Administration Committee Minutes 2025 05-21-25APPROVED 7/16/25
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, May 21, 2025 6:00pm
East Conference Room, #337
651 Prairie Pointe Drive, Yorkville, IL
Committee Members In Attendance:
Chairman Rusty Corneils Alderman Matt Marek
Alderman Chris Funkhouser Alderman Ken Koch via Zoom
Other City Officials In Attendance:
Assistant City Administrator Erin Willrett
Finance Director Rob Fredrickson
Others in Attendance: None
The meeting was called to order at 6:00pm by Chairman Rusty Corneils.
Citizen Comments: None
Minutes for Correction/Approval: March 19, 2025
The minutes were approved as presented.
New Business:
1. ADM 2025-15 Budget Reports for March and April 2025
Mr. Fredrickson reported that sales tax continue strong. The municipal tax is up 9-10% year over
year and non-home rule tax is up 7-8%. He said some expenses and revenue may occur in May-
June-July that will be moved back to the current budget year. The auditors will submit a report in
October.
2. ADM 2025-16 Treasurer's Reports for March and April 2025
Finance Director Fredrickson reported the following:
March 2025 April 2025
Beginning Fund Balance: $ 31,282,285 $ 31,282,285
YTD Revenues $112,053,486 $118,133,497
YTD Expenses $ 71,655,574 $ 76,238,227
Projected Ending Fund Bal.: $ 71,680,197 $ 73,177,555
These reports move to the consent agenda.
3. ADM 2025-17 Cash Statements for December 2024 – March 2025
Mr. Fredrickson said the cash is at a low point now as the year winds down. He reported on
bonds/water bonds, treasury bills and the insured cash sweep which had been approved by the
Council. Alderman Funkhouser asked about the interest on the bonds and where it goes. Interest
goes to the applicable fund, either the Water or Public Works funds. This item is informational.
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4. ADM 2025-18 Review of Invoices Between $5,000 and $25,000
a. March 25, 2025 Bill List
b. April 8, 2025 Bill List
c. April 22, 2025 Bill List
d. May 13, 2025 Bill List
This is informational and the bills are either previously budgeted or council authorized.
5. ADM 2025-19 Website Reports for March and April 2025
Ms. Willrett said the website is on an upward trend after lower visits in February. Construction
projects will be in full swing and visits will increase and peak in July and August on the website
and social media as well.
6. ADM 2025-20 Resolution Approving an Extension to an Agreement to Provide
Janitorial Services by Uni-Max Management Corp.
The 2023 RFP was included in the packet, said Ms. Willrett. Staff looked at all the providers and
the pricing provided. The city is very pleased with the current service, Uni-max, and the 1-year
extension price is less than the third-year option of the other 2023 bids. She recommended the 1-
year extension which does have a 3% increase. Alderman Funkhouser asked if window-cleaning
is included or an option. He noted that the stairwell windows need to be cleaned and Ms. Willrett
will inform the Facilities Manager. This moves to the consent agenda.
7. ADM 2025-21 Resolution Approving an Agreement for Drug and Alcohol Testing Services
with Sterchi Occupational Health
Ms. Willrett said this new testing site started a couple years ago and is located in Yorkville. The
city had been using a company in Aurora for drug tests and CDL testing which was completed in
Oswego. The city has been using Sterchi for drug testing for a year with good results. They have
entered into a consortium so the city can do all the CDL testing there. There is no current
contract and this will provide competitive rates. This moves to the consent agenda with
committee approval.
8. ADM 2025-22 Beecher Center Facility License and Premises Use Agreements
Extensions
a. Resolution Approving a Facility License Agreement with Community
Nutrition Network and Senior Services Association for Use of a Portion of the
Beecher Community Building
b. Resolution Approving a Premises Use Agreement for the Senior Services
Associates of a Portion of the Beecher Community Building
There are 2 use agreements in the agenda packet, one for the Senior Services and one for the
Community Nutrition Network, both extensions of the current contract. The one difference is that
the city will receive a $500 rent fee from Senior Services which is for maintenance. Senior
Services is asking for a 5-year contract while Nutrition Services is requesting a 3-year contract.
Both entities provide their own liability insurance. The committee approved and this moves to
the consent agenda.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:13pm.
Respectfully transcribed by Marlys Young, Minute Taker