Library Board Packet 2025 08-11-25Agenda
Yorkville Public Library
Board of Trustees Meeting
August 11, 2025, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Approval of Minutes
6. Correspondence
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Approve Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel – report on 7/29/25 meeting
Physical Facilities Finance
14. Unfinished Business:
15. New Business: Disaster Plan Update
Full Time Marketing Position
Review of new Illinois Public Library Standards
16. Other
17. Executive Session: (if needed)
1. 1 For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity.
18. New Business (continued)
19. Adjournment
This page intentionally left blank.
DRAFT
Page 1 of 4
Yorkville Public Library
Board of Trustees Meeting
Monday, July 14, 2025 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by Board Secretary Jason Hedman, roll was called
and a quorum was established.
Roll Call:
Ryan Forristall-yes, Sharon Mix-yes, Valerie Burd-yes, Tara Schumacher-yes, Jason Hedman-yes,
Jackie Milschewski-yes
Absent: Theron Garcia, Wendy Gatz, Keri Pesola
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Bell
Recognition of Visitors:
Staff and guest were recognized.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: June 9, 2025 Personnel Committee and June 9, 2025 Board of Trustees
Moved by Mr. Hedman and seconded by Ms. Schumacher to approve the minutes as presented. Roll call:
Forristall-yes, Mix-yes, Burd-yes, Schumacher-yes, Hedman-yes, Milschewski-yes. Carried 6-0.
Correspondence:
Ms. Augustine reported a letter received from the Secretary of State stating the award of the per capita grant in
the amount of $31,761.18. She noted this is $200 less than the amount last year.
Public Comment: None
Friends of the Library Report:
Ms. Bell said 10 members marched in the July 4th parade. She also reported the following. Volunteer positions
have been filled for the upcoming book sale, treasurer's report reflects a balance of $31,811.26—some of which
is encumbered, a $3,000 anonymous donation for meeting room chairs was received and the Friends added
another $2,000. The Panera fundraiser netted $275.81—the most successful fundraiser at the Yorkville location.
The Friends group continues to look at possible fundraisers, a membership drive will be held in September, local
banks will be invited to join the Friends, web page and brochure are being updated and there are volunteer
opportunities in the adult and children's departments.
Page 2 of 4
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski reported nothing outstanding for this month and entertained a motion to pay the bills as
follows with a second by Ms. Schumacher.
Payment of Bills
Accounts Payable: $21,158,54
Payroll: $44,935.48
Total: $66,094.02
Roll call: Mix-yes, Burd-yes, Schumacher-yes, Hedman-yes, Milschewski-yes, Forristall-yes. Carried 6-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. She listed the many programs being presented this week alone and gave kudos to the adult & kids'
departments.
2. The engineer provided a punchlist of chiller items to be finished. Money is still owed but will not be
paid until all items are done.
3. Managers' evaluations finished, will begin one on one's with managers for feedback, support, etc.
4. Finished IPLAR report and sent to state. Also sent report to city to be presented at the July 22nd City
Council meeting.
5. Attended ICN (Illinois Century Network) webinar hosted by RAILS. It provides low-cost internet for
public libraries. She signed an agreement to join consortium and requested more information. This will
replace Metronet service and also, ICN will file for e-rate funds. (Library pays a consultant for e-rates
now.)
6. Director thanked Friends for the Panera fundraiser.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Discussion/Approval of Meeting Room Chairs Purchase
Last month a quote for a meeting room chair purchase was presented and the Board discussed the details. They
asked about a warranty and where the product was actually made. Ms. Augustine found that there is a lifetime
warranty and the chairs are assembled in Green Bay, Wisconsin. A price increase will take effect on September
3rd. Ms. Augustine noted the Friends are donating $5,000 towards this purchase. There is an installation price of
$1,875 for the delivery driver to unload, unpack cartons, bring chairs into the library and remove cartons and
trash. If staff or volunteers are able to perform these tasks, that charge would be removed. The Friends have
agreed they can complete these tasks. Ms. Augustine noted the surcharge is the first tariff she has encountered.
Mr. Hedman asked if the money for this purchase is in the budget. Ms. Augustine replied the money is in “Gifts
and Memorials”. Ms. Schumacher asked about the delivery time. It is 6-8 weeks and the library would receive
advance notice to accommodate the Friends volunteers.
Mr. Hedman made a motion to approve the purchase of new chairs not to exceed an amount of $20,918.86. Ms.
Milschewski seconded the motion. Roll call: Mix-yes, Burd-yes, Schumacher-yes, Hedman-yes, Milschewski-
yes, Forristall-yes. Carried 6-0.
Page 3 of 4
New Business:
Election of Officers and Set Committees
Mr. Hedman reminded the Board that the process of election of officers had begun last month with nominations
and that the process would be closed out with the formal election of the officers at this meeting. The current
President, Theron Garcia, reviewed the committees and they will remain the same for the coming fiscal year.
Mr. Hedman reiterated the slate of officers nominated at last month's Board meeting and they are as follows:
President: Theron Garcia
Vice -President: Keri Pesola
Secretary: Jason Hedman
Treasurer: Jackie Milschewski
He called for a roll call vote for each Officer and said that Officers would assume their duties after the close of
this meeting.
Roll Call Vote for Theron Garcia for President:
Burd-yes, Schumacher-yes, Hedman-yes, Milschewski-yes, Forristall-yes, Mix-yes. Carried 6-0.
Roll Call Vote for Keri Pesola for Vice-President:
Schumacher-yes, Hedman-yes, Milschewski-yes, Forristall-yes, Mix-yes, Burd-yes. Carried 6-0.
Roll Call Vote for Jason Hedman for Secretary:
Hedman-yes, Milschewski-yes, Forristall-yes, Mix-yes, Burd-yes, Schumacher-yes. Carried 6-0.
Roll Call Vote for Jackie Milschewski for Treasurer:
Milschewski-present, Forristall-yes, Mix-yes, Burd-yes, Schumacher-yes, Hedman-yes. Carried: 5 yes, 1 present
Approve Bid for LED Project
Director Augustine said 2 bids for the LED project were received by the June 30th deadline. She recommended
the bid and contract be awarded to Verde with the lower price of $57,203.79 (after incentives). The other bid
was $79,900. She said Verde submitted a complete bid and met all of the Library's requirements in the bid
specifications, represented the best value and the library has a positive relationship with Verde. She said they
will work with minimal disruption to the library operations. Verde signed a rider from the attorney and their
actual bid starts on page 89 of the library packet. The ComEd incentives are on page 110. They will not be sub-
contracting the work—they will be performing the work themselves. They also provided many other documents
including a breakdown of costs and liability insurance.
Mr. Hedman asked how any overrun costs would be addressed including any tariffs assessed between the time of
this document and the signing of the agreement. Ms. Augustine said it is in the agreement. The amount
budgeted for this LED project was $55,000.
Trustees Hedman and Milschewski, respectively, moved and seconded to move forward with approving the bid
submitted by Verde for the total amount of $60,122.97 with an estimated incentive from ComEd of $2,919.18 to
be subtracted.
Roll call: Milschewski-yes, Forristall-yes, Mix-yes, Burd-yes, Schumacher-yes, Hedman-yes. Carried 6-0.
Other:
Ms. Augustine said the Personnel Committee will meet on Tuesday, July 29th at 6pm.
Executive Session: None
Page 4 of 4
Adjournment:
There was no further business and the meeting adjourned at 7:35pm on a motion by Mr. Hedman and second by
Ms. Milschewski. Unanimous voice vote of approval.
Minutes respectfully submitted by Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Personnel Committee Meeting
Tuesday, July 29, 2025 6:00pm
Yorkville Public Library-Board Room
902 Game Farm Road, Yorkville, IL
The Personnel Committee meeting was called to order at 6:00pm by Chairwoman Theron Garcia.
Roll Call of Committee Members:
Ryan Forristall-yes, Theron Garcia-yes, Sharon Mix-yes, Keri Pesola-yes
Others Present: None
Recognition of Visitors: No visitors
Public Comment: None
New Business:
Director's Annual Performance Evaluation
The purpose of this meeting was to finalize the Director's annual performance evaluation.
Executive Session:
Chairwoman Garcia made a motion at 6:01pm to enter into Executive Session and read the reason as
follows:
For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity. Ms. Pesola seconded the motion.
Roll call: Garcia-yes, Mix-yes, Pesola-yes, Forristall-yes. Carried 4-0.
The Session concluded at approximately 6:25pm on a motion and second by Ms. Garcia and Ms. Mix,
respectively. Roll call: Mix-yes, Pesola-yes, Forristall-yes, Garcia-yes. Carried 4-0. The Committee
returned to the regular session of the Personnel Committee meeting at about 6:26pm.
New Business cont.
Chairman Garcia said the evaluation is now completed and it will be presented at the next Board of
Trustees meeting.
There was no further business and the meeting was adjourned at 6:26pm on a motion and second by
Ms. Garcia and Ms. Pesola, respectively.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 1 of 1
This page intentionally left blank.
DATE: 07/21/25UNITED CITY OF YORKVILLE TIME: 13:33:22MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900166 FNBO FIRST NATIONAL BANK OMAHA07/25/25 072525-J.BEHLAND 06/30/25 02 STORAGE RENTAL ** COMMENT ** INVOICE TOTAL:308.00 * 072525-J.GALAUNER 06/30/25 01 BSN#929898056-PITCHING MOUND 79-790-56-00-56461,510.00 02 BSN#929917521-SUMMER B-BALL 79-795-56-00-56062,525.00 03 SHIRTS** COMMENT **INVOICE TOTAL:4,035.00 * 072525-J.JACKSON 06/30/25 01 O'REILY#326645-HEATER FITTING 52-520-56-00-56286.04 02 GRAPER SALES-RADIATOR REPAIR 52-520-54-00-54902,309.26 03 MENARDS#061825-TRASH CAN52-520-56-00-56204.99 04 MENARDS#060325-NIPPLES52-520-56-00-562019.11 05 MENARDS#061025-COUPLING, TEES, 52-520-56-00-562022.60 06 BUSHING, NIPPLES** COMMENT **INVOICE TOTAL:2,362.00 * 072525-J.JENSEN 06/30/25 01 MIKE & DENISES-PIZZA01-210-54-00-541552.51 02 CIRCLE K-BUG SPRAY01-210-56-00-562032.24 03 FLORAL EXPRESSIONS-FLORAL01-210-56-00-565066.90 04 ARRANGEMENT-DENSBERGER** COMMENT **INVOICE TOTAL:151.65 * 072525-J.NAVARRO 06/30/25 01 GRAINGER-KEYSTONE JACK24-216-56-00-565615.00 02 TEE JAY-BACK ENTRANCE DOOR 24-216-54-00-54462,876.00 03 SWINGS** COMMENT **04 HOME DEPO-WALL PLATE,NUT24-216-56-00-565654.88 05 DRIVER, WIRE STRIPPER** COMMENT **06 AMAZON-TRASH BAGS24-216-56-00-5656310.44 07 AMAZON-TOILET SEAT COVER,24-216-56-00-5656122.05 08 TOILET SEAT COVER DISPENSER ** COMMENT **09 HOME DEPO-BATTERIES24-216-56-00-565619.87 10 YORK ACE-KEYS24-216-56-00-56569.18 11 WALDENS-KEYS24-216-56-00-565633.46 INVOICE TOTAL:3,440.88 * 072525-J.SLEEZER 06/30/25 01 AMAZON-TREE FELLING WEDGES 01-410-56-00-563017.79 02 FARM & TRAIL-MOWER WHEELS01-410-56-00-56401,445.00 INVOICE TOTAL:1,462.79 * 072525-J.WEISS 06/30/25 01 DOLLAR TREE-CRAFT SUPPLIES 82-000-24-00-248020.00 02 AMAZON-PAINT, BOOK LIGHT,82-000-24-00-248073.42 03 WRITBANDS** COMMENT **04 GROUND EFFECTS-MEXICAN PEBBLES 82-000-24-00-248012.38 05 AMAZON-SPINNERS82-000-24-00-24808.03 INVOICE TOTAL:113.83 * Page 1 of 11
