HomeMy WebLinkAboutPublic Works Committee Minutes 2025 07-15-25APPROVED 9/16/25
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 15, 2025, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Craig Soling Alderman Joe Plocher
Alderman Rusty Corneils
Absent: Alderman Dan Transier
Other City Officials
City Administrator Bart Olson, via Zoom Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Assistant Public Works Director John Sleezer
Engineer Brad Sanderson, EEI Alderman Chris Funkhouser, via Zoom
Other Guests: None
The meeting was called to order at 6:03pm by Chairman Craig Soling.
Citizen Comments: None
Previous Meeting Minutes: June 17, 2025
The minutes were approved as presented.
New Business:
1. PW 2025-65 Resolution Approving a Change Order to a Contract to Construct a 1,500,000 Gallon
Standpipe and Water Main
Mr. Sanderson said last month the Council had approved the contract with CB&I to construct the standpipe for
the south receiving area. A Change Order reduction of $384,400 has been submitted. This is due to the
modification of the guarantee which involves putting the standpipe into operation sooner than anticipated and in
addition, an alternative design that results in a reduction in thickness of the tank steel. Alderman Plocher asked
if the pylons would still be needed, however, Mr. Sanderson said the company has not provided that information
yet. Mr. Soling asked if there could be a problem 50 or 60 years down the road. Mr. Sanderson replied the steel
is thick on its own and the 25-year coating provides extra protection. He added that these tanks are built to last
over 100 years. This moves forward to the City Council.
2. PW 2025-66 Illinois Railway, LLC License Agreement – East Alley Water Main Replacement Project
Engineer Sanderson said items 2 and 3 are similar. There are several water main replacement projects that will
go out to bid next month. The projects will involve going under the railroad crossings and a license agreement is
needed to do this. The agreement has been vetted by the City Attorney Orr and a one time license fee of $4,000
is required. The committee agreed with the recommendation to approve this agreement and will move it forward
to the consent agenda.
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3. PW 2025-67 Illinois Railway, LLC License Agreements – 2025 Water Main Replacement Project
Mr. Sanderson said there are 4 separate license agreements for 4 crossings. The fee is slightly less at $3,700 per
crossing based on casing pipe size and the total is $14,800. This will also move to the consent agenda.
4. PW 2025-68 Sewer Cleaning Truck Purchase
Director Dhuse said they had examined 3 units. He said the current equipment has experienced some
maintenance issues and mechanical breakdowns, both of which he felt were on the manufacturer's end. He
asked for feedback from the employees who use the equipment and all preferred the Vactor brand which are
manufactured in LaSalle-Peru. They are single-engine trucks with hydraulic pumps which are quieter than a
double engine truck. He said this is a 10-year purchase. Alderman Corneils asked if 10 years is the lifespan.
Mr. Dhuse said the equipment is subjected to nasty environments and after that time, they start needing repairs.
Chairman Soling asked if this is in the budget. The truck is $35,000 over budget, but money was saved on the
Blackberry Creek lift station generator replacement to apply to the purchase. This also includes the sludge pump
and accessory lighting that was desired. This truck will be kept inside in the winter. This purchase moves
forward to the City Council.
5. PW 2025-69 Cannonball Estates SSA Plan
Mr. Olson said an HOA member had contacted him saying the HOA is defunct and would no longer be doing
maintenance in the subdivision and would turn it over to the city. He said there is an SSA in place so a levy can
be filed. He asked Mr. Dhuse to prepare a maintenance budget. The city is now in the process of notifying the
residents that the HOA is defunct. The letter will show the residents what the cost will be for the city to perform
the maintenance or give them a chance to re-establish the HOA to continue the maintenance. Mr. Olson wanted
to insure the committee was OK with the budget and the process. The Mayor also wanted to insure the city was
covered as far as staff time which is not reflected in the budget. That factor will be added and the budget
updated.
Chairman Soling asked if the SSA has an expiration date and if enough money is being budgeted. There is no
expiration date and Mr. Dhuse said the figures were based on the pond maintenance costs in Sunflower.
Alderman Funkhouser asked if the budget included the easement along Alyce and Cannonball which it does.
He also questioned whether or not the residents should be given the option of maintaining their back yards
instead of the HOA. Mr. Olson said the letter will give residents 30-45 days to respond and they will evaluate
the back yard question from the responses. The committee will move this forward to City Council.
Old Business:
1. PW 2025-62 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(2025 Stormwater Basin Inspections)
Mr. Olson said he would like to push this matter until next month to allow the Mayor time to fully review the
agreement.
Additional Business: None
There was no further business and the meeting adjourned at 6:21pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker