM 10 4/9 Lunch Bunch Book Club 17 4/9 Cake Decorating 15 4/9 Magic the Gathering 8 4/10 Chair Yoga 33 4/10 Dungeons & Dragons 8 4/10 ILP Nelson 7 4/15 Mindful Movement… 9 4/16 Magic the Gathering 8 4/16 Thriller Books Club 9 4/17 Tech Help w/ Steve 4 4/17 Chair Yoga 30 4/17 Dungeons & Dragons 9 4/17 Men’s Book Club 10 4/21 Healthy Cooking 15 4/22 Mindful Movement… 8 4/22 Creative Writing 10 4/23 Art for Everyone 20 4/23 Magic the Gathering 9 4/23 Conservation Fd. – Fox River 57 4/24 Chair Yoga 28 4/24 Dungeons & Dragons 8 4/25 Computer Class for Seniors 7 4/28 Movie Monday 7 4/28 Horror Book Club 9 4/29 Mindful Movement… 9 4/30 Magic the Gathering 4 Total Programs 77 Total Attendance 614 +8 passive programs with 93 attending (Puzzle Table, Puzzle Exchange, Chess Table, Art Wall, Poem of the Week, Spotify Book Display, Adult Coloring Table, Battle of the Books Voting) Meeting Room Use: rentals- 5, library use- 32, zoom- 2 Board Room Use: community- , library-15 Study Room Use: 105 Museum Pass: 16 Volunteers: Friends are continuing to index the KCR Obits (this month’s volunteer/s: Kathy.) 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YORKVILLE STATISTICS FOR FY25 PRAIRIECAT web renewals web holds chckouts+ renewals chckouts renewals holds placed holds filled checkins Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers atYorkville Items added Patrons added MAY 754 1859 5891 5588 303 348 1768 5873 522 1442 291 332 90 JUNE 840 2104 10045 9639 406 355 2157 7359 577 1786 643 485 171 JUL 1008 1958 9138 8647 491 358 2045 9332 591 1678 511 298 152 AUG 679 1969 7364 7000 364 393 2134 7912 587 1774 350 95 101 SEP 869 1664 6696 6385 311 377 1744 6215 693 1408 405 122 106 OCT 766 1898 6319 5899 420 395 1913 6278 652 1504 336 656 120 NOV 651 1714 6018 5712 306 249 1787 5578 587 1394 260 250 81 DEC 750 1709 5270 4728 542 271 1580 5219 501 1246 247 258 49 JAN 750 2133 7857 6866 991 402 2216 5422 723 1821 403 197 106 FEB 15 1985 6838 5714 1124 292 1960 5768 702 1574 397 222 85 MAR 17 1985 8351 6916 1435 309 1917 6834 608 1582 514 202 95 APR 21 1692 6831 5475 1356 365 1691 6169 724 1350 367 536 85 Totals 7120 22670 86618 78569 8049 4114 22912 77959 7467 18559 4724 3653 1241 CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs (use of resources) ANCESTRY E-READ IL (boundless)OMNI (libby)OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 26 14 51 130 71 898 1021 516 9 17 JUN 133 38 70 163 91 954 993 524 10 11 JUL 28 38 90 191 83 985 1034 553 22 32 AUG 96 31 82 213 92 951 1013 525 13 29 SEP 119 65 84 178 79 914 976 509 26 11 OCT 139 136 81 188 80 937 1000 508 13 21 NOV 117 39 64 207 95 812 952 499 16 14 DEC 153 304 46 164 78 817 957 510 12 10 JAN 245 232 54 239 87 1086 1056 564 20 21 FEB 15 13 46 181 76 1048 974 552 18 14 MAR 22 10 67 244 104 1172 1191 586 6 13 APR 83 89 51 282 94 982 1117 538 12 9 Totals 1176 1009 786 2380 1030 11556 12284 6384 177 202 FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS PATRON DOOR COUNT 7547 8100 7988 7130 8770 7423 7021 7115 7451 7001 7504 7289 90339 CURBSIDE PATRONS 6 4 4 5 5 4 3 9 4 3 6 5 58 HOME DELIVERY 15 25 30 24 22 24 23 25 30 23 24 24 289 CARDS ISSUED THROUGH WEBSITE 13 31 27 15 11 16 12 13 21 13 13 17 202 CHILDREN'S AGE 0-5 PROGRAMS 13 18 16 16 18 16 15 15 13 14 17 21 192 AGE 0-5 ATTENDANCE 518 378 401 275 440 213 261 228 186 168 560 220 3848 CHILDREN'S AGE 6-11 PROGRAMS 15 22 22 16 13 12 14 13 11 9 19 13 179 AGE 6-11 ATTENDANCE 130 399 473 285 307 156 240 228 147 167 866 156 3554 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 7 8 10 8 8 8 6 8 8 6 10 8 95 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 500 726 910 1130 671 866 797 967 984 1047 1226 439 10263 NUMBER OF YA PROGRAMS 7 14 11 12 12 9 7 9 12 9 11 7 120 YA PROGRAM ATTENDANCE 67 192 95 50 168 100 54 108 117 69 361 61 1442 NUMBER OF YA PASSIVE PROGRAMS 3 5 4 3 3 3 3 3 3 5 6 8 49 YA PASSIVE PROGRAM ATTENDANCE 75 110 103 100 75 100 97 101 62 122 204 141 1290 YOUTH SUMMER/WINTER READING 425 NUMBER OF ADULT PROGRAMS 42 42 49 59 52 64 50 39 57 62 77 77 670 ADULT PROGRAM ATTENDANCE 420 362 350 394 579 546 427 372 522 499 571 614 5656 NUMBER OF ADULT PASSIVE PROGRAMS 6 6 7 6 5 5 6 5 5 6 6 8 71 ADULT PASSIVE PROGRAM ATTENDANCE 105 77 90 129 72 78 73 63 78 100 93 235 1193 ADULT SUMMER/WINTER READING 13 61 MEETING RM. RENTAL/COMMUNITY USE 4 19 7 5 2 3 4 6 1 1 2 5 59 MEETING ROOM USE:17 20 20 24 26 23 16 14 28 28 32 32 280 BOARD ROOM USE 13 19 15 14 13 15 15 14 18 19 15 15 185 STUDY ROOM USE 82 140 112 102 93 56 80 73 90 73 75 105 1081 MUSEUM PASS 16 16 19 14 8 13 4 10 1 2 17 16 136 YOUTH COMPUTER SESSIONS 29 41 26 42 29 15 44 