DATE: 07/21/25 UNITED CITY OF YORKVILLE TIME: 13:33:22 MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900166 FNBO FIRST NATIONAL BANK OMAHA 07/25/25 072525-M.MCGREGORY 06/30/25 03 MENARDS#062425-WRENCHES, 51-510-56-00-5630 76.97 04 RATCHET SET ** COMMENT ** 05 MENARDS#061725-CAUTION TAPE 51-510-56-00-5620 29.97 INVOICE TOTAL: 261.85 * 072525-M.NELSON 06/30/25 01 SP FORENSICS-SWABS 01-210-56-00-5620 62.80 INVOICE TOTAL: 62.80 * 072525-M.SENG 06/30/25 01 MCCULLOUGH-SHEAVE DRIVE 01-410-56-00-5640 33.98 02 MENARDS#060325-HOSE BARB, HOSE 01-410-56-00-5620 80.12 03 CLAM, HOSE ** COMMENT ** INVOICE TOTAL: 114.10 * 072525-M.WARD 06/30/25 01 AMAZON-BOOKS 82-820-56-00-5686 44.59 02 AMAZON-BOOKS 82-820-56-00-5686 45.22 03 MICHAELS-CUTTING TOOLS, MAT 82-820-56-00-5620 39.46 INVOICE TOTAL: 129.27 * 072525-P.LANDA 06/30/25 01 AHW#12158898-DIODE 79-790-56-00-5640 22.30 02 AEC SUPPLY-NON-WOVEN FABRIC 25-225-60-00-6010 650.00 03 MENARDS#062525-CAR REFRIGERANT 79-790-56-00-5640 9.98 04 MENARDS#062425-GAS CAN,FILTER, 79-790-56-00-5640 77.95 05 STOP LEAK ** COMMENT ** 06 MENARDS#061825-BOLT, BATTERIES 79-790-56-00-5640 75.12 07 THREADLOCKER ** COMMENT ** 08 MENARDS#053025-WASHERS 79-790-56-00-5640 7.16 09 MENARDS#053025-CORNER BRACES 79-790-56-00-5640 26.93 10 MENARDS#060625-NUTS,WASHERS, 79-790-56-00-5640 18.45 11 BOLTS ** COMMENT ** 12 MENARDS#060525-SQUEEGEE, 79-790-56-00-5630 74.97 13 RATCHET BINDER ** COMMENT ** 14 MENARDS#062525-RIVET TOOL KIT 25-225-60-00-6010 12.99 15 MENARDS#062025-STAKES 25-225-60-00-6010 47.80 INVOICE TOTAL: 1,023.65 * 072525-P.LEGENDRE 06/30/25 01 MENARDS#053025-BROOMS 52-520-56-00-5620 42.94 02 WALGREENS-POISON IVY KIT 52-520-56-00-5620 31.38 03 MENARDS#060425-WASHERS,BUSHING 52-520-56-00-5620 2.15 04 JEWEL-HIGHLIGHTERS 52-520-56-00-5620 4.64 05 MENARDS#062025-TRASH CAN, 52-520-56-00-5620 96.98 06 GARBAGE BAGS,MOUNTING TAPE, ** COMMENT ** 07 BUNGEES, TOWELS, CHROME ** COMMENT ** 08 CLEANER ** COMMENT ** INVOICE TOTAL: 178.09 * 072525-P.MCMAHON 06/30/25 01 BRECHBUHLER SCALES-SCALE 01-210-56-00-5620 285.52 Page 2 of 11
DATE: 07/21/25 UNITED CITY OF YORKVILLE TIME: 13:33:22 MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900166 FNBO FIRST NATIONAL BANK OMAHA 07/25/25 072525-R.MIKOLASEK 06/30/25 03 BANNER UP-NOTICE OF RIGHTS 01-210-54-00-5430 239.05 04 SIGN ** COMMENT ** 05 IFPCA-MEMBERSHIP APPLICATION 01-210-54-00-5411 400.00 06 NEOGOV-ILEAP PROFESSIONAL 01-210-54-00-5462 7,369.86 07 SUBSCRIPTION AND STANDARDS ** COMMENT ** 08 MANUALS ** COMMENT ** 09 PHYSICIANS CARE-PRE EMPLOYMENT 01-210-54-00-5411 639.00 10 EXAM AND PHYSICAL ** COMMENT ** INVOICE TOTAL: 8,772.31 * 072525-S.AUGUSTINE 06/30/25 01 ULINE-FOLDING TABLE DOLLY 82-820-56-00-5621 516.40 02 THOMSON REUTERS-IL STATE BAR 82-820-56-00-5686 290.70 03 ISSUES ** COMMENT ** 04 CANVA-SUBSCRIPTION CHARGES 82-820-54-00-5460 120.00 05 QUILL-COPY PAPER 82-820-56-00-5610 318.00 06 QUILL-FACIAL TISSUE 82-820-56-00-5621 138.20 INVOICE TOTAL: 1,383.30 * 072525-S.DIAZ 06/30/25 01 AMAZON-COPY PAPER,FOLDERS 01-110-56-00-5610 148.67 02 IML-CONFERENCE REGISTRATION 01-110-54-00-5412 325.00 INVOICE TOTAL: 473.67 * 072525-S.IWANSKI 06/30/25 01 AMAZON-RETURNED SUPPLY CREDIT 82-820-56-00-5610 -40.54 04 AMAZON-THERMAL PAPER 82-820-56-00-5610 49.99 05 YORK POST-POSTAGE 82-820-54-00-5452 32.93 INVOICE TOTAL: 42.38 * 072525-S.REDMON 06/30/25 01 DROPBOX-STORQAGE PLAN RENEWAL 79-795-54-00-5462 540.00 02 AT&T-6/24-7/23 INTERNET FOR 79-795-54-00-5440 146.58 03 TOWN SQUARE PARK SIGN ** COMMENT ** 04 ARNESON#275641-MAY 2025 DIESEL 79-790-56-00-5695 21.09 05 ARNESON#273319-MAY 2025 DIESEL 79-790-56-00-5695 30.74 06 ARNESON#272161-MAY 2025 DIESEL 79-790-56-00-5695 40.98 07 SMITHEREEN-MAY 2025 PEST 79-790-54-00-5495 97.00 08 CONTROL ** COMMENT ** 09 ARNESON#273321-MAY 2025 DIESEL 79-790-56-00-5695 141.45 10 ARNESON#275640-MAY 2025 DIESEL 79-790-56-00-5695 225.04 11 ASCAP-ANNUAL MUSIC LICENSE FEE 79-795-56-00-5602 449.58 12 ARNESON#275639-MAY 2025 GAS 79-790-56-00-5695 801.97 13 CHASEWOOD-SPRING SESSION III 79-795-54-00-5462 900.00 14 CLASS INSTRUCTION ** COMMENT ** 15 ARNESON#272160-MAY 2025 GAS 79-790-56-00-5695 1,060.44 16 ARNESON#273320-MAY 2025 GAS 79-790-56-00-5695 1,107.34 17 GOLD MEDAL#425711-FRAZIL MIX 79-795-56-00-5606 264.00 18 GOLD MEDAL#425711BEECHER 79-795-56-00-5607 1,067.46 Page 3 of 11
DATE: 07/21/25UNITED CITY OF YORKVILLE TIME: 13:33:22MANUAL CHECK REGISTER ID: AP225000 CHECK # VENDOR # INVOICE ITEMCHECK INVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------900166 FNBO FIRST NATIONAL BANK OMAHA07/25/25 072525-S.SLEEZER 06/30/25 06 GROUND EFFECT#2075707-PLAYMAT 25-225-60-00-60101,672.00 INVOICE TOTAL:16,144.61 * 072525-T.HOULE 06/30/25 01 MENARDS#061025-DAYLILLIES79-790-56-00-562046.88 02 WINDING CREEK-PLANTS79-790-56-00-5620250.00 03 NAPA#390679-FILTERS79-790-56-00-564044.70 04 MENARDS#061125-UTILITY KNIFE 79-790-56-00-562019.99 05 MENARDS#060225-COUPLING, CAM 79-790-56-00-564012.98 06 MENARDS#060425-HOSE BARBS79-790-56-00-564023.38 07 MENARDS#061125-LIGHT KIT,79-790-56-00-564050.98 08 ADAPTERS** COMMENT **09 MENARDS#061625-COUPLING79-790-56-00-56407.90 10 MENARDS#061625-PCV PIPE, ELBOW 79-790-56-00-564032.50 11 ADAPTERS** COMMENT **12 NAPA#390795-MOLDING79-790-56-00-56406.49 13 NAPA#391180-MOTOR OIL79-790-56-00-5640161.88 14 NAPA#39030-GEAR OIL79-790-56-00-564010.40 15 HOME DEPO-COUPLING, BATTERIES, 79-790-56-00-562082.75 16 KEYPAD** COMMENT **17 MENARDS#061725- ADAPTERS,79-790-56-00-564051.94 18 ELBOWS, COUPLING, SEALANT, ** COMMENT **19 DOOR HANDLE, DAWN SOAP** COMMENT **20 AMAZON-QUICK RELEASE BELT79-790-56-00-564027.99 21 BUCKLE** COMMENT **INVOICE TOTAL:830.76 * 072525-T.MILSCHEWSKI 06/30/25 01 MENARDS#060525-LIGHT BULBS 82-820-54-00-549513.99 02 MENARDS#060925-KEY TAGS82-820-54-00-549520.11 03 HOME DEPO-RATCHET82-820-54-00-549529.97 04 MENARDS#061725-DOOR LEVER24-216-56-00-565621.99 05 MENARDS#061825-BULBS, SCREWS 82-820-54-00-549516.90 06 HOME DEPO-BULBS24-216-56-00-565649.98 07 MENARDS#061125-BLADE,DRILL BIT 24-216-56-00-565649.48 08 MENARDS#061325-TIMER, HOSES 24-216-56-00-5656270.85 09 O'MALLEY-POLE REPAIR WELDING 24-216-54-00-544640.00 10 MENARDS#062525-WEED SPRAY24-216-56-00-565638.98 11 MENARDS#061225-BEE FOAM24-216-56-00-565612.98 INVOICE TOTAL:565.23 * 072525-T.SCOTT 06/30/25 01 MENARDS#061725-GAS PUMP KIT 79-790-56-00-5630399.00 02 MENARDS#062025-DROP CLOTHS 79-790-56-00-564014.97 INVOICE TOTAL:413.97 * CHECK TOTAL:130,855.03TOTAL AMOUNT PAID:130,855.03Total for all Highlighted Library Invoices: $1,749.75Page 4 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/25 UNITED CITY OF YORKVILLE TIME: 09:30:51 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 08/11/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105686 AUGUSTIS SHELLY AUGUSTINE 071725-MILEAGE 07/17/25 01 MONTHLY RAILS MEETING MILEAGE 82-820-54-00-5415 31.08 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 31.08 * 073025-MILEAGE 07/30/25 01 DELEGATES QUARTERLLY MEETING 82-820-54-00-5415 53.34 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 53.34 * 080125 08/01/25 01 JUL 2025 MOBILE EMAIL 82-820-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 129.42105687 BAKTAY BAKER & TAYLOR 2039171392 07/09/25 01 BOOKS 82-820-56-00-5686 367.88 INVOICE TOTAL: 367.88 * 2039171903 07/11/25 01 BOOKS 82-820-56-00-5686 938.14 INVOICE TOTAL: 938.14 * 2039178572 07/14/25 01 BOOKS 82-820-56-00-5686 1,230.47 INVOICE TOTAL: 1,230.47 * 2039188709 07/18/25 01 BOOKS 82-820-56-00-5686 557.41 INVOICE TOTAL: 557.41 * CHECK TOTAL: 3,093.90105688 DELAGE DLL FINANCIAL SERVICES INC 591235183 08/01/25 01 SEPT 2025 COPIER LEASE 82-820-54-00-5462 536.75 INVOICE TOTAL: 536.75 * CHECK TOTAL: 536.75Page 5 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/25 UNITED CITY OF YORKVILLE TIME: 09:30:51 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 08/11/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105689 LLWCONSU LLOYD WARBER 10603 07/27/25 01 JUL 2025 ON SITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * CHECK TOTAL: 720.00105690 METRONET METRO FIBERNET LLC 1651373-080125 08/01/25 01 AUG 2025 INTERNET 82-820-54-00-5440 124.97 INVOICE TOTAL: 124.97 * CHECK TOTAL: 124.97105691 MIDWTAPE MIDWEST TAPE LLC 507435194 07/11/25 01 DVD 82-820-56-00-5685 23.24 INVOICE TOTAL: 23.24 * 507485475 07/21/25 01 DVD 82-820-56-00-5685 26.99 INVOICE TOTAL: 26.99 * CHECK TOTAL: 50.23105692 RAILS RAILS 14783 07/18/25 01 EREAD MEMBERSHIP RENEWAL 82-820-54-00-5468 1,215.00 INVOICE TOTAL: 1,215.00 * CHECK TOTAL: 1,215.00105693 TCG TCG SOLUTIONS, INC 25-0245 07/01/25 01 MONTHLY HOSTED VOIP 82-820-54-00-5440 445.00 INVOICE TOTAL: 445.00 * CHECK TOTAL: 445.00Page 6 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/25 UNITED CITY OF YORKVILLE TIME: 09:30:51 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 08/11/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105694 TKELEVAT TK ELEVATOR CORPORATION 3008755979 08/01/25 01 8/1-10/1 ELEVATOR MAINTENANCE 82-820-54-00-5495 625.12 INVOICE TOTAL: 625.12 * CHECK TOTAL: 625.12105695 TODAYS TODAY'S BUSINESS SOLUTIONS INC 073025-56 07/30/25 01 APR-JUN 2025 FAXES 82-820-54-00-5462 46.88 INVOICE TOTAL: 46.88 * CHECK TOTAL: 46.88105696 TRICO TRICO MECHANICAL , INC 15680 07/15/25 01 REPLACE ACTUATOR 82-820-54-00-5495 775.00 INVOICE TOTAL: 775.00 * CHECK TOTAL: 775.00105697 VERDE VERDE ENERGY EFFICIENCY EXPERT 24369 07/29/25 01 UPFRONT PROJECT DEPOSIT 84-840-60-00-6020 28,601.90 INVOICE TOTAL: 28,601.90 * CHECK TOTAL: 28,601.90105698 YBSD YORKVILLE BRISTOL 146-0-071825 07/18/25 01 04/30-06/30 SANITARY FEES 82-820-54-00-5480 144.58 INVOICE TOTAL: 144.58 * CHECK TOTAL: 144.58105699 YOUNGM MARLYS J. YOUNG Page 7 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/25 UNITED CITY OF YORKVILLE TIME: 09:30:51 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 08/11/25 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------105699 YOUNGM MARLYS J. YOUNG 071425-LIB 07/20/25 01 07/14/25 LIB MEETING MINUTES 82-820-54-00-5462 85.00 INVOICE TOTAL: 85.00 * CHECK TOTAL: 85.00TOTAL AMOUNT PAID: 36,593.75Page 8 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION24,087.15 - 24,087.15 1,609.34 1,789.14 27,485.63 FINANCE14,180.38 - 14,180.38 941.58 1,048.91 16,170.87 POLICE150,622.04 5,453.66 156,075.70 503.75 11,605.70 168,185.15 COMMUNITY DEV.37,034.67 - 37,034.67 2,376.11 2,757.93 42,168.71 STREETS29,445.01 - 29,445.01 1,955.14 2,175.27 33,575.42 BUILDING & GROUNDS6,877.80 106.48 6,984.28 473.71 531.37 7,989.36 WATER24,657.06 622.44 25,279.50 1,621.41 1,854.22 28,755.13 SEWER17,277.98 - 17,277.98 1,147.26 1,264.85 19,690.09 PARKS40,986.59 233.63 41,220.22 2,486.29 3,096.56 46,803.07 RECREATION31,712.19 - 31,712.19 1,607.87 2,371.38 35,691.44 LIBRARY20,059.69 - 20,059.69 808.60 1,477.09 22,345.38 TOTALS396,940.56$ 6,416.21$ 403,356.77$ 15,531.06$ 29,972.42$ 448,860.25$ TOTAL PAYROLL448,860.25$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 3, 2025Page 9 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.1,631.82$ -$ 1,631.82$ -$ 124.83$ 1,756.65$ ALDERMAN5,914.80 - 5,914.80 - 452.42 6,367.22 ADMINISTRATION23,752.62 - 23,752.62 1,561.94 1,752.06 27,066.62 FINANCE14,455.68 - 14,455.68 959.85 1,069.99 16,485.52 POLICE150,189.90 18,167.22 168,357.12 493.79 12,496.42 181,347.33 COMMUNITY DEV.36,254.65 - 36,254.65 2,359.50 2,677.33 41,291.48 STREETS29,445.05 97.88 29,542.93 1,961.64 2,182.77 33,687.34 BUILDING & GROUNDS6,984.29 - 6,984.29 463.75 519.89 7,967.93 WATER24,980.02 1,545.79 26,525.81 1,703.82 1,949.48 30,179.11 SEWER17,313.49 - 17,313.49 1,149.61 1,267.66 19,730.76 PARKS40,987.26 959.99 41,947.25 2,514.13 3,121.57 47,582.95 RECREATION28,766.18 - 28,766.18 1,594.59 2,130.76 32,491.53 LIBRARY19,146.67 - 19,146.67 808.60 1,407.19 21,362.46 TOTALS399,822.43$ 20,770.88$ 420,593.31$ 15,571.22$ 31,152.37$ 467,316.90$ TOTAL PAYROLL467,316.90$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 18, 2025Page 10 of 11
Library CC Check Register (Pages 1 - 4)07/25/2025 1,749.75
Library Check Register (Pages 5 - 8)08/11/2025 36,593.75
Glatfelter - Liability Ins Installment #7 07/05/2025 1,712.04
IPRF -August 2025 Work Comp Ins 07/05/2025 1,083.28
Unimax - June 2025 Office Cleaning 07/22/2025 2,106.00
Blue Cross/Blue Shield-July 2025 EAP 07/31/2025 7.05
TOTAL BILLS PAID: $43,251.87
DATE
Bi-weekly (Page 9)07/03/2025 $22,345.38
Bi-weekly (Page 10)07/18/2025 21,362.46
TOTAL PAYROLL:$43,707.84
TOTAL DISBURSEMENTS:$86,959.71
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, August 11, 2025
ACCOUNTS PAYABLE
Page 11 of 11
This page intentionally left blank.
