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HomeMy WebLinkAboutCity Council Packet 2026 01-27-26 AGENDA CITY COUNCIL MEETING Tuesday, January 27, 2026 7:00 p.m. City Hall Council Chambers 651 Prairie Pointe Drive, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Rusty Corneils Dan Transier Craig Soling Matt Marek Rusty Hyett Establishment of Quorum: Amendments to Agenda: Presentations: 1. Yorkville Community Unit School District Final Solution Plan – Y115 Referendum 2. Introduction of New Community Development Employee – Thian Dim, Planner I 3. Introduction and Swearing-In of New Yorkville Police Department Officer – Cody Evans 4. Introduction and Welcome of Yorkville Police Department’s Training Coordinator/Evidence Custodian – Simon Aniello Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Bill Payments for Approval $ 4,466,194.10 (vendors) $ 480,187.35 (payroll period ending 01/19/26) $ 4,946,381.45 (total) 2. PW 2025-107 Ordinance Authorizing the Acquisition of Easements for the Installation of Utilities at the Grande Reserve 28 Subdivision – authorize the Mayor and City Clerk to execute 3. PW 2026-02 Water Reports for October to December 2025 4. PW 2026-06 Ordinance Accepting the Dedication of Public Improvements Located at 107 E Stagecoach Trail, Yorkville, IL 60560 – authorize the Mayor and City Clerk to execute United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda January 27, 2026 Page 2 Consent Agenda (cont’d): 5. PW 2026-07 Resolution Approving a Request for Change in Plans and Engineer’s Final Payment Estimate for the 2025 Road to Better Roads Project – authorize the Mayor and City Clerk to execute 6. PW 2026-09 Ordinance Authorizing the Grant of Certain Easements for the Construction of Improvements to the City’s Water System – authorize the Mayor and City Clerk to execute 7. PW 2026-11 Resolution Approving Change Order Number Two Relating to the 2024 Sanitary Sewer Lining Improvements Project – authorize the Mayor and City Clerk to execute 8. PW 2026-13 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Route 47 Utility Relocation – Caton Farm Road to Route 71) – authorize the Mayor and City Clerk to execute 9. PW 2026-14 Resolution Approving a Quote from Metronet to Supply Fiber Internet Service to the City’s New Public Works and Parks Facility – authorize the Mayor and City Clerk to execute 10. PW 2026-16 Ordinance Accepting the Dedication of Public Improvements Located within the Grande Reserve Unit 7 Subdivision – authorize the Mayor and City Clerk to execute 11. ADM 2026-02 Treasurer’s Reports for November and December 2025 Mayor’s Report: 1. CC 2026-03 Ordinance Authorizing the Acquisition of Property for Roadway Purposes Pursuant to Eminent Domain Public Works Committee Report: 1. PW 2026-05 Public Works Truck Purchase and Disposal a. Resolution Authorizing the Purchase of One 2025 Peterbilt 567 Tandem Axle Dump Truck from Lindco Equipment of Merrillville, Indiana, in an Amount Not to Exceed $338,577 b. Ordinance Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2025 and Ending on April 30, 2026 c. Resolution Declaring Certain Personal Property Surplus and Directing Disposition of Same 2. PW 2026-08 2025 Local Road Program – Change Order No. 1 (Balancing) 3. PW 2026-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2026-2027 Bridge Inspection Services) 4. PW 2026-12 Resolution Authorizing the Purchase of Replacement Pumps for the Raintree and Bruell Street Lift Stations, in an Amount not to Exceed $73,535 5. PW 2026-15 2026 Road to Better Roads – MFT Resolution and Cost Estimate 6. PW 2026-17 Resolution Approving an Agreement for Land Acquisition Consulting Services with Mathewson Right of Way Company Economic Development Committee Report: Public Safety Committee Report: City Council Agenda January 27, 2026 Page 3 Administration Committee Report: 1. ADM 2026-07 Health Insurance Broker RFP Results and Recommendation Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 2. CC 2025-08 Public Works and Parks Department Facility Update 3. CC 2025-09 Lake Michigan Water Project Update Additional Business: Citizen Comments: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: February 18, 2026 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Corneils Finance Library Vice-Chairman: Alderman Marek Administration Committee: Alderman Koch Committee: Alderman Funkhouser ECONOMIC DEVELOPMENT: February 3, 2026 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Plocher Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Marek Committee: Alderman Hyett City Council Agenda January 27, 2026 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC SAFETY: March 5, 2026 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Funkhouser Police School District Vice-Chairman: Alderman Transier Committee: Alderman Soling Committee: Alderman Hyett PUBLIC WORKS: February 17, 2026 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Soling Public Works Park Board Vice-Chairman: Alderman Corneils Engineering YBSD Committee: Alderman Transier Parks and Recreation Committee: Alderman Plocher UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, January 27, 2026 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Yorkville Community Unit School District Final Solution Plan – Y115 Referendum 2. Introduction of New Community Development Employee – Thian Dim, Planner I 3. Introduction and Swearing-In of New Yorkville Police Department Officer – Cody Evans 4. Introduction and Welcome of Yorkville Police Department’s Training Coordinator/Evidence Custodian – Simon Aniello ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2025-107 Ordinance Authorizing the Acquisition of Easements for the Installation of Utilities at the Grande Reserve 28 Subdivision □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2026-02 Water Reports for October to December 2025 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2026-06 Ordinance Accepting the Dedication of Public Improvements Located at 107 E Stagecoach Trail, Yorkville, IL 60560 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2026-07 Resolution Approving a Request for Change in Plans and Engineer’s Final Payment Estimate for the 2025 Road to Better Roads Project □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2026-09 Ordinance Authorizing the Grant of Certain Easements for the Construction of Improvements to the City’s Water System □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2026-11 Resolution Approving Change Order Number Two Relating to the 2024 Sanitary Sewer Lining Improvements Project □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2026-13 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Route 47 Utility Relocation – Caton Farm Road to Route 71) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2026-14 Resolution Approving a Quote from Metronet to Supply Fiber Internet Service to the City’s New Public Works and Parks Facility □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2026-16 Ordinance Accepting the Dedication of Public Improvements Located within the Grande Reserve Unit 7 Subdivision □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. ADM 2026-02 Treasurer’s Reports for November and December 2025 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2026-03 Ordinance Authorizing the Acquisition of Property for Roadway Purposes Pursuant to Eminent Domain □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2026-05 Public Works Truck Purchase and Disposal a. Resolution Authorizing the Purchase of One 2025 Peterbilt 567 Tandem Axle Dump Truck from Lindco Equipment of Merrillville, Indiana, in an Amount Not to Exceed $338,577 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed _______________________________________________________________________ b. Ordinance Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2025 and Ending on April 30, 2026 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ c. Resolution Declaring Certain Personal Property Surplus and Directing Disposition of Same □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2026-08 2025 Local Road Program – Change Order No. 1 (Balancing) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2026-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2026-2027 Bridge Inspection Services) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2026-12 Resolution Authorizing the Purchase of Replacement Pumps for the Raintree and Bruell Street Lift Stations, in an Amount not to Exceed $73,535 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2026-15 2026 Road to Better Roads – MFT Resolution and Cost Estimate □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2026-17 Resolution Approving an Agreement for Land Acquisition Consulting Services with Mathewson Right of Way Company □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2026-07 Health Insurance Broker RFP Results and Recommendation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2025-08 Public Works and Parks Department Facility Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2025-09 Lake Michigan Water Project Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number Yorkville Community Unit School District Final Solution Plan – Y115 Referendum City Council – January 27, 2026 A presentation will take place. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #2 Tracking Number Introduction of New Community Development Employee – Thian Dim, Planner I City Council – January 27, 2026 A presentation will take place. Krysti J. Barksdale-Noble, AICP Community Development Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #3 Tracking Number Introduction and Swearing-In of New YPD Officer – Cody Evans City Council – January 27, 2026 A presentation will take place. James Jensen Chief of Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #4 Tracking Number Introduction of YPD’s Training Coordinator/Evidence Custodian – Simon Aniello City Council – January 27, 2026 A presentation will take place. James Jensen Chief of Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Bills for Payment City Council – January 27, 2026 Majority Approval Amy Simmons Finance Name Department 01-110 ADMIN 01-120 FINANCE 01-210 POLICE 01-220 COMMUNITY DEVELOPMENT 01-410 STREETS OPERATIONS 01-640 ADMINISTRATIVE SERVICES 11-111 FOX HILL SSA 12-112 SUNFLOWER SSA 15-155 MOTOR FUEL TAX (MFT) 23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL 25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL 87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF 89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW 95-000 ESCROW DEPOSIT DATE: 01/07/26 UNITED CITY OF YORKVILLE TIME: 12:36:16 CHECK REGISTER PRG ID: AP215000 CHECK DATE: 01/07/26 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544184 R0002731 DIMITRI P. GOUNELIS 010626-REIMBURSEMENT 01/07/26 01 REIMBURSEMENT ADMINISTRATIVE 01-210-56-00-5620 790.00 02 TOW COSTS ** COMMENT ** INVOICE TOTAL: 790.00 * CHECK TOTAL: 790.00TOTAL AMOUNT PAID: 790.00Page 1 of 33790.00 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:15UNITED CITY OF YORKVILLE &+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544185 AACVB AURORA AREA CONVENTION 11/25-HAMPTON 01/05/26 01 NOV 2025 HAMPTON HOTEL TAX 01-640-54-00-5481 5,072.02 INVOICE TOTAL: 5,072.02 * 11/25-HOLIDAY 01/05/26 01 NOV 2025 HOLIDAY INN HOTEL TAX 01-640-54-00-5481 5,108.62 INVOICE TOTAL: 5,108.62 * 11/25-SUNSET 01/05/26 01 NOV 2025 SUNSET HOTEL TAX 01-640-54-00-5481 11.34 INVOICE TOTAL: 11.34 * 11/25-SUPER 01/05/26 01 NOV 2025 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,057.32 INVOICE TOTAL: 1,057.32 * CHECK TOTAL: 11,249.30544186 AEPENERG AEP ENERGY 3025129065-010526 01/05/26 01 12/01-12/31C2921 BRISTOL RDG 51-510-54-00-5480 6,100.52 INVOICE TOTAL: 6,100.52 * CHECK TOTAL: 6,100.52544187 ALTORFER ALTORFER INDUSTRIES, INC P6AC0139976 12/19/25 01 REPLACE CONTROL PANEL SWITCH 01-410-56-00-5628 244.50 INVOICE TOTAL: 244.50 * PO630015309 12/19/25 01 JACKET WATER HEATER REPAIR 01-410-56-00-5628 1,471.55 INVOICE TOTAL: 1,471.55 * TK520098275 01/13/26 01 REPLACE CONTROL PANEL SWITCH 52-520-54-00-5444 2,570.01 INVOICE TOTAL: 2,570.01 * CHECK TOTAL: 4,286.06544188 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC Page 2 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544188 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 6585-2325716 12/09/25 01 BULBS 79-790-56-00-5640 278.76 INVOICE TOTAL: 278.76 * 6585-2326410 12/11/25 01 BULBS 79-790-56-00-5640 278.76 INVOICE TOTAL: 278.76 * 6585-2329606 12/31/25 01 BULBS 79-790-56-00-5640 1,486.46 INVOICE TOTAL: 1,486.46 * CHECK TOTAL: 2,043.98544189 ATLAS ATLAS BOBCAT BX0247 01/03/26 01 HYDRAULIC FLUID 01-410-56-00-5628 178.38 INVOICE TOTAL: 178.38 * CHECK TOTAL: 178.38544190 BEAVER BEAVER SHREDDING, INC 66280 01/12/26 01 ON SITE SHREDDING 01-210-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00544191 BFCONSTR B&F CONSTRUCTION CODE SERVICES 21925 01/12/26 01 DEC 2025 INSPECTIONS 01-220-54-00-5459 2,760.00 INVOICE TOTAL: 2,760.00 * CHECK TOTAL: 2,760.00544192 CALLONE PEERLESS NETWORK, INC 89617 01/15/26 01 01/15-02/14 PW LINES 51-510-54-00-5440 320.59 INVOICE TOTAL: 320.59 * CHECK TOTAL: 320.59Page 3 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544193 CAMBRIA CAMBRIA SALES COMPANY INC. 44278 12/09/25 01 PAPER TOWEL 79-790-56-00-5620 218.04 INVOICE TOTAL: 218.04 * CHECK TOTAL: 218.04544194 CENTRALL CENTRAL LIMESTONE COMPANY, INC 44945 01/21/26 01 GRAVEL 51-510-56-00-5640 101.94 INVOICE TOTAL: 101.94 * CHECK TOTAL: 101.94544195 CLARITI CLARITI CLOUD USA, INC 300-000246 01/12/26 01 ONE TIME SET UP, 01-220-54-00-5462 45,000.00 02 IMPLEMENATION AND ANNAUL ** COMMENT **03 SUBSCRIPTION FOR PERMIT, ** COMMENT **04 LICENSE AND CODE ENFORCEMENT ** COMMENT **05 SYSTEM ** COMMENT **INVOICE TOTAL: 45,000.00 * CHECK TOTAL: 45,000.00544196 COMED COMMONWEALTH EDISON 0505912000-123125 12/31/25 01 11/26-12/30 1908 RAINTREE 51-510-54-00-5480 402.69 INVOICE TOTAL: 402.69 * 1135300100-010226 01/02/26 01 12/01-12/31 456 KENNEDY 52-520-54-00-5480 158.97 INVOICE TOTAL: 158.97 * 1709169000-010626 01/06/26 01 12/03-01/06 RT34 & AUTUMN CRK 23-230-54-00-5482 395.50 INVOICE TOTAL: 395.50 * 1766131495-123125 12/31/25 01 11/14-12/15 9257 GALENA RD 79-795-54-00-5480 39.50 INVOICE TOTAL: 39.50 * Page 4 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544196 COMED COMMONWEALTH EDISON 1870344000-010826 01/08/26 01 12/03-01/06 105 W COUNTRYSIDE 79-795-54-00-5480 49.87 INVOICE TOTAL: 49.87 * 1951034000-010826 01/08/26 01 12/04-01/07 RT34 & BEECHER 23-230-54-00-5482 98.77 INVOICE TOTAL: 98.77 * 2173921222-010626 01/06/26 01 12/02-01/05 420 FAIRHAVEN 51-510-54-00-5480 155.38 INVOICE TOTAL: 155.38 * 2536492222-010826 01/08/26 01 12/03-01/06 46 SARAVANOS PUMP 52-520-54-00-5480 167.77 INVOICE TOTAL: 167.77 * 2793598111-010626 01/06/26 01 12/02-01/05 1975 BRIDGE LIFT 52-520-54-00-5480 646.93 INVOICE TOTAL: 646.93 * 3131491222-010626 01/06/26 01 12/02-01/05 101 BRUELL ST 51-510-54-00-5480 576.91 INVOICE TOTAL: 576.91 * 3260462000-010526 01/05/26 01 12/02-01/05 RT47 & RIVER 23-230-54-00-5482 599.91 INVOICE TOTAL: 599.91 * 3387801111-123125 12/31/25 01 11/26-12/30 872 PRAIRIE CR 23-230-54-00-5482 241.05 INVOICE TOTAL: 241.05 * 3573137000-010226 01/02/26 01 12/01-12/31 133 E HYDRAULIC 79-795-54-00-5480 253.09 INVOICE TOTAL: 253.09 * 3741450787-123125 12/31/25 01 12/01-12/31 1201 BADGER UNIT B 51-510-54-00-5480 70.92 INVOICE TOTAL: 70.92 * 3852534000-123025 12/30/25 01 11/26-12/30 RT126 & SCHLHS 23-230-54-00-5482 191.86 INVOICE TOTAL: 191.86 * 4057745114-010626 01/06/26 01 12/15-01/06 6780 RT47 23-230-54-00-5482 153.32 INVOICE TOTAL: 153.32 * Page 5 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544196 COMED COMMONWEALTH EDISON 5285616000-010226 01/02/26 01 12/01-12/31 KENNEDY & MCHUGH 23-230-54-00-5482 133.12 INVOICE TOTAL: 133.12 * 5288861222-010626 01/06/26 01 12/02-01/05 1850 MARKETVIEW 23-230-54-00-5482 103.24 INVOICE TOTAL: 103.24 * 6114554111-010626 01/06/26 01 12/02-01/05 610 TOWER 51-510-54-00-5480 402.28 INVOICE TOTAL: 402.28 * 6918342222-010226 01/02/26 01 12/01-12/31 301 E HYDRAULIC 79-795-54-00-5480 72.87 INVOICE TOTAL: 72.87 * 7581432222-123125 12/31/25 01 11/26-12/30 1107 PRAIRIE LIFT 52-520-54-00-5480 184.25 INVOICE TOTAL: 184.25 * 7706362222-121925 12/19/25 01 11/19-12/18 RT47 & KENNEDY 23-230-54-00-5482 1,573.14 INVOICE TOTAL: 1,573.14 * 7824275000-010626 01/06/26 01 12/02-01/05 1 MCHUGH RD 23-230-54-00-5482 89.48 INVOICE TOTAL: 89.48 * 8273737000-123125 12/31/25 01 12/01-12/31 104 E VAN EMMON 01-110-54-00-5480 445.06 INVOICE TOTAL: 445.06 * 8451746505-123125 12/31/25 01 12/12-12/31 1991 CANNONBALL TR 51-510-54-00-5480 336.42 INVOICE TOTAL: 336.42 * 8500662000-010226 01/02/26 01 12/01-12/31 PRESTWICK LIFT 52-520-54-00-5480 181.18 INVOICE TOTAL: 181.18 * 8507242000*010626 01/06/26 01 12/02-01/05 7 COUNTRYSIDE 23-230-54-00-5482 139.96 INVOICE TOTAL: 139.96 * 9567127000-010626 01/06/26 01 12/02-01/05 1 COUNTRYSIDE PKWY 23-230-54-00-5482 225.78 INVOICE TOTAL: 225.78 * Page 6 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544198 COREMAIN CORE & MAIN LP Y286957 12/17/25 01 METER WIRE 51-510-54-00-5404 360.00 INVOICE TOTAL: 360.00 * Y291078 12/19/25 01 2025 METER INSTALLATIONS 51-510-54-00-5404 4,350.00 INVOICE TOTAL: 4,350.00 * Y291132 12/19/25 01 2025 METER INSTALLATIONS 51-510-54-00-5404 11,820.00 INVOICE TOTAL: 11,820.00 * Y293419 12/22/25 01 2025 METER INSTALLATIONS 51-510-54-00-5404 2,990.00 INVOICE TOTAL: 2,990.00 * CHECK TOTAL: 34,411.70544199 EEI ENGINEERING ENTERPRISES, INC. 85707 12/31/25 01 TRAFFIC CONTROL SIGNAGE AND 01-640-54-00-5465 2,792.00 02 MARKINGS ** COMMENT **INVOICE TOTAL: 2,792.00 * 85708 12/31/25 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 1,793.75 INVOICE TOTAL: 1,793.75 * 85709 12/31/25 01 GRANDE RESERVE UNITS 26 & 27 90-147-00-00-0111 793.75 INVOICE TOTAL: 793.75 * 85710 12/31/25 01 KENDALL MARKETPLACE LOT 52 90-154-00-00-0111 131.25 INVOICE TOTAL: 131.25 * 85711 12/31/25 01 GRANDE RESERVE UNIT 7 01-640-54-00-5465 87.50 INVOICE TOTAL: 87.50 * 85712 12/31/25 01 KENDALL MARKETPLACE LOY 52 90-154-00-00-0111 2,478.25 02 PHASE 2 & 3 ** COMMENT **INVOICE TOTAL: 2,478.25 * Page 7 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544199 EEI ENGINEERING ENTERPRISES, INC. 85713 01/07/26 01 GRANDE RESERVE UNIT 9 01-640-54-00-5465 43.75 INVOICE TOTAL: 43.75 * 85714 12/31/25 01 BRIGHT FARMS 90-173-00-00-0111 671.25 INVOICE TOTAL: 671.25 * 85715 12/31/25 01 KENDALLWOOD ESTATES-RALLY 90-174-00-00-0111 2,317.25 INVOICE TOTAL: 2,317.25 * 85716 12/31/25 01 WELL MONITORING DASHBOARDS 01-640-54-00-5465 131.25 INVOICE TOTAL: 131.25 * 85717 12/31/25 01 BRISTOL BAY UNIT 13 90-179-00-00-0111 1,185.00 INVOICE TOTAL: 1,185.00 * 85718 12/31/25 01 CALEDONIA UNIT 3 90-188-00-00-0111 87.50 INVOICE TOTAL: 87.50 * 85719 12/31/25 01 GENERAL LAKE MICHIGAN/DWC 01-640-54-00-5465 1,144.50 02 COORDINATION ** COMMENT **INVOICE TOTAL: 1,144.50 * 85720 12/31/25 01 BRISTOL BAY UNIT 19 90-186-00-00-0111 146.25 INVOICE TOTAL: 146.25 * 85721 12/31/25 01 BRISTOL BAY UNIT 12 90-186-00-00-0111 97.50 INVOICE TOTAL: 97.50 * 85722 12/31/25 01 GRANDE RESERVE UNIT 6 01-640-54-00-5465 1,146.25 INVOICE TOTAL: 1,146.25 * 85723 12/31/25 01 LAKE MICHIGAN CONNECTION - 51-510-60-00-6011 218.00 02 CORROSION CONTROL STUDY ** COMMENT **INVOICE TOTAL: 218.00 * CHECK TOTAL: 15,265.00Page 8 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544200 EEI ENGINEERING ENTERPRISES, INC. 85724 12/31/25 01 PUBLIC WORKS SITE-BOOMBAH 24-216-60-00-6042 19,961.50 INVOICE TOTAL: 19,961.50 * CHECK TOTAL: 19,961.50544201 EEI ENGINEERING ENTERPRISES, INC. 85725 12/31/25 01 NORTHPOINTE SUBDIVISION 90-195-00-00-0111 1,677.75 INVOICE TOTAL: 1,677.75 * 85726 12/31/25 01 WELL #10 AND RAW WATER MAIN 51-510-60-00-6029 2,623.00 INVOICE TOTAL: 2,623.00 * 85727 12/31/25 01 BRISTOL RIDGE SOLAR 105 90-201-00-00-0111 533.00 INVOICE TOTAL: 533.00 * 85728 12/31/25 01 KENDALL CO. BLDG-FOX ST 01-640-54-00-5465 618.75 INVOICE TOTAL: 618.75 * 85729 12/31/25 01 SOUTHERN SANITARY SEWER 52-520-60-00-6024 456.00 02 CONNECTION - LP ** COMMENT **INVOICE TOTAL: 456.00 * 85730 12/31/25 01 QUIK TRIP GAS STATION 90-208-00-00-0111 2,489.00 INVOICE TOTAL: 2,489.00 * 85731 12/31/25 01 DWC TRANSMISSION MAIN 51-510-60-00-6011 163.50 INVOICE TOTAL: 163.50 * 85732 12/31/25 01 1203 N BRIDGE ST-GERBER 90-214-00-00-0111 7,713.50 INVOICE TOTAL: 7,713.50 * 85733 12/31/25 01 KENDALL MARKETPLACE LOT 52 90-154-00-00-0111 536.25 02 PHASE 4 ** COMMENT **INVOICE TOTAL: 536.25 * Page 9 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544201 EEI ENGINEERING ENTERPRISES, INC. 85734 12/31/25 01 LAKE MICHIGAN WIFIA LOAN APP 51-510-60-00-6011 204.00 INVOICE TOTAL: 204.00 * 85735 12/31/25 01 YORKVILLE SOLAR-NEXAMP 90-212-00-00-0111 180.00 INVOICE TOTAL: 180.00 * 85736 12/31/25 01 CORNEILS RD SOLAR/BEECHER RD 90-216-00-00-0111 3,921.75 02 SOLAR ** COMMENT **INVOICE TOTAL: 3,921.75 * 85737 12/31/25 01 GRANDE RESERVE UNIT 21 90-222-00-00-0111 690.50 INVOICE TOTAL: 690.50 * 85738 12/31/25 01 BRISTOL BAY-PARK C SITE PLAN 01-640-54-00-5465 526.50 INVOICE TOTAL: 526.50 * 85739 12/31/25 01 GRANDE RESERVE UNIT 28 90-244-00-00-0111 431.00 INVOICE TOTAL: 431.00 * 85741 12/31/25 01 LM-NORTH RECEIVING STATION 51-510-60-00-6011 12,946.50 INVOICE TOTAL: 12,946.50 * 85742 12/31/25 01 LM-SOUTH RECEIVING STATION 51-510-60-00-6011 4,519.65 INVOICE TOTAL: 4,519.65 * 85743 12/31/25 01 LM-SOUTH RECEIVING STATION 51-510-60-00-6011 6,054.75 02 STANDPIPE ** COMMENT **INVOICE TOTAL: 6,054.75 * 85744 12/31/25 01 LM-NORTHWEST WATER STORAGE 51-510-60-00-6011 23,692.75 02 TANK ** COMMENT **INVOICE TOTAL: 23,692.75 * 85745 12/24/25 01 LM-BLUESTEM WATER MAIN 51-510-60-00-6011 2,911.50 Page 10 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544201 EEI ENGINEERING ENTERPRISES, INC. 85745 12/24/25 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,911.50 * 85746 12/24/25 01 GRANDE RESERVE UNITS 10 & 11 90-223-00-00-0111 393.75 INVOICE TOTAL: 393.75 * 85747 12/24/25 01 CYRUS ONE 90-227-00-00-0111 256.00 INVOICE TOTAL: 256.00 * CHECK TOTAL: 73,539.40544202 EEI ENGINEERING ENTERPRISES, INC. 85748 12/31/25 01 2025 WATER MAIN REPLACEMENT 51-510-60-00-6025 78,333.00 INVOICE TOTAL: 78,333.00 * CHECK TOTAL: 78,333.00544203 EEI ENGINEERING ENTERPRISES, INC. 85749 12/31/25 01 KENNEDY RD ROADWAY IMPROVEMENT 23-230-60-00-6040 15,904.50 02 PHASE 1 ** COMMENT ** INVOICE TOTAL: 15,904.50 * 85750 12/31/25 01 2820 BEECHER RD SOLAR 90-231-00-00-0111 1,844.00 INVOICE TOTAL: 1,844.00 * 85751 12/31/25 01 2024 SANITARY SEWER LINING 52-520-60-00-6025 7,095.00 INVOICE TOTAL: 7,095.00 * 85752 12/31/25 01 PIONEER DEVELOPMENT-PROJECT 90-242-00-00-0111 15,768.00 02 CARDINAL ** COMMENT **INVOICE TOTAL: 15,768.00 * 85754 12/31/25 01 HEARTLAND MEADOWS WEST 90-232-00-00-0111 16,136.00 INVOICE TOTAL: 16,136.00 * Page 11 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544203 EEI ENGINEERING ENTERPRISES, INC. 85764 12/31/25 01 2025 ROAD PROGRAM-MFT 23-230-60-00-6025 14,427.25 INVOICE TOTAL: 14,427.25 * 85765 12/31/25 01 2025 LOCAL ROAD PROGRAM 23-230-60-00-6028 3,849.00 INVOICE TOTAL: 3,849.00 * 85766 12/31/25 01 E.ALLEY WATER MAIN IMPROVEMENT 51-510-60-00-6025 33,846.55 INVOICE TOTAL: 33,846.55 * 85767 12/31/25 01 COSTCO 90-239-00-00-0111 12,621.50 INVOICE TOTAL: 12,621.50 * 85768 12/31/25 01 1106 S. BRIDGE-NEWLY WEDS 90-237-00-00-0111 73.25 INVOICE TOTAL: 73.25 * 85769 12/31/25 01 FOX HAVEN - 1115 LLC 90-236-00-00-0111 152.00 INVOICE TOTAL: 152.00 * 85770 12/31/25 01 ELDAMIAN WATER MAIN LOOP-S 51-510-60-00-6024 351.00 INVOICE TOTAL: 351.00 * 85771 12/31/25 01 CITY OF YORKVILLE GENERAL 01-640-54-00-5465 3,565.25 INVOICE TOTAL: 3,565.25 * 85773 12/31/25 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * 85774 12/31/25 01 PROLOGIS/PROJECT STEEL 90-246-00-00-0111 2,888.00 INVOICE TOTAL: 2,888.00 * 85775 01/07/26 01 2025 WATER MAIN IMPROVEMENTS 51-510-60-00-6025 31,361.50 INVOICE TOTAL: 31,361.50 * 85776 12/31/25 01 WATER STSTEM PLANNING FOR DATA 51-510-60-00-6072 16,665.00 Page 12 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544203 EEI ENGINEERING ENTERPRISES, INC. 85776 12/31/25 02 CENTER DEVELOPMENTS-2025 ** COMMENT ** INVOICE TOTAL: 16,665.00 * 85777 12/31/25 01 801 PRAIRIE POINTE DR-REDS 90-248-00-00-0111 3,002.50 INVOICE TOTAL: 3,002.50 * 85778 12/31/25 01 ON-GOING NON-REVENUE WATER 