13 18 3 21 20 301 ADULT COMPUTER SESSIONS 215 208 247 244 264 244 192 198 270 15 318 334 2749 YOUTH VOLUNTEER HOURS IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE This page intentionally left blank. Monthly Statistics April 2025 New Cardholders Added 2025: 85 2024: 106 Change: -19.81% Technology Stats Events and Programs 2025: 142 2024: 92 Change: +54.35% Items Added 2025: 536 2024: 231 Change: +132.03% Events and Program Attendance 2025: 1,866 2024: 2,458 Change: -24.08% 2025: 2,432 2024: 2,112 Change: +15.15% Digital Checkouts 2025: 354 2024: 286 Change: +23.78% Computer Use 2025: 5,544 2024: 6,085 Change: -8.89% Website Hits Checkouts 2025: 6,852 2024: 6,957 Change: -1.51% Visits 2025: 7,289 2024: 7,644 Change: -4.64% Yearly Statistics 2024 & 2025 New Cardholders Added 2025: 1,241 2024: 1,329 Change: -6.62% Technology Stats Events and Programs 2025: 1,376 2024: 1,002 Change: +37.33% Items Added 2025: 3,653 2024: 3,654 Change: -0.03% Events and Program Attendance 2025: 27,246 2024: 22,130 Change: +23.12% 2025: 27,006 2024: 22,892 Change: +17.97% Digital Checkouts 2025: 3,050 2024: 3,070 Change: -0.65% Computer Use 2025: 73,691 2024: 69,785 Change: +5.60% Website Hits Checkouts 2025: 93,738 2024: 89,912 Change: +4.26% Visits 2025: 90,339 2024: 83,802 Change: +7.80% REQUEST FOR PROPOSALS Requesting: Proposal(s) for Interior LED Lighting Upgrade/Conversion for the Yorkville Public Library Issue Date: June 02, 2025 Pre-Proposal Meeting: June 10, 2025, at 9:00AM Pre-Proposal Meeting Location: 902 Game Farm Road Last Date for Questions: June 12, 2025, by 3:00 PM Addendum Posted: June 24, 2025, by 3:00 PM Proposals Due: June 30, 2025, at 10:00 AM Location to submit : United City of Yorkville 651 Prairie Pointe Dr Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act (820 ILCS 130/1- 12) does apply All questions concerning this solicitation shall be submitted via e-mail to Facilities Manager before the date stated above. A written response in the form of a public addendum will be published on the City & Library’s website by the said date above. Contact with anyone other than the Facilities Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Jesus Navarro, Facilities Manager, jnavarro@yorkville.il.us 630-553-8544. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The Library Board reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. 1 TABLE OF CONTENTS INTRODUCTION 3 GENERAL CONDITIONS 6 RIDER TO AGREEMENT FOR LED LIGHTING REPLACEMENT 18 BID COST SHEET 22 SUBCONTRACTOR ACKNOWLEDGEMENT 23 REFERENCES 24 CONTRACTOR CERTIFICATION 25 26 28 EXHIBIT A: ESTIMATED FIXTURES AND BULB TYPES EXHIBIT B: LIGHTING DIANGRAMS 2 1. Introduction The Yorkville Public Library is seeking qualified and experienced vendors to submit proposals for upgrading its current lighting system to energy-efficient LED lighting. The goal is to enhance energy efficiency, reduce maintenance costs, and improve the quality of lighting throughout the library. As part of this initiative, Yorkville Public Library is also interested in taking advantage of available incentives through ComEd’s energy efficiency programs. 2. Project Goals and Objectives • Energy Efficiency: Reduce the library’s overall energy consumption by utilizing LED lighting. • Maintenance Reduction: Minimize maintenance by installing long-lasting LED fixtures. • User Experience: Improve the comfort, safety, and aesthetic appeal of the library through enhanced lighting. • Sustainability: Support the library’s commitment to sustainability through environmentally friendly lighting choices. • Financial Savings: Maximize cost savings by applying for and securing available ComEd incentives. • 3. Scope of Work Contractor’s work scope includes but is not limited to providing all labor, equipment, materials and incidentals to complete all upgrades in accordance with the contract documents and applicable codes. All work is to be performed as shown in the plans and specifications. Contractors are expected to provide the following services: A. Site Assessment: o Conduct a comprehensive assessment of the current lighting system. o Propose a detailed plan for replacement, including the type and model of LED fixtures, sensors, and controls. Fixtures identified in Exhibits A and B shall be replaced with Phillips LED lamps, Phillips EvoKit Click LED Retrofit Kits, and compatible drivers. Replacement fixtures and controls located within the area of Work shall match fixtures and controls recently replaced within the library. Reference Exhibit A Estimated fixtures and bulb types. 3 B. Installation: o Ensure all new fixtures comply with local codes and energy efficiency standards. o Provide a detailed schedule of installation. C. ComEd Incentive Application: o Assist the library in identifying applicable ComEd energy efficiency incentives for the LED lighting upgrade. o Complete the necessary paperwork and documentation required for the application process. o Provide support and guidance to ensure the library maximizes its savings through the program. o Note: In the event that the ComEd incentive is incorrectly calculated by the contractor, the library shall not be responsible for covering any resulting shortfall. Furthermore, no change orders will be permitted or accepted due to the contractor’s miscalculation of the ComEd incentive. D. Disposal of Old Fixtures: o Safely remove and dispose of old lighting fixtures in compliance with environmental regulations. 4. Proposal Requirements Proposals should include the following: • Executive Summary: Overview of the vendor’s approach to meeting the goals of the project. • Company Profile: A brief description of the company, including relevant experience and qualifications. • Project Plan: Detailed outline of the project timeline, key milestones, and deliverables if applicable. • Budget: Comprehensive budget, with the bid amount reflecting the cost after the proposed ComEd incentive. • ComEd Incentive Strategy: A specific plan outlining how the vendor will assist in applying for ComEd incentives on behalf of the Library, including an estimation of potential savings. • References: At least three references from similar projects. 4 • Warranty: Information on warranties for products and services. 5. Additional Contractor Responsibilities • Verification of Scope Quantities: It is the responsibility of the contractor to independently verify all quantities by reviewing the building plans and conducting on-site assessments. The library will not be responsible for any discrepancies or miscounts in the proposed scope of work. Contractors must submit proposals based on verified quantities. o Note: The library reserves the right to accept or reject change orders for potential quantity discrepancies, depending on the accuracy of the contractor’s initial assessment. 6. The Selected Contractor Must Agree to the Terms in the Attached Rider as a Condition of Bidding o See page 18 5 GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the Library and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The Library assumes that the submission of a proposal means that the Contractor has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. 1. Submittal of Proposal Proposals arriving after the specified time will not be accepted. Proposals that are received after the specified date and time will not be accepted. All proposals must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 copy of the entire packet 2) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flash drive, identifying the file as REDACTED ORIGINAL 3) Proposal Cost Sheet (reference page 22) 4) Subcontractor Listing (reference page 23) 5) References (reference page 24) 6) Contractor Certifications (reference page 25) 7) Insurance 2. Examination of Proposal Forms, Specifications, and Site The Contractor shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Contractors, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Contractor shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Contractor will examine the site and the premises and satisfy themselves as to the existing conditions under which the Contractor will be obligated to operate. Failure of the Contractor to notify the Library, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. 6 The submission of the proposal shall be considered conclusive evidence that the Contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the Library shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 3. Scope of Work The Contractor shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The Contractor shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the Library. The Contractor shall provide adequate protection of the job site to protect the general public and adjacent property. The Library is not responsible for site safety. The Contractor is solely and exclusively responsible for construction means, methods, technologies and site safety. 4. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Facilities Manager, Jesus Navarro at jnavarro@yorkville.il.us at least ten (10) working days prior to the opening of proposals to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the Library to each person receiving a set of proposal documents. The Library will not be responsible for any other explanations for interpretations of the Contract Documents. 