DATE: 08/05/2025 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:52:14 GENERAL LEDGER ACTIVITY REPORT ID: GL440000 FOR FISCAL YEAR 2026 ACTIVITY THROUGH FISCAL PERIOD 03 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT ______________________________________________________________________________________________________________________________________________________________ 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS ______________________________________________________________________________________________________________________________________________________________ 01 05/01/2025 BEGINNING BALANCE 53,649.98 AP-250525MB 05/27/2025 22 DOLLAR TREE-FOL PROGRAM FIRST NATIONAL BANK 900162 052525-J.WEISS-B 50.75 05/27/2025 23 AMAZON-CHORE CHARTS, FEATHERS, FIRST NATIONAL BANK 900162 052525-J.WEISS-B 51.29 05/27/2025 24 AMAZON-COLORING POSTER FIRST NATIONAL BANK 900162 052525-M.CURTIS-B 5.91 05/27/2025 25 AMAZON-SHEET PROTECTORS, FIRST NATIONAL BANK 900162 052525-M.CURTIS-B 180.95 05/27/2025 26 AMAZON-FOOD STORAGE BAGS, FIRST NATIONAL BANK 900162 052525-M.CURTIS-B 116.78 GJ-250531LB 06/02/2025 05 May 2025 Deposits 1,605.68 _________________________________ TOTAL PERIOD 01 ACTIVITY 405.68 1,605.68 02 AP-250625MB 06/24/2025 256 AMAZON-SUMMER READING CLUB FIRST NATIONAL BANK 900164 062525-J.WEISS-B 144.32 06/24/2025 257 AMAZON-PENCILS, PADS, WIGGLE FIRST NATIONAL BANK 900164 062525-J.WEISS-B 55.04 06/24/2025 258 AMAZON-CANVASES FIRST NATIONAL BANK 900164 062525-M.CURTIS-B 101.27 06/24/2025 259 ILA-WEBINAR FIRST NATIONAL BANK 900164 062525-S.AUGUSTINE-B 325.00 GJ-250629LB 07/01/2025 06 June 2025 Deposits 633.65 _________________________________ TOTAL PERIOD 02 ACTIVITY 625.63 633.65 03 AP-250725M 07/21/2025 364 DOLLAR TREE-CRAFT SUPPLIES FIRST NATIONAL BANK 900166 072525-J.WEISS 20.00 07/21/2025 365 AMAZON-PAINT, BOOK LIGHT, FIRST NATIONAL BANK 900166 072525-J.WEISS 73.42 07/21/2025 366 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900166 072525-J.WEISS 12.38 07/21/2025 367 AMAZON-SPINNERS FIRST NATIONAL BANK 900166 072525-J.WEISS 8.03 GJ-250729LB 08/04/2025 05 July 2025 Deposits 161.17 _________________________________ TOTAL PERIOD 03 ACTIVITY 113.83 161.17 TOTAL ACCOUNT ACTIVITY 1,145.14 2,400.50 ENDING BALANCE 54,905.34 GRAND TOTAL 0.00 54,905.34 TOTAL DIFFERENCE 0.00 54,905.34
This page intentionally left blank.
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2026
ACCOUNT NUMBER DESCRIPTION May-25 June-25 July-25 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 68,407 492,122 14,115 574,644 1,066,623 53.88%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,771 - 1,277 3,048 8,199 37.17%
82-000-41-00-4170 STATE GRANTS - - - - 31,977 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 239 105 30 374 1,600 23.39%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,959 236 338 2,533 12,000 21.11%
82-000-44-00-4422 COPY FEES 58 529 493 1,080 2,500 43.19%
82-000-44-00-4439 PROGRAM FEES - 2 - 2 - 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 3,026 2,951 3,729 9,706 20,000 48.53%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - - - 200 0.00%
82-000-48-00-4824 DVD RENTALS - - - - - 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 931 275 - 1,205 4,000 30.14%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 2,795 2,795 2,795 8,386 40,672 20.62%
TOTAL REVENUES: LIBRARY 79,187 499,015 22,778 600,979 1,187,771 50.60%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 23,196 25,799 24,355 73,350 372,594 19.69%
82-820-50-00-5015 PART-TIME SALARIES 13,910 14,459 14,851 43,220 228,000 18.96%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,540 1,713 1,617 4,870 26,870 18.13%
82-820-52-00-5214 FICA CONTRIBUTION 2,724 2,965 2,884 8,573 44,467 19.28%
82-820-52-00-5216 GROUP HEALTH INSURANCE 8,540 8,651 8,338 25,529 146,954 17.37%
82-820-52-00-5222 GROUP LIFE INSURANCE 43 43 50 136 790 17.18%
82-820-52-00-5223 DENTAL INSURANCE 705 705 705 2,114 10,670 19.81%
82-820-52-00-5224 VISION INSURANCE 78 78 78 235 1,176 19.98%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - 1,700 0.00%
82-820-52-00-5231 LIABILITY INSURANCE 2,795 2,795 2,795 8,386 38,972 21.52%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - 3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - 94 - 94 2,500 3.77%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - 2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 125 615 170 910 8,500 10.70%
82-820-54-00-5452 POSTAGE & SHIPPING - 25 33 58 1,500 3.85%
82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 917 917 917 2,751 11,005 25.00%
82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,500 1,125 2,625 20,000 13.12%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,162 3,767 1,895 6,823 135,000 5.05%
82-820-54-00-5466 LEGAL SERVICES - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - 6,236 6,236 27,000 23.10%
82-820-54-00-5480 UTILITIES - 1,412 - 1,412 23,673 5.96%
82-820-54-00-5488 OFFICE CLEANING - 2,106 2,106 4,212 26,114 16.13%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 6,705 81 6,786 125,000 5.43%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 402 327 729 7,500 9.73%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2026 BUDGET REPORT
For the Month Ended July 31, 2025
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2026
ACCOUNT NUMBER DESCRIPTION May-25 June-25 July-25 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2026 BUDGET REPORT
For the Month Ended July 31, 2025
82-820-56-00-5620 OPERATING SUPPLIES 84 (575) 39 (452) 5,000 -9.04%
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 655 655 7,000 9.35%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 758 - 758 7,000 10.84%
82-820-56-00-5671 LIBRARY PROGRAMMING - 30 - 30 2,000 1.51%
82-820-56-00-5683 AUDIO BOOKS - - 567 567 3,500 16.20%
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - 500 0.00%
82-820-56-00-5685 DVD'S - 214 242 457 3,000 15.22%
82-820-56-00-5686 BOOKS - 3,860 2,331 6,191 40,000 15.48%
TOTAL FUND REVENUES 79,187 499,015 22,778 600,979 1,187,771 50.60%
TOTAL FUND EXPENDITURES 55,818 79,038 72,399 207,255 1,335,485 15.52%
FUND SURPLUS (DEFICIT) 23,368 419,977 (49,622) 393,724 (147,714)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 17,000 8,000 8,000 33,000 50,000 66.00%
84-000-45-00-4500 INVESTMENT EARNINGS 377 357 408 1,142 750 152.32%
84-000-48-00-4850 MISCELLANEOUS INCOME 6 - - 6 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 17,384 8,357 8,408 34,149 50,750 67.29%
LIBRARY CAPITAL EXPENDITURES
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 33,000 0.00%
84-840-56-00-5686 BOOKS - - - - 10,000 0.00%
84-840-60-00-6020 BUILDING IMPROVEMENTS - - - - 85,000 0.00%
TOTAL FUND REVENUES 17,384 8,357 8,408 34,149 50,750 67.29%
TOTAL FUND EXPENDITURES - - - - 128,000 0.00%
FUND SURPLUS (DEFICIT) 17,384 8,357 8,408 34,149 (77,250)
May June July August September October November December January February March April202520252025202520252025202520252026202620262026Library OperationsOld Second $ 750,135 $ 1,167,972 $ 1,184,250 Building Development FeesOld Second219,506 231,310 244,703 Library Operations Illinois Funds 413,242 414,746 416,311 Total: $ 1,382,884 $ 1,814,029 $ 1,845,265 $- $ - $- $- $- $- $- $- $- PAYROLL1ST PAY PERIOD20,670$ $ 20,855 $ 22,345 2ND PAY PERIOD20,700 24,080 21,362 3RD PAY PERIOD- - - Total41,370$ 44,935$ 43,708$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of July 31, 2025FISCAL YEAR 2026
July YTD % of FY 2026
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 14,115$ 574,644$ 53.88% 1,066,623$ 991,641$ -42.05%
Intergovernmental
Personal Property Replacement Tax 1,277$ 3,048$ 37.17%8,199$ 3,960$ -23.04%
Federal & State Grants --0.00% 31,977 31,977 -100.00%
Total Intergovernmental 1,277$ 3,048$ 7.59% 40,176$ 35,937$ -91.52%
Library Fines 30$ 374$ 23.39%1,600$ 385$ -2.79%
Charges for Services
Library Subscription Cards 338$ 2,533$ 21.11% 12,000$ 2,270$ 11.58%
Copy Fees 493 1,080 43.19%2,500 572 88.93%
Total Charges for Services 831$ 3,613$ 24.91% 14,500$ 2,842$ 27.13%
Investment Earnings 3,729$ 9,706$ 48.53% 20,000$ 20,319$ -52.23%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$-$0.00%-$-$0.00%
Rental Income --0.00%200 1,130 -100.00%
Miscellaneous Income -1,208 30.19%4,000 1,517 -20.40%
Transfer In 2,795 8,386 20.62% 40,672 7,230 16.00%
Total Miscellaneous & Transfers 2,795$ 9,594$ 21.38% 44,872$ 9,877$ -2.87%
Total Revenues and Transfers 22,778$ 600,979$ 50.60% 1,187,771$ 1,061,001$ -43.36%
Expenditures
Library Operations 72,399$ 207,255$ 15.52%1,335,485$ 232,107$ -10.71%
50 Salaries 39,206 116,570 19.41% 600,594 108,189 7.75%
52 Benefits 16,468 49,843 18.35% 271,599 57,715 -13.64%
54 Contractual Services 12,563 31,907 8.23% 387,792 38,458 -17.03%
56 Supplies 4,162 8,936 11.84% 75,500 10,745 -16.84%
99 Debt Service --0.00%-17,000 -100.00%
Total Expenditures and Transfers 72,399$ 207,255$ 15.52% 1,335,485$ 232,107$ -10.71%
Surplus(Deficit)(49,622)$ 393,723$ (147,714)$ 828,894$
* July represents 25% of fiscal year 2026
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended July 31, 2025*
Fiscal Year 2025
For the Month Ended July 31, 2024
August Director’s Report 2025
For a complete listing of all monthly programs, please visit the next few pages of the packet
for a detailed description of Adult & Children’s programs.
Summer Reading Program: Level Up @ YPL
Thank you to our sponsors; Mars Wrigley, Ragin Waves, Kuipers Family Farm, Kane County
Cougars, McDonalds, Wendy’s, Papa Johns, Joliet Slammers, Classic Cinemas, Keller’s
Farmstand, Paisano’s Pizza & Grill, Red Robin, Maciano’s Pizza, iBoba Bubble Tea, and the
Friends of the Yorkville Public Library. We could not have had another successful summer
without your generous help.
Library Operations:
Met with our representative from TCG Solutions. Discussed renewing our contract and
upgrading our phones. Also discussed upgrading our elevator phone line to something
other than a local landline.
Ted cleaned the coils on our chiller already this season because of excesses cottonwood
fiber debris and not having the chiller screens installed.
Oak Brook Mechanical was here to install the chiller screens as part of the final checklist
from the installation project. There are still a few items on the checklist that our Facilities
Manager, Engineer, and Installer are working through.
After last week’s torrential rain storms, it was evident that we are in need of gutter cleaning.
This has not been performed since 3-25-24 and we are due.
Staff:
Madison and Sharyl are working on better procedures for lending laptops and hotspots.
They have created better procedures and staff directives to manage the circulation and
lending times.
Madison has labeled all of our adult graphic novels with a red neon sticker for easier sorting
and reshelving. She is also working to grow the graphic novel collection and fill in gaps.
Mike is working to partner with a local organization on an AI program and with the YHS
Marching Band on a program in the fall.
Jennette is researching signing up for ABC Mouse, a digital education program for children
aged 2-8. She is also looking into creating a type of community scavenger hunt for next
summer.
We have registered 19 staff members to attend the PUG day conference in East Moline on
Friday, September 26. We will be taking 4-5 vehicles for the days trip.
Other:
I attended the Kendall County Health Department Community Partner Assessment
workshop at Whitetail Ridge.
The Kendall County Health Department is looking for feedback from people who live and
work in Kendall County. They are conducting a Community Health Improvement Survey to
learn more about its people, strengths, challenges, and needs. This survey will allow them
to pinpoint 3 most important health priorities, assess available resources, identify existing
challenges, and explore ways to enhance public health for stronger community support.
We have shared this information throughout the library and on our social media sites. You
can access the survey here: https://tinyurl.com/KCHD25Survey
I will be attending the annual ILA Conference Oct 14-16.
I have contacted the fire department about renewing our training on CPR/AED for our staff.
We will be scheduling 2 training sessions for some time in October.
I have also been in contact with the Kendall County Health Department about training on
the use of Narcan for our staff. We are looking to conduct the training sometime in the fall.
Our E-rate consultant has submitted a bid for replacement of our switches in the server
room. We have 3 bids that have been received and will need to look them over and award a
bid winner.
The Illinois Governor signed a number of bills into law on Friday, August 1st, including the
following that affect local governments:
HB 42 - Authorizes library boards to charge nonresident library fees on a quarterly or
biannual basis, rather than in one lump sum.
HB 1910 - Requires libraries to maintain a supply of opioid antagonists and have at least
one employee trained to identify the signs of opioid overdose present at the library during
operating hours to administer an antagonist. Effective January 1, 2026. As was reported
previously, this bill only amends the Local Library Act and does not amend the Library
District Act.
Meetings attended:
• Mon, July 7 ó Administration Department Meeting
• Thurs, July 10 ó Kendall Co. Health Dept Community Partner Assessment all day
workshop
• Mon, July 14 ó Friends of the Library Meeting
• Mon, July 14 ó Board of Trustees Meeting
• Tue, July 15 ó Chamber of Commerce ó Hosted Business Women Connect meeting
• Tue, July 15 ó Monthly managers meeting
• Thurs, July 17 ó RAILS SAIL Directors Meeting
• Tue, July 22 ó One-on-one Technical Services Manager meeting
• Wed, July 23 ó RAILS Generative AI in Libraries webinar
• Mon, July 28 ó Administration Department Meeting
• Wed, July 30 ó Quarterly PrairieCat Delegates Assembly Meeting
JULY 2025 YOUTH PROGRAMS
Name of Program Age 0-5 Age 6-11 Age 12-18 Adult Atendance
Amazing Race 10 12 14 36
Life size Candyland 33 33 34 100
Kids Yoga(2) 25 25
Spanish Story Time 3 4 1 2 10
Window Art 2 7 3 12
Book Club (1-2 grade) 8 8
Quilling - sharks 2 16 3 21
Stories in the Park (2) 12 24 3 21 60
Cra�ernoon 8 15 2 25
Drop in Story Time (3) 58 50 108
Library Intern (3) 3 3
Science Explorer (age 6-8) 12 12
Science Explorer (age 9-12) 11 11
Bubble Fun 8 16 3 21 48
Art with Averin 3 18 3 24
Mr Freeze 27 25 25 77
Book Club (grades 3-5) 12 12
Library Boat Race 15 15 7 37
Lego Kits 6 13 7 26
Ar�ul Beginnings 19 18 37
Toddler Play 17 4 12 33
Fort Night 15 15 4 34
Beau�ful Oops 13 13
Minecra� Cookie Decora�ng 12 11 23
3D Prin�ng (in person) 4 4
Read with Paws 3 8 4 11 26
Books for Bingo 25 25 7 57
Dungeons and Dragons (3) 21 21
TOTALS 256 416 132 99 903
Summer Reading Program 503 521 504 1528
TOTAL PROGRAMS 36
TOTAL ATTENDACNE
903
+7 passive programs with 2238 attending (Escape Room, Makerspace, Coloring Pages,
Scavenger Hunt, YA Puzzle, 3d Print (virtual), FB Spanish Storytime)
JULY 2025 ADULT PROGRAMS
7/1 Threads & More 14 7/17 Dungeons & Dragons 6
7/1 Mindful Movement 15 7/17 Men’s Book Club 9
7/1 Books & Cooks 6 7/18 Roaming Readers 4
7/2 Magic the Gathering 6 7/19 Woodturning 101 26
7/3 Chair Yoga - 7/21 Healthy Cooking 18
7/3 Dungeons & Dragons 9 7/22 Mindful Movement 14
7/8 Dabblers AM 15 7/22 Creative Writing 10
7/8 Dabblers PM 18 7/23 Art for Everyone 20
7/9 Lunch Bunch Book Club 14 7/23 Magic the Gathering 4
7/9 Magic the Gathering 6 7/24 Chair Yoga 28
7/10 Chair Yoga 30 7/24 Dungeons & Dragons 7
7/10 Dungeons & Dragons 9 7/25 Computer Class for
Seniors
6
7/15 Mindful Movement 14 7/28 Monday Movie 14
7/16 Magic the Gathering 5 7/28 Horror Book Club 9
7/16 Thriller Book Club 10 7/29 Mindful Movement 16
7/17 Tech help for Seniors 5 7/30 Magic the Gathering 4
7/17 Chair Yoga 28 7/31 Chair Yoga 25
ELL All dates AM (20) and PM
(9) 120 7/31 Dungeons & Dragons 5
TOTAL PROGRAMS 65
TOTAL ATTENDENCE 540
+9 passive programs with 185 attending (Puzzle Table, Puzzle/Game Swap, Chess Table, Art Wall,
Poem of the Week, Adult Coloring Table, The Hub, Interactive Displays, Summer Reading (18))
Meeting Room Use: rentals- 1 , library use- 27, zoom-
Board Room Use: community- 1 , library- 13
Study Room Use: 107
Museum Pass: 22
Volunteers: Friends are continuing to index the KCR Obits (this month’s volunteer/s: Nancy.)
Adult Reference Desk Transactions: 102 Adult Desk One-on-One tutorials: 130
YORKVILLE STATISTICS FOR FY26 PRAIRIECAT
web holds
chckouts+
renewals chckouts renewals
holds
placed
holds
filled checkins
Items lent
to other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville Items added
Patrons
added
MAY 1917 7157 6141 1016 315 1876 5630 559 1503 357 94 108
JUNE 2313 10214 8962 1252 293 2104 7869 600 1677 436 356 179
JUL 2115 10129 8607 1522 363 2096 8623 669 1752 472 272 152
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs
(use of resources)
ANCESTRY E-READ IL (boundless)OMNI (libby)OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 36 104 64 250 99 974 1191 579 15 19
JUN ERROR ERROR 95 278 108 998 1144 573 16 14
JUL ERROR ERROR 97 278 111 942 1236 553 17 3
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
FY 2026 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS
PATRON DOOR COUNT 7185 8678 8470
CURBSIDE PATRONS 6 6 5
HOME DELIVERY 27 25 25
CARDS ISSUED THROUGH WEBSITE 40 32 28
CHILDREN'S AGE 0-5 PROGRAMS 22 23 17
AGE 0-5 ATTENDANCE 234 604 256
CHILDREN'S AGE 6-11 PROGRAMS 17 27 26
AGE 6-11 ATTENDANCE 344 701 416
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 6 6 6
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 1175 2204 2225
NUMBER OF YA PROGRAMS 6 11 17
YA PROGRAM ATTENDANCE 51 240 132
NUMBER OF YA PASSIVE PROGRAMS 5 4 5
YA PASSIVE PROGRAM ATTENDANCE 146 190 493
YOUTH SUMMER/WINTER READING 548 1528
NUMBER OF ADULT PROGRAMS 64 50 65
ADULT PROGRAM ATTENDANCE 490 472 540
NUMBER OF ADULT PASSIVE PROGRAMS 7 8 9
ADULT PASSIVE PROGRAM ATTENDANCE 139 185 185
ADULT SUMMER/WINTER READING 1 18
MEETING RM. RENTAL/COMMUNITY USE 2 0 1
MEETING ROOM USE:30 35 27
BOARD ROOM USE 17 12 14
STUDY ROOM USE 88 86 107
MUSEUM PASS 17 25 22
YOUTH COMPUTER SESSIONS 14 56 53
ADULT COMPUTER SESSIONS 259 294 274
YOUTH VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
.
August Special Events
AAduldult St Special Epecial Evvenents, Its, Infnformaormational Ptional Prrogrograms, Book Clams, Book Clububs,s,
CCrreaeatitivve Oe Outlutlets, & Social Gets, & Social Grroupsoups
WhaWhatt''s Going Os Going On an at the Lt the Libribraayy??
AAugust 20ugust 202525
WhaWhatt''s Going Os Going On an at the Lt the Libribraayy??
Be a Part of What'sGoing on at the Library
WWe are are ale alwwaayys ls looking fooking for peoplor people with gre with greaeat stt storieories and ts and talalenent tt to sharo sharee..IIf yf you arou are a le a local histocal history bory buffuff, pho, phottogrograapherpher, m, musician, poet, or artistusician, poet, or artistand yand you wou would likould like te to be a po be a part oart of wf whahatt''s gs going on aoing on at the librt the libraryary,,plplease cease cononttact Mact Mikike ae at mcurtis@yt mcurtis@yorkorkvillvillee.lib.lib.il..il.usus
For more about what's goingon at the Yorkville PublicLibrary, read The Hub, a digitalmagazineabout the peoplein your neighborhood.
IIf yf you arou are ine intterereeststed in aned in any oy of thef these adulse adult vt voollununtteer opportunitieeer opportunities,s,plplease cease cononttact Mact Mikike ae at mcurtis@yt mcurtis@yorkorkvillvillee.lib.lib.il..il.usus
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
Meet People, Make Friends
Get in Touch with Your Creative Side
Get Healthy @ the Library
FFor moror more infe info ao about thebout these prse progrograms or tams or to go get a cet a copopy oy of thef thelalatteest book clst book club book, plub book, pleaseease see an Asee an Aduldult Servict Servicees cls clerk.erk.
UUse the librse the library calary calendar tendar to ro registegister fer for Dor Daabbbbllers and cakers and cake dece decororaatingting..FFor moror more infe informaormation ation about anbout any oy of thef these ose other crther creaeatitivve pre progrograms,ams,plplease cease cononttact Mact Mikike ae at mcurtis@yt mcurtis@yorkorkvillvillee.lib.lib.il..il.usus
AAduldult Book Clt Book Clububs @ the Ys @ the Yorkorkvillville Pe Pubublic Llic Libribraryary
Social PSocial Prrogrograms @ the Yams @ the Yorkorkvillville Pe Pubublic Llic Libribraryary
CCrreaeatitivve Pe Prrogrograms @ the Yams @ the Yorkorkvillville Pe Pubublic Llic Libribraryary
HHealealth & Wth & Wellneellnessss @ the Y@ the Yorkorkvillville Pe Pubublic Llic Libribraryary
AAduldult Et Educaducation @ the Ytion @ the Yorkorkvillville Pe Pubublic Llic Libribraryary
Learn Something New
More Than Just Books
IIf yf you need help with anou need help with any oy of thef these servicse servicees,s,
plplease speak withease speak with an Aan Aduldult Servict Servicees des desk clsk clerk.erk.
*REGISTER TODAY!
*GNOME
Wif'\rAow Art
(AtA.91Ast 4-9)
\)
LEGO KITS
(August 11-16)
16
23
*Indicates Registration Required
:COLOR Wini Tl-I£ COPS YOGA FOR KIDS
10:30-11:15 10:30-11 :00
* All Things Gnome I *ffiACRAmt
Crafternoon @ 2:00
1r 111
*.ilrtful 'l?��nm�s
(pr�sebe>e>!)
1c>:3(j
GNOffit
8 *MOMMY Be MEYOGA
1 0:30-11 :00
2 25
ESCAPE ROOM
This Escape Adventure is available the entire
month. Stop by or contact the library for an
appointment.
5
2
* ARTWITH
AVERIN
2:00-2:30
AC!{ TO SCWOOL
Facebook
Spanish Story Time
August 13 & 27
@ 1:00
• Creek Stomp
9:00-10:00 OR
10:30-11:30 l Spanish Story
Time @5:30
*Tots and Toddlers
10:30
DROP IN STORY Tlffif
Library Intern
9:00-12:00
DROP IN STORY Tlffif
10:30@ YPL
Chalk the Walk
11:00
DROP IN STORY Tlffif
10:30@ YPL
1
DROP IN STORY Tlffif
10:30@ YPL
DROP IN STORY Tlffif
10:30@ YPL
()
VIRTUAL 3D
PRINTING
SEE WEBSITE
*READ WITH
PAWS
10:30-11:30
Monthly
Statistics
July 2025
New Cardholders Added
2025: 152
2024: 152
Change: 0%
Technology Stats
Events and Programs
2025: 145
2024: 120
Change: +20.83 %
Items Added
2025: 272
2024: 298
Change: -8.72 %
Events and Program
Attendance
2025: 5,793
2024: 2,435
Change: +137.91 %
2025: 2,553
2024: 2,300
Change: +11.0%
Digital
Checkouts
2025: 327
2024: 273
Change: +19.78 %
Computer Use
2025: 5,244
2024: 6,453
Change: -18.74%
Website Hits
Checkouts
2025: 10,129
2024: 10,146
Change: -0.17 %
Visits
2025: 8,470
2024: 7,988
Change: +6.03 %
This page intentionally left blank.