01-640-54-00-5465 1,787.75 02 ASSISTANCE AND AUDIT ** COMMENT **INVOICE TOTAL: 1,787.75 * 85779 12/31/25 01 2026 LOCAL ROAD PROGRAM 23-230-60-00-6025 18,450.00 INVOICE TOTAL: 18,450.00 * 85780 12/31/25 01 2026 ROAD PROGRAM-2026 23-230-60-00-6025 6,831.25 INVOICE TOTAL: 6,831.25 * 85781 12/31/25 01 FY 2027 BUDGET 01-640-54-00-5465 4,252.75 INVOICE TOTAL: 4,252.75 * 85782 12/31/25 01 E. HYDRAULIC AVE IMPROVEMENTS 88-880-60-00-6000 4,070.00 INVOICE TOTAL: 4,070.00 * 85783 12/31/25 01 CYRUS ONE-CHI 12 CAMPUS 90-250-00-00-0111 2,752.50 INVOICE TOTAL: 2,752.50 * 85785 12/31/25 01 YSD-115 ANNEXATION 01-640-54-00-5465 877.75 INVOICE TOTAL: 877.75 * 85786 12/31/25 01 904 S BRIDGE ST SITE PLAN 90-245-00-00-0111 1,296.50 INVOICE TOTAL: 1,296.50 * CHECK TOTAL: 221,768.80D004657 EVANST TIM EVANS Page 13 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------D004657 EVANST TIM EVANS 1/28-1/30 PER DIEM 01/07/26 01 ILPR CONFERENCE PER DIEMS 79-795-54-00-5415 174.00 INVOICE TOTAL: 174.00 * DIRECT DEPOSIT TOTAL: 174.00544204 FIRSTNET AT&T MOBILITY 287313454005X0103202 12/25/25 01 11/26-12/25 MOBILE DEVICES 01-220-54-00-5440 42.29 02 11/26-12/25 MOBILE DEVICES 51-510-54-00-5440 121.59 03 11/26-12/25 MOBILE DEVICES 01-110-54-00-5440 84.58 04 11/26-12/25 MOBILE DEVICES 01-210-54-00-5440 882.04 05 11/26-12/25 MOBILE DEVICES 79-795-54-00-5440 158.60 INVOICE TOTAL: 1,289.10 * CHECK TOTAL: 1,289.10544205 FIRSTNET AT&T MOBILITY 287313454207X0103202 12/25/25 01 11/26-12/25 MOBILE DEVICES 01-220-54-00-5440 426.14 02 11/26-12/25 MOBILE DEVICES 79-790-54-00-5440 36.24 03 11/26-12/25 MOBILE DEVICES 79-795-54-00-5440 157.06 04 11/26-12/25 MOBILE DEVICES 51-510-54-00-5440 311.87 05 11/26-12/25 MOBILE DEVICES 52-520-54-00-5440 72.48 06 NEW TABLET 51-510-56-00-5620 999.99 INVOICE TOTAL: 2,003.78 * CHECK TOTAL: 2,003.78D004658 GALAUNEJ JAKE GALAUNER 1/28-1/30 PER DIEM 01/07/26 01 IPRA CONFERENCE PER DIEMS 79-795-54-00-5415 373.00 INVOICE TOTAL: 373.00 * DIRECT DEPOSIT TOTAL: 373.00Page 14 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544206 GARDKOCH GARDINER KOCH & WEISBERG 28059 01/10/26 01 DEC 2025 KIMBALL HILL I MATTER 01-640-54-00-5461 4,905.00 INVOICE TOTAL: 4,905.00 * CHECK TOTAL: 4,905.00544207 GLATFELT GLATFELTER UNDERWRITING SRVS. 293986133-2 01/15/26 01 LIABILITY INS INSTALL #2 01-640-52-00-5231 26,136.20 02 LIABILITY INS INSTALL #2-PR 01-640-52-00-5231 5,434.34 03 LIABILITY INS INSTALL #2 51-510-52-00-5231 2,881.99 04 LIABILITY INS INSTALL #2 52-520-52-00-5231 1,381.50 05 LIABILITY INS INSTALL #2 82-820-52-00-5231 2,166.30 06 LIABILITY INS INSTALL #2 01-000-14-00-1400 867.76 07 LIABILITY INS INSTALL #2-PR 01-000-14-00-1400 180.43 08 LIABILITY INS INSTALL #2 51-000-14-00-1400 95.69 09 LIABILITY INS INSTALL #2 52-000-14-00-1400 45.87 10 LIABILITY INS INSTALL #2-LIB 01-000-14-00-1400 71.92 INVOICE TOTAL: 39,262.00 * CHECK TOTAL: 39,262.00544208 GROOT GROOT INC 15570810T102 01/01/26 01 DEC. 2025 REFUSE SERVICE 01-540-54-00-5442 165,077.82 02 DEC. 2025 SR. REFUSE SERVICE 01-540-54-00-5441 5,362.86 INVOICE TOTAL: 170,440.68 * CHECK TOTAL: 170,440.68544209 HACH HACH COMPANY 14798521 12/17/25 01 CHEMICALS 51-510-56-00-5638 461.66 INVOICE TOTAL: 461.66 * 14804635 12/22/25 01 FERROVER IRON 51-510-56-00-5638 54.85 INVOICE TOTAL: 54.85 * Page 15 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544209 HACH HACH COMPANY 14807416 12/23/25 01 HARDNESS TEST SOLUTION 51-510-56-00-5638 27.89 INVOICE TOTAL: 27.89 * 14808464 12/26/25 01 CHLORINE 51-510-56-00-5638 548.00 INVOICE TOTAL: 548.00 * CHECK TOTAL: 1,092.40544210 HARRIS HARRIS COMPUTER SYSTEMS MSIXT0000663 12/31/25 01 DEC 2025 MYGOVHUB FEES 01-120-54-00-5462 109.87 02 DEC 2025 MYGOVHUB FEES 51-510-54-00-5462 164.81 03 DEC 2025 MYGOVHUB FEES 52-520-54-00-5462 48.47 INVOICE TOTAL: 323.15 * CHECK TOTAL: 323.15544211 HARTROB ROBBIE HART 013026-PER DIEM 01/15/26 01 OSWEGO TRAINING PER DIEMS 01-210-54-00-5415 95.00 INVOICE TOTAL: 95.00 * CHECK TOTAL: 95.00D004659 HORNERR RYAN HORNER 1/28-1/30 PER DIEM 01/07/26 01 ILPR CONFERENCE PER DIEMS 79-790-54-00-5415 151.00 INVOICE TOTAL: 151.00 * DIRECT DEPOSIT TOTAL: 151.00D004660 HOULEA ANTHONY HOULE 1/28-1/30 PER DIEM 01/07/26 01 ILPR CONFERENCE PER DIEMS 79-790-54-00-5415 151.00 INVOICE TOTAL: 151.00 * DIRECT DEPOSIT TOTAL: 151.00Page 16 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544212 ILPD4778 ILLINOIS STATE POLICE 20251104790 11/30/25 01 LIQUOR LICENSE BACKGROUND 01-110-54-00-5462 108.00 02 CHECKS ** COMMENT **INVOICE TOTAL: 108.00 * CHECK TOTAL: 108.00544213 ILPD4811 ILLINOIS STATE POLICE 20251104811 11/30/25 01 SOLICITOR & PAWN BACKGROUND 01-110-54-00-5462 108.00 02 CHECKS ** COMMENT **03 BACKGROUND CHECKS 01-110-54-00-5462 135.00 04 BACKGROUND CHECKS 79-795-54-00-5462 27.00 INVOICE TOTAL: 270.00 * CHECK TOTAL: 270.00544214 IMPACT IMPACT NETWORKING, LLC 3611345 11/03/25 01 08/01-10/31MANAGED PRINT SRVS 01-210-54-00-5430 220.39 02 08/01-10/31MANAGED PRINT SRVS 01-110-54-00-5430 222.41 03 08/01-10/31MANAGED PRINT SRVS 01-120-54-00-5430 154.15 04 08/01-10/31MANAGED PRINT SRVS 01-120-54-00-5430 26.68 05 08/01-10/31MANAGED PRINT SRVS 51-510-54-00-5430 35.74 06 08/01-10/31MANAGED PRINT SRVS 52-520-54-00-5430 16.68 INVOICE TOTAL: 676.05 * CHECK TOTAL: 676.05544215 IMPACT IMPACT NETWORKING, LLC 3649525 01/05/26 01 10/01-12/11 COPIER CHARGES 82-820-54-00-5462 60.01 INVOICE TOTAL: 60.01 * CHECK TOTAL: 60.01Page 17 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544216 IMPERINV IMPERIAL INVESTMENTS NOV 2025-REBATE 01/09/26 01 NOV 2025 BUSINESS DIST. REBATE 01-000-24-00-2488 3,010.01 INVOICE TOTAL: 3,010.01 * CHECK TOTAL: 3,010.01544217 INGEMUNS INGEMUNSON LAW OFFICES LTD 13807 01/05/26 01 12/01/25 ADMIN HEARING 01-210-54-00-5467 250.00 INVOICE TOTAL: 250.00 * CHECK TOTAL: 250.00544218 INSITUFO INSITUFORM TECHNOLOGIES LLC 809220 01/06/26 01 ENGINEERS PAYMENT ESTIMATE 3 52-520-60-00-6025 326,883.14 02 AND FINAL FOR 2024 sANITARY ** COMMENT **03 SEWER LINING iMPROVEMENTS ** COMMENT **INVOICE TOTAL: 326,883.14 * CHECK TOTAL: 326,883.14D004661 INTERDEV INTERDEV, LLC CW1052226 01/13/26 01 UTM PROTECTION AND FORTIGUARD 01-640-54-00-5450 4,244.37 02 WEB FILTERING ** COMMENT **INVOICE TOTAL: 4,244.37 * DIRECT DEPOSIT TOTAL: 4,244.37544219 JIMSTRCK JIM'S TRUCK INSPECTION LLC 213377 01/05/26 01 TRUCK INSPECTION 01-410-54-00-5490 65.00 INVOICE TOTAL: 65.00 * 213378 01/05/26 01 TRUCK INSPECTION 01-410-54-00-5490 43.00 INVOICE TOTAL: 43.00 * Page 18 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544219 JIMSTRCK JIM'S TRUCK INSPECTION LLC 213384 01/05/26 01 TRUCK INSPECTION 01-410-54-00-5490 43.00 INVOICE TOTAL: 43.00 * 213484 01/08/26 01 TRUCK INSPECTION 01-410-54-00-5490 43.00 INVOICE TOTAL: 43.00 * 213507 01/08/26 01 TRUCK INSPECTION 01-410-54-00-5490 65.00 INVOICE TOTAL: 65.00 * CHECK TOTAL: 259.00544220 KENDCROS KENDALL CROSSING, LLC BD REBATE 11/25 01/09/26 01 NOV 2025 BUSINESS DIST. REBATE 01-000-24-00-2487 5,487.36 INVOICE TOTAL: 5,487.36 * CHECK TOTAL: 5,487.36544221 KETCHMAM MATTHEW KETCHMARK 010926-PER DIEM 01/09/26 01 FIRST LINE SUPERVISORY SKILLS 01-210-54-00-5415 95.00 02 TRAINING PER DIEMS ** COMMENT **INVOICE TOTAL: 95.00 * CHECK TOTAL: 95.00544222 KLUBER KLUBER, INC 9978 12/30/25 01 COMPLETED WORK ON YORKVILLE 24-216-60-00-6042 26,740.40 02 PUBLIC WORKS AND PARK ** COMMENT **03 MAINTENANCE BUILDING ** COMMENT **INVOICE TOTAL: 26,740.40 * CHECK TOTAL: 26,740.40Page 19 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544223 KNIGHTS KNIGHTS OF COLUMBUS 2025 RUDOLPH 01/06/26 01 2025 RUDOLPH RUN & JINGLE JOG 79-795-56-00-5606 1,500.00 INVOICE TOTAL: 1,500.00 * CHECK TOTAL: 1,500.00544224 LINEX LINE-X OF MONTGOMERY 6050 12/22/25 01 UNDERCOAT AND RUST INHIBITOR 79-790-54-00-5495 2,100.00 02 FOR TRUCK ** COMMENT **INVOICE TOTAL: 2,100.00 * CHECK TOTAL: 2,100.00544225 MARCO MARCO TECHNOLOGIES LLC 572039584 12/27/25 01 12/20-01/20 COPIER LEASE 01-110-54-00-5485 266.29 02 12/20-01/20 COPIER LEASE 01-120-54-00-5485 266.27 03 12/20-01/20 COPIER LEASE 01-220-54-00-5485 532.58 04 12/20-01/20 COPIER LEASE 01-210-54-00-5485 684.73 05 12/20-01/20 COPIER LEASE 01-410-54-00-5485 53.80 06 12/20-01/20 COPIER LEASE 51-510-54-00-5485 53.80 07 12/20-01/20 COPIER LEASE 52-520-54-00-5485 53.79 08 12/20-01/20 COPIER LEASE 79-790-54-00-5485 161.39 09 12/20-01/20 COPIER LEASE 79-795-54-00-5485 266.29 INVOICE TOTAL: 2,338.94 * CHECK TOTAL: 2,338.94544226 MEADE MEADE ELECTRIC COMPANY, INC. 715420 01/06/26 01 CABLE LOCATE AT STAGECOACH & 01-410-54-00-5435 287.87 02 SCHOOLHOUSE RD ** COMMENT **INVOICE TOTAL: 287.87 * 715421 01/05/26 01 TRAFFIC SIGNAL REPAIR AT RT47 01-410-54-00-5435 972.50 Page 20 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544226 MEADE MEADE ELECTRIC COMPANY, INC. 715421 01/05/26 02 & BOOMBAH BLVD ** COMMENT ** INVOICE TOTAL: 972.50 * CHECK TOTAL: 1,260.37544227 MESIMPSO M.E. SIMPSON CO, INC45666 12/11/25 01 LEAK LOCATION SERVICES AT 308 51-510-56-00-5640 865.00 02 ILLINI DRIVE ** COMMENT **INVOICE TOTAL: 865.00 * CHECK TOTAL: 865.00544228 METIRI METIRI ANALYTICAL GROUP INC GA6000144 01/05/25 01 WATER SAMPLING 51-510-54-00-5429 1,111.00 INVOICE TOTAL: 1,111.00 * CHECK TOTAL: 1,111.00544229 MICROMAR MICROMARKETING LLC 996335 12/09/25 01 BOOKS 82-820-56-00-5686 19.67 INVOICE TOTAL: 19.67 * 996340 12/09/25 01 BOOKS 82-820-56-00-5686 45.91 INVOICE TOTAL: 45.91 * 996353 12/09/25 01 BOOKS 82-820-56-00-5686 30.32 INVOICE TOTAL: 30.32 * 996354 12/09/25 01 BOOKS 82-820-56-00-5686 50.10 INVOICE TOTAL: 50.10 * 996851 12/16/25 01 BOOKS 82-820-56-00-5686 52.74 INVOICE TOTAL: 52.74 * Page 21 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544229 MICROMAR MICROMARKETING LLC 996852 12/16/25 01 BOOKS 82-820-56-00-5686 15.57 INVOICE TOTAL: 15.57 * CHECK TOTAL: 214.31544230 MIDWSTLE MIDWEST LEADERSHIP INSTITUTE IV00434 01/06/26 01 MIDWEST LEADERSHIP INSTITUTE 01-000-14-00-1400 3,400.00 02 REGISTARTION FOR NOV 2026 ** COMMENT **INVOICE TOTAL: 3,400.00 * CHECK TOTAL: 3,400.00544231 MONTRK MONROE TRUCK EQUIPMENT 347622 11/25/25 01 RECEIVER/CRANE CONTROL 01-410-56-00-5628 874.50 INVOICE TOTAL: 874.50 * CHECK TOTAL: 874.50544232 MROWCO MATHEWSON RIGHT OF WAY CO, 24-0387-13 10/31/25 01 LAKE MICIGAN WATER SYSTEM 51-510-60-00-6011 8,000.00 02 IMPROVEMENT PROJECT ** COMMENT **INVOICE TOTAL: 8,000.00 * CHECK TOTAL: 8,000.00544233 NAMEPLAT NAMEPLATE & PANEL TECHNOLOGY 308114 12/30/25 01 PLANT LABELS, STAKES 24-216-56-00-5656 433.98 INVOICE TOTAL: 433.98 * CHECK TOTAL: 433.98Page 22 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544234 NARVICK NARVICK BROS. LUMBER CO, INC 100674 12/21/25 01 CONCRETE FOR CANNONBALL PARK 25-225-60-00-6010 785.00 INVOICE TOTAL: 785.00 * CHECK TOTAL: 785.00544235 NEOPOST QUADIENT FINANCE USA, INC 011226-REFILL 01/12/26 01 REFILL POSTAGE MACHINE 01-000-14-00-1410 300.00 INVOICE TOTAL: 300.00 * CHECK TOTAL: 300.00544236 NICOR NICOR GAS 00-41-22-9748 4-0102 01/02/26 01 12/02-01/02 1107 PRAIRIE 01-110-54-00-5480 93.08 INVOICE TOTAL: 93.08 * 15-64-61-3532 5-0102 01/02/26 01 12/02-01/02 1991 CANNONBALL 01-110-54-00-5480 68.63 INVOICE TOTAL: 68.63 * 20-52-56-2042 1-1230 12/30/25 01 12/01-12/30 420 FAIRHAVEN 01-110-54-00-5480 179.74 INVOICE TOTAL: 179.74 * 23-45-91-4862 5-0105 01/05/26 01 12/03-01/03 101 BRUELL 01-110-54-00-5480 183.19 INVOICE TOTAL: 183.19 * 37-35-53-1941 1-0107 01/07/26 01 12/06-01/07 185 WOLF 01-110-54-00-5480 507.11 INVOICE TOTAL: 507.11 * 40-52-64-8356 1-0106 01/06/26 01 12/05-01/05 102 E VAN EMMON 01-110-54-00-5480 656.75 INVOICE TOTAL: 656.75 * 46-69-47-6727 1-0107 01/07/26 01 12/06-01/07 1975 N BRIDGE 01-110-54-00-5480 181.24 INVOICE TOTAL: 181.24 * Page 23 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544236 NICOR NICOR GAS 61-60-41-1000 9-0105 01/05/26 01 12/03-01/03 610 TOWER 01-110-54-00-5480 1,279.50 INVOICE TOTAL: 1,279.50 * 66-70-44-6942 9-0107 01/07/26 01 12/06-01/07 1908 RAINTREE 01-110-54-00-5480 190.87 INVOICE TOTAL: 190.87 * 80-56-05-1157 0-0107 01/07/26 01 12/06-01/07 2512 ROSEMONT 01-110-54-00-5480 84.65 INVOICE TOTAL: 84.65 * 83-80-00-1000 7-0105 01/06/26 01 12/03-01/03 610 TOWER UNIT B 01-110-54-00-5480 410.52 INVOICE TOTAL: 410.52 * 86-91-67-3104 4-0107 01/07/26 01 12/06-01/07 1203 BADGER UNIT B 01-110-54-00-5480 208.10 INVOICE TOTAL: 208.10 * CHECK TOTAL: 4,043.38544237 NICOR NICOR GAS 91-85-68-4012 8-0108 01/08/26 01 12/02-01/02 902 GAME FARM RD 82-820-54-00-5480 2,870.25 INVOICE TOTAL: 2,870.25 * CHECK TOTAL: 2,870.25544238 OPPJ JOSH OPP 011526-PER DIEM 01/15/26 01 FIELD OP PER DIEMS 01-210-54-00-5415 19.00 INVOICE TOTAL: 19.00 * CHECK TOTAL: 19.00544239 OSWEGO VILLAGE OF OSWEGO 3439 01/06/26 01 TRAINING COORDINATOR SALARY 01-210-54-00-5413 4,397.95 Page 24 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544239 OSWEGO VILLAGE OF OSWEGO 3439 01/06/26 02 REIMBURSEMENT FOR OCT 2025 ** COMMENT ** INVOICE TOTAL: 4,397.95 * 3441 01/06/26 01 DEC 2025 STATE AND FEDERAL 01-640-54-00-5462 2,729.16 02 LOBBYIST CHARGE REIMBURSEMENT ** COMMENT **03 DEC 2025 STATE AND FEDERAL 51-510-54-00-5462 2,729.17 04 LOBBYIST CHARGE REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 5,458.33 * CHECK TOTAL: 9,856.28544240 OVERDRIV OVERDRIVE H0120051 01/01/26 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460 3,000.00 INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00544241 POLLARD FERGUSON ENTERPRISES LLC #3325 0302252 12/18/25 01 MANHOLE COVER HOOKS 51-510-56-00-5620 71.73 INVOICE TOTAL: 71.73 * CHECK TOTAL: 71.73544242 PRAIRCAT PRAIRIECAT 10044 01/06/26 01 10/2-11/30 VEGA MOBILE APP 82-820-54-00-5468 74.47 02 VEGA MOBILE APP ANNUAL FEE 82-820-54-00-5468 481.69 INVOICE TOTAL: 556.16 * CHECK TOTAL: 556.16544243 R0001075 SHAWN BROWNING Page 25 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544243 R0001075 SHAWN BROWNING 011326-RFND 01/13/26 01 REFUND DIFFERENCE IN COST FOR 51-000-44-00-4430 1,800.00 02 EXCHANGED WATER METER ** COMMENT **INVOICE TOTAL: 1,800.00 * CHECK TOTAL: 1,800.00544244 R0002208 HARI DEVELOPMENT YORKVILLE LLC 103125-STREBATE 01/08/26 01 AUG-OCT 2025 SALES TAX REBATE 01-640-54-00-5492 760.72 INVOICE TOTAL: 760.72 * CHECK TOTAL: 760.72544245 R0002732 BETH ABBOTT 010526-REFUND 01/05/26 01 REFUND OVERPAYMENT ON UB 01-000-13-00-1371 343.96 02 ACCOUNT #0103180800-00 ** COMMENT **INVOICE TOTAL: 343.96 * CHECK TOTAL: 343.96544246 RADARMAN CINDY GRISWOLD 6696 09/08/25 01 BALANCE DUE FOR RADAR 01-210-54-00-5462 100.00 02 CERTIFICATIONS ** COMMENT **INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00544247 RCWEGMAN R.C. WEGMAN CONSTRUCTION9 12/31/25 01 COMPLETED WORK ON YORKVILLE 24-216-60-00-6042 2,270,160.10 02 PUBLIC WORKS AND PARKS ** COMMENT **03 DEPARTMENT FACILITY ** COMMENT **INVOICE TOTAL: 2,270,160.10 * CHECK TOTAL: 2,270,160.10Page 26 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------D004662 REDMONST STEVE REDMON 1/28-1/30 PER DIEM 01/07/26 01 IPRA CONFERENCE PER DIEMS 79-795-54-00-5415 373.00 INVOICE TOTAL: 373.00 * DIRECT DEPOSIT TOTAL: 373.00D004663 ROSBOROS SHAY REMUS 1/28-1/30 PER DIEM 01/07/26 01 IPRA CONFERENCE PER DIEMS 79-795-54-00-5415 322.00 INVOICE TOTAL: 322.00 * DIRECT DEPOSIT TOTAL: 322.00544248 SEBIS SEBIS DIRECT 127731 12/16/25 01 NOV 2025 UTILITY BILLING 01-120-54-00-5430 326.24 02 NOV 2025 UTILITY BILLING 51-510-54-00-5430 437.10 03 NOV 2025 UTILITY BILLING 52-520-54-00-5430 203.90 04 NOV 2025 UTILITY BILLING 79-795-54-00-5426 285.83 INVOICE TOTAL: 1,253.07 * CHECK TOTAL: 1,253.07D004664 SLEEZERS SCOTT SLEEZER 1/28-1/30 PER DIEM 01/07/26 01 ILPR CONFERENCE PER DIEM AND 79-790-54-00-5415 139.98 02 MILEAGE REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 139.98 * ILSOS PLATES 01/07/26 01 REIMBURSEMENT FOR TITLE AND 79-790-56-00-5620 173.00 02 LICENSING FOR 2026 RAM TRUCK ** COMMENT **INVOICE TOTAL: 173.00 * DIRECT DEPOSIT TOTAL: 312.98D004665 SMITHD DOUG SMITH Page 27 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------D004665 SMITHD DOUG SMITH 1/28-1/30 PER DIEM 01/07/26 01 ILPR CONFERENCE PER DIEMS 79-790-54-00-5415 151.00 INVOICE TOTAL: 151.00 * DIRECT DEPOSIT TOTAL: 151.00544249 STANDARD STANDARD & ASSOCIATES, INC. SA000063344 12/29/25 01 APPLICANT PERSONALITY 01-210-54-00-5411 495.00 02 EVALUATION ** COMMENT **INVOICE TOTAL: 495.00 * CHECK TOTAL: 495.00544250 TERRACON TERRACON CONSULTS, INC TQ08939 12/31/25 01 LABORATORY ANALYTICAL FEES AND 89-890-54-00-5462 27,785.00 02 SERVICES FOR FORMER GRAINCO FS ** COMMENT ** 03 AND CITY PARKING LOT ** COMMENT ** INVOICE TOTAL: 27,785.00 * CHECK TOTAL: 27,785.00544251 THERIGHT THE RIGHT STUFF ENTERTAINMENT 2026 HTD DEPOSIT 01/06/26 01 2026 HTD BAND DEPOSIT 79-000-14-00-1400 2,250.00 INVOICE TOTAL: 2,250.00 * CHECK TOTAL: 2,250.00544252 TRAFFIC TRAFFIC CONTROL CORPORATION 162763 01/13/26 01 SNOW SHIELDS 01-410-54-00-5435 1,035.00 INVOICE TOTAL: 1,035.00 * CHECK TOTAL: 1,035.00Page 28 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544253 UMBBANK UMB BANK 103125-REBATE 01/08/26 01 AUG-OCT 2025 SALES TAX REBATE 01-640-54-00-5492 163,225.50 INVOICE TOTAL: 163,225.50 * CHECK TOTAL: 163,225.50544254 VITOSH CHRISTINE M. VITOSH 2394 11/25/25 01 LAKE MICHIGAN WATER PROJECT 51-510-60-00-6011 268.25 02 REZONING PH ** COMMENT **INVOICE TOTAL: 268.25 * CHECK TOTAL: 268.25544255 WADEJ JACK WADE 0113126-PER DIEMS 01/15/26 01 FIELD OPERATIONS PER DIEMS 01-210-54-00-5415 95.00 INVOICE TOTAL: 95.00 * 011526-PER DIEM 01/15/26 01 FIELD OPERATIONS PER DIEMS 01-210-54-00-5415 22.00 INVOICE TOTAL: 22.00 * CHECK TOTAL: 117.00544256 WHITAKER WHITTAKER CONSTRUCTION & 011326-5 01/13/26 01 ENGINEERS PAYMENT ESTIMATE 5 51-510-60-00-6011 358,906.50 02 FOR NORTH RECEIVING STATION ** COMMENT **INVOICE TOTAL: 358,906.50 * 121025-4 12/10/25 01 ENGINEERS PAYMENT ESTIMATE 4 51-510-60-00-6011 6,524.19 02 FOR NORTH RECEIVING STATION ** COMMENT **INVOICE TOTAL: 6,524.19 * CHECK TOTAL: 365,430.69Page 29 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5 ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544257 YBSD YORKVILLE BRISTOL 133-0-010926 01/09/26 01 10/31-12/31 610 TOWER 51-510-54-00-5480 134.00 INVOICE TOTAL: 134.00 * 147-0-010926 01/09/26 01 10/31-12/31 908 GAME FARM RD 01-110-54-00-5480 312.50 INVOICE TOTAL: 312.50 * CHECK TOTAL: 446.50544258 YBSD YORKVILLE BRISTOL 2026.001 01/05/26 01 JAN 2026 LANDFILL EXPENSE 51-510-54-00-5445 34,509.22 INVOICE TOTAL: 34,509.22 * CHECK TOTAL: 34,509.22544259 YBSD YORKVILLE BRISTOL 25-DEC 01/12/26 01 DEC 2025 SANITARY FEES 95-000-24-00-2450 432,467.81 INVOICE TOTAL: 432,467.81 * CHECK TOTAL: 432,467.81544260 YBSD YORKVILLE BRISTOL 32-0-010926 01/09/26 01 10/31-12/31 102 E VAN EMMON 79-795-54-00-5480 279.00 INVOICE TOTAL: 279.00 * 365-0-010926 01/09/26 01 10/31-12/31 651 PRAIRIE POINTE 01-110-54-00-5480 538.50 INVOICE TOTAL: 538.50 * 420-0-010926 01/09/26 01 10/31-12/31 185 WOLF ST 79-795-54-00-5480 119.00 INVOICE TOTAL: 119.00 * 487-0-010926 01/09/26 01 10/31-12/31 651 PRAIRIE POINTE 01-110-54-00-5480 109.00 INVOICE TOTAL: 109.00 * Page 30 of 33 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/20/26TIME: 09:39:1581,7('&,7<2)<25.9,//(&+(&.5(*,67(5ID: AP211001 INVOICES DUE ON/BEFORE 01/27/2026 CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------544260 YBSD YORKVILLE BRISTOL 507-0-010926 01/09/26 01 10/31-12/31 3651 KENNEDY RD 79-795-54-00-5480 134.00 INVOICE TOTAL: 134.00 * 66-2-010926 01/09/26 01 10/31-12/31 1203B BADGER 51-510-54-00-5480 104.00 INVOICE TOTAL: 104.00 * CHECK TOTAL: 1,283.50544261 YORKAMER YORKVILLE AMERICAN LEGION 2025 FLAGS 01/06/26 01 2025 FLAGS OF VALOR PROCEEDS 79-795-56-00-5606 3,000.00 INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00544262 YOUNGM MARLYS J. YOUNG 121625-PW 12/30/25 01 12/16/25 PW MEETING MINUTES 01-110-54-00-5462 85.00 INVOICE TOTAL: 85.00 * CHECK TOTAL: 85.004,459,151.756,252.35TOTAL CHECKS PAID:TOTAL ',5(&7DEPOSITS PAID:TOTAL AMOUNT PAID:4,465,404.104,465,404.10Page 31 of 33 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.1,481.82$ -$ 1,481.82$ -$ 113.36$ 1,595.18$ ALDERMAN5,014.80 - 5,014.80 - 383.60 5,398.40 ADMINISTRATION23,570.44 - 23,570.44 2,144.91 1,734.90 27,450.25 FINANCE17,266.28 - 17,266.28 1,571.22 1,284.99 20,122.49 POLICE156,944.79 11,919.36 168,864.15 957.59 12,866.64 182,688.38 COMMUNITY DEV.37,441.81 - 37,441.81 3,344.41 2,727.05 43,513.27 STREETS32,115.63 1,662.65 33,778.28 3,073.83 2,496.17 39,348.28 BUILDING & GROUNDS6,977.18 - 6,977.18 634.92 519.35 8,131.45 WATER25,004.58 1,567.90 26,572.48 2,364.60 1,949.35 30,886.43 SEWER17,543.81 - 17,543.81 1,596.47 1,287.65 20,427.93 PARKS38,813.83 118.50 38,932.33 3,542.84 2,886.22 45,361.39 RECREATION28,414.06 - 28,414.06 2,189.64 2,103.73 32,707.43 LIBRARY19,828.65 - 19,828.65 1,285.36 1,442.46 22,556.47 TOTALS410,417.68$ 15,268.41$ 425,686.09$ 22,705.79$ 31,795.47$ 480,187.35$ TOTAL PAYROLL 480,187.35$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 16, 2026480,187.35$Page 32 of 33 ACCOUNTS PAYABLE DATE 01/07/2026 790.00$ Manual City Check Register (Page 1) City Check Register (Pages 2 - )01/27/2026 4,465,404.10 SUB-TOTAL: 4,466,194.10$ Bi - Weekly (Page )01/19/2026 480,187.35$ SUB-TOTAL: 480,187.35$ TOTAL DISBURSEMENTS: 4,946,381.45$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, January 27, 2026 PAYROLL Page 33 of 33 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2025-107 Grande Reserve – Unit 28 Plat of Easement Grant City Council – January 27, 2026 PW – 10/21/25 Moved forward to CC consent agenda. PW 2025-107 Approval Consideration of Approval Please see the attached memo. Brad Sanderson Engineering Name Department The developer is proceeding with the construction of Unit 28 within the City. As part of the development, there are easements to be dedicated to the City for public utilities. Please refer to the attached documents. We have reviewed the documents for compliance with City requirements and are recommending approval and execution. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: October 15, 2025 Subject: Grande Reserve - Unit 28 Plat of Easement Ordinance No. 2026-____ Page 1 Ordinance No. 2026-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE ACQUISITION OF EASEMENTS FOR THE INSTALLATION OF UTILITIES AT THE GRANDE RESERVE 28 SUBDIVISION WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, G R Yorkville Apartments, LLC, an Illinois limited liability company (“Developer”) plans to construct a residential development at Grande Reserve 28, wherein utility infrastructure will need to be installed; and WHEREAS, Developer desires to grant certain easements, as illustrated on the Plat of Easement attached hereto as Exhibit A, to the City for the purpose of installing utility infrastructure. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. All of the Preambles hereinabove set forth are incorporated herein as if restated. Section 2. The following easements, as attached hereto, are to be conveyed to the City and are hereby approved and accepted: A. Permanent Utility Easements dated January 8, 2026, and depicted on a Plat of Easement Grant, attached hereto as Exhibit A, from G R Yorkville Apartments, LLC, as Grantor, said easements being located on the parcels identified by PIN No. 02-11-300-033, for the installation, operation, maintenance, repair, replacement, and servicing of all water lines and supply systems, valves, boxes and hydrants, sanitary sewer and storm sewer drainage systems and all attendant facilities and/or appurtenances thereto; and Section 3. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Ordinance No. 2026-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2026-02 Water Reports for October to December 2025 City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-02 Majority Approval Water reports must be approved by City Council as required by the IEPA. Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT October 2025 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 784 402 18,281,000 7 1527 1125 513 16,273,300 8 1384 840 268 21,342,000 9 1368 861 349 8,875,000 TOTAL PUMPED 64,771,300 CURRENT MONTH’S PUMPAGE IS ____6,360,700 GALLONS LESS THAN LAST MONTH 425,300 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,089,397 GALLONS DAILY MAXIMUM PUMPED: __ 3,066,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 86.72 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1551 LBS. FED CALCULATED CONCENTRATION: ___3.01__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L POLYPHOSPHATE: 1787 _ LBS. FED CALCULATED CONCENTRATION: ___1.21___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __147 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _148 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __30 COMMERCIAL: __3__ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT November 2025 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 784 383 12,814,000 7 1527 1125 506 15,437,500 8 1384 840 284 15,660,000 9 1368 861 358 10,412,000 TOTAL PUMPED 54,323,500 CURRENT MONTH’S PUMPAGE IS ____10,447,800 GALLONS LESS THAN LAST MONTH 1,423,000 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,810,783 GALLONS DAILY MAXIMUM PUMPED: __ 2,100,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 76,6 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1309 LBS. FED CALCULATED CONCENTRATION: ___2.97__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.76 __ MG/L POLYPHOSPHATE: 1456 _ LBS. FED CALCULATED CONCENTRATION: ___1.16___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: _58 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _75 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __ 22 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT December 2025 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 784 386 12,616,000 7 1527 1125 501 16,382,400 8 1384 840 275 17,365,000 9 1368 861 349 9,387,000 TOTAL PUMPED 55,750,400 CURRENT MONTH’S PUMPAGE IS ____1,426,900 GALLONS MORE THAN LAST MONTH 538,000 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,798,400 GALLONS DAILY MAXIMUM PUMPED: __ 2,410,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 74.77 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1309 LBS. FED CALCULATED CONCENTRATION: ___2.97__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.76 __ MG/L POLYPHOSPHATE: 1456 _ LBS. FED CALCULATED CONCENTRATION: ___1.16___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.70 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: _17 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _17 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __ 20 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2026-06 QT Gas Station & Convenience Store City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-06 Majority Consideration of Approval Public Improvement Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (sanitary sewer only) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. A maintenance bond for 10% of the value of the sanitary improvements ($7,600) shall be provided. Once the maintenance bond is provided, the full site development bond can be released (Travelers Bond #108056107). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Contrino, City Clerk Date: December 18, 2025 Subject: QT Gas Station & Convenience Store Ordinance No. 2026-____ Page 1 Ordinance No. 2026-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS ACCEPTING THE DEDICATION OF PUBLIC IMPROVEMENTS LOCATED AT 107 E STAGECOACH TRAIL, YORKVILLE, ILLINOIS 60560 WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City has the ability to acquire and hold real property for corporate purposes pursuant to 65 DLCS 5/2-3-8; and WHEREAS, the sanitary sewer located at 107 E Stagecoach Trail, Yorkville, Illinois 60560 (the “Public Improvements”) has been completed by QuikTrip Corporation (the “Developer”); and WHEREAS, the Developer has requested, and the City’s engineer has recommended, that the City accept the Public Improvements, as described on the Bill of Sale, attached hereto as Exhibit A, for ownership and maintenance; and WHEREAS, Developer shall be required to provide a maintenance bond to cover a one year maintenance period that shall commence upon the City’s acceptance of the Public Improvements; and WHEREAS, the Mayor and City Council of the City are of the opinion that it is in the best interests of the safety, health and welfare of the residents to waive the performance bond requirement and accept ownership of the Public Improvements for public purposes and for the overall benefit of the residents. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Ordinance No. 2026-____ Page 2 Section 1. All of the Recitals set forth above are incorporated herein as if restated. Section 2. That the City accepts the Public Improvements, as described on the attached Exhibit A, contingent on the Developer securing a one-year maintenance bond in the amount of $7,600.00. Section 3. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as QuikTrip Gas Station & Convenience Store Public Improvements and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. _______________________ Signature of Seller Name: Title: Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A QhIKTRIP - PUBLIC IMPROVEMENTS UNITED CITY OF YORKVILLE UNIT QUANTITIY FOOT 544 FOOT 138.5 EACH 4 UTILITIES SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) 16" STEEL CASING PIPE 4' DIAMETER MANHOLE BMERGPUMPPROBEANNULARVENT/VAPORFILLBMERGPUMPBMERGPUMPBMERGPUMPPROBEANNULARVENT/VAPORFILLPROBEANNULARVENT/VAPORFILLPROBEANNULARVENT/VAPORFILLBMERGPUMPPROBEANNULARVENT/VAPORFILLIL STATE ROUTE 71STAGECOACH TRAILIL STATE ROUTE 47BRIDGE STREET7318107 E STAGECOACH TRAILYORKVILLE, KENDALL COUNTY, IL 6056089-731809-06-2024P-11389001DKHCSHAMGASHEET TITLE:SHEET NUMBER:DIVISION:DESIGNED BY:1© COPYRIGHT QUIKTRIP CORPORATION 2011ANY UNAUTHORIZED USE, REPRODUCTION,PUBLICATION, DISTRIBUTION, OR SALE INWHOLE OR IN PART, IS STRICTLY FORBIDDEN.ORIGINAL ISSUE DATE:PROTOTYPE:VERSION:PROJECT NO.:DRAWN BY:REVIEWED BY:REV DATE DESCRIPTIONBCDEFGHJKLMNPQABCDEFGHJKLMNPQ23456 7 8 9 10 111213 1415123456 7 8 9 10 111213 1415PROJECT NO.:NPQPROJECT NO.:PROJECT NO.:DŝĚǁĞƐƚĞƐŝŐŶ'ƌŽƵƉ<ĂŶƐĂƐŝƚLJWKŽdžϴϲϬϬϭϱ^ŚĂǁŶĞĞ͕<^ϲϲϮϴϲͲϬϬϭϱWϵϭϯ͘Ϯϰϴ͘ϵϯϴϱN3015 03060≤≥UTILITY LEGEND (NEW)UTILITY NOTES:UTILITY PLAN9/6/24PUBLIC SANITARY MAIN AND MANHOLES FOR ACCEPTANCE GASB QhIKTRIP - PUBLIC IMPROVEMENTS UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT PRICE COST FOOT 544 50.00$ 27,200.00$ FOOT 138.5 180.00$ 24,930.00$ EACH 4 6,000.00$ 24,000.00$ TOTAL COST 76,130.00$ UTILITIES SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) 16" STEEL CASING PIPE 4' DIAMETER MANHOLE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2026-07 City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-07 Majority Approval of Request for Change in Plans and Final Pay Estimate Recommendation to Approve Request for Change in Plans and Final Pay Estimate Brad Sanderson Engineering Name Department 2025 Road to Better Roads – Change in Plans and Final Pay Estimate The 2025 Road to Better Roads Program was awarded to D. Construction 1488 S. Broadway Coal City, IL 60416 at total awarded value of $1,080,472.57. The project is now completed and accepted. The project came in $9,310.23 under budget for a final construction value of $1,071,162.34. Due to the use of Motor Fuel Tax Funds, the Request for Change in Plans and Engineer’s Final Pay Estimate needs to be approved by IDOT before final payment can be made. We recommend that the City approve the Request for Change in Plans and Engineer’s Final Pay Estimate. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Contrino, City Clerk Date: December 11, 2025 Subject: 2025 Road to Better Roads - MFT Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING A REQUEST FOR CHANGE IN PLANS AND ENGINEER’S FINAL PAYMENT ESTIMATE FOR THE 2025 ROAD TO BETTER ROADS PROJECT WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City had approved a contract in the amount of $ 1,080,472.57 with D. Construction of Coal City, Illinois (“Contractor”), for a project commonly known as the 2025 Road to Better Roads Program (the “Project”); and WHEREAS, the Project has been completed and accepted by the City, with a final construction cost of $1,071,162.34; and WHEREAS, upon the Project’s completion a Request for Change in Plans and Engineer’s Final Estimate was submitted to the City for approval; and WHEREAS, it has been recommended to the Mayor and City Council (the “Corporate Authorities”) to approve the Request for Change in Plans and Engineer’s Final Pay Estimate. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Request for Change in Plans and Engineer’s Final Estimate, attached hereto as Exhibit A, is hereby approved, and the City Administrator is authorized to execute the same. Resolution No. 2026-____ Page 2 Section 3. That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Request for Approval of Change of Plans BLR 13210 (Rev. 10/20/23)Page 1 of 3Completed12/11/2512/11/25 Local Public Agency United City of Yorkville County KendallKendall Route Various Local Roads Section Number 25-00000-00-GM Request Number 1 Final Contractor D. Construction Inc. Address 1488 S. Broadway City Coal City State ILIL Zip Code 60416 Date 12/09/2512/09/25 I recommend that this DeductionDeduction be made The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. fromfrom the above contract. Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 400 $30.0000 DD $0.0000 $12,000.0000 -HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 56 $0.0100 AA $0.5600 $0.0000 -HOT-MIX ASPHALT SURFACE REMOVAL, 1.5" SQ YD 1645 $1.4700 AA $2,418.1500 $0.0000 -HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 422 $2.3200 DD $0.0000 $979.0400 -BITUMINOUS MATERIALS (TACK COAT)LB 18856 $0.0100 DD $0.0000 $188.5600 -HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 246 $63.3000 DD $0.0000 $15,571.8000 -HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 365 $69.6400 AA $25,418.6000 $0.0000 - COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1 $35.0000 AA $35.0000 $0.0000 -SIDEWALK REMOVAL SQ FT 671 $1.5000 DD $0.0000 $1,006.5000 -PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 1647 $8.0000 DD $0.0000 $13,176.0000 -DETECTABLE WARNINGS SQ FT 82 $30.0000 DD $0.0000 $2,460.0000 -INLETS TO BE ADJUSTED EACH 13 $400.0000 DD $0.0000 $5,200.0000 -MANHOLES TO BE ADJUSTED EACH 2 $800.0000 DD $0.0000 $1,600.0000 -DOMESTIC WATER SERVICE BOX TO BE ADJUSTED EACH 1 $150.0000 DD $0.0000 $150.0000 -TYPE 1 FRAME, OPEN LID EACH 3 $450.0000 DD $0.0000 $1,350.0000 -TYPE 1 FRAME, CLOSED LID EACH 1 $600.0000 DD $0.0000 $600.0000 -TYPE 3 FRAME AND GRATE EACH 1 $600.0000 AA $600.0000 $0.0000 -TYPE 11 FRAME AND GRATE EACH 1 $450.0000 DD $0.0000 $450.0000 - THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 16 $6.3200 AA $101.1200 $0.0000 BLR 13210 (Rev. 10/20/23)Page 2 of 3Completed12/11/2512/11/25 -THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 392 $0.9000 AA $352.8000 $0.0000 -THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 656 $1.5400 AA $1,010.2400 $0.0000 -THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 8 $3.0800 DD $0.0000 $24.6400 -THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 16 $6.3300 DD $0.0000 $101.2800 -SHORT TERM PAVEMENT MARKING FOOT 900 $0.0100 DD $0.0000 $9.0000 -SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 300 $0.0100 DD $0.0000 $3.0000 -REMOVE AND REINSTALL BRICK PAVERS SQ FT 20 $110.0000 DD $0.0000 $2,200.0000 -HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 16 $30.0000 DD $0.0000 $480.0000 - PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 20 $50.0000 DD $0.0000 $1,000.0000 -HOT-MIX ASPHALT BIKE PATH REMOVAL AND REPLACEMENT SQ YD 40 $35.0000 DD $0.0000 $1,400.0000 -CLASS B PATCHES, 8 INCH SQ YD 33 $80.0000 DD $0.0000 $2,640.0000 -CLASS B PATCHES, 9 INCH SQ YD 257 $90.0000 AA $23,130.0000 $0.0000 -SUPPLEMENTAL WATERING UNIT 25 $0.0100 DD $0.0000 $0.2500 -DETECTOR LOOP REPLACEMENT FOOT 87 $33.0000 AA $2,871.0000 $0.0000 -CRACK ROUTING FOOT 100 $0.0100 AA $1.0000 $0.0000 -CRACK FILLING LB 1360 $2.0800 DD $0.0000 $2,828.8000 -ROUTING AND SEALING CRACKS FOOT 2229 $0.6900 AA $1,538.0100 $0.0000 -709 BLUESTEM SPRINKLER REPAIR L SUM 1 $1,270.0000 DD $0.0000 $1,270.0000 -2047 SWITCHGRASS MAILBOX REPAIR L SUM 1 $97.8400 DD $0.0000 $97.8400 Total Changes $57,476.48 $66,786.71 Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction Add Row Total net deductiondeduction ($9,310.23)-0.86%of the contract price.which isto date Total Net Change ($9,310.23) Amount of Original Contract $1,080,472.57 Amount of Previous Change Orders $0.00 Amount of adjusted/final contract $1,071,162.34 State fully the nature and reason for the change Explanation attached. BLR 13210 (Rev. 10/20/23)Page 3 of 3Completed12/11/2512/11/25 When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. The Local Public Agency has determined that the change is germane to the original contract as signed. The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Prepared By Colton Isham Title of Preparer Senior Project Engineer I Submitted/Approved BY: Local Public Agency Signature & Date Title:Mayor Approved: Illinois Department of Transportation For a Road District project County Engineer signature required. County Engineer/Superintendent of HighwaysSignature & Date Regional Engineer Signature & Date IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date UNITED CITY OF YORKVILLE 2025 MFT ROAD PROGRAM SECTION 25-00000-00-GM BLR 13210 SUPPLEMENT EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000 PARTIAL DEPTH PATCHING (SPECIAL) (400 SQ YD DEDUCTED AT $30.00/SQ YD = $12,000.00) This item was reduced in quantity due to less patching being needed after milling was completed. HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 (246 TONS DEDUCTED AT $63.30/TON = $15,571.80) This item was reduced in quantity due to less cross slope correction needed and reflects actual delivered tonnages. HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX “D”, N50 (365 TONS ADDED AT $69.64/TON = $25,418.60) This item was increased in quantity due to cross slope correction and existing field conditions on Waterpark Way and Beecher Road. This quantity reflects actual delivered tonnages. PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH (1647 SQ FT DEDUCTED AT $8.00/SQ FT = $13,176.00) This item was reduced in quantity due to existing field conditions and reflects as-built quantities. CLASS B PATCHES, 9 INCH (257 SQ YD ADDED AT $90.00/SQ YD = $23,130.00) This item was increased in quantity due to existing field conditions requiring additional patching on Countryside Avenue. Engineer's Payment Estimate BLR 13230 (Rev. 11/14/25)Page 1 of 5 Local Public Agency United City of Yorkville County KendallKendall Route(s) (Street/Road) Various Local Roads Section Number 25-00000-00-GM Estimate 3 Final Payable to Name D. Construction Inc. Address 1488 S. Broadway, Coal City, IL, 60416 Date From 11/26/2511/26/25 Date To 12/09/2512/09/25 Unit of Awarded Approved Change in Plans Completed to Date Pay Items Meas.Quantity Values Added Deducted Quantity Unit Price Value PARTIAL DEPTH PATCHING (SPECIAL) SQ YD 400 $12,000.00 400 0 $30.0000 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 254 $2.54 56 310 $0.0100 $3.1000 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5" SQ YD 23790 $34,971.30 1645 25435 $1.4700 $37,389.4500 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 29690 $68,880.80 422 29268 $2.3200 $67,901.7600 BITUMINOUS MATERIALS (TACK COAT) POUND 30780 $307.80 18856 11924 $0.0100 $119.2400 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 2515 $159,199.50 246 2269 $63.3000 $143,627.7000 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 4520 $314,772.80 365 4885 $69.6400 $340,191.4000 COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 2284 $79,940.00 1 2285 $35.0000 $79,975.0000 SIDEWALK REMOVAL SQ FT 11200 $16,800.00 671 10529 $1.5000 $15,793.5000 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 11250 $90,000.00 1647 9603 $8.0000 $76,824.0000 DETECTABLE WARNINGS SQ FT 556 $16,680.00 82 474 $30.0000 $14,220.0000 BLR 13230 (Rev. 11/14/25)Page 2 of 5 Local Public Agency United City of Yorkville County KendallKendall Route(s) (Street/Road) Various Local Roads Section Number 25-00000-00-GM INLETS TO BE ADJUSTED EACH 50 $20,000.00 13 37 $400.0000 $14,800.0000 MANHOLES TO BE ADJUSTED EACH 2 $1,600.00 2 0 $800.0000 SANITARY MANHOLES TO BE ADJUSTED EACH 2 $2,800.00 2 $1,400.0000 $2,800.0000 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED EACH 1 $150.00 1 0 $150.0000 TYPE 1 FRAME, OPEN LID EACH 3 $1,350.00 3 0 $450.0000 TYPE 1 FRAME, CLOSED LID EACH 1 $600.00 1 0 $600.0000 TYPE 3 FRAME AND GRATE EACH 1 $600.00 1 2 $600.0000 $1,200.0000 TYPE 11 FRAME AND GRATE EACH 1 $450.00 1 0 $450.0000 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 286 $1,807.52 16 302 $6.3200 $1,908.6400 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 4422 $3,979.80 392 4814 $0.9000 $4,332.6000 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1634 $2,516.36 656 2290 $1.5400 $3,526.6000 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 130 $400.40 8 122 $3.0800 $375.7600 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 135 $854.55 16 119 $6.3300 $753.2700 SHORT TERM PAVEMENT MARKING FOOT 900 $9.00 900 0 $0.0100 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 300 $3.00 300 0 $0.0100 REMOVE AND REINSTALL BRICK PAVERS SQ FT 20 $2,200.00 20 0 $110.0000 Pay Items Meas.Quantity Values Added Deducted Quantity Unit Price Value BLR 13230 (Rev. 11/14/25)Page 3 of 5 Local Public Agency United City of Yorkville County KendallKendall Route(s) (Street/Road) Various Local Roads Section Number 25-00000-00-GM HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 155 $4,650.00 16 139 $30.0000 $4,170.0000 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 20 $1,000.00 20 0 $50.0000 HOT-MIX ASPHALT BIKE PATH REMOVAL SQ YD 40 $1,400.00 40 0 $35.0000 CLASS B PATCHES, 8 INCH SQ YD 300 $24,000.00 33 267 $80.0000 $21,360.0000 CLASS B PATCHES, 9 INCH SQ YD 900 $81,000.00 257 1157 $90.0000 $104,130.0000 SODDING, SPECIAL SQ YD 1200 $12.00 1200 $0.0100 $12.0000 SUPPLEMENTAL WATERING UNIT 25 $0.25 25 0 $0.0100 DETECTOR LOOP REPLACEMENT FOOT 546 $18,018.00 87 633 $33.0000 $20,889.0000 TRAFFIC CONTROL AND PROTECTION (SPECIAL) L SUM 1 $62,950.00 1 $62,950.0000 $62,950.0000 CRACK ROUTING FOOT 48000 $480.00 100 48100 $0.0100 $481.0000 CRACK FILLING POUND 16000 $33,280.00 1360 14640 $2.0800 $30,451.2000 ROUTING AND SEALING CRACKS FOOT 30155 $20,806.95 2229 32384 $0.6900 $22,344.9600 Total $1,080,472.57 Total $1,072,530.18 Miscellaneous Extras and Credits Values 709 BLUESTEM SPRINKLER REPAIR ($1,270.00) 2047 SWITCHGRASS MAILBOX REPAIR ($97.84) Total Miscellaneous Extras and Credits ($1,367.84) Total Value of Completed Work $1,071,162.34 Deduct Retainage $0.00 Balance Due of Completed Work $1,071,162.34 Miscellaneous Debits Values BLR 13230 (Rev. 11/14/25)Page 4 of 5 Local Public Agency United City of Yorkville County KendallKendall Route(s) (Street/Road) Various Local Roads Section Number 25-00000-00-GM Total Miscellaneous Debits Net Cost of Section $1,071,162.34 Previous Payments $1,017,604.22 Net Amount Due $53,558.12 The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement. The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210). The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities. BLR 13230 (Rev. 11/14/25)Page 5 of 5 Local Public Agency United City of Yorkville County KendallKendall Route(s) (Street/Road) Various Local Roads Section Number 25-00000-00-GM Resident Engineer Signature & Date Local Agency Signature & Date Prepared by Colton T. Isham Title Senior Project Engineer Received Location Received Date Additional Location? WMFT Entry By Entry Date IDOT Department Use Only Regional Engineer Signature & Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2026-09 DuPage Water Commission Site Easements – South and North Receiving Stations City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-09 Majority Consideration of Approval Please see the attached memo. Brad Sanderson Engineering Name Department DWC will be constructing metering stations at both receiving station sites as part of the Lake Michigan improvements. Accordingly, easements are necessary to provide DWC the ability to construct and maintain. The documents have been reviewed by the City Attorney and we are recommending approval and execution. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: December 23, 2025 Subject: DWC Site Easements Ordinance No. 2026-____ Page 1 Ordinance No. 2026-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE GRANT OF CERTAIN EASEMENTS FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE CITY’S WATER SYSTEM WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City owns and operates a water supply system under and pursuant to the Illinois Municipal Code, Division 129 of Article II (65 ILCS 5/11-129-1 et. seq.); and WHEREAS, the Mayor and City Council (the “Corporate Authorities”) have determined that it is necessary and in the best interest of the City to undertake major improvements to the City’s water supply system including repair and replacement of existing water mains (the “Water Main Project”); and WHEREAS, the Corporate Authorities have also determined it is necessary and in the best interest of the City to provide a new water source for its water supply system through a connection to the DuPage Water Commission and the construction of certain water system additions including a new water tower and supply line (the “Water Source Project”); and WHEREAS, The DuPage Water Commission will need to construct and will require continuous access to metering stations at two receiving station sites being constructed by the City (the “Metering Stations”); and WHEREAS, in order to proceed, it is necessary to grant easements to the DuPage Water Commission for the construction of and access to the Metering Stations as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. All of the Preambles hereinabove set forth are incorporated herein as if restated. Section 2. The following easements conveyed by the City to the DuPage Water Commission are hereby approved and accepted: A. A perpetual, non-exclusive permanent easement at the property identified by PIN No. 05-03-300-043 and commonly known as 8621 IL Route 126, Yorkville, IL 60560 for the purpose of laying, installing, maintaining, operating, renewing, Ordinance No. 2026-____ Page 2 repairing, replacing and removing water mains, manholes and manhole structures, metering stations and other facilities and equipment related thereto; and B. A perpetual, non-exclusive permanent easement at the property identified by PIN No. 02-11-300-015 and commonly known as 3299 Lehman Crossing, Yorkville, IL 60560 for the purpose of laying, installing, maintaining, operating, renewing, repairing, replacing and removing water mains, manholes and manhole structures, metering stations and other facilities and equipment related thereto. Section 3. The City Council hereby authorizes payments as stated above for each of the acquisitions as necessary for the construction of the Water Main Project and the Water Source Project. Section 4. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK GRANT OF PERMANENT EASEMENT TO DUPAGE WATER COMMISSION The United City of Yorkville, Illinois, a local municipal corporation, its successors, assigns, heirs, administrators and executors (hereinafter collectively referred to as “Grantor”), for and in consideration of the sum of Ten and No/100 Dollars ($10.00), and other good and valuable consideration, in hand paid by DuPAGE WATER COMMISSION, a County Water Commission and Public Corporation under 65 ILCS 5/11-135-1, et seq. and 70 ILCS 3720/1, et seq. (hereinafter “Grantee”), the sufficiency and receipt of which is hereby acknowledged, does hereby give and grant unto said Grantee, its successors and assigns, a perpetual, non-exclusive easement for the purpose of laying, installing, maintaining, operating, renewing, repairing, replacing and removing water mains, manholes and manhole structures, metering stations and other facilities and equipment related thereto (hereinafter “Grantee’s Facilities”), in, upon, under, along and across the following described property (hereinafter “Easement Premises”), whether below grade or above grade: SEE EXHIBITS “A” AND “B” ATTACHED HERETO AND INCORPORATED HEREIN together with reasonable right of access thereto for said purposes. Grantor and Grantee understand and agree that Grantor shall also construct, lay, install, maintain, operate, renew, repair, replace and remove Grantor’s facilities and equipment (hereinafter “Grantor’s Facilities”), in, upon, under, along and across the Easement Premises and its adjacent property below grade, at grade or above grade. The parties agree to cooperate in determining where Grantee’s Facilities shall be located so as to not interfere with Grantor’s Facilities now or in the future and shall document their agreement in writing. Grantee shall not use or place, or cause or permit to be used or placed, within the Easement Premises any structure, equipment or item whose weight or load will cause damage to Grantor’s Facilities or which will in any manner interfere with, disturb, damage, destroy, injure, obstruct or permit to be obstructed Grantor’s Facilities, whether below grade or above grade, or the Easement Premises, shall not interfere with Grantor’s access to the Easement Premises or Grantor’s Facilities, and shall not connect or permit the connection of Grantor’s Facilities to any of Grantee’s Facilities at any time whatsoever without the prior written consent of Grantor. Grantor shall not use or place, or cause or permit to be used or placed, within the Easement Premises any structure, equipment or item whose weight or load will cause damage to Grantee’s Facilities or which will in any manner interfere with, disturb, damage, destroy, injure, obstruct or permit to be obstructed Grantee’s Facilities, whether below grade or above grade, or the Easement Premises, shall not interfere with Grantee’s access to the Easement Premises or Grantee’s Facilities, and shall not connect or permit the connection of Grantee’s Facilities to any of Grantor’s Facilities at any time whatsoever without the prior written consent of Grantee. Grantee agrees to rough grade and place an erosion control blanket on any portion of the Easement Premises damaged and/or disturbed by Grantee during the original installation of Grantee’s Facilities on the Easement Premises. Grantee shall also be responsible for restoring that portion of the Easement Premises damaged 2 and/or disturbed by Grantee during any subsequent maintenance, repair, replacement or removal of Grantee’s Facilities on the Easement Premises to a condition as good as, or better than, that which existed immediately prior to Grantee entering the Easement Premises for such purposes. Regarding such restoration, Grantor acknowledges that property restoration is dependent upon weather; therefore, weather permitting, Grantee agrees that it shall perform all such restoration in a timely manner. Grantee agrees that other than the Easement Premises, no portion of Grantor’s property shall be used, damaged, or disturbed. To the fullest extent permitted by law, the Grantee agrees to indemnify, defend and hold Grantor, its officers, directors, employees and tenants harmless from and against all liability, claims, damages, losses and reasonable expenses arising out of or resulting from this Grant of Permanent Easement, excepting, however, any such matters which arise out of the acts or omissions of Grantor or their agents, employees, successors, assigns, heirs, administrators, executors or affiliates. Grantee shall use commercially reasonable efforts to not disrupt or interfere with Grantor’s access, as currently existing, to the Easement Premises or any other part of Grantor’s property in exercising its rights granted herein. Grantee shall access the Easement Premises and Grantee’s Facilities utilizing the Easement Premises or public rights-of-way, provided that if Grantee requires temporary access to its Easement and facilities through Grantor’s Property, Grantee shall provide notice thereto to Grantor and Grantor will provide such temporary access. Grantor represents and warrants to the Grantee that the Grantor (i) is the true and lawful owner of the Easement Premises described herein and has full right and power to grant and convey the rights granted and conveyed herein, and (ii) has not granted any other permanent rights to, through, across or along the Easement Premises that would prevent Grantee from utilizing the Easement Premises for the intended purposes. By recording this Grant of Permanent Easement, Grantee acknowledges its acceptance hereof and its obligations hereunder and agrees to be bound by the terms hereof. IN WITNESS WHEREOF, the Grantor has hereunto set their hands and seals this ______ day of __________________________, A.D., . UNITED CITY OF YORKVILLE ___________________________________ By: MAYOR ATTEST: ___________________________________ By: CITY CLERK 3 This document prepared by Property Address: and returned to: Phillip A. Luetkehans, Esq. 8621 IL Route 126 Luetkehans, Brady, Garner & Armstrong, LLC Yorkville, IL 60560_______ 2700 International Drive PIN: 05-03-300-043 Suite 305 West Chicago, IL 60185 4 STATE OF ILLINOIS ) ) SS COUNTY OF __________ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that __________________, as _________ of Grantor, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that they signed, sealed and delivered the said instrument as their free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal on this ______ day of _______________, ______. ___________________________________________ Notary Public STATE OF ILLINOIS ) ) SS COUNTY OF __________ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that _____________________, as General Manager of the DuPage Water Commission, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed, sealed and delivered the said instrument as her free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal on this ______ day of _______________, ______. ___________________________________________ Notary Public 5 EXHIBIT A Legal Description THAT PART OF THE SOUTHWEST QUARTER OF SECTION 3, TOWNSHIP 36 NORTH, RANGE 7 EASE OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SOUTHWEST QUARTER; THENCE SOUTH 01 DEGREES 17 MINUTES 31 SECONDS EAST, ALONG THE EAST LINE OF SAID SOUTHWEST QUARTER, 1275.36 FEET TO THE SOUTH LINE OF PARCEL 1 DESCRIBED IN DOCUMENT 201800000918 RECORDED IN THE KENDALL COUNTY RECORDERS OFFICE; THENCE SOUTH 88 DEGREES 50 MINUTES 42 SECONDS WEST, ALONG SAID SOUTH LINE, 281.95 FEET TO THE SOUTHEAST CORNER OF A PARCEL DESCRIBED IN DOCUMENT 202500008078, RECORDED IN THE KENDALL COUNTY RECORDERS OFFICE FOR THE POINT OF BEGINNING; THENCE SOUTH 88 DEGREES 50 MINUTES 42 SECONDS WEST, ALONG THE SOUTH LINE OF SAID PARCEL, 333.12 FEET TO THE NORTHEAST CORNER OF A PARCEL DESCRIBED IN DOCUMENT 202500004340, RECORDED IN THE KENDALL COUNTY RECORDERS OFFICE; THENCE SOUTH 38 DEGREES 10 MINUTES 32 SECONDS WEST, 83.36 FEET TO THE CENTER LINE OF STATE ROUTE 126; THENCE NORTHWESTERLY 98.67 FEET, ALONG SAID CENTERLINE, BEING A CURVE TO THE LEFT HAVING A RADIUS OF 2292.01 FEET, CHORD BEARING NORTH 57 DEGREES 56 MINUTES 31 SECONDS WEST AND CHORD LENGTH OF 98.66 FEET TO THE SOUTH LINE OF PARCEL 1 DESCRIBED IN DOCUMENT 202200012732; THENCE NORTH 88 DEGREES 45 MINUTES 58 SECONDS EAST, ALONG SAID SOUTH LINE, 70.30 FEET TO THE EAST LINE OF SAID PARCEL 1 DESCRIBED IN SAID DOCUMENT 202200012732; THENCE NORTH 11 DEGREES 02 MINUTES 42 SECONDS WEST, ALONG THE EAST LINE OF SAID PARCEL 1, A DISTANCE OF 455.50 FEET; THENCE NORTH 88 DEGREES 50 MINUTES 42 SECONDS EAST, A DISTANCE OF 400.00 FEET; THENCE SOUTH 11 DEGREES 02 MINUTES 42 SECONDS EAST, A DISTANCE OF 445.00 FEET TO THE POINT OF BEGINNING. ALL IN KENDALL COUNTY, ILLINOIS. 6 EXHIBIT B Depiction of Easement Premises 3333ROUTE 126331010EXHIBIT Engineering Enterprises, Inc. GRANT OF PERMANENT EASEMENT TO DUPAGE WATER COMMISSION The United City of Yorkville, Illinois, a local municipal corporation, its successors, assigns, heirs, administrators and executors (hereinafter collectively referred to as “Grantor”), for and in consideration of the sum of Ten and No/100 Dollars ($10.00), and other good and valuable consideration, in hand paid by DuPAGE WATER COMMISSION, a County Water Commission and Public Corporation under 65 ILCS 5/11-135-1, et seq. and 70 ILCS 3720/1, et seq. (hereinafter “Grantee”), the sufficiency and receipt of which is hereby acknowledged, does hereby give and grant unto said Grantee, its successors and assigns, a perpetual, non-exclusive easement for the purpose of laying, installing, maintaining, operating, renewing, repairing, replacing and removing water mains, manholes and manhole structures, metering stations and other facilities and equipment related thereto (hereinafter “Grantee’s Facilities”), in, upon, under, along and across the following described property (hereinafter “Easement Premises”), whether below grade or above grade: SEE EXHIBITS “A” AND “B” ATTACHED HERETO AND INCORPORATED HEREIN together with reasonable right of access thereto for said purposes. Grantor and Grantee understand and agree that Grantor shall also construct, lay, install, maintain, operate, renew, repair, replace and remove Grantor’s facilities and equipment (hereinafter “Grantor’s Facilities”), in, upon, under, along and across the Easement Premises and its adjacent property below grade, at grade or above grade. The parties agree to cooperate in determining where Grantee’s Facilities shall be located so as to not interfere with Grantor’s Facilities now or in the future and shall document their agreement in writing. Grantee shall not use or place, or cause or permit to be used or placed, within the Easement Premises any structure, equipment or item whose weight or load will cause damage to Grantor’s Facilities or which will in any manner interfere with, disturb, damage, destroy, injure, obstruct or permit to be obstructed Grantor’s Facilities, whether below grade or above grade, or the Easement Premises, shall not interfere with Grantor’s access to the Easement Premises or Grantor’s Facilities, and shall not connect or permit the connection of Grantor’s Facilities to any of Grantee’s Facilities at any time whatsoever without the prior written consent of Grantor. Grantor shall not use or place, or cause or permit to be used or placed, within the Easement Premises any structure, equipment or item whose weight or load will cause damage to Grantee’s Facilities or which will in any manner interfere with, disturb, damage, destroy, injure, obstruct or permit to be obstructed Grantee’s Facilities, whether below grade or above grade, or the Easement Premises, shall not interfere with Grantee’s access to the Easement Premises or Grantee’s Facilities, and shall not connect or permit the connection of Grantee’s Facilities to any of Grantor’s Facilities at any time whatsoever without the prior written consent of Grantee. Grantee agrees to rough grade and place an erosion control blanket on any portion of the Easement Premises damaged and/or disturbed by Grantee during the original installation of Grantee’s Facilities on the Easement Premises. Grantee shall also be responsible for restoring that portion of the Easement Premises damaged 2 and/or disturbed by Grantee during any subsequent maintenance, repair, replacement or removal of Grantee’s Facilities on the Easement Premises to a condition as good as, or better than, that which existed immediately prior to Grantee entering the Easement Premises for such purposes. Regarding such restoration, Grantor acknowledges that property restoration is dependent upon weather; therefore, weather permitting, Grantee agrees that it shall perform all such restoration in a timely manner. Grantee agrees that other than the Easement Premises, no portion of Grantor’s property shall be used, damaged, or disturbed. To the fullest extent permitted by law, the Grantee agrees to indemnify, defend and hold Grantor, its officers, directors, employees and tenants harmless from and against all liability, claims, damages, losses and reasonable expenses arising out of or resulting from this Grant of Permanent Easement, excepting, however, any such matters which arise out of the acts or omissions of Grantor or their agents, employees, successors, assigns, heirs, administrators, executors or affiliates. Grantee shall use commercially reasonable efforts to not disrupt or interfere with Grantor’s access, as currently existing, to the Easement Premises or any other part of Grantor’s property in exercising its rights granted herein. Grantee shall access the Easement Premises and Grantee’s Facilities utilizing the Easement Premises or public rights-of-way, provided that if Grantee requires temporary access to its Easement and facilities through Grantor’s Property, Grantee shall provide notice thereto to Grantor and Grantor will provide such temporary access. Grantor represents and warrants to the Grantee that the Grantor (i) is the true and lawful owner of the Easement Premises described herein and has full right and power to grant and convey the rights granted and conveyed herein, and (ii) has not granted any other permanent rights to, through, across or along the Easement Premises that would prevent Grantee from utilizing the Easement Premises for the intended purposes. By recording this Grant of Permanent Easement, Grantee acknowledges its acceptance hereof and its obligations hereunder and agrees to be bound by the terms hereof. IN WITNESS WHEREOF, the Grantor has hereunto set their hands and seals this ______ day of __________________________, A.D., . UNITED CITY OF YORKVILLE ___________________________________ By: MAYOR ATTEST: ___________________________________ By: CITY CLERK 3 This document prepared by Property Address: and returned to: Phillip A. Luetkehans, Esq. 3299 Lehman Crossing____ Luetkehans, Brady, Garner & Armstrong, LLC Yorkville, IL 60560_______ 2700 International Drive PIN: 02-11-300-015______ Suite 305 West Chicago, IL 60185 4 STATE OF ILLINOIS ) ) SS COUNTY OF __________ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that __________________, as _________ of Grantor, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that they signed, sealed and delivered the said instrument as their free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal on this ______ day of _______________, ______. ___________________________________________ Notary Public STATE OF ILLINOIS ) ) SS COUNTY OF __________ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that _____________________, as General Manager of the DuPage Water Commission, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed, sealed and delivered the said instrument as her free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal on this ______ day of _______________, ______. ___________________________________________ Notary Public 5 EXHIBIT A Legal Description LOT 3013 IN THE FINAL PLAT OF GRANDE RESERVE UNIT 8, PER DOCUMENT 200400023009, UNITED CITY OF YORKVILLE, IN KENDALL COUNTY, ILLINOIS. 6 EXHIBIT B Depiction of Easement Premises LEHMAN CROSSING LOT 3013EXHIBIT Engineering Enterprises, Inc. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number PW 2026-11 2024 Sanitary Sewer Lining Improvements – Change Order No. 2 – Final Balancing City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-11 Majority Consideration of Approval Consideration of final balancing Change Order No. 2 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 2 (Final) for the above-referenced project. A Change Order, as defined by the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville entered into an agreement with Insituform Technologies USA, LLC for the construction of sanitary sewer lining improvements for an original contract value of $522,036.76. Change Order #1 was issued shortly after the original contract was awarded and it reduced the overall project scope. Change Order #1 reduced the value of the contract to $387,475.36. Throughout the course of construction video inspections were performed of each sewer segment. A small number of sewer segments needed to be removed from the project due to the conditions that were found. In an effort to maximize benefits from the project, additional sewer segments that weren’t originally included were added to the project. The added segments were all known to have infiltration concerns or structural deficiencies. Change Order #2 accounts for all final additions and subtractions made to the contract. Question Presented: Should the City approve Change Order No. 2 (Final) which will decrease the previously amended Contract Value by $6,692.57? The final value of the contract will be $380,782.79, which is below the City’s budget line item. Discussion: The original value of the contract was higher than the City’s budget. An initial change order was executed shortly after contract award to lower the contract value. Further additions and deductions were made throughout the course of construction. The final contract value was reduced further and is below the City’s budget. Action Required: Consideration of approval of Change Order No. 2 (Final) to decrease the contract by $6,692.57 to a final value of $380,782.79. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Contrino, City Clerk Date: January 7, 2026 Subject: 2024 Sanitary Sewer Lining Improvements – Change Order #2(Final) Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING CHANGE ORDER NUMBER TWO RELATING TO THE 2024 SANITARY SEWER LINING IMPROVEMENTS PROJECT WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City had approved a contract in the amount of $522,036.76 with Insituform Technologies, 11948 Longmont Drive, Maryland Heights, Missouri 63043 (“Insituform”), for a project commonly known as the 2024 Sanitary Sewer Lining Improvements; and WHEREAS, a first change order that decreased the price of the Project in the amount of $134,561.40 to a total contract price of $387,475.36, was approved by Resolution No. 2025-10, adopted January 14, 2025; and WHEREAS, the price of the Project has since decreased an additional $ 6,692.57 (the “Change Order”) due to some sewer segments being removed from the project; and WHEREAS, all change orders increasing or decreasing the cost of a public contract by at least $25,000 must meet the required findings that circumstances necessitating the change were not reasonably foreseeable at the time the contract was signed; or the change is germane to the original contract as signed; or the Change Order is in the best interest of the City as required by Section 33E-9 of the Illinois Criminal Code (720 ILCS 5/33E-9); and WHEREAS, it has been recommended to the Mayor and City Council (the “Corporate Authorities”) that a Change Order decreasing the total contract price to the amount of $380,782.79 is necessary, as set forth in the proposal from Insituform. Resolution No. 2026-____ Page 2 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby find and declare that the Change Order to the 2024 Sewer Lining Improvements project with Insituform Technologies, which results in a total decrease of $6,692.57, is required and that such decrease is in the best interests of the City and is authorized by law. Section 3. The Change Order is hereby approved, and the City Administrator is authorized to execute the Change Order as hereinabove identified. Section 4. That this resolution shall be in full force and effect from and after its passage and approval according to law. [Remainder of page intentionally blank. Roll call vote follows.] Resolution No. 2026-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK C:\Users\gholm\Downloads\3. YO2450 Change Order 2 - Final Balancing.doc CHANGE ORDER Order No. 2 – Final Balancing Date: Agreement Date: 12/10/2024 NAME OF PROJECT: 2024 Sanitary Sewer Lining Improvements OWNER: United City of Yorkville CONTRACTOR: Insituform Technologies USA, LLC The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 522,036.76 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 387,475.36 The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(decreased) by: $ (6,692.57) The new CONTRACT PRICE including this CHANGE ORDER will be: $ 380,782.79 Justification: Change Order #1 was issued following the original award of the contract. The purpose of Change Order #1 was to reduce the overall project scope to meet budgetary requirements. During the course of construction video inspections were performed of each sewer segment. A small number of sewer segments needed to be removed from the project due to conditions found during the video inspections. This resulted in a decrease in project cost. In an effort to maximize benefits from the project, some additional sewer segments were added that weren’t originally included. The added segments were known to have infiltration concerns or structural deficiencies. Change to CONTRACT TIME: The contract time is increased/decreased by 0 days. Requested by: _ Insituform Technologies USA, LLC Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville_ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number PW 2026-13 Route 47 Utility Relocation – Caton Farm Road to Route 71 Agreement City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-13 Majority Approval Please see the attached memo. Eric Dhuse Public Works Name Department Summary A proposed design engineering agreement from EEI for the Rt. 47 utility relocation from Caton Farm to Rt. 71 Background As part of the Rt. 47 south (Caton Farm to Rt. 71) improvements, the City will need to relocate certain utilities out of the proposed roadway area. In this case, it is mainly water main that is located along Rt. 47 from Windett Ridge through the Rt. 71 & 47 intersection that needs to be moved. Since the water main is currently within the IDOT right of way, the City is also financially responsible for the cost of moving the water main. Staff is working with EEI to come up with the most cost-effective design that meets our needs for pressure and circulation. To complicate matters, trying to design this around 2 different pressure zones which have to remain connected by an existing pressure reducing valve station. For their design services, EEI is proposing a fixed fee proposal of $151,713 and direct expenses estimated at $56,500. For this, EEI will coordinate meetings, assist in budgeting, perform all field work, complete the plans, permit the plans, and bid the project. There is currently $325,000 budgeted for design and land acquisition in the FY26 budget. Recommendation Staff recommends approval of this contract. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 14, 2026 Subject: Rt. 47 Utility Relocation PSA Caton Farm-Rt.71 Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING AN ENGINEERING AGREEMENT WITH ENGINEERING ENTERPRISES, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality duly organized and validly existing in accordance with the Constitution of the State of Illinois and the laws of this State; and WHEREAS, the City’s Public Works Department plans to provide water main improvements from Caton Farm Road to Route 71 (the “Project”); and WHEREAS, completion of the Project will require engineering services conducted by an outside engineering firm; and WHEREAS, Engineering Enterprises, Inc., of Sugar Grove, Illinois (“EEI”), has prepared an agreement between EEI and the City for engineering services related to the Project (the “Agreement”), said Agreement being attached hereto as Exhibit A; and WHEREAS, EEI has provided engineering services for various projects completed by the City, and the City administration has found that EEI is a qualified and experienced engineering firm; and WHEREAS, the City administration recommends approval of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council (the “Corporate Authorities”) of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Mayor and City Clerk are hereby authorized to execute an Agreement for Professional Services – Route 47 Utility Relocation – Caton Farm Road to Route 71, attached Resolution No. 2026-____ Page 2 hereto as Exhibit A. Section 3. This Resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ___________________________________ City Clerk UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 1 Agreement for Professional Services Route 47 Utility Relocation – Caton Farm Rd to Route 71 THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Design engineering will be provided for approximately 4,200 linear feet of water main improvements (See Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non-terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $151,713. Direct expenses will be billed at the actually value spent and are estimated at $56,500. The hourly rates for this project are shown in the attached 2025 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 2 agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 3 The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non-resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification: Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 4 I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided in the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Project Location Map Attachment F: 2025 Standard Schedule of Charges UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 5 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the United City of Yorkville: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2026. United City of Yorkville Engineering Enterprises, Inc.: ___________________________ _____________________________ John Purcell Bradley P. Sanderson, PE Mayor Chief Operating Officer / President ___________________________ ____________________________ Jori Contrino Angela R. Smith City Clerk Dir. of Marketing & Bus. Development ENGINEERING ENTERPRISES, INC. JANUARY 2026 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. JANUARY 2026 PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE ROUTE 47 UTILITY RELOCATION – CATON FARM RD TO ROUTE 71 PAGE 1 Route 47 Utility Relocation – Caton Farm Rd to Route 71 United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services DESIGN ENGINEERING 2.1 Project Management and Administration x Budget Tracking x Management of Personnel and the Engineering Contract x Coordination with the City and Other Regulatory Agencies (IEPA) 2.2 Project Meetings x Project Kick-Off Meeting Between the City and EEI x Two (2) Design Progress Meetings Between the City and, EEI prior to Bidding x One (1) Design Meeting Between the City, IDOT, and EEI prior to Bidding. 