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Economic Development Minutes 2009 10-06-09 APPROVED 11/3/09 Page 1 of 7 UNITED CITY OF YORKVILLE ECONOMIC DEVELOPMENT COMMITTEE Tuesday, October 6, 2009, 7pm City Conference Room �I In Attendance: Committee Members Chairman Gary Golinski Alderman Rose Spears Alderman Wally Werderich Alderman Robyn Sutcliff Other Citv Officials: Mayor Valerie Burd City Administrator Brendan McLaughlin Community Development Director Travis Miller Interim Parks & Recreation Director Bart Olson Community Relations Officer Glory Spies Building & Zoning, Paul Zabel Other Guests: Tony Scott, Kendall County Record Peter Huinker, SEC Lynn Dubajic, YEDC John Tomasek Tim Green Jason Humm Deborah Cox, RWJ Vince Rosanova, Attorney j Tracy Cermak James Olguin, Attorney The meeting was called to order by Chairman Gary Golinski at 7:00pm. Minutes for Correction /Approval: September 1, 2009 The minutes were approved as read. Items Recommended by Plan Commission for Approval: 1. PC 2009 -13 RWJ Final Plat of Subdivision Travis Miller said the staff is requesting a few minor adjustments to this final plat and these modifications will be made. This item will move forward to the City Council consent agenda. New Business: 1. EDC 2009 -38 Building Permit Report for August 2009 It was noted there were many building permits for Autumn Creek. No further discussion 2. PC 2009 -39 Plan Commission Report for September 2009 Alderwoman Spears requested that future Commission reports include Plan Commission attendees and their votes. Golinski agreed. This information will be furnished. 3. PC 2009 -10 Kendallwood Estates PUD Rezoning Request Attorney Vince Rosanova gave an overview of the property. A final plat of subdivision was approved in 2007 which allowed 83 single family attached homes. Most of the i Page 2 of 7 improvements have been completed. The plan has been revised now providing 45 single - family homes and 76 villas. Representatives from Kendallwood have met with the Yorkville Green Committee and extensive "green components" will be included in the construction. This will also allow Yorkville the opportunity to host the first G.E. Eco- Imagination project in Illinois. Wooded areas will also be preserved, rain gardens will be built and enhanced architectural standards will be met. In addition, the petitioner will pay the additional school and park donations at $420,000 and $350,000. It was also noted this project will add to the available jobs. Alderman Werderich questioned who would market the villas and if there were covenants and /or restrictions attached. It was noted the covenants will be applicable to the entire development. Alderwoman Spears asked if the villas would be ranch style since the developer is trying to target an older population. Two -story units will be built and one -story units will be built if requested at an extra cost. She also questioned if flooding had been addressed since there have been problems. Mr. Huinker said additional rain gardens are proposed with plantings that can be submerged for a time. The basins are flat - bottomed to increase the infiltration. Mr. Werderich questioned if there was an access point off Rt. 126. Mr. Huinker said the agreement stated no occupancy permits would be issued until a temporary access is constructed. When the nearby Woodstone is developed, the agreement provides for a road to be built. I Regarding the original plan for drainage, Mayor Burd said the part the neighbors complained about will not be changing. She said there has been extensive erosion with no plantings. She asked if the original engineering would resolve this problem. Alderman Werderich was also concerned if the runoff problem was actually resolved and noted 5 -6 residents spoke out at a Council meeting. Travis replied that the flooding was a result of no vegetation and basins in place at that time. Mayor Burd said she visited the site and it was thought that the sanitary sewer line work was also causing water issues. Some of the problems also occurred in the flood plain area and were caused by a high water table. EEI has been studying the problems. Alderman Werderich referenced a resident complaint included in the meeting packet. Density was also addressed by Mr. Werderich, noting that staff had recommended a decrease of 5 units. Mr. Rosanova said that the density is 2.35 units per acre, below the allowable amount. He also said the Comprehensive Plan was updated in 2008, after this development was platted. Mr. Golinski asked about the overall benefits to the City in view of the concessions being requested by the developer. Mr. Rosanova pointed out a few of the benefits to the City: tree