5. Late and Fax Proposals Proposals arriving after the specified time will not be accepted. It is the Contractor’s responsibility for timely delivery. Facsimile machine transmitted proposals will not be accepted, nor will the Library transmit proposal documents to prospective Contractors by way of a facsimile machine. 7 6. Completeness All information required by the Invitation to Proposal must be supplied to constitute a responsive proposal. The Contractor’s submittal shall include the completed Proposal Sheet found in the contract documents. The Library will strictly hold the Contractor to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Contractor. 7. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Contractor. 8. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the City 9. Contractor Interested in More than One Proposal Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Contractors is not thereby disqualified from quoting prices to other Contractors or from submitting a proposal directly for the work, materials, or supplies. 10. Contractor’s Qualifications No award will be made to any Contractor who cannot satisfy the Library that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The Library’s decision or judgment on these matters shall be final and binding. The Library may make such investigations as it deems 8 necessary. The Contractor shall furnish to the Library all information and data the Library may request for the purpose of investigation. 11. Proposal Award for All or Part Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The Library reserves the right to make an award on all items, or any of the items, according to the best interests of the Library. 12. Trade Names – Alternative Proposal When an item is identified in the specifications by a manufacturers or trade name or catalog number, the Contractor shall proposal upon the item so identified. If the specifications state “or equal” proposals on other items will be considered, provided the Contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Contractors desiring to the proposal on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary proposal must submit it as an alternate proposal. The Library shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 13. Pricing Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. 9 Unit prices shall not include any local, state, or federal taxes. The Library is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The Library will supply the Contractor with its tax exemption number. 14. Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Library upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Library or had failed to perform faithfully any previous contract with the Library. The Contractor, if requested, shall present within 48 hours evidence satisfactory to the Library of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 15. Award or Rejection the Library reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the Library. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the lowest responsible and responsive Contractor complying with the conditions of the contract documents only when it is in the best interest of the Library to accept the proposal. The Library shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. 16. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the Library covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the Library, covering public liability, property damage, and workmen’s compensation. 10 After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the Library, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the Yorkville Public Library and the Contractor. 17. Termination of Contract The Yorkville Public Library reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the Library Board. The Library reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the Library may procure, upon such terms and in such manner as the Library may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the Library that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 18. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the City or Library Director no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the City no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award 11 document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the City shall cease the procurement process for the said project. 