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Resolution 2025-109Resolution No. 2025-109 RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING AN ENGINEERING AGREEMENT WITH ENGINEERING ENTERPRISES, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non - home rule municipality duly organized and validly existing in accordance with the Constitution of the State of Illinois and the laws of this State; and WHEREAS, Prologis L.P., a Delaware limited partnership and Pioneer, LLC, an Illinois limited liability company, (collectively, the "Developers") have each proposed the construction of data center projects in an area located generally northwest of the City's corporate boundaries (the "Projects"); and WHEREAS, the Developers have requested the City perform or cause to be performed the necessary design engineering required to bring City water infrastructure to the Projects; and WHEREAS, Engineering Enterprises, Inc., of Sugar Grove, Illinois ("EEI"), is prepared to provide the necessary design engineering required to proceed with the Project pursuant to the Agreement for Professional Services Water Planning for Data Center Developments --- 2025 between EEI and the City (the "Agreement"), attached hereto as Exhibit A; and WHEREAS, the Developers have agreed to pay the costs for EEI to perform the work pursuant to the Agreement; and WHEREAS, EEI a qualified and experienced engineering firm, has provided engineering services for various projects completed by the City, and therefore the City recommends approval of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois, as follows: Resolution No. 2025-109 Page I Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Mayor and City Clerk are hereby approve the Agreement for Professional Services Water Planning for Data Center Developments — 2025 between the United City of Yorkville and Engineering Enterprises, Inc, attached hereto as Exhibit A, and authorize the Mayor and City Clerk to execute. Section 3. This Resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 14' day of October, A.D. 2025. KEN KOCH AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE RUSTY CORNEILS AYE C TY CLERK DAN TRANSIER AYE CRAIG SOLING AYE MATT MAREK AYE RUSTY HYETT ABSENT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this j day of d�7�K' , A.D. 2025. Attest: MAYOR A�i�,�� C CLERK Resolution No. 2025-109 Page 2 UNITED CITY OF YORKVILLE WATER PLANNING FOR DATA CENTER DEVELOPMENTS - 2025 Agreement for Professional Services Water Planning for Data Center Developments — 2025 THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or "OWNER" and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or "ENGINEER" agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Engineering services shall be provided as indicated on the Scope of Services on Attachment B. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Environmental Protection Agency, and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days' written notice to the non -terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Lump Sum (LS) in the amount of $231,356.00. Additional charges for out of scope work will be paid at the hourly rates for this project, which are shown in Attachment E. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1 st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. PAGE 1 UNITED CITY OF YORKVILLE WATER PLANNING FOR DATA CENTER DEVELOPMENTS - 2025 ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without Contractor's consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER's sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned documentwill, likewise, be at the OWNER's sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent ENGINEER: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City's relationship to the ENGINEER under this agreement shall be that of an independent ENGINEER. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The ENGINEER certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti -Bribery: The ENGINEER certifies it is not barred under 30 Illinois Compiled Statutes 500150-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the ENGINEER is an individual, the ENGINEER certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3), Felony Certification: The ENGINEER certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500150-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The ENGINEER certifies that it has not been barred from contracting as a result of a conviction for bid -rigging or bid rotating under 720 Illinois Compiled Statutes 5133E or similar law of another state. PAGE 2 UNITED CITY OF YORKVILLE WATER PLANNING FOR DATA CENTER DEVELOPMENTS - 2025 Drug Free Workplace: The ENGINEER certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non -Discrimination, Certification, and Equal Employment Opportunity: The ENGINEER agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The ENGINEER shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The ENGINEER agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The ENGINEER certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the ENGINEER (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the inspector General of the federal sponsoring agency. The ENGINEER agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services forwithholding and reporting federal income taxes.) The ENGINEER certifies that he/she is a: x United States Citizen Resident Alien Non -Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. PAGE 3 UNITED CITY OF YOP,KVILL E WATER PLANNING FOR DATA CENTER DEVELOPMENTS - 2025 Tax Payer Certification : Under penalties of perjury, the ENGINEER certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): Individual Real Estate Agent Sole Proprietorship Government Entity Partnership Tax Exempt Organization (IRC 501(a) only) x Corporation Not for Profit Corporation Trust or Estate Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City's agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non -prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party's negligence, including failure to follow the ENGINEER's recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D-1: Estimated Schedule (Phase A) Attachment D-2: Estimated Schedule (Phase B) Attachment E: 2025 Standard Schedule of Charges PAGE 4 WATER PLANNING FOR DATA CENTER DEVELOPMENTS -2025 UNITED CITY OF YORKVILLE L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: City Administrator and City Clerk United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 For the ENGINEER: Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove Illinois 60554 Either of the parties may designate in writing from time -to -time substitute addresses or persons in connection with required notices. Agreed to this 1110Dday of OLLob-ef , 2025. United City f Yorkville John Purcell Mayor --- Jori Contrino City Clerk Dir Engineering Enterprises, Inc.: Brad Sanderson, P.E. Chief Operating Officer /President Angela R. Smith ector of Marketing and Business Development PAGE 5 ENGINEERING ENTERPRISES, INC. MAY 2025 ATTACHMENT A -- STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter "Agreement"), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: in providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER'S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor's failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER'S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER'S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER'S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER'S opinion of probable construction costs represents ENGINEER'S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor's methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER'S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format oftext, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability ofdocuments resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER ofthe changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. PAGE 1 ENGINEERING ENTERPRISES, INC. MAY 2025 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation asset forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days' written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER'S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER'S services under this Agreement are being performed solely and exclusively for the OWNER'S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, "force majeure" shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law at order of any government, war, acts of war (whether war be declared or not), labor strike or lock -out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party's waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney's Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. PAGE 2 ATTACHMENT B - SCOPE OF SERVICES WATER PLANNING FOR DATA CENTER DEVELOPMENTS - 2025 United City of Yorkville, IL Pending Data Center Developments in the United City of Yorkville will impact the City's Water Works System (WWS). The City desires to better understand how their WWS will be impacted by the Data Centers, and what additional improvements may be required or recommended. The project will be implemented in two Phases. Phase A will include preliminary analysis of only the City WWS' North Pressure Zone, which is the location of the planned Data Center Developments. It is also where the City's North Receiving Station will be located for the future Lake Michigan water supply. Phase A will focus only on analysis and associated recommended improvements for the North Pressure Zone, assuming it is segregated from the remainder of the City's WWS. This will allow for a preliminary understanding of major WWS infrastructure improvements required due to the Data Centers' demands. However, there will be other impacts on the remainder of the City's WWS. Phase B will include analysis of the City's remaining pressure zones, as well as an understanding of residual impacts between the North Pressure Zone and other pressure zones. The following list of work items establishes the scope of engineering services for both Phases A and B for this project. Attachments D-1 and D-2 identifies the impact of the phased approach on the Project Schedule. PROJECT FACILITATION AND MEETINGS 1.1 Project Management and Administration 1.2 Project Initiation and Progress Meetings (6 Total Meetings with City, ❑uPage Water Commission, and/or Developer(s), Plus Internal Review Meetings) 1.3 Project Coordination with City, DuPage Water Commission, and Developer(s) WATER WORKS SYSTEM EVALUATION AND WATER DISTRIBUTION SYSTEM MODELING 2.1 Obtain and Analyze Water Quality Parameters/Requirements for Data Centers as Related to Water Age/Disinfection Residuals and Backup Supply/Treatment Options 2.2 Prepare Historical and Projected Needs Assessment Calculations by Pressure Zone • Confirm Storage and Supply Needs 2.3 Review Existing Model and Determine Update Needs 2.4 Gather Data for Model Update (Development & Engineering Plans) 2.5 Update Water Model • Update Water Model Skeleton o Update/Verify Pipe Network, Info, Connectivity, and No Double Pipes o Update/Verify Junctions and Associated Data & Associated Elevations o Update/Verify Water Facilities (Tanks, Wells, Water Treatment Plants, BP/PRV and PRV Stations) o Update/Input Elevations Based on County GIS Contour Data • Review Historical Water Use Data and Prepare Updated Historical Water Usage Summary (Last 5 Years) per Pressure Zone and Enter Demands in the Model o Utilize the • Obtain and Input SCADA Data (Setpoints for Tank Levels, Pumps On/Off, Valves Closed, etc.), including Trend Data of Water Demands Over Time to Evaluate Daily / Diurnal Flow Patterns • Obtain Facility Drawings and Incorporate Additional Information into Model • Develop Current Conditions/Baseline Scenarios per Pressure Zone to Review: o Peak Hour Demand (Pressures/Pipe Velocities, Headlosses) o Max Day Demand + Fire Flow (Pressures/Pipe Velocities, Headlosses) • Obtain and Input Annual