Disaster Emergency Plan
Created: May 2019
Updated: Aug 2021, Sept 2023, Jan 2024, Aug 2024, Aug 2025
1
Table of Contents
Purpose of Plan 3
Succession of Authority 3
Definition of PIC “Person in Charge” 3
Blood & Air Borne Pathogens 4-5
Bomb Threat 6-7
Dangerous or Armed Person 8-12
Electricity/Natural Gas Service 13
Emergency Closing 14-15
Fire 16
Media Relations 17
Tornado 18-19
Water 20
Disaster Recovery 21-28
Vendor Call List 29-31
1st & 2nd floor plan w/extinguishers & alarms 32
Meeting Room floor plan w/extinguishers &
alarms
33
Board Members List 34
City Phone List 35
2
Purpose of the Plan
The purpose of the Yorkville Public Library Disaster Emergency Plan is to provide direction for
library staff in dealing with a host of issues they may face, including natural or man-made
disasters, illegal or violent patron behavior, etc. This plan will minimize the negative impacts of
said crises and help hasten a return to the normal operations of the organization.
Succession of Authority
The Director will direct the disaster emergency plan. In the absence of the Director, the
Circulation Manager and other key management staff will take part in the directing of this plan.
Position Name Phone
Director Shelley Augustine 815-210-8891
Circulation Manager Sharyl Iwanski 630-636-1184
Youth Director Jennette Weiss 630-707-0888
Adult Service Mike Curtis 630-802-8972
Technical Service Madison Ward 757-559-2044
Facilities Manager Jesus Navarro 630-809-6881
Maintenance Ted Milschewski 630-797-6378
Definition of PIC “Person in Charge”
Many areas of this plan refer to the PIC “Person in Charge.” Whenever the Director or
Managers are present, they will serve as the PIC. Recognizing the fact that our building is open
six days a week and that the Director and/or Managers will not always be around, we have
designated the person with the highest level of seniority as the PIC “Person in Charge” in their
absence. This means that when it comes to decision making in a crisis situation, if no one of
higher authority is available, decisions will have to be made and actions carried out by whoever
is serving as the PIC - Person in Charge during that shift.
The PIC are responsible for closing/opening of the library and any incidents that may take place
in the absence of the Director or Manager.
3
Blood & Air Borne Pathogens
Blood-Borne Pathogens
It is quite possible for library materials to be returned with body fluids on their surface, including
blood. In such cases, blood borne pathogens are a concern.
What to do first if a staff member contacts blood:
1. Wash hands or any area of skin that may have touched the blood with soap and water.
Do this immediately and use gloves to finish handling the material.
2. Take the item to the Circulation Desk and have staff check the identity of the patron
who last checked out the material.
3. Circulation staff will note damage to the item and alert Technical Services to
withdraw it.
4. Circulation staff will place the infected material in a hazardous waste bag and seal it.
Give the safely bagged item to the Circulation Supervisor for disposal.
5. An incident/accident report should be filled out, including the name of patron that
contaminated the material and any staff members involved in handling the item(s).
6. In cases where the staff member wishes to be tested for infection, any positive results
of that testing should be made available by the Director to the patron who
contaminated the materials (so they may choose to receive medical attention).
Air-Borne Pathogens: Biological and Chemical
Biological agents are organisms or toxins that can kill or incapacitate people, livestock, and
crops. The three basic groups of biological agents that would be used as weapons in a terrorist
attack are bacteria, viruses, and toxins. Chemical agents are poisonous vapors, aerosols, liquids,
and solids that have toxic effects on people, animals, or plants. Chemical agents are most likely
to be released into the air during a terrorist attack or an industrial accident. Signs of a chemical
agent release include multiple people having difficulty breathing; experiencing eye irritation;
losing coordination; becoming nauseated; or having a burning sensation in the nose, throat, and
lungs. Also, the presence of many dead insects or birds may indicate a chemical agent release.
If the air-borne agent is inside the library:
1. Staff suspecting of the presence of an air-borne agent should take immediate action to
move themselves and patrons away from the contaminated area.
2. Staff should then immediately notify their supervisor of the problem. If the supervisor
is not present, then the person in charge should be contacted.
3. The person in charge will quickly try to define the impacted area and/or determine
where the chemical is coming from, if possible.
4. The PIC will contact the Director / Manager / Facilities Manager to shut down the
building’s air handling & circulation system. The PIC, where practical, will consult
with the Director or Manager to determine if evacuation is necessary. They will also
determine whether to call 911 and involve outside authorities.
4
Blood & Air Borne Pathogens (continued)
5. When evacuation is necessary, staff and patrons should get out of the building(s)
without passing through the contaminated area, if possible.
6. Once outside, staff should move themselves and patrons away from the building and
congregate at the south edge of the main parking lot (toward the Y115 school district
building).
If the air-borne agent is outside the library:
1. If the library receives information indicating the presence of an air-borne pathogen
outside the library building, the person in charge should be notified immediately.
2. The PIC will use the library’s PA system to make an announcement informing all
building occupants of the situation and inform them of the fact that the exterior doors
will be closed and locked.
3. All air handler units and fans will be shut down in the mechanical room.
4. Everyone remaining in the building should seek shelter in an internal room lacking an
exterior and take disaster supplies such as flashlights, radios, etc. with them.
5. Seal the room with duct tape and plastic sheeting if possible.
6. Monitor local emergency radio broadcasts for instructions from authorities.
5
Bomb Threat
If a bomb threat is received by a staff member, the threat will be treated as a credible threat until
proven to be otherwise. Staff members receiving a call should use the form below to get all
information possible from the person making the threat. Remember to be calm, do not interrupt
the caller, and listen to what they have to say. Other things to remember while on the call:
discreetly let another staff member know you are dealing with a bomb threat call so they can call
911 and alert others, especially the person in charge. Be sure to note the number on the caller
ID and do not hang up the phone after the call.
6
Bomb Threat (continued)
What to do next:
1. If a bomb threat occurs during library opening hours, the PIC should be notified
immediately to take charge. Speed is of the essence.
2. The PIC should immediately make the following announcement using the library’s
PA system:
“Attention library patrons and staff. Please evacuate the library
immediately. Proceed to the nearest fire exit in a calm and orderly fashion
and exit the building.”
3. Once all patrons and staff are safely out of the building, the person in charge should
lock the facility to prevent public re-entry, contact the police by calling 911 (if not
done already), and report everything they know about the bomb threat.
4. After evacuating the building, staff and patrons should move away from the building
and congregate in the south end of the parking lot (toward the Y115 school district
building).
5. A head count should be taken to verify all staff are out of the building.
6. Once the building is completely evacuated and the police have been called, the person
in charge will contact the Director. If the Director is unreachable, continue down the
Succession list attempting to notify someone in a position of authority.
7. The PIC may assist the police & fire department with a building search but will
ultimately follow the directives of the Police.
8. Staff will be allowed to re-enter the building(s) only after Yorkville Police or other
designated emergency personnel have made a thorough search of the premises and
given an all clear to the Director or the person in charge of the building.
7
Dangerous or Armed Person Attack
GENERAL GUIDELINES:
This section is intended to guide staff in dealing with a dangerous or armed person. “Dangerous
or Armed” in this situation is defined as someone who:
1. Is seen committing violence or a violent act inside the library.
2. Has a weapon in-hand (gun, knife, bomb, etc.).
3. Says they have a (concealed) weapon and threatens to use it.
4. Is using verbal threats of violence toward a patron or staff member.
5. Seems mentally unstable and likely to cause injury to themselves or others
Actions taken by staff should be dictated by whether the dangerous person in question has
committed a violent crime, or if they are thus far simply threatening to commit a crime of
violence. If a violent crime has already been committed, any staff member who has witnessed the
act, and can safely do so, should activate a panic alarm button (located beneath each service
desk) and then call 911 immediately. If the situation is serious, but no violent crimes have yet
occurred, the staff member should alert the person in charge of the situation immediately.
If the staff member wishing to report the crime is within site of the perpetrator, the library has
adopted a verbal code to announce a dangerous or armed person’s presence without alerting them
and/or escalating the situation. Example: Call the PIC and say, “We need red pencils in the
Children’s area.” The PIC will in turn designate someone else to continue making similar phone
calls to other areas of the building to alert as many staff members as possible to the threat, and
the PIC will immediately press the panic button mounted underneath the reference desk and call
911 and advise them of the situation. If the PIC is the one first engaged with a dangerous or
armed person, then another staff member should take over and carry out the measures outlined
above.
What to do if the armed person is inside the building:
1. Announce an EVACUATION so people can take action – “ATTENTION, ARMED
INTRUDER IN THE BUILDING. SHOOTER IN THE BUILDING” – Be loud.
Repeat it. Options for this are:
• Grab a bull horn (behind the circulation desk) and call “Shooter in building.” If you
hear this, it is a signal to take action. Follow up with RUN, HIDE, FIGHT (see
below).
• Shout – do not be secretive – shout it out. The shooter knows that they are here, so let
everyone else know, too.
• Use library phones or the PA on the phones.
• Use your cell phone (a good reminder to have at least administration and department
managers in your phone, as well as non-emergency police / fire).
8
Dangerous or Armed Person Attack (continued)
2. Press panic button and call 911
• Tell them an armed intruder is at Yorkville Public Library.
• Give any details you can – dispatch will ask for number of suspects, gender, race,
height, weight, clothes (top to bottom, shirt, pants, shoes, facial hair, glasses, etc.),
what they are holding / carrying (weapons or any unknown or suspicious items, such
as pipe bomb). They will also ask if you know if anyone was injured and their
locations, or if you noticed any vehicles waiting outside.
• If it will not give your location away, do not hang up the phone. Tell the dispatcher
you are leaving the line open so she can hear and gather any other information she
might need.
• If possible, you may call 911 to provide any updates – for example, that you and
others are safely out of the building, that you saw the current location of the shooter,
etc. Remember that the dispatcher has radio access to officers on the scene and any
additional information can be helpful
What to do if the armed person is outside the building:
1. If an armed person is outside the library building, employees should lock all entry doors,
turn off the lights, and keep themselves and patrons away from any/all windows.
2. The PIC should dial 911 immediately to notify the police department and provide them
with the location of the armed person.
What We Can Do
We are the first responders; every individual should be taking action before the police arrive. It
will take them at least 2 minutes to arrive. National training programs provide a lot of options, so
we must evaluate the situation, choose an option, and commit to that action. Doing nothing
should not be an option.
• Control your breathing – you can handle this
• Visualize yourself in action – you can be a leader
• Know that being shot or injured does not mean you will die – you can fight, you can
survive
RUN, HIDE, FIGHT:
Surviving an Active Shooter Event – an excellent video everyone must watch. It shows these
options in real time scenario. http://www.youtube.com/watch?v=5VcSwejU2D0
(Search “Run Hide Fight Houston” on YouTube or Google)
9
Dangerous or Armed Person Attack (continued)
RUN: If you can get out, do.
1. Gather others to leave with you, but do not be delayed with indecision.
• Visualize your escape – know where you are going and what you need to get
out (key, etc.). You do not want to find yourself stuck.
• Know evacuation routes – use the closest, safest route – consult fire
evacuation procedures for all primary and secondary routes as routine
training.
• Be a “hard target” – run in a zig-zag pattern.
• Avoid long hallways.
• Avoid elevators.
• It is important to be aware of surroundings and evacuation routes. Use
emergency exits; pull blue emergency bypass (do not use key fob) so
everyone can get out with or after you.
• Note: Consider that the front entrance may not be the best route if shooter has
a plan or accomplice or booby-trapped the front doors in some way. The front
entrance should still be used if it is the fastest, safest exit.
2. Break windows or doors if you need to. To break a window, the weakest spot is the
corners. If you throw something in the middle, it will likely bounce back and hurt you.
3. Leave belongings behind.
4. Seek shelter outside – our designated evacuation shelter is the Yorkville School District
Office – where staff will meet with emergency personnel or give statements after the
situation is over. At the least, seek immediate shelter at a location nearest to your exit that
will not put you back in harm’s way – and call the police, fellow staff members, or
someone else to let them know you are safe.
5. If you are running out, keep your hands in the air.
HIDE: There is a difference between cover and concealment. Cover is protection against
bullets. Concealment is simply hiding but still being an accessible target. Hiding under a desk is
concealment – a desk will not stop bullets.
1. Act quickly and quietly.
2. Turn out lights. You may pull shades but be aware that this will also prevent police from
seeing inside.
3. Silence your devices.
4. Lock and barricade doors. (Note: easier to barricade when door open inward.)
• Push or pile as much as you can. It does not necessarily have to be heavy. If it
looks like a nuisance or that things will fall, then the room may be avoided.
• Do not hide behind the barricade.
5. Stay out of sight of the doorway and windows.
6. Hiding in a corner or making yourself flat or close to the floor is better protection. Think
ahead about possible line of fire, so you can choose the best place to hide in the room.
10
Dangerous or Armed Person Attack (continued)
Note: Stay in place unless conditions in your secure location become life threatening or
emergency personnel arrive to remove you from your location. Do not trust just a voice if
someone comes to the door and says they are the police. Emergency personnel will clear the
building twice.
FIGHT: Counter the shooter with actions that will disrupt or distract. Fighting is a last resort,
but there are many options.
1. Throw something to land and make noise away from you. The shooter may look away.
2. Move; be a hard target – move in zig-zag pattern, not a straight line. Do not just stand.
3. Move in groups – if you increase your numbers, it is harder to lock onto someone.
4. Disable physically.
• Throw heavy item – fire extinguisher, chair, book
• Throw at face – line of sight will be impaired
• Throw at arms / weapon
• If you are with a group, all throw something.
• Kick / strike
• Spray with fire extinguisher
• If the shooter has a rifle or long barreled gun, it cannot be used in close quarters.
If you have an opportunity to push, move, or hold the barrel of the gun, that may
be better than trying to run. A handgun is harder to disrupt as it is held close to the
body.
Note: Target sensitive areas – throat, eyes, nose, and groin. If you hit the nose, the shooter will
automatically tear up and impair vision.
What Police Will Do
1. They will not enter through the front of the building. It is possible that the shooter will
put a trap or explosive device there. Expect them through windows or other entrances.
2. They will neutralize the situation first and stop the shooter. They will not stop to
administer first aid or assist with anything until the suspect is no longer a threat.
Therefore:
• Do not yell at or grab the police. It will hinder their actions and distract them from
their duty.
• Keep your empty hands in the air with fingers spread.
• Do NOT pick up a discarded weapon – you may be looked at as a suspect. If in
the course of events a weapon is left near you, hide it, put it in a garbage can or
anything so it is not exposed and available to the shooter.
3. Police will be doing an exhaustive investigation. You may not be interviewed directly
afterward, but you will be asked questions at some point.
11
Dangerous or Armed Person Attack (continued)
4. In some villages and cities, the Fire Department or Paramedics are also trained and may
come on site before the situation is resolved. Some firefighters may enter surrounded by
armed police (SWAT-like) to aid the injured.
What to expect:
• Gunfire
• Loud jolting noises
• Alarms
• Sprinklers may go on
• Broken glass
• Seeing others hurt or in pain
12
Electricity/Natural Gas Service Emergency
If electrical power is lost, the library building has an auxiliary generator system which
supplies power for emergency essentials, including fire alarms and lighting. Additionally,
many staff computers throughout the facility function on a battery backup system which
provides enough power to save work and properly shut down.
What to do if power is lost:
1. Try to verify that the issue is affecting more than just the library specifically by looking
at neighboring facilities for signs of power.
2. Call Commonwealth Edison’s power outage line (1-800-334-7661) and report the outage.
Ask if it is a known or previously reported outage and ask if they have an estimate for
when power will be restored.
3. Using the Succession of Authority list at the beginning of this plan, the person in charge
will notify the Director (or subsequent designee) of the power loss and determine if the
building needs to be closed.
What to do if a natural gas leak is detected or reported:
1. It is unlikely that staff or patrons will know if there is a sudden disruption to our natural
gas service. However, if a gas leak occurs inside the building and a strong smell of
natural gas is detected, staff should report this to the person in charge and they will
investigate the odor to verify its seriousness.
2. If the odor is verified to be natural gas and in a dangerous concentration, the person in
charge will evacuate and close the building and then call the Director. If the director is
unavailable, they will proceed down the Succession of Authority list until they have
notified, and received further guidance from, a member of management.
If the decision is made to close the facility for the day…
1. The person in charge will also ensure the following are notified of the closure:
• Any groups scheduled to use the meeting & study room(s)
• All department heads/managers – who will in turn notify their respective staff,
including substitutes scheduled during the time of closure.
• A notice on the library’s website & Facebook page indicating that the library has been
closed due to a power outage / gas leak.
2. The person in charge will post signs on the entry door(s) and curbside pick-up sign
informing the public of the closure.
13
Library Emergency Closing Policy
During periods of inclement weather or in emergency situations, our first priority is the safety
and welfare of our patrons and staff. At the same time, the closing of the library can have a
negative impact on the residents, and we take our responsibility as a public building seriously.
During the hours we are open, the library is considered a warming center for the community.
Some of the primary factors that are considered when making a decision include:
• The safety and well-being of patrons and staff.
• Severity of the weather (extreme cold, excessive snow, flooding, etc.)
• Timing of the weather events.
• The ability to travel safely and the condition of the roads.
• The operable condition of our buildings including parking lots.
To determine if a closing is warranted, the Director shall monitor the following:
• National Weather Service (www.weather.gov)
• AccuWeather Forecast (www.accuweather.com)
• Illinois Department of Transportation – Current Road Conditions Maps
(www.gettingaroundillinois.com)
• Emergency Closing Center (www.emergencyclosing.com)
• RAILS Library Closings (https://railslibraries.org/libraries/closings)
• Yorkville Closings (City & Schools)
The decision to close the library under adverse conditions rests with the Director. Whenever a
decision is made to close the library, it is based on the general safety conditions for patrons and
staff. The Director will make the determination on whether to close or open late by 7AM of the
day that the closing/late opening would take place. Closing will generally be decided on a day-
by-day basis.
Staff members who are scheduled to work when the Library closes for an emergency will be paid
for the hours they were scheduled. If the Library is closed due to emergency conditions,
employees who are absent due to scheduled day off, vacation time, holiday time, illness, or other
leave will not receive pay for the time the Library is closed. In the event the Library is open and
an employee cannot get to work due to weather, the employee may choose to take a
personal/vacation day or take a day of unpaid leave.
If we have a weather-related closing or delay, there are several ways employees and the public
will be notified.
• Text messages will be sent out to the staff by department heads
• Notice is posted on our social media accounts
• When staff can get to the library, signs will be posted on the door and curbside pickup
• Notice is posted on our website
• Telephone answering message (TBD)
14
Winter Storm
If a winter storm or ice storm warning is in effect during operating hours, we will close the
library and cancel all programs. A Winter Storm Warning is issued when a significant
combination of hazardous winter weather is occurring or imminent.
Significant and hazardous winter weather is defined as a combination of 6 inches or more of
snow/sleet within a 12-hour period or 8 inches or more of snow/sleet within a 24-hour period
AND/OR enough ice accumulation to cause damage to trees or powerlines AND/OR a life
threatening or damaging combination of snow and/or ice accumulation with wind.
If a warning is predicted for the following day, we will open late or close the library and cancel
all in-person programs for the hours the warning is in effect. Staff will be notified as soon as
possible but no later than 6:30am, the day of the warning.
If a weather advisory is in effect during operating hours, we will consider the severity and make
a determination by 7am for a late open or close and cancel all in person programs. If it is
determined that we will remain open, the library may cancel in-person programs based on the
severity of the weather.
If a weather watch is in effect, we will monitor but not close unless it turns into a warning.
Severe Cold
The library will be closed and all in-person programs canceled under the condition of a Wind-
chill warning. A wind-chill warning indicates that life-threatening conditions and a risk to safety
exist. Measures should be taken to safeguard life and property immediately.
A Wind-chill warning is typically issued when the wind-chill will be -30°F or colder and the
winds are greater than or equal to 10 mph OR the actual temperature is -15°F.
The Library may be open for a wind-chill advisory, but in person programs may be canceled
based on the severity of the weather. A Wind-chill advisory is issued when conditions do not
meet the wind-chill warning criteria but still cause significant inconvenience. The weather during
a wind-chill advisory is not life threatening but presents conditions that may result in
inconvenience or pose moderate risk to safety. A wind-chill advisory is typically issued when the
wind chill is -20°F to -29°F AND the winds are greater to or equal to 10 mph OR the actual
temperature is -5°F to -14°F.
15
Fire
In any emergency, cool heads and logical thinking need to prevail. For example, smoldering
materials might be found in the book drop or trash can. Logically, this type of situation can be
handled at the department level by using a fire extinguisher and calling the person in charge.
Fire extinguishers are located throughout the building and are updated each year (see attached
map for locations) However, if a fire’s origin is unknown or if the size of the fire is unable to be
determined, follow the directions listed below.
What to do first:
1. If fire or thick smoke is visible, a staff member should pull the nearest fire alarm box.
The active fire alarm will automatically be detected by the Yorkville Fire Department’s
fire dispatch center.
2. Once a fire alarm has been activated, the Director / Manager / or the person in charge will
investigate (as much as is possible) the fire area and assign a staff member to wait outside
the building for the Fire Department and direct them to the location of the fire.
3. Whenever a fire alarm has been activated, all other staff should assume that the
evacuation steps listed below are deemed necessary.
4. When the fire is extinguished, fire department personnel will inspect the library. Staff
will not be allowed back into the building until the all clear is given by the fire
department and the Director / Manager / person-in-charge.
Evacuation:
1. Staff shall attempt to insure that all patrons/staff have evacuated the building.
Remember, if the path to the front doors is blocked by fire, there are many other
emergency exits to choose from; staff/receiving door entrance, meeting room entrance,
children’s & YA courtyard gates.
2. Any patrons in wheelchairs should be assisted / escorted by staff to a safe exit.
3. Once clear of the building, all staff members, and any patrons they are directing should
go to the south end of the library’s parking lot (toward the Y115 school district building)
where the PIC will account for all staff.
In the Event of Fire:
1. Sound the nearest fire alarm
2. Dial 911 and Library Director
3. Evacuate the area immediately – close doors behind you to confine the fire.
4. Go to the closest exit and leave the building. Never allow fire to come between you and
the exit.
5. Do not break windows. Oxygen feeds fire.
6. Before opening any doors, touch it near the top. If the door is hot or smoke is visible, do
not open the door.
7. Do not use the elevator.
8. Do not attempt to save possessions at the risk of personal injury.
9. Do not attempt to fight a fire unless you have been trained in the use of fire extinguishers.
16
Media Relations
During any disaster or crisis involving the Yorkville Public Library, the news media may be
present trying to obtain information on the situation. The following guidelines should be always
adhered to:
1. The only personnel authorized to give any information to the news media are:
a. Director
b. President, Library Board of Trustees
2. If the above personnel are not present and/or unable to talk to the news media right
away, all other personnel should do the following:
a. Explain that the Director, and/or President of the Board are unable to answer any
questions at this time.
b. Do NOT give any false or misleading information, in fact it is best not to give any
information to the media or comment on the crisis situation.
c. Inform the Director that the news media is/was present.
17
Tornado
GENERAL GUIDELINES:
A probable indication of a tornado is a heavy cloud formation where clouds are moving
in all directions. An absolute sign is the sighting of a funnel cloud. When a tornado is close, it
sounds like an overhead freight train. There is a 1-2-3 pattern to the tornado impact: high winds,
a suction phase, and high winds again. In the Midwest, most tornadoes strike between 3:00 p.m.
and 7:00 p.m. They can occur in any month of the year, but usually strike March through
September. April through June is the peak time of tornado occurrence.
TORNADO WATCH
A tornado watch means that weather conditions are favorable toward the formation of a funnel
cloud. As a rule, several hours can elapse between the time a watch is called and the time a
tornado may form. When threatening weather is a possibility, tune to WSPY 107.1 FM for more
information, or use the weather radio located at the Circulation Desk.
TORNADO WARNING
A tornado warning means that a funnel cloud has been spotted somewhere nearby or detected by
radar. During a National Weather Service issued tornado warning, the person in charge will
monitor the emergency radio to get the location of the tornado. If the warning sirens are not
sounding, emergency procedures may not have to be taken immediately. Funnel clouds are
erratic in movement, and it is difficult to know where they will touch down. During a tornado
warning, staff should not waste time looking out windows for a funnel cloud.
TORNADO SIRENS
If a funnel cloud is spotted in nearby Kendall County, the warning siren will sound.
1. When a tornado warning siren is heard, the person in charge should be notified
immediately to take charge.
2. All patrons will be escorted downstairs to interior areas with no external windows. The
best area for patrons / staff to seek shelter is the downstairs public restrooms.
Secondarily, shelter may also be sought in the Children’s Services family restroom, or the
library’s elevator closet.
3. The person in charge will immediately contact the Director (see Succession of Authority
section of this plan). If they are unreachable, continue down the Succession list
attempting to notify someone in a position of authority. In Kendall County an “ALL
CLEAR” signal is not sent. That is why it is important to monitor the emergency radio
for further information.
18
Tornado (continued)
TORNADO TOUCHDOWN ON LIBRARY
Following a tornado strike to the Yorkville Public Library, the following steps should be taken:
1. Call 911 and report that a tornado has struck the library and request assistance from the
Fire Department to help assess the safety of the building and treat survivors. Gas mains,
water mains, and electrical services may have sustained damage and may need to be shut
off.
2. Contact the Director, Facilities Manager, and Maintenance Person to also come and
inspect the library.
3. Evacuate the building according to procedures outlined in the Fire section of this plan.
4. The person in charge will attempt to account for all staff and help determine if first aid
needs to be administered.
19
Water Emergency
Health codes do not allow our libraries to operate for any significant or extended period of time
without fully operational public restroom facilities (i.e., toilets) somewhere in the facility.
Drinking fountain malfunctions are not a water emergency.
Whenever an emergency occurs which disrupts normal water service, immediate attempts
should be made to contact the City of Yorkville to determine the cause of the water service
disruption and to calculate when the service may be restored.
City of Yorkville main contact number: 630-553-4350
City of Yorkville Public Works department: 630-553-4349
If a water main break has occurred, the City will work to repair the water main and most likely
will issue a “boil order” to be in effect for 24 hours or more while they lab analyze the water in
the main to determine if it was infected by ground contaminants during the break. This does not
affect the usage of toilets/urinals, but signage should be placed on all sinks, drinking fountains,
and water machines, placing them out of order until we receive the “all clear” from the City that
the water is once again safe to drink.
What to do first:
1. Whenever a water emergency occurs, the PIC should be notified immediately to take
charge.
2. The person in charge will immediately in turn contact the Director. If they are
unreachable, they will continue down the Succession list until someone in a position of
authority is notified.
20
Disaster Recovery
If a disaster strikes when the building is occupied, your first concern should be for the safety of
the individuals inside. Escape routes, alternate routes, and procedures for evacuating the building
should be clear to all staff and patrons. Practice drills should be conducted on a regular basis to
eliminate panic during the “real thing.”
Most disasters tend to occur when the building is unoccupied – during the early morning hours,
on weekends or during holiday closings. In the event of a major disaster, do not enter the
building until it has been declared safe to do so by emergency personnel.
95% of all disasters will result in water-damaged materials. Keep in mind that mold will form
within 48 to 72 hours in a warm, humid environment. You must work quickly to salvage
damaged materials and to prevent additional damage from occurring.
The following steps are recommended for an effective recovery operation:
1. Assess the damage
How much damage has occurred? What kind of damage is it (fire, smoke, soot, clean
water, dirty water, etc.)? Is it confined to one area or is the entire building damaged?
How much of the collection has been affected? What types of materials have been
damaged? Are the damaged items easily replaced or are they irreplaceable? Can they be
salvaged by the in-house recovery team, or will outside help be required?
Walk through the entire area and take extensive notes (use a pencil as ink will run).
Photographs should be taken to document the damage. Contact your insurance carrier,
sources of supplies and services, and the local library system.
2. Stabilize the environment
The environment must be stabilized to prevent the growth of mold. Ideal conditions for a
recovery operation are 65 degrees F and 50% relative humidity.
The following equipment should be readily accessible to help stabilize the environment:
A. Portable generators, in case a power failure occurs
B. Pumps, to remove large quantities of standing water
C. Fans, to circulate the air
D. Thermometers, hygrometer, hygrothermographs and/or sling psychrometers, to
measure the temperature and humidity
Dehumidifiers can help lower the humidity, but they usually are only effective in small,
enclosed areas, and tend to increase the temperature in a room. They can also freeze up in
the lower temperatures required for salvage and recovery operations. Raising the
21
Disaster Recovery (continued)
temperature will not lower the humidity – it will only accelerate mold growth.
Temperature and humidity should be monitored constantly.
Air should be circulated in the damaged area. This may be accomplished by running fans
constantly. If possible, they should expel the humid air from the area. Extreme caution
must be taken, as standing water can conceal hazards.
3. Activate the in-house disaster recovery team
Organize work crews and be sure their responsibilities are clearly defined. No salvage
activity should begin until a plan of action has been determined by the team leader.
Disaster and recovery areas should be inaccessible to the public. Frequent rest breaks
should be provided for workers. Food and/or beverages should be available.
4. Restore the area
After the damaged items have been removed and the environment has been stabilized, the
area must be thoroughly cleaned. Walls, floors, ceilings and all furniture and equipment
must be scrubbed with soap, water, and fungicide. Carpeting, and especially the padding
under it, should be carefully examined, as mold will develop rapidly. Removal of smoke
odor and fogging with fungicides or insecticides should be performed only by
professionals.
Salvage Procedures for Water-Damaged Materials
Several options are available for treating water-damaged materials. The choice of treatment will
depend on the extent and type of damage incurred and the manpower, expertise, and facilities
available.
1. Freezing
Freezing wet materials will stabilize them and provide you with time to determine your
course of action. Mold will not grow and further deterioration from water will not occur
when materials are in a frozen state. Books have been left in a freezer for ten years and
successfully thawed and air-dried with no resultant damage. Freezing will also help to
eliminate smoke odor from materials.
Rapid freezing is recommended to minimize damage from ice crystals. (The faster the
materials are frozen, the smaller the ice crystals will be). Temperatures below 15 degrees
F will freeze and dry out wet materials. If freezer space is not immediately available and
the outside temperature is below 15 degrees F, place the materials in a secure area
outside. Cover them with plastic if rain or snow is expected.
22
Disaster Recovery (continued)
Freezing is an intermediate stage. After materials have been removed from the freezer,
they must be placed in a vacuum freeze dryer or air-dried.
2. Vacuum freeze drying
Vacuum freeze drying is the safest and most successful method, although it is the most
expensive. Materials must be frozen when they are placed in a sublimation chamber. This
type of chamber operates under high vacuum and high heat and turns the ice crystals in
and on the frozen materials to water vapor. The vapor is then collected on a cold panel
that has been chilled to at least -200 degrees F, so it cannot go back on the materials. If
they are not frozen when they are put in the chamber, the materials will freeze on the
outside and the water molecules on the inside will be forced through the frozen barrier as
the vacuum is pulled. This action can cause the book or document to “explode.”
When materials are removed from the vacuum freeze chamber, they will be very dry and
should acclimate for at least one month before they are opened to avoid cracking the
spine and/or binding. (This is especially true for leather binding.) They may be placed in
a high humidity room to accelerate the acclimation process but must be monitored closely
for signs of mold.
Materials so treated will not look like new but will show signs of swelling and distortion.
Stanford University Library staff members reported that they needed an additional 12%
of shelf space for materials that had been treated in Lockheed’s chamber. Photographs
will not be damaged by this treatment, but rubber cement will dissolve and stain the
pages to which it has been applied.
3. Air-drying
Air-drying should be performed only in a stable environment to inhibit the growth of
mold. The ideal environment for air-drying is 50-60 degrees F and 25-35% relative
humidity. Instructions are outlined in section II below. This process is not recommended
for coated stock materials such as art books (see section III below).
4. Vacuum drying
Vacuum drying involves the placement of wet materials in a chamber that pulls the
moisture by means of a vacuum. This method is not recommended as the heat involved is
damaging to paper (especially bound paper) and photographic materials. Microwave
ovens should not be used for the same reasons.
The following salvage procedures are recommended:
1. Volumes to be frozen
23
Disaster Recovery (continued)
A. Removal
• Clear the floors and aisles first.
• Begin with the wettest materials. These will usually be on the lowest shelves
unless water has come in through the ceiling.
• Dirt and mold should be removed and treated before freezing (see IIA and VI
below). If time does not permit these activities, dirty and/or moldy books may be
frozen (mud will easily brush off when it is dry). Silt should be washed out
immediately, as it is almost impossible to remove when it is dry.
• Pack materials on-site, if possible. If not, remove by human chain.
• Keep accurate records of the locations from which materials are removed.
B. Packing
• Remove volumes from shelves in order.
• Wrap freezer paper around each volume (waxed side next to the volume) and
place in plastic crates spine down.
• Pack crates one layer only, snugly enough that volumes will not slide or lean.
• Wrap open books as found and place them on top of a packed container. Do
not place more than one open volume in a container. Be sure there is a freezer
paper barrier between the packed volumes and the open volume to prevent
staining from binding dyes.
• If books are stuck together, do not attempt to separate them, but pack them as
one volume.
• Pack items in the condition in which they were found. Do not attempt to close
open volumes or open closed volumes that are wet.
C. Record keeping
• Label each container with your institution’s name and assign it a number.
• On a separate sheet of paper, record the box number, call number of the first
and last volumes packed and the total number of books in each container. If
they are not in call number order, note the location where found.
• If the containers are sent to more than one freezer, note which containers are
sent where.
• Keep records of discarded items.
D. Transporting
1. Materials should be placed in a freezer facility as quickly as possible to prevent
the growth of mold. Care should be taken that containers do not fall over during
transport, as further damage may result.
24
Disaster Recovery (continued)
2. Materials should be placed in refrigerated trucks if they cannot be frozen within
48 hours.
2. Volumes to be air-dried
A. Washing procedure (to be performed off-site only)
• Keep the book tightly closed and hold it under cold, clean running water.
• Remove as much mud as possible from the binding by dabbing gently with a
sponge. Do not rub or use brushes and do not sponge the pages or edges, as
these actions can force mud into the spine or the wet pages, causing further
damage to the volume. Let the motion of the running water clean off the dirt.
• Squeeze the book gently and with even pressure to remove excess water and
to reshape the binding.
• Do not wash:
o Open or swollen volumes
o Vellum or parchment bindings or pages
o Full or partial leather bindings
o Fragile or brittle materials
o Works of art on paper
o Water-soluble components (inks, tempera, watercolors, dyes, charcoal,
etc.)
o Manuscripts
o Non-paper materials
B. Saturated volumes
• Do not open! Wet paper tears easily!
• Set volumes on their heads on absorbent paper. Pages tend to droop within the
binding when a volume is shelved upright, so setting it on its head will
counteract this tendency. Plastic sheeting should be placed under the paper
toweling or unprinted newsprint to protect tabletops. Turn the volumes right
side up when changing the paper beneath them. Their position should be
reversed each time the paper is changed, and the wet paper removed from the
area.
• Covers may be opened to support volumes.
• Aluminum foil may be placed between the cover and the end leaf to prevent
staining from the binding dyes.
• When most of the water has drained, proceed to section C (damp volumes).
C. Damp volumes
• Very carefully open the book (not more than a 30-degree angle).
25
Disaster Recovery (continued)
• Begin interleaving from the back and keep the volume in an upright position.
• Place interleaving sheets at intervals of 25 leaves (50 pages) unless they
distort the volume.
• Change interleaving frequently. Do not reuse unless the sheets are being
impregnated with fungicide. Ortho-Phenyl Phenol (O-PP) has been found to
be less toxic than thymol and is recommended. Mix one pound of O-PP to one
gallon of acetone or ethanol. (Do not use methanol, as it will cause inks to
bleed.) Safety equipment (mask, eye goggles, and rubber gloves) should be
worn when preparing and using this solution.
• Continue to change the paper underneath and remove from the area.
D. Slightly damp volumes / volumes with only wet edges
• Stand volume on its head and fan open slightly. Paperback books may support
each other with a barrier between them or they may be wedged with
Styrofoam pieces. Position volumes in a path of circulating air.
• When almost dry, lay the volumes flat and place weights on them (but not on
other drying books) to minimize distortion. Do not stack wet volumes.
• Lightweight volumes (less than six pounds) may be hung on lines to dry.
o Use monofilament nylon lines, not more than 1/32” diameter, not more
than five or six feet long, spaced approximately one-half inch apart.
o Do not line-dry a saturated volume as the monofilament will cut through
the wet paper.
3. Volumes with coated stock paper
Wet coated stock paper should be handled with care, as the print will slide off the wet
page if it is rubbed. Do not allow books with coated stock paper to dry in a closed state as
the pages will permanently bond together. All attempts to separate stuck pages by
rewetting them have failed. McDonnell Douglas’ Document Reclamation Service reports
that vacuum, freeze drying of coated stock volumes is rarely successful. Keep volumes
submerged until the pages can be separated (see section IV below). The only chance of
saving such materials is to interleave every page and air-dry.
4. Documents / unbound materials
A. Freeze as found
• Do not remove from the file cabinet drawers, document cases or folders.
• Do not turn containers upside down to empty or drain.
26
Disaster Recovery (continued)
B. Separation of wet sheets
• Place a stack of polyester film on top of a stack of wet, unbound papers (or the
first page of a bound volume).
• Run gently with a bone folder – surface friction will cause the wet paper to
adhere to the film.
• Peel back the top sheet and place it on top of a piece of polyester web.
• Remove the polyester film.
• Place another sheet of polyester web on top of the wet sheet.
• Repeat the entire process, separating the wet sheets one at a time and
interleaving them with polyester web. Materials may be frozen at this stage.
• Air-dry the sheets (supported by the polyester web) by placing them on
absorbent paper on tables or on top of closely spaced monofilament lines. The
air in the room should be kept circulating, but fans should not blow directly on
the materials.
• The papers may be flattened when they are almost dry by placing them
between two sheets of blotting paper (to remove excess moisture) and
applying even pressure with weights.
5. Non-book materials
A. Photographic materials (prints, negatives, slides, film)
Do not expect to salvage color photographs, as the colored layers will separate, and
the dyes will fade quickly. However, if you wish to try, freeze them immediately or
transport them to a photographic laboratory.
Photographic materials should not be allowed to dry out after they become wet as
they will stick to their envelopes or to each other. Any attempt to separate them after
they have dried together will result in damage to the emulsion or the image. Remove
the materials from their protective enclosures and wash off any mud or dirt under
cold, clean running water.
The following options are available for salvaging photographic materials:
1. Air-dry either flat or on lines of monofilament (plastic spring-type clothespins
may be used to hang them on the lines).
2. If there are too many to air-dry, they may be stored in cold water (65 degrees F or
below – cold helps to preserve the emulsion). Ice may be added to the water, but
do not add dry ice or allow the materials to remain under water longer than three
days. Formaldehyde may be added to the water (125 milliliters to one liter) to
help prevent the gelatin from swelling and softening. Black and white film could
last three days in this solution before the emulsion begins to separate: color film
27
Disaster Recovery (continued)
could last 48 hours. Transport the materials (in sealed polyethylene bags inside
plastic garbage pails) to a professional laboratory within 24 hours, if possible.
3. If time does not permit air-drying, the materials may be frozen. As the emulsion
may be damaged by the formation of ice crystals, freezing as quickly as possible
is recommended (smaller ice crystals will cause less damage). Negatives should
be separated before freezing as they tend to stick together when thawed.
4. The Eastman Kodak company provides free emergency service for cleaning and
drying its own black and white roll microfilm.
B. Microforms
• Silver halide microfilm
o Keep under water (see section V above)
o Send to Kodak or a professional micro-processing laboratory
• Vesicular and diazo microfilm
o Wash off mud or dirt under cold, clean running water
o Air-dry or dry with cheesecloth
• Microfiche
o Treat the same as silver halide microfilm
o Kodak will not treat microfiche, so send them to a professional micro-
processing laboratory.