1) The City will rule on the protest in writing within five business days from receipt of the protest. 2) Appeals of the City’s decision must be made in writing within five business days after receipt thereof and submitted to the Library for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) The Library’s decision is final. 19. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 20. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the Library or their authorized agent. 21. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the Library. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 22. Execution of Documents The Contractor, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: 12 • Proposals signed by an individual other than the individual represented in the proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal, executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed contractor in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for an award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the Library may, but is not required to, consider such proposals, quotations, or offers. 23. Default The Library may terminate a contract by written notice of default to the Contractor if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. 13 If the Library terminates the contract, the Library may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the Library for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 24. Inspection The Library or its agents, shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the Library. 25. Permits and Licenses The Contractor and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all Library permits and licenses shall be waived. 26. Notification of Work Upon receiving the notice to proceed from the Library or its designee, the Contractor shall notify the Library or its designee 48 hours prior to commencement of work and 24 hours prior to each inspection (if applicable). 27. Time of Completion The Contractor shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal. 14 28. Incidental Work All work shown in the proposal documents, described in the applicable specifications or in these Special Provisions and not covered by a pay item, will be considered as included in the proposal. 29. Payment Payment will be made within thirty (30) days after acceptance of the job by the Library after the completion of the work as covered within the contract documents. Invoices shall be paid by the Library pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 30. Guarantees and Warranties All guarantees and warranties required shall be furnished by the Contractor and shall be delivered to the Library before the final payment on the contract is issued. 31. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the Library satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the Library. Said certificates shall 15 contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the Library. In addition, said certificates shall list the Library and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 32. Indemnification The Contractor shall indemnify, defend and save harmless the Library, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the Library, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 33. General Guarantee Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the Library, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The Library will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all 16 materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements. Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 34. Cleaning The Contractor and subcontractors shall remove from the premises, on a daily basis, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during the project to the satisfaction of the Director. 35. Waiver of Lien Where applicable a waiver of lien and contractor’s affidavit must be submitted by the Contractor, verifying that all subcontractors and material invoices have been paid prior to the Library approving final payment. 