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HomeMy WebLinkAboutPublic Works Committee Minutes 2025 04-15-25APPROVED 5/20/25 Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 15, 2025, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Vice -Chairman Craig Soling Alderman Rusty Corneils via Zoom Alderman Matt Marek Absent: Alderman Ken Koch Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Assistant Public Works Director John Sleezer Other Guests: None The meeting was called to order at 6:00pm by Vice- Chairman Craig Soling. Citizen Comments: None Previous Meeting Minutes: March 18, 2025 The minutes were approved as presented. New Business: 1. PW 2025-36 MFT Supplemental Resolution – Bulk Rock Salt Mr. Dhuse said this is the yearly appropriation of funds for the purchase of salt for the '25-'26 winter season. Last month the authority to purchase was approved. This moves to the consent agenda. 2. PW 2025-37 Vegetation Management Contract This contract is an expansion of work done last year at the Riverwalk, said Mr. Dhuse. Encap was hired to control vegetation along the river bank, island and canoe chute. He would like to extend this coverage to include the FS property and Van Emmon Activity Center hillside. It is a 3-year contract and this is a sole source bid since no other bids had been received in the first year. He said the first year is the most expensive and after that it is just maintenance. Alderman Corneils asked what the service included. Encap will spray for weeds, eliminate the willow trees by the river bank and maintenance. This will move to the regular agenda. 3. PW 2025-38 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Yorkville Public Works Building – Construction Engineering) Construction is underway and EEI would assist in the construction inspection process and insure the contractor is doing the job properly, said Mr. Dhuse. He does not have the manpower to undertake this. This will move to the regular agenda. Page 2 of 3 Items #4 through #8 were discussed simultaneously since they are all related. 4. PW 2025-39 IEPA Low Interest Loan Summary and Update – North Receiving Station and Northwest Elevated Water Storage Tank Bid Results and Loan Recommendation 5. PW 2025-40 Northwest Elevated Water Storage Tank - Notice of Intent to Award 6. PW 2025-41 Resolution Approving an Engineering Agreement with Engineering Enterprises, inc. (Northwest Elevated Water Storage Tank - Construction) 7. PW 2025-42 North Receiving Station – Notice of Intent to Award 8. PW 2025-43 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (North Receiving Station – Construction Engineering) Mr. Sanderson said bids were received and the receiving station and tank in item #4 are the first 2 major projects of the Lake Michigan connection. The receiving station is the inlet from DuPage Water Commission. He explained how the tank and receiving station work. The tank holds 2 million gallons (original size was 1.5 million) due to anticipated growth including data centers and it requires 24” pipe. Mr. Sanderson said EEI has worked on 3 similar projects recently and all had increases due to prices in the construction industry due to an abundance of work right now, lack of mechanical contractors, lack of contractors who can install large pipes and few electrical contractors. Contractors are also concerned about the long construction time and the length of time before a contract is awarded in addition to current tariffs, the uncertain world situation and the possibility of losing money. He said the tank came in higher and the size was also increased. The cost of both projects is higher than the IEPA loan amount. IEPA was contacted about additional money and they suggested the documents be modified to seek additional funds. If the committee is OK with that, it would be forwarded to the City Council and Mr. Fredrickson is working on documentation for additional funds. If funds could not be obtained, amounts over could be eligible for WIFIA. It was recommended to accept the low bid as well as the sole source bid. Alderman Soling asked if prices could go down if tariffs, etc. change. Mr. Sanderson said a Change Order could be initiated. Alderman Marek asked about the difference in interest rates between IEPA and WIFIA loans. The rates are approximately 2% for WIFIA and 4-3/4% for IEPA. Mr. Dhuse said the northwest elevated tank had one bidder. The construction engineering agreement is for $395,405 and split over 2 years. Any increase could be budgeted. He said it will be helpful to have EEI on site since the tank building is so specialized and technical. The second project is the receiving station which is more complicated. Costs are split over 3 fiscal years. The estimated cost is $359,000 with $48,000 in direct costs for a total of $407,992. He said $363,000 is budgeted over those 3 years, but adjustments will need to be made in the second and third year. EEI will also be on site for this project. 9. PW 2025-44 Water Well No. 10 – Change Order No. 1 (Balancing) Mr. Sanderson said this phase of new well construction west of the high school is being completed and the contractor did test pumping. A Change Order for a decrease of $78,000 is being recommended for approval. The next phase is site-related work which will be done over the summer. The well should be operational in 9-10 months. Mr. Dhuse added that the well at Bristol Ridge and Kennedy is being monitored after an electric issue that caused some damage. It will be monitored for 30 days. With committee approval, this moves to the consent agenda. Page 3 of 3 Old Business: 1. PW 2025-18 Northland Lane Parking Restrictions - Discussion Mr. Olson summarized previous discussions and possible solutions for increased/safer parking. The existing parking spots on the east number 20-30. On the west side there would be 20 spaces. A cost estimate for nose-in, diagonal parking and 40 spaces is $350,000. Parking spots closest to the outfield may be under-utilized due to the possibility of being hit by baseballs unless netting is installed. To decrease costs, Mr. Dhuse suggested the vulnerable spots could be omitted. This project is not budgeted, so a budget amendment would be needed. Director of Parks Tim Evans will introduce this parking arrangement for future parks. Mr. Dhuse noted that Rice Park already has this and Prestwick is being done this way. Alderman Marek asked about the field utilization as it is not used by Parks and Rec. It will be used each day until October and all fields are full so practices cannot be shifted. It was noted a new field will be added at Bridge Park. It was decided to bring this back next month for more input and no action will be taken until the season is over. 2. PW 2025-34 Water Revenue Study - Presentation This presentation will be tabled and made either next month at the committee level or at a future city Council meeting. Additional Business: Alderman Marek thanked Mr. Dhuse and his crews for quickly replacing burned out lights in the downtown. There was no further business and the meeting adjourned at 6:23pm. Minutes respectfully transcribed by Marlys Young, Minute Taker