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Admin Committee Minutes 2001 02-20-01 Special Meeting UNITED CITY OF YORKVILLE MINUTES OF THE SPECIAL MEETING OF THE ADMINISTRATION COMMITTEE FEBRUARY 20, 2001 Chairman Anderson called the meeting to order at 5:30 PM Those In attendance: Mike Anderson Art Prochaska Rose Spears Jim Nanninga Tony Graff 2001 - 2002 BUDGET PROPOSAL Administrator Nanninga stated that regarding revenues the Sales Tax projections on page 66, it reflects a big number. The rebates for F.E. Wheaton will end one year from this June. There will be two months at 1/2 and then no more. Menards will open in January of 2002, and the first sales tax will be about March of 2002 and we expect $29,000. in sales tax the first year. The sales figures for Popeye's and Shell is anticipated to be 1.5 Million which translates to about $15,000 in sales tax revenue for the City. Based on receipts for the year 2000 and adding 5% for the F/Y 2001 -2002 we expect 1.1 million in sales tax revenue. On page 2 property tax is from the Levy, and Utility Tax is $485,000. Other taxes include Cable TV which should be bumped, Road & Bridge will vary slightly, and Engineering Review may hit $100,000., but it has been kept at $50,000. Alderwoman Spears asked about the Traffic Fines being revised to $70,000. I Chief Graff stated that they have doubled DUI's and Truck Weights, and they have more officers on the street now too. I Administrator Nanninga stated he has held the tax amounts down a little, but we have Best Western coming, and have $3,965,000 for the total budget. Mayor Prochaska asked Administrator Nanninga to do a summary of spending. Administrator Nanninga stated that manpower is increased and he has budgeted for adding an Assistant Public Works Director, and there is a questions on whether the City Council will enact ERI which would mean more money. If J.T. leaves a new organized person could do his job without an assistant. Adding a floater for Public Works with repair experience, and the Police Department shows a new officer, plus changing a part-time cleric to full -time for Parks and Recreation, plus a part-time secretary at the River Park Office. Also 2 positions will be upgraded to Superintendent with $52,000. for the top. WE have added lots of parks and only one parks maintenance full -time person is budgeted. 1 i i Mayor Prochaska stated that even off season they have lots of early work mowing and shoveling. The Superintendent will be offered in house first. The Recreation Department will have two secretary positions. Administrator Nanninga stated the one part-time position will be 25 hours with IMRF. We have budgeted $20,000. for a new copier and we will pass the current one to the Police Dept.. Chief Graff stated we don't need a brand new upscale model since we do a lot of our heavy copying over on the Administration side. Maintenance would go up from $800. to about $1600. per year. The one the Police have would be offered to Parks of find a place within the City offices for it. We would no get rid of it. Mayor Prochaska stated it could go to Public Works too. Administrator Nanninga stated that Water Billing also needs a new computer, and the new one they have would be saved for the new Parks & Recreation Director. Administrator Nanninga stated that the police locker room is budgeted for $30,000, and they also have 2 new squads. Public Works has $46,000 for a new dump truck. and $2100. per year for a new Bobcat. Public Works also has a new Boom Truck in the budget, a 7 ton dump, a power edger, scrub machine a computer with software. Administrator Nanninga stated that in Programs we have the Jackson Street sidewalks, $10,000 for the 60/40 sidewalk program, and $30,000 for the TIF. Areas for seal coating will include Colonial Parkway and Blackberry Lane. Greenbriar Drive will be reclaimite. Water Projects include looping on Beecher which will be done in- house. And, we have the new Alderman salaries this year. On page 10 we have $32,000 for the DentalNision program. This will either carry over of be applied to cover insurance costs. Chief Graff stated that this group health figure includes coverage for all new projected employees. And, this includes the wage audit internally according to government guidelines. There are new rules if you have over 50 employees. Mayor Prochaska stated there is $4000. for codification too. Chairman Anderson asked about a $800 figure on page 10 that has $900 written in next to it. Administrator Nanninga stated he would check on that figure. In regard to the Police Pension Fund, we had figured some funds in the budget for a September 30th increase when we begin that program from IMRF. 2 i Chief Graff stated it should be OK, and on page 13 there is 3.5% incorporated across the board for salary increases. They anticipate one more COPS officer coming with funding. One will be paid from COPS, and one regular hire. $60,000. is comfortable. The