preservation, green components, GE approved project -first in state, jobs, revenues to general fund. I Page 3 of 7 Mr. Tracy Cermak gave an overview of the GE program. Benefits include water conservation, 30% more energy efficient, sealed duct systems, star certified. He said each house would be tested for energy efficiency. Features of the homes were also discussed with the following points made: 50% masonry front, geo- thermal systems with up to 30% tax credit I Alderwoman Sutcliff pointed out the market is trending to a main floor bedroom and bathroom. She also questioned how this unique development would be marketed. Mr. Cermak said commercials would be used in conjunction with G.E. He added that the trend is to multi - family homes with Ms. Sutcliff adding that smaller homes and lots are also desired to incur less debt. It was noted that Plan Commission had voted against the development with Alderman Sutcliff questioning the reason. Travis said the reasons were density and secondary access issues. Ms. Sutcliff said she thought this was quality housing for various life stages and praised the developer for forward thinking in many areas. Alderman Spears voiced concern regarding the homeowner's associations being responsible for maintenance of the rain gardens. She said some of the associations have not done well financially and maintenance has fallen onto the City. She also expressed concern that the City may not have licensed /qualified staff to inspect the geo - thermal features. Travis said the services would be contracted out if necessary and paid by the petitioner. It was noted this language is contained in the documents. She felt that to allow so many concessions to be "first" is not a good idea. Chairman Golinski said the trail along the Coin Ed easement is a high priority and has been since 2006. He asked if the petitioner would be willing to put signage on the western lots indicating "future location of bike trail ". Otherwise he said there would be opposition to a trail if it is built after the homes. Mayor Burd added she hoped for language in the agreement regarding matching funds if a grant is received. Grant information is expected in January. This discussion concluded at 8:1Opm and will be scheduled for Public Hearing October 13th. The developers will work with staff on details. 4. ED 2009 -40 Appointment of Successor Trustee for Variable Rate Demand Industrial Revenue Bonds (F.E. Wheaton and Co., Inc. Project) Series 2006 There was no discussion and this item will move to the Council consent agenda. S. EDC 2009 -41 Prestwick Request Regarding Pending Development Fees Attorney James Olguin was present on behalf of this request. Travis Miller noted that a letter had been received asking the City to reconsider their recent decision. The decision was to not extend the deadline for the developer to pay lump sums owed to Bristol Kendall Fire District and the Library. The committee had also decided to not allow an extension of a fee lock. Mr. Olguin noted that the Library and BKFD had previously approved an extension. In addition, the City informed him they would withhold occupancy permits until the amounts were paid. He said some of the lots are no longer owned by the original i Page 4 of 7 developer. By not being able to sell any of the lots, the lump sums owed cannot be paid and ultimately the subdivision cannot function. During discussion, Alderman Spears said granting this extension would set a precedent, however, Travis Miller said most of the annexation agreements allow a developer to "pay as you go ". Mayor Burd said she spoke with other municipalities recently and they are adjusting payment schedules due to the downturn of the economy. Sugar Grove is exploring waiving the municipal portion of the permitting fees for residential according to Lynn Dubajic. On the four currently built units, the fees have been paid and occupancy permits cannot be held, said Chairman Golinski. He said if the Library and BKFD do not have a problem with an extension, he was in agreement, however, he did not recommend an extension on the rate lock. Administrator McLaughlin said the City Attorney had recommended issuing the four permits. A Public Hearing will be required for the timing of the lump sum payments. There was a brief discussion regarding the lowering of fees by some communities due to the downturn. I The committee was divided on granting the extension and Alderman Spears asked that the City consult the Library and BKFD a second time. Alderman Werderich said he would be more agreeable with an extension if these 2 groups approve. This item will move to Public Hearing and City Council. 6. EDC 2009 -42 Sign Ordinance —Amendment Regarding Parks & Recreation Advertisement Signage j Travis Miller said staff has recommended an amendment to the sign ordinance. The amendment would modify the definition of "billboard" and allow signage on public j properties for advertisement purposes with a maximum size of 32 square feet. Ad space could then be sold on ball field billboards. Bart Olson gave an overview of this idea. j Alderman Spears asked if this amendment could apply to other city property and said a limit is needed. Chairman Golinski said a problem could arise in allowing these signs on City property but not on privately owned property. Each sign will require a permit, would be eligible for renewal every 12 months and be outside signs only. In view of the recent joint special meeting with Zoning Board of Appeals, Alderman Spears suggested ZBA be allowed to review the amendment. 7. EDC 2009 -43 USDA Grant/Loan Application for Gas Main Improvements along Eldamain Road/Lincoln Prairie Subdivision Lynn Dubajic discovered a grant through USDA and said Yorkville, Sugar Grove and Elburn have become eligible for this program. The fiscal year for USDA begins October I" and she hopes the City will apply for this grant, specifically for a feasibility study for a gas main along Eldamain Road or Corneils. The study will be done by Nicor before construction is begun. Jason Poppen of SEC has agreed to write the grant at no charge to the City. Due to the technical nature of the grant, it was recommended to utilize his services rather than the City grant- writers. I I Page 5 of 7 Ms. Dubajic said the amount to be requested is between $55,000- $58,000 which is for the study only. The study would determine if the pipeline should be constructed on Eldamain or Corneils. It would also determine the pipe size needed and obtain easements. There is insufficient capacity in the current pipes. This item will move to the City Council consent agenda. 8. EDC 2009 -44 Building Code Update Discussion — IBC 2006 -IBC 2009 Paul Zabel of Building and Zoning was asked to evaluate the Building Code and he asked the committee for their input following a statement he read. He said the standards are outdated and recommended adopting the 2009 International Codes. By doing so, he said the Insurance Services Office (ISO) may determine a more favorable classification for j Yorkville This could result in decreased insurance rates. Fire suppression was discussed and Alderman Spears said that in the past, residents did not want this in their homes due to possible accidental triggering. It would also be very costly to install. Mr. Zabel said an amendment could be written for no fire suppression or postponement. Mayor Burd said the Fire Department supports fire suppression, however, it was noted insurance is more costly due to possible water leakage. Mr. Zabel will verify this with an insurance company. Currently, 3 towns in Illinois use the 2009 codes, partly because the updated version was only recently published. Mr. Zabel said the State would need to be notified 30 days prior to adoption. Chairman Golinski said there should be dialogue with a few developers to identify the major difference from the 2006 to 2009 codes. Mr. Zabel will also evaluate the fee schedule and this item will come back to committee next month. 9. EDC 2009 -45 Integrated Transportation Plan — Implementation Task Force Discussion This plan has been finalized and an implementation task force will be formed. Chairman Golinski said he would like to see a small core group of about 5 persons and invite others with specific areas of expertise, as needed. Phil Stuepfert, the plan coordinator, has offered to assist. Alderman Spears suggested including Jeff Wilkins from the County since he conducted many meetings for basic transportation and could have valuable input. Aldermen Golinski and Werderich both indicated a desire to be on the committee. Chairman Golinski will also bring this item to the goal- setting meeting in November. Bart Olson will bring his item to the next Park Board meeting to determine interest. g g Reports on the task force meetings will be brought back to the EDC. Page 6 of 7 10. EDC 2009 -46 Committee Liaison Review The following EDC Aldermen liaisons were noted: Gary Golinski —Plan Commission, Marty Munns —YEDC, Wally Werderich— Kendall County Regional Plan Commission, Robyn Sutcliff- AACVB. No further action. OLD BUSINESS: 1. EDC 2009 -36 COMMUNITYDEVELOPMENT DEPARTMENT PLANREVIEW FEES – PROPOSED AMENDMENT TO CITY CODE Travis Miller said this item has expanded since the last meeting. It now includes Resolutions in place for collection of deposits and engineering review fees, coordination fees, etc. Attorney Orr has recommended