2.3 Topographic Survey x Field Survey x Drafting to Create Base File 2.4 Utility Coordination x Design JULIE x Plan Submission and Coordinate with Private Utilities 2.5 Final Plans, Specifications and Estimates x Preparation of 60%, 90%, and 100% Engineering Plans x Preparation of 90% and 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding and Contract Documents, General Conditions, and Special Provisions. 2.6 Permits x Prepare IEPA Documentation for CCDD Management of Soils x Prepare IEPA Construction Permit Application and Acquire Permit 2.7 Bidding and Contracting x Prepare Bidders List and Ad for Bid x Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN x Address Bid Questions and Prepare Addenda x Attend Bid Opening x Prepare Bid Tab, Bid Summary, and Recommendation of Award x Execute Contract Documents DIRECT EXPENSES The following scope of services will be provided by EEI’s sub-consultants: Geotechnical and CCDD (Rubino Engineering, Inc.) x Ten (10) Soil Borings x Prepare Geotechnical Report and CCDD Analysis x Prepare LPC 662/663 Permit The above scope for “Route 47 Utility Relocation – Caton Farm Rd to Route 71” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT United City of YorkvillePROJECT TITLEPREPARED BYRoute 47 Utility Relocation - Caton Farm Rd to Route 71ROLE PIC PM SPE 2 PE SPM SPT 2 PT SPT 2 SPT 1 ADMINRATE $256 $218 $208 $175 $243 $182 $175 $182 $171 $75DESIGN ENGINEERING2.1 Project Management and Administration 2 56 - - - - - - - - 58 12,720$ 2.2 Project Meetings 6 9 - - - - - - - - 15 3,498$ 2.3 Topographic Survey - - 6 - 24 102 27 - - - 159 30,369$ 2.4 Utility Coordination - 2 12 - - - - - - - 14 2,932$ 2.5 Final Plans, Specifications, and Estimates 6 48 140 68 - - - 30 156 - 448 85,156$ 2.6 Permits - 6 32 - - - - - - 2 40 8,114$ 2.7 Bidding and Contracting 2 12 12 18 - - - - - 2 46 8,924$ Insert Task Subtotal: 16 133 202 86 24 102 27 30 156 4 - 780 151,713$ 16 133 202 86 24 102 27 30 156 4 - 780 151,713 DIRECT EXPENSESPrinting = 500.00$ Legal Surveying = 36,000.00$ Environmental Assessment = 20,000.00$ DIRECT EXPENSES = 56,500$ LABOR SUMMARYEEI Labor Expenses = 151,713$ TOTAL LABOR EXPENSES151,713$ TOTAL COSTS 208,213$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWCOSTTASK NO.TASK DESCRIPTIONHOURS ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2345PROJECT TITLEDATE PREPARED BYRoute 47 Utility Relocation - Caton Farm Rd to Route 71 KDWJAN FEB MAR APR MAYJUNE JULYAUG SEPT OCT NOV DECDESIGN ENGINEERING2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications, and Estimates2.6 Permits2.7 Bidding and Contracting 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION1/9/262026 ,/ 57  %DOWUXVRO &RXUW . L Q J VP L O O & R X U W 3KHOSV&RXUW,/57 0 X U ğ H O G &R X U W:DOQXW'ULYH 5DLQ W UHH5RDG 'UD\ WRQ &RX U W6W-RVHSKV:D\$VWHU'ULYH: \ W K H  3 O D F H:DOVK'ULYH%RQQLH/DQH)DLUID[:D\ &ODUHPRQW &RXUW ,/570XUğHOG'ULYH:DOVK&LUFOH:HVWRQ$YHQXH , /  5 7    9 L O O D J H  9 L H Z  ' U L Y H 6 X W W R Q  6 W U H H W%DQEXU\$YHQXH +D]HUWLQ H : D \ :LQGHWW 5L G J H 5 R D G .LQJVPLOO6WUHHW .HQGDOO&RXQW\*,6 Engineering Enterprises, Inc. :KHHOHU5RDG 6XJDU*URYH,OOLQRLV   (;+,%,7 5287(6287+ 352326(':$7(50$,1 /2&$7,210$3ZZZHHLZHEFRP '$7( 352-(&712 ),/( 3$7+ %< -$18$5< <2 +?*,6?38%/,&?<25.9,//(?? 0-7 oUnited City of Yorkville 3UDLULH3RLQWH'U <RUNYLOOH,/   )HHW /HJHQG :$7(50$,172%($%$1'21(' 352326(':$7(50$,1 352326(':$7(50$,1 35967$7,21 :$7(50$,1$1'60$//(5 :$7(50$,1 :$7(50$1 :$7(50$,1 :$7(50$,1 :$7(50$,1 :$7(50$,1 81.12:1:$7(50$,1 <2B3URSRVHG:DWHU0DLQ :$7(50$,172%($%$1'21(' 5(029(')520,'2752: 352326(':$7(50$,1 2876,'(2),'2752: 352326(':$7(50$,1 2876,'(2),'2752: Elevation Range 625-690 580-660 660-715 715-790 615-665 TCL 810 763 850 920 800 North Pressure Zone North Central Pressure Zone South Central Pressure Zone South Pressure Zone Southeast Pressure Zone 5(/2&$7(:$7(50$,1 2876,'(2),'2752: $61(&(66$5< :$7(50$,172%($%$1'21(' 352326(':$7(50$,1 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $256.00 Principal E-3 $251.00 Senior Project Manager E-2 $243.00 Project Manager E-1 $218.00 Senior Project Engineer/Surveyor II P-6 $208.00 Senior Project Engineer/Surveyor I P-5 $193.00 Project Engineer/Surveyor P-4 $175.00 Senior Engineer/Surveyor P-3 $161.00 Engineer/Surveyor P-2 $146.00 Associate Engineer/Surveyor P-1 $132.00 Senior Project Technician II T-6 $182.00 Senior Project Technician I T-5 $171.00 Project Technician T-4 $159.00 Senior Technician T-3 $146.00 Technician T-2 $132.00 Associate Technician T-1 $115.00 Engineering/Land Surveying Intern I-1 $ 85.00 Director of Marketing and Business Development M-4 $135.00 Marketing Coordinator M-2 $100.00 Executive Administrative Assistant A-4 $ 80.00 Administrative Assistant A-3 $ 75.00 VEHICLES. DRONE, EXPERT TESTIMONY, REPROGRAPHICS AND DIRECT COSTS* Vehicle for Construction Observation $ 20.00 Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $235.00 Expert Testimony $290.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% *unless specified otherwise in agreement STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2025 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number PW 2026-14 Metronet Internet Contract for New Public Works and Parks Facility City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-14 Supermajority (6 out of 9) Approval Proposed contract with Metronet for internet services for new Public Works and Parks Facility. Eric Dhuse Public Works Name Department Summary A proposed 5-year contract from Metronet to supply fiber internet service to our new facility. Background Staff is proposing to supply internet services to our new PW/Parks facility. We are looking to have redundant systems, like city hall, to ensure uninterrupted service and communications. Metronet has provided a quote for 5 years of service at $420/month. Our IT consultant believes this is the correct bandwidth and the correct amount of IP addresses for our needs. Staff is bringing this forward since the 5-year contract will incur a total cost of $25,200, which is just over the $25,000 threshold. We decided to go with the 5-year term to save $50/month over the 3-year contract. We would like to keep this moving forward to be able to have the vendors ready to go later this winter for installation to keep the project on track. We will also be reaching out to comcast to provide our backup internet and basic cable services. Staff will bring that contract forward at a later date. Recommendation Staff recommends the approval of this contract with Metronet to provide internet services as described at a cost of $420/month for a 5-year term. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 13, 2026 Subject: Metronet Contract for New PW/Parks Facility Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING A QUOTE FROM METRONET TO SUPPLY FIBER INTERNET SERVICE TO THE CITY’S NEW PUBLIC WORKS AND PARKS FACILITY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly organized unit of government of the State of Illinois within the meaning of Article VII, Section 10 of the 1970 Illinois Constitution; and WHEREAS, the City’s Municipal Code provides that the City may approve contracts that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, the City is building a new facility that will house the Public Works and Parks Department (the “Facility”), and will need internet service; and WHEREAS, the City has received a quote from Metronet to provide fiber internet service to the Facility for $420 per month, for a term of five (5) years (the “Quote”), attached hereto as Exhibit A; and WHEREAS, the City’s staff recommend entering into a five-year agreement with Metronet to provide fiber internet service at the Facility, as the monthly amount to be paid per the five-year contract is less than it would have been for a shorter-term contract; and WHEREAS, the City wishes to enter into a contract with Metronet to provide fiber internet service to the Facility, as provided in the Quote. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Resolution No. 2026-____ Page 2 Section 2. That the competitive bidding requirement is hereby waived pursuant to the City’s Municipal Code, and the quote from Metronet Business, attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk are hereby authorized to execute an agreement with Metronet on behalf of the United City of Yorkville. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number PW 2026-16 Grande Reserve Unit 7 – Acceptance City Council – January 27, 2026 PW – 1/20/26 Moved forward to CC consent agenda. PW 2026-16 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements including punch list work, has been completed, including all sidewalk. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Original EOPC Value $2,268,847.74 10% of Original EOPC $226,884.77 Required Value (10% of Original + Remaining) $226,884.77 Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Contrino, City Clerk Date: January 13, 2026 Subject: Grande Reserve – Unit 7 Ordinance No. 2026-____ Page 1 Ordinance No. 2026-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS ACCEPTING THE DEDICATION OF PUBLIC IMPROVEMENTS LOCATED WITHIN THE GRANDE RESERVE UNIT 7 SUBDIVISION WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City has the ability to acquire and hold real property for corporate purposes pursuant to 65 ILCS 5/2-3-8; and WHEREAS, the water main, sanitary sewer, storm sewer, streets, sidewalks, lighting and parkway trees located within the Grande Reserve Unit 7 Subdivision (the “Public Improvements”) have been completed by Grande Reserve (Chicago) ASLI VI, L.L.L.P., an Illinois limited liability limited partnership (the “Developer”); and WHEREAS, the Developer has requested, and the City’s engineer has recommended, that the City accept the Public Improvements, as described on the Bill of Sale, attached hereto as Exhibit A, for ownership and maintenance; and WHEREAS, Developer shall be required to provide a performance guarantee bond to cover a one-year maintenance period that shall commence upon the City’s acceptance of the Public Improvements; and WHEREAS, the Mayor and City Council of the City are of the opinion that it is in the best interests of the safety, health and welfare of the residents to accept ownership of the Public Improvements for public purposes and for the overall benefit of the residents. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Ordinance No. 2026-____ Page 2 Section 1. All of the Recitals set forth above are incorporated herein as if restated. Section 2. That the City accepts the Public Improvements, as described on the attached Exhibit A, contingent on the Developer securing a one-year maintenance bond in the amount of $226,884.77. Section 3. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 7 and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. _______________________ Signature of Seller Name: Title: Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A GRANDE RESERVE - UNIT 7 UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT QUANTITY FOOT 3,544 FOOT 705 FOOT 285 FOOT 2,162 EACH 26 FOOT 1,930 EACH 38 FOOT 1,420 EACH 22 FOOT 637 EACH 2 FOOT 3,829 FOOT 5,753 FOOT 962 EACH 17 EACH 2 EACH 24 EACH 49 EACH 33 EACH 720 EACH 59 FOOT 148 FOOT 4,325 FOOT 1,082 FOOT 1,082 FOOT 1,020 FOOT 1,094 FOOT 336 FOOT 764 FOOT 472 EACH 46 EACH 34 EACH 28 EACH 2 EACH 1 EACH 26 EACH 1 EACH 1 EACH 2 EACH 2 EACH 1 EACH 3 FOOT 1,420 FOOT 10,175 SQ FT 67661 EACH 28 EACH 3 EACH 98 1-1/2" TYPE K COPPER SERVICE, FAR 12" DUCTILE IRON WATER MAIN 8" VALVE & BOX 12" VALVE & 60" VAULT FIRE HYDRANT ASSEMBLY, COMPLETE WATER MAIN CONSTRUCTION 1-1/2" TYPE K COPPER SERVICE, NEAR SELECT GRANULAR BACKFILL (MAINLINE) 4" SUMP PUMP CONNECTION 72" MANHOLE W/ FRAME AND LID 84" MANHOLE W/ FRAME AND LID 27" RCP 30" RCP 36" RCP 24" INLET TYPE A W/ FRAME & GRATE 48" MANHOLE W/ FRAME AND LID 60" MANHOLE W/ FRAME AND LID 8" PVC 12" RCP 15" RCP 24" RCP STORM SEWER CONSTRUCTION 48" MANHOLE TYPE A W/ FRAME AND LID SELECT GRANULAR BACKFILL (CA-7) CONNECT TO EXISTING 8" STUB TELEVISE MAINS 8" DUCTILE IRON WATER MAIN ROADWAY FREEDOM PLACE GRANDE TRAIL CONSTITUTION WAY STREET LIGHTING DUAL HEAD STREET LIGHT 25' STANDARD, COMPLETE INCLUDING WIRE & TRENCHING, ETC PARKWAY TREES MISCELLANEOUS 18" RCP JETER STREET 21" RCP 6" SANITARY SERVICE COMPLETE - FAR UTILITIES SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) 8" PVC SANITARY SEWER (SDR 21) 6" SANITARY SERVICE COMPLETE - NEAR STREET LIGHT 25' STANDARD, COMPLETE INCLUDING WIRE & TRENCHING, ETC TRENCH BACKFILL (CA-7) TELEVISE STORM SEWER 5' WIDE - 5" PCC SIDEWALK W/ 2" AGGREGATE 48" CATCH BASIN W/ FRAME & GRATE SIDEWALK CONNECT TO EXISTING STORM STUB CONNECT TO EXISTING STORM MANHOLE 36" RCP FLARED END SECTION W/ GRATE 15" RCP FLARED END SECTION W/ GRATE 21" RCP FLARED END SECTION W/ GRATE 24" RCP FLARED END SECTION W/ GRATE BAILEY MATLOCKJUSTICEOLD GLORYKENNEDYMATLOCKCRYDE R ELLSW O RT H ALDEN MCLELLANBISS E L ROODAMOS CONSTITUTIONGR A N D E BERRYWOOD PRIVATE DRIVE REHBEHNC R Y D E R FREEDOM JETERUnit 11 Unit 10 Unit 7 Unit 6Unit 4 Unit 8 Unit 9 Unit 15 Unit 12 Unit 22 Unit 28 Unit 5 84 99 103 2725 2013 2075 2685 2665 2245 2625 2881 2901 3721 2909 3725 2921 3729 3722 3726 2925 3730 3741 2931 3745 3749 3732 2935 3736 3740 3761 2904 2912 2939 2920 37423744 3767 2928 3748 2943 3752 2934 3079 2901 3073 3083 3756 3069 3065 3057 3053 2903 3049 3734 3087 3045 3728 2947 2942 2905 3127 3121 3037 3095 3111 2909 3135 3746 2948 3742 2951 3736 3107 2898 3033 3078 2902 3072 3101 3068 2911 3062 3056 2910 3088 2954 3048 3134 2953 3029 37483752 3034 3756 2921 3112 3098 2962 3128 3122 3762 3025 2959 3081 3075 3067 2897 3105 2885 3059 3766 3053 3047 3026 3772 2925 3776 2968 3011 2965 3107 3131 3121 3096 3111 3786 2929 3009 2972 3109 3088 2971 2932 3082 2892 2884 3076 3072 3064 3032 3058 3038 3005 3052 3046 2976 2933 3093 2977 3089 3083 3079 3073 3001 3069 3063 3059 3021 3053 2887 3025 2881 3045 3096 2945 2948 2904 3092 3142 3002 3088 2896 3012 3082 3078 3072 3068 2892 3020 3062 2933 3056 2942 2886 2882 3039 3044 2925 2934 3038 2911 3035 2903 2928 3032 3031 2899 2920 2887 2261 3028 3029 2273 3024 3025 2262 2884 2892 2285 3022 3021 2274 2297 3152 2286 3021 3129 3133 3125 2995 3053 3121 3137 3292 2987 3020 3109 2983 3075 3105 3042 2975 3136 2405 3105 2971 3187 2998 3101 3064 2404 2409 3101 2967 3122 3132 3126 3183 2408 3108 2963 3092 2996 3102 2999 3177 2959 2413 3173 2412 2245 2245 2245 2245 Kendall County GIS, Kendall County, Illinois Engineering Enterprises 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6756 GRANDE RESERVE UNIT 7 ACCEPTANCE www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: DECEMBER 2025 YO2033 YO2033 GR 7 ACCEPTANCE DOC H:\GIS\PUBLIC\YORKVILLE\2020\ MJT ³United City of Yorkville 651 Prairie Pointe Dr Yorkville, IL 60560 LEGEND Unit 7 600 0 600300 Feet GRANDE RESERVE ELEMENTARY SCHOOL (YSD) GASB GRANDE RESERVE - UNIT 7 UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT PRICE COST FOOT 3,544 20.00$ 70,880.00$ FOOT 285 40.00$ 11,400.00$ EACH 26 450.00$ 11,700.00$ EACH 38 1,200.00$ 45,600.00$ EACH 22 1,950.00$ 42,900.00$ FOOT 637 36.50$ 23,250.50$ EACH 2 250.00$ 500.00$ FOOT 3,829 1.00$ 3,829.00$ FOOT 5,753 21.00$ 120,813.00$ FOOT 962 34.00$ 32,708.00$ EACH 17 1,000.00$ 17,000.00$ EACH 2 1,000.00$ 2,000.00$ EACH 24 1,900.00$ 45,600.00$ EACH 49 400.00$ 19,600.00$ EACH 33 800.00$ 26,400.00$ EACH 720 17.50$ 12,600.00$ EACH 59 250.00$ 14,750.00$ FOOT 148 14.00$ 2,072.00$ FOOT 4,325 16.00$ 69,200.00$ FOOT 1,082 17.00$ 18,394.00$ FOOT 1,082 19.00$ 20,558.00$ FOOT 1,020 25.00$ 25,500.00$ FOOT 1,094 28.00$ 30,632.00$ FOOT 336 33.00$ 11,088.00$ FOOT 764 38.00$ 29,032.00$ FOOT 472 48.00$ 22,656.00$ EACH 46 600.00$ 27,600.00$ EACH 34 1,050.00$ 35,700.00$ EACH 28 1,430.00$ 40,040.00$ EACH 2 3,000.00$ 6,000.00$ EACH 1 3,800.00$ 3,800.00$ EACH 26 1,300.00$ 33,800.00$ EACH 1 650.00$ 650.00$ EACH 1 750.00$ 750.00$ EACH 2 820.00$ 1,640.00$ EACH 2 1,520.00$ 3,040.00$ EACH 1 1,000.00$ 1,000.00$ EACH 3 250.00$ 750.00$ FOOT 1,420 10.00$ 14,200.00$ FOOT 10,175 1.75$ 17,806.25$ SQ FT 67661 3.75$ 253,728.75$ 48" MANHOLE TYPE A W/ FRAME AND LID 84" MANHOLE W/ FRAME AND LID TRENCH BACKFILL (CA-7) 12" VALVE & 60" VAULT 12" RCP 48" CATCH BASIN W/ FRAME & GRATE 24" RCP FLARED END SECTION W/ GRATE TELEVISE STORM SEWER 15" RCP 30" RCP 36" RCP 24" INLET TYPE A W/ FRAME & GRATE 48" MANHOLE W/ FRAME AND LID 60" MANHOLE W/ FRAME AND LID 24" RCP 27" RCP 72" MANHOLE W/ FRAME AND LID 36" RCP FLARED END SECTION W/ GRATE CONNECT TO EXISTING STORM MANHOLE 15" RCP FLARED END SECTION W/ GRATE 8" VALVE & BOX 1-1/2" TYPE K COPPER SERVICE, NEAR 1-1/2" TYPE K COPPER SERVICE, FAR FIRE HYDRANT ASSEMBLY, COMPLETE SELECT GRANULAR BACKFILL (MAINLINE) 8" PVC 5' WIDE - 5" PCC SIDEWALK W/ 2" AGGREGATE UTILITIES SANITARY SEWER CONSTRUCTION 18" RCP 21" RCP 21" RCP FLARED END SECTION W/ GRATE CONNECT TO EXISTING STORM STUB SIDEWALK STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION 4" SUMP PUMP CONNECTION 8" PVC SANITARY SEWER (SDR 26) 8" PVC SANITARY SEWER (SDR 21) SELECT GRANULAR BACKFILL (CA-7) 6" SANITARY SERVICE COMPLETE - NEAR 6" SANITARY SERVICE COMPLETE - FAR CONNECT TO EXISTING 8" STUB TELEVISE MAINS 8" DUCTILE IRON WATER MAIN 12" DUCTILE IRON WATER MAIN GASB GRANDE RESERVE - UNIT 7 UNITED CITY OF YORKVILLE EACH 28 4,500.00$ 126,000.00$ EACH 3 6,000.00$ 18,000.00$ EACH 98 350.00$ 34,300.00$ TOTAL COST 1,331,467.50$ UNIT QUANTITY UNIT PRICE COST FOOT 705 114.71$ 80,867.07$ FOOT 2,162 114.71$ 247,992.34$ FOOT 1,930 114.71$ 221,380.76$ FOOT 1,420 114.71$ 162,881.18$ TOTAL 6,217 TOTAL COST 713,121.35$ DUAL HEAD STREET LIGHT 25' STANDARD, COMPLETE INCLUDING WIRE & TRENCHING, ETC GRANDE TRAIL CONSTITUTION WAY JETER STREET PARKWAY TREES ROADWAY FREEDOM PLACE STREET LIGHTING STREET LIGHT 25' STANDARD, COMPLETE INCLUDING WIRE & TRENCHING, ETC MISCELLANEOUS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #11 Tracking Number ADM 2026-02 Treasurer’s Report for November and December 2025 City Council – January 27, 2026 ADM – 1/21/26 Moved forward to CC consent agenda. ADM 2026-02 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance November Revenues YTD Revenues Revenue Budget % of Budget November Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 12,378,336$ 1,633,227$ 17,176,579$ 25,738,613$ 67% 1,581,814$ 13,858,446$ 26,638,613$ 52% 15,696,468$ Special Revenue Funds15 - Motor Fuel Tax 403,825 85,214 751,406 1,125,830 67% 599,447 599,447 1,475,000 41% 555,784 79 - Parks and Recreation 206,643 283,548 2,590,976 4,042,732 64% 282,907 2,321,957 4,329,254 54% 475,661 87 - Countryside TIF (1,172,915) 28,050 237,329 249,100 95% 327,012 372,172 378,957 98% (1,307,758) 88 - Downtown TIF (1,315,406) 25,186 377,754 396,672 95% 2,543 8,672 353,822 2% (946,324) 89 - Downtown TIF II 221,130 7,759 283,638 296,932 96% 37,247 211,133 277,020 76% 293,635 11 - Fox Hill SSA 62,707 133 24,025 24,000 100% 1,270 7,935 65,640 12% 78,797 12 - Sunflower SSA 21,127 22 22,021 22,000 100% 9,783 30,368 43,640 70% 12,780 Capital Project Funds25 - Vehicle & Equipment 596,223 25,884 293,541 607,916 48% 171,834 619,044 1,251,952 49% 270,720 23 - City-Wide Capital 3,430,243 207,120 2,165,076 7,660,678 28% 760,874 4,268,236 10,991,669 39% 1,327,083 24 - Buildings & Grounds 39,494,842 30,191 1,395,540 3,731,995 37% 2,244,698 11,284,194 31,827,532 35% 29,606,187 Enterprise Funds *51 - Water 9,741,361 950,674 9,563,618 104,600,040 9% 1,040,461 13,989,585 110,611,404 13% 5,315,393 *52 - Sewer 4,912,840 65,861 2,327,535 4,508,341 52% 103,609 2,084,153 7,283,833 29% 5,156,222 Library Funds82 - Library Operations 1,097,789 14,425 1,162,706 1,187,771 98% 80,993 556,316 1,335,485 42% 1,704,179 84 - Library Capital 183,058 6,853 102,692 50,750 202% 23,500 80,704 128,000 63% 205,046 Total Funds 70,261,803$ 3,364,146$ 38,474,435$ 154,243,370$ 25% 7,267,991$ 50,292,363$ 196,991,821$ 26% 58,443,875$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended November 30, 2025Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Beginning Fund Balance December Revenues YTD Revenues Revenue Budget % of Budget December Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 12,378,336$ 1,807,672$ 18,995,150$ 25,738,613$ 74% 1,508,265$ 15,366,711$ 26,638,613$ 58% 16,006,775$ Special Revenue Funds15 - Motor Fuel Tax 403,825 84,528 835,934 1,125,830 74% - 599,447 1,475,000 41% 640,312 79 - Parks and Recreation 206,643 280,271 2,871,247 4,042,732 71% 248,788 2,570,745 4,329,254 59% 507,145 87 - Countryside TIF (1,172,915) - 237,329 249,100 95% 1,953 374,125 378,957 99% (1,309,711) 88 - Downtown TIF (1,315,406) - 377,754 396,672 95% 13,791 22,464 353,822 6% (960,116) 89 - Downtown TIF II 221,130 - 283,638 296,932 96% 16,804 227,936 277,020 82% 276,832 11 - Fox Hill SSA 62,707 - 24,025 24,000 100% - 7,935 65,640 12% 78,797 12 - Sunflower SSA 21,127 - 22,021 22,000 100% - 30,368 43,640 70% 12,780 Capital Project Funds25 - Vehicle & Equipment 596,223 22,989 316,531 607,916 52% 216,789 835,834 1,251,952 67% 76,920 23 - City-Wide Capital 3,430,243 480,168 2,644,744 7,660,678 35% 119,030 4,386,316 10,991,669 40% 1,688,671 24 - Buildings & Grounds 39,494,842 105,991 1,585,450 3,731,995 42% 6,330,344 17,615,488 31,827,532 55% 23,464,804 Enterprise Funds *51 - Water 9,741,361 1,590,933 11,198,032 104,600,040 11% 8,888,716 22,878,302 110,611,404 21% (1,938,909) *52 - Sewer 4,912,840 453,140 2,780,675 4,508,341 62% 1,145,243 3,229,396 7,283,833 44% 4,464,119 Library Funds82 - Library Operations 1,097,789 6,500 1,169,206 1,187,771 98% 75,585 631,901 1,335,485 47% 1,635,094 84 - Library Capital 183,058 3,403 106,095 50,750 209% 1,200 81,904 128,000 64% 207,249 Total Funds 70,261,803$ 4,835,595$ 43,447,831$ 154,243,370$ 28% 18,566,506$ 68,858,871$ 196,991,821$ 35% 44,850,763$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended December 31, 2025Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2026-03 Ordinance for Acquisition of Property via Eminent Domain (Kennedy Road ROW) City Council – January 27, 2026 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of an ordinance to authorize use of eminent domain for acquisition of property to be used for Kennedy Road right of way. Background The City received ~$2.8m from the Grande Reserve developer in 2021 for purposes of reconstructing Kennedy Road to accommodate expected traffic from the Grande Reserve development, per the original annexation agreement for the development from 2003. One of the contemplated projects was the intersection improvements to Kennedy Road and Freedom Trail, estimated at a total cost of around $1m. The project will include pavement widening and adding turn lanes to improve the safety of the intersection. As part of this design, the City needs to acquire 0.84 acres of prescriptive right-of-way and 0.11 acres of temporary easement (roughly 30’ by 1,225’) along the Blackberry Oaks Golf Course clubhouse property, at an estimated fair market value cost of $1,800. The City staff has been in negotiation with the Blackberry Oaks Golf Course for almost two years but has not yet been successful despite offering market rate and accommodations for tree replacement and free water service to the property. The two years of unsuccessful negotiations has pushed back the timing of construction by two years and an estimated cost of $75,000-100,000 to the public. As part of these negotiations, the City did look at changing the location of the roadway so that it shifted east towards Grande Reserve and away from Blackberry Oaks. That analysis showed that the roadway would come into contact with many private and City utilities which would be required to be moved. In addition, the cost would be substantially greater and well over $1m as well it would delay the project by another 1-2 years. Additionally, that move would still require acquisition of right of way from Blackberry Oaks. Recommendation As a result of the ongoing project delay, status of fixed funding for the project, and need to improve the capacity and profile of the roadway to improve safety, staff is requesting authorization to proceed to eminent domain on the total of 0.95 acres parcel, if necessary. Staff will seek a final round of negotiations for a voluntary acquisition before proceeding, if approved. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 22, 2026 Subject: Ordinance for Acquisition of Property via Eminent Domain Ordinance No. 2026-____ Page 1 Ordinance No. 2026-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE ACQUISITION OF PROPERTY FOR ROADWAY PURPOSES PURSUANT TO EMINENT DOMAIN WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City is vested with the authority pursuant to Illinois Municipal Code at 65 ILCS 5/11-61-1, et seq. and the Eminent Domain Act at 735 ILCS 30-1-1-1 et seq., to acquire private property, that the acquisition of these property rights are for a public purpose, namely the widening of Kennedy Road; and WHEREAS, the Village is preparing plans to construct and widen Kennedy Road within the City; and WHEREAS, the proposed improvements require the acquisition of additional right of way (fee simple and permanent easement) and temporary construction easements; and WHEREAS, the Illinois Eminent Domain Act sets forth the procedures to be used by public agencies in their efforts to acquire additional right of way for public improvement projects and the City has identified approximately 0.95 acres parcels of property that may be impacted by the acquisition process; and WHEREAS, it is the City’s intention to acquire the necessary right of way in full compliance with relevant statutes, regulations, and best practices; and WHEREAS, it is the affirmative policy of the City to make every reasonable effort to reach agreement with each impacted owner and avoid litigation whenever an agreement can be reached; and Ordinance No. 2026-____ Page 2 WHEREAS, it is the affirmative policy of the City in order to facilitate agreement with each owner and comply with the relevant statutes, regulations and best practices, the City will utilize the following process: Design Engineers will determine the necessary right of way to construct the proposed improvements. A licensed Professional Land Surveyor will depict the property to be acquired on Plats of Highway and other Plats of Survey (if applicable) and generate legal descriptions of the individual parcels. A licensed appraiser shall determine the value of each parcel to be acquired and prepare a formal appraisal report following all relevant USPAP and IDOT requirements. The appraisal report shall be submitted to a second licensed appraiser who shall be tasked with reviewing the appraisal to confirm adherence to all relevant requirements. Each owner will be presented with an offer for the property being sought in an amount equal to the approved appraisal amount. In the event any person is displaced by the proposed improvements, the displaced person, family, or business will be provided with Relocation Assistance as required. The City will make a good faith effort to reach agreement with each owner and avoid litigation. Minimally, this effort will involve engaging with the owner to determine the owner’s opinion of value and the merits of such a position. If warranted, the proposed compensation can be adjusted, or the proposed acquisition be modified to facilitate agreement. In the event, after serious good faith effort, an agreement cannot be reached or in the event an otherwise willing owner cannot convey clear title to the City. City staff will recommend to the Ordinance No. 2026-____ Page 3 City Attorney that the necessary property be acquired through a condemnation proceeding filed in the appropriate Circuit Court. WHEREAS, the City finds it is imperative for its residents that the roadway improvements described above be constructed to improve safety and congestion for the motoring public and will be of great benefit to the City; and WHEREAS, the necessary plats, legal descriptions and title commitments have been prepared. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, IN THE EXERCISE OF THEIR STATUTORY AND OTHER POWERS, AS FOLLOWS: Section 1: INCORPORATION OF RECITALS That the recitals set forth above are adopted and incorporated here by reference. Section 2: APPROVAL OF ROADWAY IMPROVEMENTS, ACQUISITION OF PROPERTY, THE USE OF EMINENT DOMAIN AUTHORITY AS NECESSARY, AND THE BUDGET THEREFORE a. The acquisition of additional right of way (fee simple and permanent easement) and temporary construction easements to accommodate the proposed improvements is hereby approved. b. That it is determined that it is necessary and desirable that the City acquire title to and possession of the Property deemed necessary and convenient for said roadway purposes. Ordinance No. 2026-____ Page 4 c. That the City Administrator, City Engineer, City Attorney and their designees are hereby authorized, empowered and directed to take all necessary actions including to condemn land necessary for the improvement, construction and expansion of the roadways to be dedicated for public use pursuant to the Eminent Domain Act 735 ILCS 30-1-1-1 et seq. as described on Exhibit A attached hereto and made a part hereof. d. That there are hereby approved and appropriated sums sufficient for the acquisition of the required property and construction and completion of the improvement. Section 3: SEVERABILITY This ordinance and every provision thereof shall be considered severable. If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgement shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. Section 4: REPEALER All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 5: EFFECTIVE DATE This Ordinance shall be in full force and effect immediately upon its passage, approval and Publication in pamphlet form which is hereby authorized, as provided by law. Ordinance No. 2026-____ Page 5 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CLERK’S CERTIFICATE I, _____________, the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois, do hereby certify that I am the keeper of its books and records and that the attached hereto is a true and correct copy of an Ordinance entitled: AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE ACQUISITION OF PROPERTY FOR ROADWAY PURPOSES PURSUANT TO EMINENT DOMAIN which Ordinance was duly adopted by said City Council at a meeting held on the ______ day of ______________, 2026, approved by the City Mayor on the _____ day of ___________, 2026 and thereafter published in pamphlet form to the extent required by law. I do further certify, in my official capacity, that a quorum of said City Council was present at said meeting and that the Council complied with all requirements of the Illinois Open Meetings Act. IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ____________, 2026. _____________________________ City Clerk United City of Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2026-05 FY27 Truck Purchase, Disposal of Property, and Budget Amendment City Council – January 27, 2026 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-05 Proposing to pre-order a truck, a budget amendment for the purchase, and disposal of two trucks once the new truck is built. Approval Eric Dhuse Public Works Name Department Dump Truck Purchase Resolution – Supermajority (6 out of 9) Budget Amendment Ordinance – Supermajority (6 out of 9) Personal Property Surplus Resolution – Majority Summary Staff is proposing the purchase of a new 2025 Peterbilt 567 tandem axle dump truck in FY27. If we commit to the order now, we will have the truck by next snow season. If we wait until after May 1st to order the truck, it will not be ready in time for the next snow season. Background Staff originally proposed this purchase in FY26, but due to other needs, this purchase was delayed until FY27. This would be the final purchase that would replace the last of our old fleet and put us back up to a full fleet of new, reliable trucks for snow removal and daily operations. We are proposing a tandem axle dump truck outfitted for full snow removal operations, at a cost of $338,577. I have attached the full quote for your review. This truck would replace 2 trucks in our current fleet, both of which are 2007 models with single axles. These trucks are almost 20 years old and are at the end of their useful life. Although these trucks are old, they have been refurbished and should bring between $14,000-$18,000 at auction. Details of the trucks are below. • Y 27 - 2007 International 7400 single axle dump truck. VIN# 1HTWDAAR37J429772. Mileage is 35,672 and engine hours are 3,584. The vehicle replacement guideline evaluation form is attached for reference. • Y 28 – 2007 International 7400 single axle dump truck. VIN# 1HTWDAAR37J429771. Mileage is 40,582 and the engine hours are 4347. The vehicle replacement guideline evaluation form is attached for reference. Although the miles are low, please remember that almost all the miles are snow plowing miles. These miles are not easy on vehicles, they are fully loaded, out in the worst conditions, and they are pushing thousands of pounds out in front, clearing the roads. Once this truck is purchased, our entire fleet of large dump trucks will have been replaced and we will be back on a normal replacement cycle where we are only trading or adding a truck per year instead of multiple trucks. This purchase will require a budget amendment since the contract will be signed before the applicable budget year. While there will be no impact on the FY26 budget, we do need to show the funds as budgeted at the time the contract is executed, even though the actual payment will not occur until the truck is delivered in FY27. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 5, 2026 Subject: FY27 Truck Purchase and Budget Amendment Recommendation Staff recommends the purchase of a 2025 Peterbilt in the amount of $338,577 as specified in quote number 250983I-SWL from Lindco Equipment of Merrillville, IN. Staff recommends the Disposal of 2, 2007 International 7400 single axle dump trucks as described above through sale at a Ritchie Bros. auction at a date to be determined. Staff recommends approval of the budget amendment as presented. Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF ONE 2025 PETERBILT 567 TANDEM AXLE DUMP TRUCK FROM LINDCO EQUIPMENT OF MERRILLVILLE, INDIANA, IN AN AMOUNT NOT TO EXCEED $338,577 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Code of Ordinances provides that the City may approve contracts for supplies and equipment that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, over the last couple of years, the City’s Public Works department has been actively replacing its fleet of outdated dump trucks; and WHEREAS, the City needs to purchase one more dump truck to completely replace the old fleet of dump trucks; and WHEREAS, Lindco Equipment of Merrillville, Indiana (the “Supplier”), a supplier of public works vehicles, equipment and accessories, has provided the City with a quote for the purchase of one 2025 Peterbilt 567 Tandem Axle Dump Truck (the “Truck”), attached hereto and incorporated herein as Exhibit A (the “Quote”); and WHEREAS, pursuant to the provisions of the Quote, the Supplier shall provide the City with the Truck for an amount not to exceed $338,577; and WHEREAS, the Supplier quoted the price of the Trucks for less than the four other local dealerships; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to authorize and approve the purchase of the Trucks from the Supplier in accordance with the provisions of the Quote. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby waive the bidding requirements, pursuant to the City’s Code of Ordinances, and the City Administrator is hereby authorized and directed to Resolution No. 2026-____ Page 2 proceed with the purchase of one 2025 Peterbilt 567 Tandem Axle Dump Truck, as described in the Quote, from Lindco Equipment of Merrillville, Indiana. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Ordinance No. 2026-____ Page 1 Ordinance No. 2026-____ AN ORDINANCE AUTHORIZING THE FIFTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2025 AND ENDING ON APRIL 30, 2026 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2025-28 on April 8, 2025 adopting an annual budget for the fiscal year commencing on May 1, 2025 and ending on April 30, 2026; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Vehicle & Equipment fund with respect to the United City of Yorkville’s 2025-2026 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2026-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK FY 2026 FY 2026 FY 2023 FY 2024 FY 2025 Adopted Amended Actual Actual Actual Budget Budget Revenue Intergovernmental -$ 240,177$ -$-$-$ Licenses & Permits 155,950 263,473 140,250 112,500 112,500 Fines & Forfeits 11,585 13,150 10,060 10,750 10,750 Charges for Service 876,986 1,540,601 1,861,630 376,666 376,666 Reimbursements 44,512 97,467 17,988 - - Miscellaneous 3,189 4,118 5,760 1,000 1,000 Other Financing Sources 265,878 48,966 32,000 107,000 107,000 Total Revenue 1,358,100$ 2,207,952$ 2,067,688$ 607,916$ 607,916$ Expenditures Contractual Services 61,286$ 30,910$ 62,768$ 40,250$ 40,250$ Supplies 74,899 20,535 48,057 111,303 111,303 Capital Outlay 1,109,461 1,935,785 2,870,723 1,028,829 1,367,829 Debt Service 71,570 71,570 71,570 71,570 71,570 Total Expenditures 1,317,216$ 2,058,800$ 3,053,118$ 1,251,952$ 1,590,952$ Surplus (Deficit)40,884$ 149,152$ (985,430)$ (644,036)$ (983,036)$ Ending Fund Balance 1,432,503$ 1,581,655$ 596,223$ 1,692$ (386,813)$ VEHICLE & EQUIPMENT FUND (25) ($500) $0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance 1 25 FY 2026 FY 2026 FY 2023 FY 2024 FY 2025 Adopted Amended Account Actual Actual Actual Budget Budget 25-000-41-00-4160 FEDERAL GRANTS -$ 240,177$ -$ -$ -$ 25-000-42-00-4208 PUBLIC WORKS RECAPTURE FEES -$ 10,673$ 4,600$ 2,500$ 2,500$ 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 34,050 60,900 31,200 30,000 30,000 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - 500 500 25-000-42-00-4218 ENGINEERING CAPITAL FEES 28,100 33,200 21,100 10,000 10,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 79,750 142,100 72,800 64,500 64,500 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 14,050 16,600 10,550 5,000 5,000 25-000-43-00-4315 DUI FINES 10,805$ 12,453$ 9,282$ 10,000$ 10,000$ 25-000-43-00-4316 ELECTRONIC CITATION FEES 780 697 778 750 750 25-000-44-00-4418 -$ 1,207$ 1,053$ 500$ 500$ 25-000-44-00-4420 47,825 129,173 155,714 80,000 80,000 25-000-44-00-4421 549,408 1,113,569 1,176,032 - - 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 204,854 276,117 480,774 185,863 185,863 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK 74,899 20,535 48,057 110,303 110,303 25-000-46-00-4692 44,512$ 52,096$ -$ -$ -$ 25-000-46-00-4695 - 45,371 17,988 - - 25-000-48-00-4850 283$ 436$ -$ -$ -$ 25-000-48-00-4852 343 498 1,899 - - 25-000-48-00-4854 2,321 1,372 3,471 1,000 1,000 25-000-48-00-4855 242 1,812 390 - - -$ Licenses & Permits 112,500$ 10,750$ VEHICLE & EQUIPMENT FUND REVENUE Description Intergovermental Total:Licenses & Permits Total:Intergovernmental -$ 240,177$ -$ -$ 13,150$ 17,988$ -$ Total:Reimbursements 44,512$ 97,467$ MISCELLANEOUS REIMB - POLICE CAPITAL MISCELLANEOUS REIMB - PARK CAPITAL 376,666$ Reimbursements 10,060$ Charges for Service Total:Charges for Service 876,986$ MOWING INCOME 263,473$ 1,861,630$ 1,540,601$ 140,250$ POLICE CHARGEBACK PUBLIC WORKS CHARGEBACK Fines & Forfeits Fines & Forfeits 11,585$ 155,950$ Total: Miscellaneous MISCELLANEOUS INCOME - GEN GOV MISCELLANEOUS INCOME - PARK CAPITAL MISCELLANEOUS INCOME - POLICE CAPITAL MISCELLANEOUS INCOME - PW CAPITAL 4,118$ 5,760$ 1,000$ Total:Miscellaneous 3,189$ 1,000$ United City of Yorkville Vehicle & Equipment Fund 112,500$ 10,750$ 376,666$ -$ 2 25 FY 2026 FY 2026 FY 2023 FY 2024 FY 2025 Adopted Amended Account Actual Actual Actual Budget Budget VEHICLE & EQUIPMENT FUND REVENUE Description United City of Yorkville Vehicle & Equipment Fund 25-000-49-00-4920 10,156$ 6,491$ 5,000$ 2,000$ 2,000$ 25-000-49-00-4921 63,695 42,475 - 101,000 101,000 25-000-49-00-4922 27,000 - 27,000 4,000 4,000 25-000-49-00-4972 33,843 - - - - 25-000-49-00-4995 LEASE PROCEEDS 131,184 - - - - Other Financing Sources 2,067,688$ SALE OF CAPITAL ASSETS - POLICE CAPITAL Other Financing Sources 265,878$ 48,966$ SALE OF CAPITAL ASSETS - PW CAPITAL TRANSFER FROM LAND CASH SALE OF CAPITAL ASSETS - PARK CAPITAL 107,000$ 607,916$ 32,000$ 107,000$ Total: VEHICLE & EQUIP REVENUE 1,358,100$ 2,207,952$ 607,916$ Total: 3 215 FY 2026 FY 2026 FY 2023 FY 2024 FY 2025 Adopted Amended Account Actual Actual Actual Budget Budget 25-215-54-00-5448 FILING FEES 134$ 228$ 171$ 500$ 500$ 25-215-56-00-5620 OPERATING SUPPLIES -$ -$ -$ 1,000$ 1,000$ 25-215-60-00-6060 EQUIPMENT 305,803$ 180,368$ 282,973$ 118,000$ 118,000$ 25-215-60-00-6070 VEHICLES 136,318 775,377 1,823,198 269,929 608,929 25-215-92-00-8000 PRINCIPAL PAYMENT 55,511$ 57,543$ 59,709$ 61,927$ 61,927$ 25-215-92-00-8050 INTEREST PAYMENT 13,885 11,853 9,687 7,469 7,469 United City of Yorkville Vehicle & Equipment Fund PUBLIC WORKS CAPITAL EXPENDITURES Description Contractual Services 171$ 500$ Supplies Total:Supplies -$ -$ -$ 1,000$ Total:Contractual Services 134$ 228$ Debt Service - PW Building 69,396$ 69,396$ Capital Outlay Total:Capital Outlay 442,121$ 955,745$ Total: PW CAPITAL EXPENDITURES 511,651$ 1,025,369$ 2,175,738$ 500$ 1,000$ 726,929$ 69,396$ 797,825$ 458,825$ 69,396$ 69,396$ 2,106,171$ 387,929$ Debt Service - Public Works Building Total: 4 Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, DECLARING CERTAIN PERSONAL PROPERTY SURPLUS AND DIRECTING DISPOSITION OF SAME WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Illinois Municipal Code authorizes the City to sell any personal property that is no longer necessary or useful to the City (65 ILCS 5/11-76-4); and WHEREAS, the United City of Yorkville Public Works Department (the “Public Works Department”) has prioritized upgrading the Department’s fleet of work trucks; and WHEREAS, due to the addition of a new vehicle, the Public Works Department has identified two 2007 International 7400 single axle dump trucks (the “Vehicles”) as surplus and no longer necessary or useful to the Public Works Department; and WHEREAS, the Public Works Department has identified auctioning the Vehicles through Ritchie Brothers Auctions, 2400 Richie Rd, Morris, IL 60450, as the best avenue for disposing of the Vehicles; and WHEREAS, the City has determined that it is in the best interest of the City and its residents to declare the Vehicles surplus and authorize the sale of said surplus Vehicles as recommended by the Public Works Department. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. The Mayor and City Council of the United City of Yorkville find and determine that the following vehicles be declared surplus and no longer needed for municipal purposes, and Resolution No. 2026-____ Page 2 further authorize and direct the disposal of same by auction through Ritchie Brothers Auctions, 2400 Richie Rd, Morris, IL 60450: 2007 International 7400 tandem axle dump truck (VIN #1HTWDAAR37J429772) 2007 International 7400 tandem axle dump truck (VIN #1HTWDAAR37J429771) Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2026-08 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-08 Majority Approval of Change Order No. 1 Brad Sanderson Engineering Name Department City Council – January 27, 2026 Recommendation to Approve Request for Change in Plans and Final Pay Estimate 2025 Local Road Program – Change Order No. 1 (Balancing) The purpose of this memo is to present a Balancing Change Order No. 1 and Final for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents or authorizing an adjustment in the Contract Price or Contract Time. Background: The City awarded the work for the 2025 Local Road Program to Builders Paving, LLC in the amount of $3,337,338.00. Question Presented: Should the City approve Change Order No. 1 and Final which would increase the contract value by $4,039.24? Discussion: The change order would increase the contract value to $3,341,377.24. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 1 and Final. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Contrino, City Clerk Date: December 11, 2025 Subject: 2025 Local Road Program – Change Order No. 1 (Balancing) Request for Approval of Change of Plans BLR 13210 (Rev. 10/20/23)Page 1 of 3Completed12/11/2512/11/25 Local Public Agency United City of Yorkville County KendallKendall Route Various Local Roads Section Number N/A Request Number 1 Final Contractor Builder's Paving, LLC Address 4401 Roosevelt Road City Hillside State ILIL Zip Code 60162 Date 12/10/2512/10/25 I recommend that this AdditionAddition be made The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. toto the above contract. Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 70 $39.5000 DD $0.0000 $2,765.0000 -REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CU YD 15 $65.0000 DD $0.0000 $975.0000 -AGGREGATE FOR SUBGRAGE IMPROVEMENTS CU YD 15 $55.0000 DD $0.0000 $825.0000 -GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 45 $1.0000 DD $0.0000 $45.0000 -HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 61 $35.0000 DD $0.0000 $2,135.0000 -BITUMINOUS MATERIALS (TACK COAT)LBS 374 $0.0100 AA $3.7400 $0.0000 -HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 1061 $74.5000 DD $0.0000 $79,044.5000 -HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 307 $74.5000 AA $22,871.5000 $0.0000 - COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1632 $32.0000 AA $52,224.0000 $0.0000 -SIDEWALK REMOVAL SQ FT 2211 $0.9000 AA $1,989.9000 $0.0000 -PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 643 $9.7500 AA $6,269.2500 $0.0000 -DETECTABLE WARNINGS SQ FT 118 $15.0000 DD $0.0000 $1,770.0000 -INLETS TO BE ADJUSTED EACH 36 $430.0000 AA $15,480.0000 $0.0000 -INLETS TO BE RECONSTRUCTED EACH 1 $880.0000 DD $0.0000 $880.0000 -MANHOLES TO BE RECONSTRUCTED EACH 1 $1,450.0000 DD $0.0000 $1,450.0000 -SANITATY MANHOLES TO BE ADJUSTED EACH 5 $1,650.0000 DD $0.0000 $8,250.0000 -DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED EACH 5 $150.0000 DD $0.0000 $750.0000 BLR 13210 (Rev. 10/20/23)Page 2 of 3Completed12/11/2512/11/25 -VALVE BOXES TO BE ADJUSTED EACH 1 $385.0000 DD $0.0000 $385.0000 -TYPE 1 FRAME, OPEN LID EACH 4 $450.0000 DD $0.0000 $1,800.0000 -TYPE 3 FRAME AND GRATE EACH 2 $685.0000 AA $1,370.0000 $0.0000 -TYPE 11 FRAME AND GRATE EACH 3 $685.0000 AA $2,055.0000 $0.0000 -THERMOPLASTIC PAVEMENT MARKINGS - LINE 4" FOOT 865 $0.7200 DD $0.0000 $622.8000 -THERMOPLASTIC PAVEMENT MARKINGS - LINE 6" FOOT 207 $1.1000 AA $227.7000 $0.0000 -THERMOPLASTIC PAVEMENT MARKINGS - LINE 12" FOOT 577 $2.4000 AA $1,384.8000 $0.0000 -THERMOPLASTIC PAVEMENT MARKINGS - LINE 24" FOOT 206 $5.0000 AA $1,030.0000 $0.0000 -SHORT TERM PAVEMENT MARKING FOOT 600 $0.5000 DD $0.0000 $300.0000 -SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 200 $6.5000 DD $0.0000 $1,300.0000 -BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 6 $16.0000 DD $0.0000 $96.0000 -HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 342 $38.0000 AA $12,996.0000 $0.0000 -BIKE PATH REMOVAL SQ FT 1295 $0.9000 DD $0.0000 $1,165.5000 -HOT-MIX ASPHALT BIKE PATH REMOVAL AND REPLACEMENT SQ YD 340 $38.0000 AA $12,920.0000 $0.0000 -PCC DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 4 $125.0000 AA $500.0000 $0.0000 -SODDING, SPECIAL SQ YD 1071 $17.2500 DD $0.0000 $18,474.7500 -ROUTING AND SEALING CRACKS FOOT 860 $0.6100 DD $0.0000 $524.6000 -EMULSIFIED MALTENE-BASED REJUVINATOR SQ YD 1475 $1.2200 DD $0.0000 $1,799.5000 -UNAUTHORIZED USE OF FIRE HYDRANT L SUM 1 $500.0000 DD $0.0000 $500.0000 -LIQUIDATED DAMAGES EACH 1 $1,425.0000 DD $0.0000 $1,425.0000 Total Changes $131,321.89 $127,282.65 Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction Add Row Total net additionaddition $4,039.24 0.12%of the contract price.which isto date Total Net Change $4,039.24 Amount of Original Contract $3,337,338.00 Amount of Previous Change Orders $0.00 Amount of adjusted/final contract $3,341,377.24 State fully the nature and reason for the change As completed per field measurements. BLR 13210 (Rev. 10/20/23)Page 3 of 3Completed12/11/2512/11/25 When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. The Local Public Agency has determined that the change is germane to the original contract as signed. The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Prepared By Christian Correa Title of Preparer Project Engineer Submitted/Approved BY: Local Public Agency Signature & Date Title:Mayor Approved: Illinois Department of Transportation For a Road District project County Engineer signature required. County Engineer/Superintendent of HighwaysSignature & Date Regional Engineer Signature & Date IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2026-10 2026-2027 Bridge Inspection Services – Professional Services Agreement City Council – January 27, 2026 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-10 Majority Approval Please see the attached memo. Eric Dhuse Public Works Name Department Summary A proposed PSA from EEI for bridge inspection services for 2026 and 2027. Alfred Benesch and Co. would subcontract from EEI to perform the work. Background The FHWA requires bridge inspections every 24 months. For the past several cycles, Alfred Benesch and Co. has provided these inspections, subcontracting through EEI. In the past, this has been done through the general engineering agreement that EEI has with the City. However, moving forward, staff is proposing to break out contracts like this to stand alone instead of taking away hours from the general engineering contract. In theory, we will be able to spend more hours on general engineering work under the base contract without increasing the price while at the same time, having individual contracts for stand alone projects such as the bridge inspection and stormwater basin inspections. For this PSA, EEI is proposing to provide bridge inspections for 2026 and 2027 at a fixed fee of $40,228 of which $39,000 is a direct expense to Alfred Benesch & Co. This will be a budgeted expense in the FY27 budget. Recommendation Staff recommends approval of this contract. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 15, 2026 Subject: 2026-2027 Bridge Inspection Services PSA Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING AN ENGINEERING AGREEMENT WITH ENGINEERING ENTERPRISES, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality duly organized and validly existing in accordance with the Constitution of the State of Illinois and the laws of this State; and WHEREAS, the City’s Public Works Department, along with the City’s Engineer and Alfred Benesch & Company, plans to provide bridge inspection services for five bridges located in the City of Yorkville (the “Project”); and WHEREAS, completion of the Project will require engineering services conducted by an outside engineering firm; and WHEREAS, Engineering Enterprises, Inc., of Sugar Grove, Illinois (“EEI”), has prepared an agreement between EEI and the City for engineering services related to the Project (the “Agreement”), said Agreement being attached hereto as Exhibit A; and WHEREAS, EEI has provided engineering services for various projects completed by the City, and the City administration has found that EEI is a qualified and experienced engineering firm; and WHEREAS, the City administration recommends approval of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council (the “Corporate Authorities”) of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Resolution No. 2026-____ Page 2 Section 2. The Mayor and City Clerk are hereby authorized to execute a 2026-2027 Bridge Inspection Services, Professional Services Agreement, attached hereto as Exhibit A. Section 3. This Resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ___________________________________ City Clerk UNITED CITY OF YORKVILLE 2026-2027 BRIDGE INSPECTION SERVICES PAGE 1 2026-2027 Bridge Inspection Services United City of Yorkville Professional Services Agreement THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER and Alfred Benesch & Company agree to furnish to the City the following services: Alfred Benesch & Company shall provide any and all necessary bridge inspection services to the City as indicated on the Scope of Services in Attachment E. Bridge Inspection Services for all bridges indicated on Attachment C will be provided. ENGINEER will provide project administration services. Bridge inspections will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non-terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment B. Bridge Inspection Services will be paid as a Fixed Fee (FF) in the amount of $40,228, of which direct expenses are estimated at $39,000. The hourly rates for this project are shown in the attached 2025 Standard Schedule of Charges (Attachment D). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE 2026-2027 BRIDGE INSPECTION SERVICES PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. UNITED CITY OF YORKVILLE 2026-2027 BRIDGE INSPECTION SERVICES PAGE 3 Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen __Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld UNITED CITY OF YORKVILLE 2026-2027 BRIDGE INSPECTION SERVICES PAGE 4 on payments made to non-resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Estimated Level of Effort and Associated Cost Attachment C: Location Map Attachment D: 2025 Standard Schedule of Charges Attachment E: Alfred Benesch & Company Proposal UNITED CITY OF YORKVILLE 2026-2027 BRIDGE INSPECTION SERVICES PAGE 5 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2026. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Contrino Angie Smith City Clerk Director of Marketing & Business Development ENGINEERING ENTERPRISES, INC. ATTACHMENT A PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. ATTACHMENT A PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. ATTACHMENT B: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2602 PROJECT TITLE DATE PREPARED BY 2026-2027 Bridge Inspection Services ROLE PIC SPM RATE $256 $243 ENGINEERING 2.1 1 4 5 1,228$ Engineering Subtotal: 1 4 - - - - 5 1,228$ 1 4 - - - - - 5 1,228 EEI STAFF DIRECT EXPENSES PIC Principal In Charge Benesch (Bridge Inspect.) = 39,000$ SPM Senior Project Manager DIRECT EXPENSES = 39,000$ LABOR SUMMARY EEI Labor Expenses = 1,228$ TOTAL LABOR EXPENSES 1,228$ TOTAL COSTS 40,228$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com JWC1/9/26 COSTTASK NO.TASK DESCRIPTION HOURS Project Administration and Coordination PROJECT TOTAL: !( !( !( !( !(CANNONBALLBRIDGEBEECHERTIM B E R R I D G E BERTRAM BRISTOL BAY ROUTE 47ROUTE 47 TUM A ROUTE 30 ROUTE 34 GALENA ROUTE 34 GALENA FOX OVERLOOKHYDRAULIC CANNONBALLBRIDGEKENNEDYROUTE 47 ORANGE ROUTE 34BEECHERCENTER MAIN SPRING HUNT KENDALL ROUTE 34 CARDINALCENTERPARK BRIDGEROUTE 71GALENA BASELINE GALE N A HIG H L A N DASHE VAN EM M O N BRIDGEBRIDGEROUTE 30 VETERANS VETERANS VETERANS FAXON ROUTE 47CO U N T R Y S I D E CANNONBALLPONDEROSA BASE LINE BRIDGEVETERANS ROUTE 34WATERPAR K RIVERBEECHER 045-3044 - Baseline Rd Over Rob Roy Creek 047-3106- Faxon Rd (MS 3210) Over Rob Roy Creek 047-6500- River Rd Over Blackberry Creek 047-3160 Bristol Ridge Over Blackberry Creek 047-3155- Corneils Rd (MS 320) Over Rob Roy Creek 2026-2027 BRIDGE INSPECTION SERVICES ATTACHMENT C - LOCATION MAP DATE: PROJECT NO.: FILE: BY: JANUARY 2026 YO2500 MJT UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2024\YO2500 United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 N O R T H ° YO2602_Bridge Inspection Services/Eldamain Corridor Study Legend !(Bridge Inspection Locations 0 4,500 9,0002,250 Feet EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $256.00 Principal E-3 $251.00 Senior Project Manager E-2 $243.00 Project Manager E-1 $218.00 Senior Project Engineer/Surveyor II P-6 $208.00 Senior Project Engineer/Surveyor I P-5 $193.00 Project Engineer/Surveyor P-4 $175.00 Senior Engineer/Surveyor P-3 $161.00 Engineer/Surveyor P-2 $146.00 Associate Engineer/Surveyor P-1 $132.00 Senior Project Technician II T-6 $182.00 Senior Project Technician I T-5 $171.00 Project Technician T-4 $159.00 Senior Technician T-3 $146.00 Technician T-2 $132.00 Associate Technician T-1 $115.00 Engineering/Land Surveying Intern I-1 $ 85.00 Director of Marketing and Business Development M-4 $135.00 Marketing Coordinator M-2 $100.00 Executive Administrative Assistant A-4 $ 80.00 Administrative Assistant A-3 $ 75.00 VEHICLES. DRONE, EXPERT TESTIMONY, REPROGRAPHICS AND DIRECT COSTS* Vehicle for Construction Observation $ 20.00 Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $235.00 Expert Testimony $290.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% * unless specified otherwise in agreement STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2025 ATTACHMENT D Alfred Benesch & Company 1230 East Diehl Road, Suite 109 Naperville, IL 60563 www.benesch.com P 630-577-9100 F 630-577-9199 November 18, 2025 Mr. Brad Sanderson, PE President & COO Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 Subject: 2026-2027 NBIS Bridge Inspection Services Dear Mr. Sanderson: Benesch is pleased to submit this proposal to provide NBIS Bridge Inspection services as Agency Program Manager for the City of Yorkville (City), Illinois. Attached you will find the Scope of Services and Fee Estimate (Attachment A) required to successfully complete the project, as well as Benesch’s General Terms and Conditions (Attachment B). We understand that the City is requesting NBIS Inspection services for five (5) of their bridges that are due for inspection in 2026 and 2027. The inspections will be performed in accordance with the National Bridge Inspection Standards (NBIS), Structure Information and Procedure Manual (IDOT), Manual of Bridge Evaluation (AASHTO) and as further detailed in Attachment A. If this proposed scope, schedule, fee estimate and the general terms and conditions are acceptable, Benesch will send a final contract for execution through IntelAgree, our electronic contract management system. This scope and fee proposal will be included as an attachment to the contract. We thank you for the opportunity to work with Engineering Enterprises, Inc. (EEI) and the City on this assignment. If you have any questions or we can be of further assistance, please do not hesitate to call. Sincerely, Adrew Keaschall, PE, SE, VMA Senior Vice President AJK:mrb Attachment A: Scope of Services and Fee Estimate Attachment B: General Terms and Conditions Attachment A 2026-2027 NBIS Bridge Inspection Services for the City of Yorkville, IL Page | 1 Scope of Services and Fee Estimate The following outlines the scope of work to perform the NBIS Bridge Inspection services as Bridge Program Manager: 1.0 Bridge Inspection 1.1 Field Work Benesch will perform the NBIS Routine Inspection on the following Structure Numbers: 1. 045-3044 2. 047-3106 3. 047-3155 4. 047-3160 5. 047-6500 One field day is anticipated in 2026 and another field day in 2027. For a more detailed timeline, see “Inspection Schedule” section of this proposal. The field inspection will involve a close visual inspection of the entire bridges and include digital photographs of both sound and deteriorated areas. Underside inspection of bridges over waterways will be performed from the banks and using waders or a Benesch owned raft, if necessary. Substructure elements submerged in water will be probed for scour. The required channel cross-sections will be performed on all five (5) bridges. All inspections will be performed in the daytime. No night inspections, lane/shoulder closures, or special equipment rentals are anticipated nor included in this proposal. Benesch will communicate any critical finding to EEI immediately while in the field and follow up on other serious findings within 24 hours of inspection completion. 1.2 Forms & Reports Benesch will prepare and submit all applicable inspection forms to IDOT via their online Bridge Inspection System (BIS), and via email in PDF format, if applicable. These forms include the new BBS-3400 (NBIS Routine Inspection Report), the new BBS-3320 (Bridge Inventory Report), and the BBS-2425/2426 (Channel Cross-Sections). Benesch will also prepare and submit to EEI via email in PDF format a detailed Bridge Inspection Report including color photographs, findings, exhibits, a summary of repair and maintenance recommendations (up to five years) for each bridge and corresponding planning level cost estimates. Once all forms are accepted and uploaded to the SIMS database by IDOT, Benesch will electronically update each bridge file as required by IDOT’s Bridge File Checklist. 2.0 On-Call Program Manager Services Benesch can provide on-call engineering services for the bridges on an as needed basis. The scope for these services is unknown at this time and thus not included in this proposal but can be provided and negotiated upon request. 3.0 Quality Control • Benesch will adhere to their Quality Control Plan developed specifically for bridge inspection projects. • Inspection forms and reports will be reviewed for quality prior to submittal. Attachment A 2026-2027 NBIS Bridge Inspection Services for the City of Yorkville, IL Page | 2 4.0 Administration and Coordination • Coordination and discussions will be held via conference calls and e-mails as required. • Meeting and meeting minutes are not anticipated nor are they included in this proposal. • Normal accounting and reporting procedures will be conducted. 5.0 General Assumptions and Understanding • We understand from the City that Identa Rd/Old IL 126 (SN 047-2534 - W. of New Jct. IL 71/126) does not need to be inspected since it is less than 20 feet in length and thus does not meet the length requirements to be considered an NBIS bridge. • Detailed measurements of distressed areas of the deck, superstructure or substructure required for the development of contract documents (PS&E) are not included in the scope of this proposal. • None of the City bridges are on the National Highway System (NHS); therefore, Element Level Inspection is not required nor included in this proposal. • FHWA released the NBIS changes that will affect the City’s inspection program. The new coding guide titled: Specifications for the National Bridge Inventory (SNBI) went into effect in Illinois on 1/1/2025; therefore, the required inspection and inventory updates have been included in this proposal. Inspection Schedule The following is a summary table of the upcoming NBIS inspections of the City bridges: Structure No. Last Inspected Inspection Interval Next Inspection Due No. of Inspections Included in this Proposal Inspection Type 045-3044 08/13/2024 24-month August 2026 1 R, CCS 047-3106 08/13/2024 24-month August 2026 1 R, CCS 047-3155 08/13/2024 24-month August 2026 1 R, CCS 047-3160 08/02/2023 48-month August 2027 1 In-Depth R, CCS 047-6500 08/02/2023 48-month August 2027 1 In-Depth R, CCS Table Legend: R: Routine; CCS: Channel Cross Sections Benesch can begin work on this project immediately upon authorization to proceed and make sure each bridge is inspected before its due date. Per IDOT requirement, Benesch will submit the forms to IDOT within 30 days after the inspection completion date. The narrative inspection reports will be electronically submitted in PDF format to EEI once the submitted forms have been approved by IDOT. The duration of this contract will be until December 31, 2027. Cost Benesch shall be compensated with the lump sum amount of $39,000 for the bridge inspection task which includes in-house direct costs, inspection equipment, and vehicle usage. Outside direct costs are not anticipated for this project but would be billed separately at actual cost, if required. Additional services or modifications to the agreement, including associated costs, shall be in writing and signed by both parties prior to beginning the work. GENERAL TERMS AND CONDITIONS Std Client Consulting Services Agreement July 2025 SECTION 1 – Services by Consultant 1.1 Scope of Services and Fees The Services to be performed by Consultant and the associated fee are set forth on the signature page or in Attachment A, Scope of Services and Fee Estimate, attached hereto, or, if applicable, by using serially numbered Work Authorizations. The Scope of Services and Fee Estimate is valid for sixty (60) days, after which Consultant reserves the right to revise the Scope of Services and Fee Estimate. It is mutually understood that Consultant’s fee is not a firm contractual amount, except the total fee by Consultant shall not be exceeded unless authorized in writing by Client. The intent of the Scope of Services is to identify the Services to be provided by Consultant; provided, however, it is specifically understood that by written notice to Consultant, Client can decrease or, with concurrence of Consultant, increase the Scope of Services. SECTION 2 – Payments to Consultant 2.1 Method of Payment Payment for the Services and direct expenses shall be based on the Method of Payment identified on the signature page to this Agreement or serially numbered Work Authorizations attached hereto and made a part of this Agreement. 2.2 Payment for Consultant’s Services 2.2.1 Payment Payment for the Services rendered by Consultant shall be based on the hours of chargeable time and in accordance with Consultant's Schedule of Unit Rates, Attachment B, attached hereto. 2.2.2 Chargeable Time Chargeable time for the Services is that portion of time devoted by Consultant’s personnel to provide the Services. Chargeable time for field personnel located away from Consultant's office for more than one week is a minimum of eight (8) hours per day and five (5) days per calendar week, except for Consultant observed legal holidays or during an employee's sick leave or vacation time. Travel time from Consultant's office to an assigned Project site, and return to Consultant's office, is chargeable time; or, if more economical for Client, Consultant shall lodge its personnel overnight near the Project site in lieu of traveling back to Consultant's office at the end of each work day. 2.2.3 Overtime Rates The basis for payment to Consultant for each hour worked in excess of forty (40) hours in any calendar week shall be the applicable hourly rate as specified in the Schedule of Unit Rates. 2.3 Payment for Direct Expenses 2.3.1 Payment For Direct Expenses incurred by Consultant, payment to Consultant by Client shall be in accordance with Consultant's Schedule of Unit Rates. 2.3.2 Direct Expenses For the purposes of this Agreement, Direct Expenses to be contracted and managed by Consultant and payable by Client to Consultant shall include: Outside Services including the services and reimbursable expenses for firms other than Consultant which are necessary for the Services Consultant is to perform; Laboratory Tests and related reports necessary for the Services Consultant is to perform, either by Consultant or by an outside service for Consultant; Special Equipment expenses including the costs of Consultant locating, acquiring, leasing, or renting any equipment or facilities not currently owned, leased, or rented by Consultant at the time of the request for services which are necessary to enable Consultant to provide the Services; vehicles furnished by Consultant for Consultant's authorized travels and for Consultant's field personnel; Per Diem expense or actual costs of maintaining Consultant's field personnel on or near the Project site, for each day of field assignment away from Consultant's office; and Other Direct Expenses associated with all Services provided hereunder and identified in the Schedule of Unit Rates. 2.4 Payment Conditions 2.4.1 Consultant shall submit monthly invoices for all Services rendered and Direct Expenses under this Agreement and a final invoice upon completion of the Services. 2.4.2 Invoices are due and payable upon receipt by Client. Interest at a rate of 1.5% per month, or the maximum allowed by law, will be charged on all past due amounts starting thirty (30) days after the date of invoice. Payments will first be credited to interest and then to principal. 2.4.3 In the event of a disputed or contested invoice, Client must provide written notice to Consultant within ten (10) days of the date of any invoice, otherwise the invoice will be considered to be correct. In the event Client timely submits in writing a dispute on a particular invoice, only that portion so contested will be withheld from payment and Client will pay the undisputed portion. No interest will accrue on any reasonably contested portion of the invoice until mutually resolved. ATTACHMENT B - Std Client Consulting Services Agreement July 2025 2.4.4 If Client fails to make payment in full to Consultant of amounts owed pursuant to this Section 2 within forty-five (45) days of the date of the invoice, Consultant may, after giving seven (7) days' written notice to Client, suspend the Services under this Agreement until paid in full, including interest. Consultant shall have no liability to Client for delays or damages caused by such suspension of the Services. Client agrees to pay all costs of collection, including reasonable attorney’s fees, incurred by Consultant as a result of Client’s failure to make payments in accordance with this Agreement. No final plans, documents or reports will be released for any purpose until Consultant has been paid in full. 2.4.5 The hourly rates specified in the Schedule of Unit Rates for subsequent years shall be adjusted annually in accordance with Consultant's costs of doing business, subject to Client's review and concurrence. SECTION 3 - Term of Agreement 3.1 Term The Parties obligations to perform under this Agreement shall extend from the Effective Date set forth on the signature page until terminated by either Party. 3.2 Abandonment of Services Client shall have the absolute right to abandon any Services in Attachment A, or any Work Authorization attached hereto, or to change the general scope of the Services at any time, and such action on its part shall in no event be deemed a breach of contract. 3.3 Termination of Agreement 3.3.1 Termination for Cause Either Party may terminate this Agreement for cause upon written notice to the defaulting Party stating the basis for the termination; provided, however, the defaulting Party shall have seven (7) days to cure the default. The termination will be effective seven (7) days after delivery of the written notice if the basis for the termination has not been cured. In the event of termination by Consultant caused by Client’s default, Client shall pay for all Services performed by Consultant prior to the effective date of the termination, including all Project termination expenses, collection fees, and legal expenses. Consultant shall prepare a progress report, including information as to all the Services performed by Consultant and the status of the Services as of the date of the termination, and provide information and documents developed under the terms of this Agreement to Client upon receipt of final payment. In the event of termination by Client caused by Consultant’s default, Consultant shall prepare a progress report, including information as to all the Services performed by Consultant and the status of the Services as of the date of the termination and provide information and documents developed under the terms of this Agreement to Client. Upon receipt of all other information and documents, Client shall pay Consultant for all Services performed prior to the effective date of the termination. 