17 5/__/2025 RIDER TO AGREEMENT FOR LED LIGHTING REPLACEMENT For Inclusion in an Agreement Between the Yorkville Public Library (“Owner”) And ____________________________________ (“Contractor”) Dated ___ May____ For Information Purposes: (The Project involves the upgrade and/or replacement of the Library’s current lighting system to energy-efficient LED lighting as more fully described in the Invitation to Bid and/or the Request For Proposals) A. This Rider to Agreement (Rider) applies to all services to be provided by Contractor pursuant to the Agreement. B. The terms of the Request For Proposal are hereby incorporated into the Agreement by way of this provision. C. All representations made by the Owner in the Contract Documents that complete the Agreement are made to the best of Owner’s knowledge and belief. D. Contractor shall provide a Payment Bond and a Performance Bond in a sum equal to 100% of the amount of the contract issued by an insurance company acceptable to Owner. E. For all projects in excess of $50,000, a Performance Bond is required, said Performance Bond to be provided (AIA Form) shall contain the following language: “Any suit under this bond must be instituted before the expiration of the statute of limitation applicable to any claims against the Contractor named herein, and further, the parties intend that modifications in the Agreement or Contract Documents or Performance Bond of the limitations provided by 735 ILCS 5/13-214, if any, shall be given no effect.” F. Any claims shall be commenced within the limitations stated in 735 ILCS 5/13-214. ∗ The parties intend that modifications in the Agreement or Contract Documents of the limitations provided by 735 ILCS 5/13-214, if any, shall be given no effect. G. Contractor shall purchase insurance to cover claims and expenses, including costs of defense, asserted against Owner, its agents, employees and consultants for bodily injury, sickness, disease or death caused by any negligent act or omission of the Contractor, anyone directly or indirectly employed by them or ∗ (a) Actions based upon tort, contract or otherwise against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property shall be commenced within 4 years from the time the person bringing an action, or his or her privity, knew or should reasonably have known of such act or omission. Notwithstanding any other provision of law, contract actions against a surety on a payment or performance bond shall be commenced, if at all, within the same time limitation applicable to the bond principal. (b) No action based upon tort, contract or otherwise may be brought against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property after 10 years have elapsed from the time of such act or omission . . . 18 anyone for whose acts any of them may be liable. The coverage afforded the Owner shall be primary insurance for the Owner with respect to claims arising out of operations performed by or on behalf of the Contractor. If the Owner has other insurance which is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of liability of the Contractor under this insurance policy shall not be reduced by the existence of such other insurance. 1. Such insurance shall be written to include the following coverages and for not less than the following minimum limits, or greater if required by law: i. General Liability: 1. Commercial General Liability 2. Occurrence Basis 3. Limits: a. General Aggregate - $2,000,000 b. Products – Comp / Ops Aggregate - $1,000,000 c. Personal & Advertising Injury - $1,000,000 d. Each Occurrence - $1,000,000 e. Fire Damage (any one fire) - $50,000 f. Medical Expense (any one person) - $5,000 ii. Automobile Liability 1. Any Auto Owned by Contractor 2. Hired Autos 3. Non-Owned Autos 4. Limits: a. Combined Single Limit - $1,000,000 iii. Umbrella / Excess Liability 1. Limits: a. Each Occurrence - $5,000,000 over primary insurance b. Aggregate - $5,000,000 over primary insurance iv. Workers’ Compensation and Employers’ Liability 1. State: Statutory 2. Employers’ Liability Limits: a. Each Accident - $1,000,000 b. Disease-Policy Limit - $1,000,000 c. Disease-Each Employee - $1,000,000 The General Liability policy shall include an endorsement identifying Owner as an Additional Insured for all work performed at any location on ISO Forms CG2010 07/04 and CG2037 07/04 or their equivalent. The coverage afforded all the Additional Insureds under the policy shall be endorsed as Primary and Non-Contributory with respect to any insurance maintained by or available to the Additional Insureds, including waiver of rights of subrogation for all work performed in all locations. Workers Compensation and Occupational Disease Insurance in accordance with applicable state and federal laws, and Employer Liability Insurance with a limit of liability of at least $1,000,000.00. Coverage afforded under all contractor’s policies shall be endorsed with waiver of rights of subrogation protecting the Owner. All endorsements, including but not limited to, Additional Insured and Waiver of Subrogation Rights endorsements, will be submitted with current Certificate of Insurance. The Umbrella/Excess Liability is to be follow form, including Additional Insureds under the Contractor’s policy shall be endorsed as Primary and Non-Contributory with respect to any insurance maintained by or available to the Additional Insureds, including waiver of rights of subrogation for all work performed in all locations. 