codifying the Resolutions and inclusion in the specific codes. This amendment also introduces plan review fees for city staff at an hourly rate. In addition, application fees will be included for site plan reviews. Variance fees will increase from $85 to $200 and staff recommends increases for plan reviews. Alderman Spears asked if outside engineering done for a developer is acceptable. Mr. Miller replied that the City always conducts its own engineering reviews and again when a change is made. i Chairman Golinski asked if there is a mechanism in place to monitor when deposits reach a 10% level so that additional work is not done without payments. According to Travis, there is now a plan. Alderman Spears questioned a memo that said the fees covers a portion of the Community Development Services. However, Attorney Orr said State Statute would not permit Community Development to charge fees. The proposed amendment will be forwarded to Attorney Orr for review and then to City Council consent agenda on October 27 th . 2. EDC 2009 -07 "S /top Yorkville" Campaign -Discussion Chairman Golinski said he had asked that this item be placed on the agenda due to an article appearing in the Beacon News. It stated that business owners said they were seeing no progress. It also said that some business owners had registered on -line, but had no follow -up and others did not know about it. At the last committee meeting, a logo was approved for use, but further direction is needed to determine how to make the program viable and the resources to be spent. It was suggested by Ms. Spies, that the winner of the logo contest should be honored. She reported on the prices she had received for a logo and it was decided they were too expensive. The Mayor posed the questions of what the businesses receive for belonging to this program, what are the benefits, what do people receive for shopping in Yorkville, etc. She said a marketing tool is needed to encourage shopping in Yorkville, including i Page 7 of 7 possible discounts so that business stays in the City. She said the City needs to educate the public about shopping locally. Some committee members said their understanding was that this program would be more geographical with a purpose of encouraging shopping in the City to retain tax dollars. Alderman Spears had previously said she felt this program should be a Chamber of Commerce function, however, at that time, it was stated that the Chamber did not want to oversee such a project. Mayor Burd suggested that perhaps the Chamber could be involved with logos and marketing. A "vision" is needed to show there is a benefit for shopping in Yorkville according to Alderman Werderich and it must be kept simple. He stressed that a decision is needed on how to institute the education part of the campaign and that Glory should be the point person for the education. Chamber Liaison McLaughlin was asked to present the decal idea to the Chamber, ask them to formulate a marketing plan and assist with education. w' The Mayor also suggested feature stories on the website to show the correlation of repairs or upgrades being done in the City because money has been spent locally. Alderman Werderich also suggested using the newsletter for the education process. He said businesses that have registered should be contacted to advise them what the City will be doing and to inform residents of the economic benefits. In conjunction, Alderman Stucliff said the Chamber might have email address for the businesses to send a synopsis of the program. It was noted that the Chamber of Commerce welcomes all businesses in the Yorkville area according to Brandon McLaughlin. He said the Chamber was a little hesitant about the campaign because the business members did not want to confine shopping to the City alone. I Chairman Golinski suggested that a mission statement be placed on the website that would explain the purpose of the campaign. This item will be brought back next month. Ms. Spies will add the mission statement and revise the website. Chairman Golinski also asked that all businesses that have registered, be notified of the intent of the program. Also, they should be thanked for registering and to make sure their expectations are clear. Ms. Burd also asked that businesses be informed that all businesses will be treated equally. ADDITIONAL BUSINESS: There was no additional business and the meeting was adjourned at 9:50pm. i Minute respectfully submitted by Marlys Young United City of Yorkville ID 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630 -553 -4350 1-0 Fax: 630 -553 -7575 PLEASE SIGN IN, MEETING: L DATE: �v NAME COMPANY PHONE NUMBER /r6 y Corr �7 '0�Q r I 0 4-ki ; 7 d J