Billed Water Use Data per Pressure Zone by Customer (GIS/geocoded) and Import and Confirm/Allocate Demands - If G IS data is not available for the demands, the top 10 to 15 water users will be input into the model manually and then the remaining demands will be divided evenly within the remaining portions of the model. • Prepare Population Projections and Data Centers Water Demands per Pressure Zone and Coordinate with City • Prepare Future Water Use Demands per Pressure Zone — Current Trends Projection Only • Complete/Update Needs Assessment Evaluation per Pressure Zone for Existing and Future Water Supply and Storage — Current Trends Projection Only 2.6 Verification of Model — Steady -State Model • Perform Fire Flow Testing (Prep, Calcs, and Results Summary) — NOTE: Field Testing to be Performed by M.E. Simpson Under EEI Supervision (M.E. Simpson Fees Included) • Coordinate and Observe Water Main Capacity/Flow Testing o Subconsultant Conducts Flow Testing & Prepares Summary Report (Assume 4 Days of Testing) • Coordinate/Meet with City Staff to Conduct Site Visits to Review Existing Facilities (Wells, High Service Pump Stations, Receiving Stations, etc.) and Operations • Initial Model Verification Based on Field Testing • Pump Curve Testing (Assume 2 Days in Field plus Office Preparation) - Not all pumps will have pump curves tested, but rather a limited number of pumps as needed based on field vs. model verification results) • Evaluate/Update Head Capacity Curves for All Pumps Based on Current Pump Conditions and Field Testing • Final Model Verification Based on Field Testing — Steady State 2.7 Verification of Model — Extended Period Simulation Model (EPS) • Prepare diurnal demand curve and modify demands in the model accordingly • Obtain seven (7) continuous days of SCADA information for all tanks, source water pumps, and BP/PRV and PRV stations • Furnish/Install and Monitor Pressure Data Loggers at Two (2) Additional Points in the Distribution System and Retrieve Data • Comparison of model vs actual pumps on/off, flow rates, and pressure and associated adjustments needed • Comparison of model vs actual tank levels and associated adjustments needed 2.8 Evaluate Strength and Capacity of Existing Distribution System • Evaluate the strength and capacity of the existing water distribution system based on: o System pressure o Headloss rates o Velocity through the pipes o Fire flow capacity o Water Age o Criticality Analysis o Storage turnover ratesladequacy evaluation Simulations will be performed for average day demand, maximum day demand + fire flow, and peak hour demand conditions. EEI will identify distribution system deficiencies based on the verified water model. • Evaluate ability to transfer water across pressure zones (under normal conditions and potential emergency conditions including distribution mains as well as BP/PRV and PRV stations o Define the emergency condition(s) by working with City staff o Inventory BP/PRV and PRV station capacities o Determine the need to be transferred by pressure zone • Evaluate BP/PRV and PRV station capacities to determine ability to transfer water • Develop a Maximum of Six (6) Exhibits to Demonstrate the Evaluation • Recommend up to five (5) distribution pipe improvements, if applicable, to improve the system efficiency 2.9 Future Water Distribution System Plan Development • Define Planning Area • Define Distribution System Improvements for Planning Area • Model Future Distribution System Improvements • Develop and Input Future Water Demands into Water Model • Optimize Future Water Main Network • Develop Master Plan Exhibit for Water Works System Improvements • Develop Conceptual Cost Estimates for Key Distribution System Improvements • Develop Implementation Plan 2.10 Evaluate Backup Water Well Options • Evaluate Number and Capacity of Backup Wells Based Upon Updated Needs Assessment Calculations • Evaluate Shallow versus Deep Bedrock Wells for Capacity and Water Quality Requirements • Evaluate Potential Locations for Backup Wells • Evaluate Modifications to Existing Wells for Conversion to Backups • Model Impacts of Operating System with Backup Wells at New Proposed Locations • Develop Conceptual Cost Estimates and Implementation Plan for Modifications Related to Backup Wells COST ESTIMATING & IMPLEMENTATION PLAN DEVELOPMENT 3.1 Develop Conceptual Cost Estimates for Water System Improvements 3.2 Develop Draft Phasing and Implementation Plans for Proposed Water Works System Improvements SUMMARY REPORT 4.1 Prepare Draft Summary Memo for City for Review — One Each for Phases A and B 4.2 Incorporate City Comments and Finalize Memo for Each Phases A and B Work Excluded: • Any Design and Construction Engineering, including Topographic Surveying • Less Resource Intensive (LRI) Needs Assessment Calculations (Only One Water Projection Scenario Evaluated — Current Trends (CT)) • Source Water Supply Alternatives. Assumes Use of 100% Lake Michigan Water for Future Demands with Wells as Emergency Backup. • Detailed Modeling of Water System Interconnections • Additional flow testing beyond two (2) days is excluded. Additional flow testing may be recommended depending on findingstanalysis of first few rounds of testing, and after coordination with/investigation by City Staff (e.g. checking for closed valves). • On -going maintenance of the model and analyzing scenarios • C-Factor testing for model verification purposes • Water Rate Study • Corrosion Control Study The above scope summarizes the work items that will be completed for this contract. 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DRONE, EXPERT TESTIMONY, REPROGRAPHICS AND DIRECT COSTS* Vehicle for Construction Observation $ 20.00 Unmanned Aircraft System 1 Unmanned Aerial Vehicle 1 Drone $235.00 Expert Testimony $290.00 In -House Scanning and Reproduction $0.251Sq. Ft. (Black & White) $1.001Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% * unless specified otherwise in agreement OUTSTANDING SERVICE • EVERY CLIENT • EVERY DAY