19 H. The Contractor and every subcontractor expressly waive so-called Kotecki rights under Illinois worker’s compensation statutes even though Owner has retained all such rights. I. Work will not begin, nor will any payment be authorized absent submission by the Contractor to the Owner of proof that all required insurance coverages and bonds are in effect. A Certificate of Insurance is not adequate proof. The Contractor may provide a Certificate of Insurance but shall also provide the actual endorsement from the contractor’s insurance company. J. “As built” drawings from the Contractor are a condition of receipt of the Contractor’s final payment. K. The responsibilities/liabilities of the Owner and the Contractor and their consultants, agents and employees and any concomitant damages and/or consequential damages shall be determined in such amount and to such extent as provided by Illinois law, insurance coverage, caps or limitations notwithstanding. By way of this provision, the parties intend that any limitations in the Agreement of the amounts or types of damages available to the parties shall be given no effect. L. The Contractor shall reimburse the Owner for all reasonable fees charged to the Owner, if any, which the Owner incurs as a result of the Contractor’s failure to fulfill the Contractor’s obligations including, without limitation, timely completion of the project. M. Contractor shall pay all reasonable attorneys’ fees, experts’ fees, and costs incurred by the Owner in enforcing the terms and provisions of this Agreement and in defending any proceeding to which the Owner is made a party as result of the acts or omissions of the Contractor. N. Contractor shall defend, indemnify, and hold harmless Owner from and against all claims, losses, damages, and expenses to the extent such claims, losses, damages or expenses are caused by Contractor’s conduct, acts, errors or omissions. O. In an effort to resolve any conflicts that arise under this Agreement, prior to commencing litigation all disputes between the Owner and the Contractor arising out of or relating to this Agreement shall be submitted to non-binding mediation. After such non-binding mediation and, unless the parties agree to submit to binding arbitration, any claims, disputes, liabilities of the parties or other matters between the Owner and the Contractors shall be resolved in the Circuit Court of Kendall County, Illinois in accordance with Illinois law. P. Contractor shall obtain lien waivers for all labor and materials for the project. Q. Contractor acknowledges sole responsibility for determining the nature and extent of any and all work required to complete the Project. R. It is intended that the Owner has no responsibility for constructions means, methods, techniques, sequences, or procedures, and/or safety precautions and programs. S. Contractor shall at all times observe and comply with all laws, ordinances, regulations and codes of any applicable governmental entity including, without limitation, prevailing wage laws. T. Contractor acknowledges full and sole authority for all safety programs and precautions in connection with the work. U. Contractor acknowledges that he has examined the property and has familiarized himself with all local conditions affecting the property. V. The Contractor’s standard of care shall be the standard of care consistent with those usual and customary standards of professional care, skill, and diligence which are, at the time of performance of services under this Agreement, commonly followed by Contractors performing the same or similar services in the locale in which the Project is located. Consistent with this standard of care, Contractor is cognizant of its duties: a) vis-à-vis assessing compliance with the Drawings and Specs; and 20 b) to confirm in writing, when appropriate, interpretations by government officials of building codes and applicable regulations. W. Contractor, at Contractor’s expense, will obtain and maintain all necessary permits and licenses. X. Contractor shall provide Owner with all documents requested by Owner thereby enabling Owner to respond timely to any request to Owner for documents pursuant to the Freedom of Information Act. Y. The Owner is subject to the Freedom of Information Act, 5 ILCS 140/1, et seq. (“FOIA”). All information submitted by Contractor to Owner is subject to disclosure to third parties in accordance with FOIA. If Contractor intends for Owner to withhold the bidder’s trade secrets, commercial information, or financial information from disclosure to a third party in response to a FOIA request, Contractor must include with its bid written notification specifically identifying such information, along with a statement that disclosure of such information will cause competitive harm to the bidder, as provided by FOIA Section 7(1)(g), 5 ILCS 140/7(1)(g). Any information submitted which is not so marked by Contractor at the time of bid submittal will be presumed to be open to public inspection. Contractor may be required to substantiate the basis for its claims. Owner reserves the right, in its sole discretion and subject only to applicable law, to withhold or release Contractor’s information in response to a FOIA request. Z. THIS RIDER TO AGREEMENT (RIDER) IS THE LAST ARTICLE TO THE AGREEMENT AND IS EXECUTED ON THE DATES STATED BELOW. IN THE EVENT OF ANY CONFLICT BETWEEN THE PROVISIONS OF THIS RIDER AND ANY OTHER PROVISIONS OF THE AGREEMENT, THIS RIDER CONTROLS. THIS PARAGRAPH IS STATED IN ALL CAPITAL LETTERS AND IS INITIALED AS CONFIRMATION OF THE PARTIES’ UNDERSTANDING OF THE PRECEDENCE THIS RIDER TAKES OVER ANY OTHER PROVISIONS OF THE AGREEMENT. _______________ ________________ Contractor (Initial) Owner (Initial) Date Initialed: __________ Date Initialed: __________ CONTRACTOR TBD BOARD OF LIBRARY TRUSTEES COMPANY YORKVILLE PUBLIC LIBRARY By: _________________________________ By: __________________________________ Theron Garcia President President Date Signed: ________________, 2025 Date Signed: ________________, 2025 21 COST SHEET Note: The Person submitting the proposal must complete all portions of this Proposal The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. It is understood that the Library reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than ninety (90) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Total Cost: Base Bid Total Material /Equipment Cost Total Labor Cost Total Cost Before Energy Incentives Incentive Program Neme ______________________________ Estimated Incentive Amount ______________________________ Total Cost After Incentives ______________________________ Miscellaneous Cost, fees, and hourly rate. Explain ___________________________________________________________________ Signature of Authorized Representative Date 22 SUBCONTRACTOR ACKNOWLEDGEMENT I, ____________________________, do represent that I am (title) ___________________ of (company) ________________________________, and that the attached submittal complies in all respects with the safety and accessibility standards as set forth in this request for proposals either by inclusion or by reference. Please attach required submittals and any additional supporting information. ___ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. ___ Our firm will comply with the Prevailing Wage requirements as outlined in section entitled “A. General Conditions” and Public Act 095-0635. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the Library must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ 23 REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work 24 CONTRACTOR CERTIFICATIONS The undersigned Contractor; A. Certifies that it is not barred from contracting or contracting with the Library as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; and C. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the Library upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). 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J.SEE SHEET E7.2 FOR MATERIAL UST. 4. REFER TO ARCHITECTURAL PLANS FOR PHASING REQUIREMENTS. F12E F12- PLAN 1/S-=1·-o· 5. ALL BUILDING MATERIALS AND COMPONENTS WllHIN OR OPEN TO lHE PLENUMSPACES MUST BE PLENUM RATED FOR USE WllHIN OR OPEN TO A PLENUM SPACE. 8.REFER TO SHEET ES.1 FOR MOUNTING DETAJLs. fe 7. REFER TO SHEET E6.J FOR WIRING DIAGRAMS ANO RELAY SCHEDULEs. 8.ALL WORK SHOWN IN lHE EXISTING BUILDING IS TO BE UNDER ALTERNATE f1. KEYNOJES: (ID SWITCH F23ME FIXTURES WllH RELAY (RR/1)-28 AND lHE F23M FIXTURE WllH RELAY (RR/1)-27. (ED CONNECT TO LIGHT LIFT. REFER TO 1/E1.2 FOR CONTINUATION. (ID REFER TO 1/E1.2 FOR CONTINUATION. NL NL 1 ,-- F12E NL 1A1-55 F12 t N ' 1L1-6 .__1_i_E3 i F4 F4E NL F4E NL /-., :��) ---'-------7 I ' r,-53 F4 : ----1 -I I ···· l ·-··· -(1�1 I 7<.., -· --- ----··--------·----·----------------- --• t - ---· ----------(, ?: I ................. 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