28
YORKVILLE PUBLIC LIBRARY VENDOR CALL LIST
Access Control (FOBs)
AED (Heart Machine)
Air Conditioning/Heating
Alarm System (Fire & Burglar)
Automatic Doors
Board Minute Taker
Umbrella Technologies
Zach Brummel – Tech
Bryan Heriaud
Trico Mechanical
Tom Wegman
Oak Brook Mechanical
Artlip & Sons
Alarm Detection
Systems
Tee Jay Service
Tom King
Marlys Young
888-819-4211
Cell 815-414-1425
630-802-5214 (cell)
630-466-3662
630-818-5730
630-941-3555
630-896-1560
630-844-6302
630-406-1406
708-837-4496
630-553-4307
Carpet Cleaning Uni-Max Management Corp 773-858-2276
Eva Ambroz
Com Ed Acct #1094288008 800-334-7661
Computers Lloyd Warber 630-421-0457
Donation Bricks Bricks R Us.com 888-MY-BRICK
Electrical Marshall Electric 630-892-2942
Elevator 652-4000
Extinguisher Inspection
Fire Alarm System
Thyssenkrupp 630-
Technician: Steve (Montgomery)
Fox Valley Fire/Safety (Adam) 847-695-0600
Fox Valley Fire (Adam) 847-695-5990
Gas Service Nicor
Acct #91-85-68-4012 8 888-642-6748
Internet Provider Metronet
Acct # 1651373 855-769-0936
29
YORKVILLE PUBLIC LIBRARY VENDOR CALL LIST
Uni-Max Management Corp 773-858-2276
Eva Ambroz
Amazon/Quill order on-line
Aztech Landscape 815-786-7647
Roger Ritzman 630-665-1900
Walden Lock Service 630-851-0396
Amazon/Quill order on-line
Smithereen 800-336-3500
Tony 224-580-8966
Impact 815-343-4143
Account Rep: Vicki Rodriguez 815-255-8383
For Service 888-752-0052
For Supplies 866-228-4857
Martin Plumbing 630-553-1111
877-542-7257
Janitorial Service
Janitorial Supplies
Landscape
Legal
Locksmith
Office Supplies
Pest Control
Photocopiers
Plumbing
PrairieCat
Public Works (water/
sewer)
Eric Dhuse Work 630-553-4353
Cell 630-878-7102
Reaching Across Illinois Library System (RAILS) 815-729-3345
Roof Olssen Roofing 630-892-0449
Security Cameras Griffon Systems 630-607-0346
Paul Grefenstette 773-835-8339
Snow Removal City Public Works Dept. 630-878-7102
Eric Dhuse
Syserco BAC system 331-903-3300
Tom Goetz 312-720-6758
TBS Scanner/Coin Box Help Desk 630-537-1370
30
YORKVILLE PUBLIC LIBRARY VENDOR CALL LIST
Telephone (TCG Solutions)
Water Clean-Up
Weblinx (Website)
Lighting Vendor
Jeff Norris
ServPro
Service Master
Theresa Khul
Mitch Seidel
630-453-8726
331-717-5994
630-553-6650
630-551-0334
Cell 630-880-033
708-629-6628
31
= Fire Extinguishers = Fire Alarms
= Non-gated Exits 32
33
UNITED CITY OF YORKVILLE
LIBRARY BOARD
(3 Year Term)
NAME
ADDRESS
PHONE
NUMBER
APPOINTED
TERM
EXPIRES
Theron Garcia PO Box 1062
Email:
theron.garcia@yorkville.lib.il.us
630-440-5586 4/25/17
reappt: 7/28/20
reappt: 5/30/23
May 2026
Sharon Mix 578 W. Barberry Cir.
Email:
sharon.mix@yorkville.lib.il.us
630-383-8171 12/10/24
(partial term)
May 2027
Wendy Gatz 1319 Evergreen Ln
Email: Wendy.gatz@yorkville.lib.il.us
630-383-8039 3/26/24
(partial term)
reappt: 6/11/24
May 2027
Valerie Burd 300 E. Hydraulic Avenue
Email: valerie.burd@yorkville.lib.il.us
630-220-6484 2/25/25
(partial term)
May 2026
Tara Schumacher 302 Oakwood Street
Email: tara.schumacher@yorkville.lib.il.us
630-362-0913 6/8/21
reappt: 6/25/24
May 2027
Ryan Forristall 1984 Banbury Avenue
Email: ryan.forristall@yorkville.lib.il.us
815-570-9046 8/28/18
reappt: 5/14/19
reappt: 4/26/22
reappt: 5/13/25
May 2028
Jackie Milschewski 401 Heustis Street
Email:
jackie.milschewski@yorkville.lib.il.us
630-251-8083 4/26/22
reappt: 5/13/25 May 2028
Keri Pesola 1162 Spring Street
Email:
keri.pesola@yorkville.lib.il.us
630-870-0109 4/26/22
reappt: 5/13/25
May 2028
Jason Hedman 1092 Canary Ave.
Email:
Jason.hedman@yorkville.lib.il.us
630-385-2923 6/13/23 May 2026
**This list is for internal use only.
If you have any changes – please contact the Clerk’s Office at 553-8567
Revised 5/16/25
FAX - 1st floor 630-553-7575 FAX 630-553-4360Admin Exec .Conf. Room - Ext. 8518 Anderson, Jared 815-575-4598Executive Session Conf. Room - Ext. 8553 Hodous, Richard 630-918-3035Meeting Room Overflow - Ext. 8550 Horner, Ryan - Foreman 630-885-4919Meeting Room #107 - Ext. 8554 Houle, TJ - Foreman 630-885-3569Behland, Jori - Ext. 8567 Cell - 815-651-9960 Kleefisch, Glenn 708-903-4973Cisija, Monica - Ext. 8565 Landa, Paul 708-843-2807Diaz, Stacy - Ext. 8531 Cell - 630-792-9677 Lombardo, Steven 630-891-1684Gregory, Katelyn Cell - 630-800-0574 Scott, Trevor 708-955-0226Jones, Kim - Ext. 8530 Cell - 512-785-6106 Sleezer, Scott - Supt.630-878-7291Milschewski, Ted Cell - 630-797-6378 Smith, Doug - Foreman 815-494-2041Navarro, Jesus - Ext. 8544 Cell - 630-809-6881 Wolf, Brandon 630-291-6216Olson, Bart - Ext. 8537 Cell - 630-308-0582Orr, Kathy Ofc. - 312-382-2113Orr, Kathy Cell - 708-267-6244 FAX 630-553-4360Purcell, John - Ext. 8519 Cell - 630-363-7466 Concessions #1 630-777-1863Server Room - Ext. 8556 (2nd floor)no phone yet Concessions #2 630-391-0171Willrett, Erin - Ext. 8574 Cell - 815-970-4713 Barbanente, Marisa - Ext. 8538 630-888-6111Evans, Tim - Ext. 8575 217-493-5687COMMUNITY DEVELOPMENT - 651 Prairie Pointe Dr.Galauner, Jake - Ext. 8579 815-761-2301FAX630-553-7264 Galauner, Julie - Ext. 8577 815-222-1006CD Conference Room - Ext 8572 Ihrig, Kristen - Ext. 8538 618-531-1573Barksdale-Noble, Krysti - Ext. 8573 Cell - 630-742-7808 Nelson, Luke - Ext. 8508 630-659-8090Blystone, Bobbie - Ext. 8545 Cell - 331-400-3049 Redmon, Steve - Ext. 8585 630-701-4909Creadeur, Bob - Ext. 8533 Cell - 630-470-1440 Remus, Shay - Supt. - Ext. 8576 630-689-7502Hansen David - Ext. 8588 Cell - 331-400-3199 Sendra, Samantha - Ext. 8578 630-536-4518Hastings, Gina - Ext. 8532 Cell - 630-277-3003Mendez, Sara - Ext. 8555 Cell - 630-450-1304 PUBLIC WORKS - 630-553-4349 - 610 Tower Ln.Nelson, Gina - Ext. 8527 Cell - 630-780-8610 FAX 630-553-4377Ratos, Pete - Ext. 8549 Cell - 630-618-8416 Dhuse, Eric 630-878-7102Rosa, Aaron - Ext. 8566 Cell - 331-400-3649 Sleezer, John 630-878-7288
ENGINEERING - 630-466-6700 (EEI)SEWERSanderson, Brad Ofc. - 630-466-6720 Jackson, Jamie 630-303-7438Sanderson, Brad Cell - 630-816-0957 Steffens, George 630-669-0097Wells, Todd 773-454-4214 STREETSBedford, Ryan 630-797-1104FINANCE - 651 Prairie Pointe Dr.Behrens, Brett 630-675-3379Fredrickson, Rob - Ext. 8534 Cell - 815-274-9223 Henne, Durk 630-600-7114Seego, Kara - Ext. 1145 Hernandez, Noah 630-242-0640Simmons, Amy - Ext. 8571 Cell - 630-201-2401 Rozborski, Adam - Foreman 630-465-6891Thomas, Lori - Ext. 8521 Cell - 630-244-4115 Seng, Matt 630-675-4715Woolsey, Rebecca - Ext. 8563 Cell - 630-800-5142 Weber, Bob 815-202-0618Yoder, David 630-649-3834LIBRARY - 630-553-4354 - 902 Game Farm Rd.WATERAugustine, Shelley - Ext. 117 Bauer, Jon - Foreman 630-878-0093Business Office - Ext. 116 Brown, Dave 331-337-7397Curtis, Michael - Ext. 120 Conard, Ryan 630-546-4690Debord, Dixie - Ext. 104 Johnson, George 757-968-7588Iwanski, Sharyl - Ext. 103 Legendre, Pat 630-740-9029Weiss, Jennette - Ext. 109 McGregory, Matt 630-220-0292Office/Rebecca - Ext. 8563 630-800-5142POLICE - 630-553-4340 - 651 Prairie Pointe Dr.Scodro, Pete 630-742-6785FAX630-553-1141 Zitt, August 630-544-9717PD Exec. Conf. - Ext 8582Balog, Kirsten - Ext. 8502 Frequently Used #'sBieritz, Crystal - Ext. 8561 Beecher Center 630-553-5777Carlyle, Mitchell - Ext. 8507 331-223-6005 BKFD 630-553-6186CSO630-742-5609 Bristol Township 630-553-0101Densberger, Amy - Ext. 8506 BSI - Backflow 888-966-6050Garcia, Maggie - Ext. 8529 Chamber of Commerce 630-553-6853Hayes, Chris - Ext. 8541 630-973-9883 Comcast 800-934-6489Harris, Kendall - Ext 8501 Dubjic, Lynn DLK, LLC 630-209-7151Hunter, John - Ext. 8568 630-742-5110 Fox Metro 630-892-4378Jensen, Jim - Ext. 8509 630-488-7364 Groot 630-892-9294Johnson, Jeff - Ext. - 8569 630-742-8796 IDOT-Headquarters Ottawa 815-434-6131Ketchmark, Matthew - Ext. 8513 630-742-6236 IDOT-Yorkville Maint. Barn 630-553-7337McMahon, Patrick - Ext. 8504 630-742-5848 IT 24/7-Illinoissupport@interdev.com 847-999-3050Mikolasek, Ray - Ext. 8540 630-973-9884 KC Administration 630-553-4143Nelson, Matt - Ext. 8505 630-742-4882 KC Assessor (Taxes)630-553-4146Non-Emergency Dispatch 630-553-4343 KC Highway Dept.630-553-7616Patrol - tbd 630-742-6236 Post Office - Yorkville 630-553-7100Patrol A 630-878-7225 Taussig & Assoc (SSAs)800-969-4382Patrol B 630-688-9873 UB Assist.-Family Focus.org 630-844-2550Patrol C 630-742-8344 UB Assist.-KC Health Dept 630-553-9100Patrol D 630-675-1274 UB Assist.-St. Vincent de Paul 630-708-0423Patrol E 630-742-5338 Voter Registration 630-553-4105Hart, Robbie - Ext. 8511 630-973-0969 Yak Shak 630-479-8074SRO Goldsmith - Ext 8503 630-742-5333 YBSD 630-553-7657Stroup, Sam - Ext. 8542 630-746-1392
Revised 8/5/2025
United City of Yorkville Phone List
ADMINISTRATION - 630-553-4350 - 651 Prairie Pointe Dr.PARKS - 630-553-4358 - 185 Wolf St.
RECREATION - 630-553-4361 - 651 Prairie Pointe Dr.
This page intentionally left blank.
Job Title: Community Engagement & Marketing Specialist/Coordinator
Status: Full-Time, Exempt
Salary/Pay Range: Commensurate with qualifications and experience
Benefits include: 1 week after 6 months and 2 weeks after the first year, 10.5 holidays
per year, 12 sick days per year, 3 floating holidays, participation in Illinois Municipal
Retirement Fund, medical, vision, and dental insurance programs.
Reports to: Library Director
Position Summary
As a key member of the Management Team, the Community Engagement & Marketing
Specialist/Coordinator is responsible for enhancing the Library’s visibility, promoting
services, and fostering strong community relationships. Under the direction of the Library
Director, this position develops and implements strategic marketing initiatives and
outreach efforts. The role includes overseeing all communications, managing
partnerships, and ensuring consistent messaging across all platforms.
This position may serve as the Person in Charge in the absence of the Library Director
or other management staff.
Essential Responsibilities
• Coordinate community engagement, including outreach to businesses, nonprofits,
and participation in local events, boards, and committees.
• Collaborate with the Management Team to ensure consistent and effective internal
and external messaging.
• Develop and manage content for marketing, branding, promotions, public relations,
and all communications.
• Oversee design, production, and distribution of newsletters, brochures, flyers,
signage, press releases, digital signage, and lobby TV content.
• Manage and update content for the Library's website, social media platforms, and
online/print media sources.
• Monitor industry trends and emerging technologies to enhance services and respond
to community needs.
• Collect and analyze statistics and community demographics to inform programming
and outreach strategies.
• Set annual goals and manage the marketing and public relations budget aligned with
the Library’s strategic plan.
• Attend Library Board and committee meetings as requested.
• Provide occasional coverage at the Reference/Adult Services Desk.
• Oversee scheduling and usage of the Library’s meeting rooms.
• Perform other duties as assigned.
Qualifications
• Master’s degree in library science (ALA-accredited) considered a plus.
• Bachelor’s degree in marketing, public relations, communications, or related field
preferred.
• Prior experience in event planning and program development required.
• Intermediate to advanced computer and information technology skills required.
• Must be available for occasional evening and weekend work.
Knowledge, Skills, and Abilities
• Strong interpersonal skills with a commitment to exceptional customer service.
• Ability to connect with community members and represent the Library effectively.
• Skilled in building partnerships with a wide range of community organizations.
• Proficiency in Microsoft Office, Google Workspace, and graphic design software.
• Excellent written and verbal communication skills.
• Ability to quickly learn and teach new technologies.
• Self-motivated, organized, detail-oriented, and capable of independent decision-
making.
• Ability to work both independently and collaboratively.
• Professional, dependable, punctual, patient, and courteous.
• Demonstrates active listening and sensitivity in communication.
• Exercises sound judgment, discretion, and initiative.
Physical Requirements & Work Environment
• Frequent keyboard use and computer work.
• Ability to reach, stoop, and shelve library materials at varying heights.
• Ability to carry multiple items and push book carts weighing up to 100 lbs.
• Must possess manual dexterity, hearing acuity, clear speech, and correctable vision.
• Must provide own transportation.
This job description is intended to convey essential responsibilities and qualifications for
the role. It is not an exhaustive list of all duties and responsibilities that may be assigned.