Lieutenants have a few extra thousand budgeted. Schwartzkopf will have a 30 year increase. Lieutenant Martin's job is not reflected any longer as he isn't on the street anymore. He will move to salaried. His overtime will be incorporated so he won't take a loss. The clerk was changed with Shamim and they will be looking to fill a full -time clerk between October and January, bringing another part-time for a while or could share with the Recreation Department. Everything else here is due to cost of living. Gasoline has stayed the same, and they are estimating $1.75, if it goes to $3.00 we would be up 1/3, but that may be late summer. He stated they would watch it. The program was expired on some of the Cell Phones. They have contractual on only one item, that is Police Testing Service. Alderwoman Spears stated that Psychological is up quite a bit. Chief Graff stated that is for new officers coming in. They have a history ofd loosing one officer per year, so expect to test 3 per year, and this includes lab fees for new hires for drug testing. Alderman Anderson asked where drug testing is done. Chief Graff stated they have done both Mercy and Copley, but like Copley better, they are more in -tuned to labor market. Alderman Anderson asked if the copier maintenance on page 10 was a duplicate. Administrator Nanninga stated he would check on that. Chief Graff stated $5500. for File Server and software. Mayor Prochaska asked about Streets and Alleys. i Administrator Nanninga stated salaries are up, and the 2 new employees will be split between streets and water, with budget for the same amount as last year for street repairs. Sidewalks and streets are big items. I Health and Sanitation stayed about the same. Building and Zoning has $45,000 for the EDC Corp., and $10,000 for the downtown study. �I Mayor Prochaska stated this may now come from grant money, and we will use some for the i Comp Plan. Administrator Nanninga stated they have $18,000. for a carry -over. Legal is up due to the aggressive annexations. Parks are part of the General Fund, and we have increased their fund transfer. 50% of transfer amount goes to Parks and 50% goes to Recreation. Otherwise there 3 i isn't much change here. Sue Swithin increased the coordinator to help with her programs. There is a big increase in Swithin's cell phone and will probably go to Nextel. Alderwoman Spears asked if the Farmer's Market was going to continue. Mayor Prochaska stated it will operate from revenue. Administrator Nanninga stated he would check on this, he didn't think it was to be discontinued. Mayor Prochaska stated all departments should be on the same format, each with a five year plan. Nanninga stated that water department salaries are up, but again that is due to splitting 2 new employees. I Mayor Prochaska asked if there was anything new for water treatment. Alderman Anderson stated water support staff went down. Administrator Nanninga stated he would clean up this draft. Alderwoman p Spears stated that page 32 there is zero for Contractual Services P Mayor Prochaska stated it is included under salaries. Administrator Nanninga stated he would look at that. Alderwoman Spears stated that on page 34 Supplies and commodities are up from $9000. to $21,000. Administrator Nanninga stated these were program supplies and maintenance supplies and recreation supplies. They are combined now, but are up and he will get details on this from Swithin. Mayor Prochaska stated some had been under other headings. Administrator Nanninga stated that Office Supplies are up due to stocking new office. Alderman Anderson asked about hydrant replacements on page 39. Are we expecting more. Administrator Nanninga stated that Wywrot wanted to replace more that we could do last year. Mayor Prochaska asked of the grant through Hastert is 50/50. 4 Administrator Nanninga stated he thought it was 70 %, but we have to come up with our own fund for the 30 %, and can't get it from another grant. Mayor Prochaska asked how we are with Sewer connection fees. Administrator Nanninga stated we are well over on that. Alderwoman Spears asked for an explanation on contingency on page 46. Administrator Nanninga stated that is always a balancing number. He would double check it. Alderman Anderson asked bout sewer on page 50. Administrator Nanninga stated that is the only big reserve. Mayor Prochaska asked if this was reserved for Menards. Administrator Nanninga stated yes it was. Mayor Prochaska stated maybe that should be identified as Engineering for that project. Alderman Anderson stated that MFT is expected to go up. Administrator Nanninga stated he used the new census coming to us in about September, and those increases have been reflected. He would make all changes and clean this up. Mayor Prochaska stated the Budget Schedule is a March 15th public hearing and to Administration on March 13th with final Action on March 22, 2001. Adjourned 7:00 PM Minutes by Sandy Marker 5