3.3.2 Termination for Convenience Either Party may, in its sole discretion, terminate this Agreement for convenience at any time. In the event of such termination, the terminating Party will promptly notify and confirm the termination in writing to the other Party. The termination will be effective seven (7) days after delivery of written notice thereof. Upon termination, Consultant shall prepare a progress report, including information as to all the Services performed by Consultant and the status of the Services as of the date of the termination, and provide information and documents developed under the terms of this Agreement to Client upon receipt of final payment from Client. 3.4 Payment for Services Upon Abandonment or Agreement Termination If Client abandons any of the Services in Attachment A or any Work Authorization attached hereto, or terminates this Agreement, Consultant shall be paid on the basis of Services completed to the date of abandonment or effective date of termination. Consultant shall perform no activities other than reasonable wrap-up activities after receipt of notice of abandonment or termination. Payment for the Services completed shall be made in accordance with Section 2. 3.5 Liability for Incomplete Documents Neither Consultant nor its subconsultants shall be responsible for any errors or omissions in documents which are incomplete as the result of an early termination under this Agreement. SECTION 4 - General Considerations 4.1 Assignment and Responsibility for Personnel 4.1.1 The assignment of personnel and all phases of the Services provided by Consultant hereunder shall be subject to the oversight and general guidance of Client. 4.1.2 While upon the premises of Client or property under Client’s control, all employees, agents, and subconsultants of Consultant shall be subject to Client's rules and regulations respecting Client’s property and the conduct of its employees thereon. 4.1.3 Consultant understands and agrees that in the performance of the Services and obligations hereunder, Consultant shall be and remain an independent Consultant and that the employees, agents and subconsultants of Consultant shall not be considered employees of or subject to the direction and control of Client. Consultant shall be responsible Std Client Consulting Services Agreement July 2025 for the supervision and performance of all subconsultants which are to perform hereunder. 4.2 Insurance 4.2.1 Consultant shall furnish Client a certificate of insurance upon request showing amounts and types of insurance carried by Consultant, which certificate shall contain a commitment by Consultant’s insurance provider that during the time any Services are being performed by Consultant under this Agreement it will give Client notice of cancellation or non-renewal of any insurance coverage shown on such certificate in accordance with policy provisions. 4.2.2 Any construction contracts relative to Consultant’s Services shall require Client and Consultant be included as additional insureds on the contractor’s and contractor’s subcontractors’ commercial general liability and commercial automobile liability insurance policies and that the coverage afforded Client and Consultant is primary to any insurance maintained by Client or Consultant and that Client and Consultant’s insurance is non- contributory with any coverage afforded by contractor and subcontractors. Client will also require contractor and all subcontractors to purchase and maintain workers’ compensation and employer’s liability insurance. Consultant will name Client as an additional insured on Consultant’s commercial general liability insurance policy. 4.3 Successors and Assigns 4.3.1 Client and Consultant each binds itself and its partners, successors, executors, administrators, assigns, and legal representatives to the other Party to this Agreement and to the partners, successors, executors, administrators, assigns, and legal representatives of such other Party, in respect to all covenants, agreements, and obligations of this Agreement. 4.3.2 Neither Consultant nor Client shall assign or transfer any rights under or interest in (including, but without limitation, moneys that may become due or moneys that are due) this Agreement without the written consent of the other Party, except as stated in paragraph 4.3.1 and except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Consultant from employing such independent consultants, associates, and subconsultants as it may deem appropriate to assist in the performance of the Services hereunder. 4.3.3 Nothing herein shall be construed to give any rights or benefits hereunder to anyone other than Client and Consultant except as otherwise provided herein. 4.4 Compliance with Law 4.4.1 Consultant shall exercise the professional Standard of Care as defined herein to comply with, and shall cause its subconsultants to comply with, applicable and non-conflicting federal, state, and local laws, orders, rules, and regulations in effect at the time the Services are rendered and relating to Consultant’s performance of the Services hereunder. If any discrepancy or inconsistency should be discovered between the specifications established for the Services and any law, order, rule, regulation, ordinance, or decree applicable to the Services, Consultant will immediately report such discrepancy or inconsistency to Client and will conform the Services to any orders or instructions issued by Client. If the Scope of Services requires Consultant to prepare an application for a permit, Consultant does not represent or warrant that said permit or approval will be issued by any governmental body. 4.4.2 Consultant hereby affirms its support of anti-discrimination and that it is an equal opportunity employer and complies with Title VII of the Civil Rights Act of 1964, and the provisions of Section 503 of the Rehabilitation Act of 1973; Section 4212 of the Vietnam Era Veterans Readjustment Act of 1974; 41 CFR Part 60, specifically subparts 60-1.4, 60-250.5, 60-300.5, 60-741.2, and 60-741.5; and other applicable regulations and orders of the Department of Labor relating thereto. All such regulations are incorporated herein by reference and made a part of this Agreement as if set forth in their entirety. Consultant further affirms that it and its subconsultants shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, age, height, weight, color, religion, sex, sexual preference/orientation, marital status, citizen status, ancestry, or national origin. Moreover, these regulations require that covered consultants and subconsultants when making decisions regarding employment of qualified individuals and without regard to race, color, religion, sex, national origin, protected veteran status, or disability. Additionally, Consultant affirms it is its policy to treat employees equally with respect to compensation, advancement, promotions, transfers, and all other terms and conditions of employment and that minorities will be afforded full opportunity to submit a proposal and will not be discriminated against on the basis of race, color, or national origin in consideration for an award. Consultant further affirms completion of applicable governmental employer information reports, including Std Client Consulting Services Agreement July 2025 EEO-1 and VETS-100 reports. 4.4.3 Consultant certifies that it agrees to use the E-Verify Program, operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), to verify that all persons it hires during the term of this Agreement are legally present and authorized to work in the United States. Consultant further acknowledges that failure to comply with the laws referenced herein shall constitute a material breach of this Agreement and Client shall have the discretion to unilaterally terminate said Agreement immediately. In the event any Services are sublet, Consultant shall obtain similar certifications from each subconsultant. 4.4.4 Consultant shall maintain a drug-free workplace in accordance with the provisions of the Drug Free Workplace Act of 1988. 4.5 Ownership and Reuse of Documents 4.5.1 All drawings, specifications, test reports, and other materials and work products which have been prepared or furnished by Client prior to this Agreement shall remain Client's property. Consultant shall be permitted to rely on Client furnished documents and Client shall make available to Consultant copies of these materials as necessary for Consultant to perform the Services. 4.5.2 All drawings, specifications, test reports, and other materials and work products, including computer aided drawings, designs, and other data filed on electronic media which will be prepared or furnished by Consultant (and Consultant's independent professional associates and subconsultants) under this Agreement, are instruments of service in respect to the Project. Ownership of the instruments of service shall transfer to Client upon Consultant’s receipt of payment in full for all Services completed under this Agreement. Notwithstanding the foregoing, all Consultant pre- existing materials, including pre-existing details, specifications, software, inventions, copyrights, patents, trade secrets, trademarks and other proprietary rights, including ideas, concepts and knowhow of Consultant that existed before the commencement of the Services and which are included in any instruments of service generated by Consultant under this Agreement (collectively, the “Pre-Existing Materials”), shall remain the property of Consultant. Consultant grants to Client (as an exception to the transfer and assignment provided in this Agreement) a non-exclusive, world-wide, royalty- free right and license to use the Pre-Existing Materials for completion of the Project. 4.5.3 Any instruments of service are not intended or represented to be suitable for reuse by Client or others acting on behalf of Client on extensions of the Project or on any other project. Any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at Client's sole risk and without liability or legal exposure to Consultant or to Consultant's independent professional associates or subconsultants, and Client shall indemnify and hold harmless Consultant and Consultant's independent professional associates and subconsultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting therefrom. Any verification or adaptation by Consultant will entitle Consultant to further compensation at rates to be agreed upon by Client and Consultant. 4.5.4 Consultant makes no warranty as to the compatibility of computer data files with computer software and software releases other than that used by Consultant in performing the Services, and to the condition or availability of the computer data after an acceptance period of thirty (30) days from delivery to Client. 4.6 Consultant's Personnel at Project Site 4.6.1 The presence or duties of Consultant personnel at a Project site, whether as onsite representatives or otherwise, do not make Consultant or its personnel in any way responsible for those duties that belong to Client and/or the construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Project documents and any health or safety precautions required by such construction work. Consultant and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor or other entity or any other persons at the site except Consultant's own personnel. 4.6.2 To the extent Consultant’s Scope of Services includes construction observation, Consultant shall keep Client reasonably informed about the progress and quality of the portion of the construction work completed, and report to Client (1) known deviations from the Project documents and from the most recent construction schedule submitted by the contractor, and (2) defects and deficiencies observed in the construction work. Consultant neither guarantees the performance of the contractor(s) nor assumes responsibility for contractor(s)' failure to perform their work in accordance with the Project documents. Std Client Consulting Services Agreement July 2025 4.7 Opinions of Costs, Financial Considerations, and Schedules In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the Project, Consultant has no control over the cost of labor, materials, equipment, or services furnished by others, or over the contractor(s)’ methods of determining prices, or over competitive bidding or market conditions. Consultant's opinions of probable Total Project Costs and Construction Costs provided for herein, as appropriate, are made on the basis of Consultant's experience and qualifications and represent Consultant's judgments as an experienced and qualified professional consultant familiar with the construction industry. Consultant makes no warranty, express or implied, that Client's actual Total Project or Construction Costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. If Client wishes greater assurance as to any element of the Total Project or Construction Costs, feasibility, or schedule, Client will employ an independent cost estimator, contractor, or other appropriate advisor. 4.8 Discovery of Unanticipated Pollutant and Hazardous Substance Risks 4.8.1 If Consultant, while performing the Services, discovers pollutants and/or hazardous substances that pose unanticipated risks, it is hereby agreed that the scope of services, schedule, and the estimated cost of Consultant's Services will be reconsidered and that this Agreement shall immediately become subject to renegotiation or termination. 4.8.2 In the event this Agreement is terminated because of the discovery of pollutants and/or hazardous substances posing unanticipated risks, it is agreed that Consultant shall be paid for its total charges for labor performed and reimbursable charges incurred to the date of termination of this Agreement, including, if necessary, any additional labor or reimbursable charges incurred in demobilizing. 4.8.3 Client also agrees that the discovery of unanticipated pollutants and/or hazardous substances may make it necessary for Consultant to take immediate measures to protect health and safety. Consultant agrees to notify Client as soon as practically possible should unanticipated pollutants and/or hazardous substances be suspected or encountered. Client authorizes Consultant to take measures that, in Consultant's sole judgment, are justified to preserve and protect the health and safety of Consultant's personnel and the public. Client agrees to compensate Consultant for any additional costs for taking such additional precautionary measures to protect employees' and the public's health and safety. This section is not intended to impose upon Consultant any duties or obligations other than those imposed by law. SECTION 5 - Professional Responsibility 5.1 Performance of Services Consultant shall perform the Services consistent with the professional skill and care ordinarily provided by firms practicing in the same or similar locality under the same or similar circumstances (hereinafter the “Standard of Care”). Consultant expressly disclaims all express or implied warranties and guarantees with respect to the performance of the Services, and it is agreed that the quality of the Services shall be judged solely as to whether the Services were performed consistent with the Standard of Care. Consultant owes Client only that level of performance defined in this Section 5.1, and nothing herein shall be construed as creating a fiduciary relationship. If at any time prior to construction Client believes the Services are deficient due to not meeting the Standard of Care, Client must immediately inform Consultant in writing and shall afford Consultant the opportunity to correct such deficiency. If, upon review by Consultant, it is determined there is a deficiency that fails to meet the Standard of Care and it is attributable to Consultant, the deficiency shall be corrected at no additional cost to Client. 5.2 Limitation of Liability Client and Consultant agree to allocate certain of the risks so that, to the fullest extent permitted by law, Consultant's total liability to Client is limited to the amount paid under the contract or $50,000, whichever is greater, this being the Client's sole and exclusive remedy for any and all injuries, damages, claims, losses, expenses, or claim expenses (including attorney's fees) arising out of this Agreement from any cause or causes. Such causes include, but are not limited to, Consultant's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty. 5.3 No Special or Consequential Damages Client and Consultant agree that, to the fullest extent permitted by law, neither Party shall be liable to the other Party for any special, indirect, or consequential damages whatsoever, whether caused by either Party’s negligence, errors, omissions, strict liability, breach of contract, breach of warranty, or other cause or causes. 5.4 Indemnification 5.4.1 Professional Liability Consultant shall indemnify and hold harmless Client, its officers, directors, and employees, from and against all judgments, losses, damages, costs, and expenses (including reasonable Std Client Consulting Services Agreement July 2025 attorney’s fees) (hereinafter collectively referred to as “Liabilities”), to the extent caused by any Negligent Acts, Errors, or Omissions by Consultant or any person or organization for whom Consultant is legally liable in the performance of Professional Services under this Agreement. For purposes of this professional liability indemnification obligation, (a) Professional Services in this subsection 5.4.1 shall mean those services performed by a licensed professional employed by Consultant or any person or organization for whom Consultant is legally liable, and (b) Negligent Acts, Errors, or Omissions shall mean any negligent acts, errors, or omissions in the performance of Professional Services by Consultant or any person or organization for whom Consultant is legally liable that causes Liabilities and fails to meet the Standard of Care. 5.4.2 General Liability Consultant shall indemnify, defend, and hold harmless Client, its officers, directors, and employees, from and against all demands, claims, losses, damages, costs, and expenses (including reasonable attorney’s fees), due to bodily injury (including death) or property damage to the extent caused by any negligent acts, errors, or omissions by Consultant or any person or organization for whom Consultant is legally liable. 5.4.3 Limitation of Liability Consultant’s Professional Liability and General Liability indemnification obligations shall be subject to any limitations of liability contained in this Agreement and shall survive any termination of this Agreement. 5.5 No Third Party Beneficiaries Client and Consultant expressly agree that this Agreement does not confer upon any third party any rights as beneficiary to this Agreement. Consultant accepts no responsibility for damages, if any, suffered by any third party as the result of a third party's use of the work product, including reliance, decisions, or any other action taken based upon it. Client agrees that Consultant's Services and work products are for the exclusive present use of Client. Client agrees that Consultant's compliance with any request by Client to address or otherwise release any portion of the work product to a third party shall not modify, rescind, waive, or otherwise alter provisions of this Agreement nor does it create or confer any third party beneficiary rights on any third party. SECTION 6 - Miscellaneous Provisions 6.1 Notices Any notice to either Party herein shall be in writing and shall be served either personally or by registered or certified mail addressed to the signing Party shown on the signature page. 6.2 Joint Preparation For purposes of contract interpretation and for the purpose of resolving any ambiguity in this Agreement, the Parties agree that this Agreement was prepared jointly by them and/or their respective attorneys. 6.3 Headings Headings used in this Agreement are for the convenience of reference only and shall not affect the construction of this Agreement. 6.4 Severability If any of the provisions contained in this Agreement are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6.5 Dispute Resolution If negotiation in good faith fails to resolve a dispute within thirty (30) days of written notice of the dispute by either Party, then the Parties agree that, with the exception of claims that are subject to the applicable venue’s small claims court jurisdiction, each dispute, claim or controversy arising from or related to this Agreement or the relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either Party. Unless the Parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other Party. No legal or equitable action may be instituted for a period of ninety (90) days from the filing of the request for mediation unless a longer period of time is provided by agreement of the Parties. Cost of mediation shall be shared equally between the Parties and shall be held in a location mutually agreed upon by the Parties. The Parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. During the pendency of any dispute, the Parties shall continue diligently to fulfill their respective obligations hereunder. Any dispute not resolved through mediation shall be subject to litigation in a court of competent jurisdiction in the state in which the Project is located. Std Client Consulting Services Agreement July 2025 6.6 Governing Law This Agreement is to be governed by the laws of the jurisdiction in which the Project is located. For locations outside of the United States, this Agreement shall be governed by the laws of the State of Illinois. 6.7 Entire Agreement This Agreement, along with those documents specified, attached, or hereby cited together, and serially numbered Work Authorizations if used, constitute the entire Agreement between the Parties and no changes, modifications, extensions, terminations, or waivers of this Agreement, or other documents, or any of the provisions herein, or therein contained, shall be valid unless made in writing and signed by duly authorized representatives of both Parties. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2026-12 Lift Station Pump Motor Replacement – Raintree and Bruell Street City Council – January 27, 2026 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-12 Supermajority (6 out of 9) Approval Proposing to purchase 4 pump motors for 2 lift stations. Eric Dhuse Public Works Name Department Summary Staff is proposing to replace one lift station pumps at the Raintree lift station and two at the Bruell St. lift station at a cost of $73,535. Background Raintree lift station was put into service in 2005. The pumps are original to the lift station and have outlived their useful life. We have found that we are pulling the pumps out for service more often and servicing them is becoming more expensive each year. With lift station pumps being a critical infrastructure component, we would like to replace 2 of the 3 motors this year and replace the other one next year. We already had to order one separately because we had original motor go completely down and is not worth repairing. We have a spare that is original but has low hours because we only used it as the spare. We will retain that motor to use if one of the new motors has to be pulled and use the two new motors for everyday use. Bruell St. lift station was put into service in 2007, but the pumps for this lift station were taken from the Heartland Circle lift station when it was decommissioned to use in the Bruell St. station. Two of the motors were new in 2005 and are the original units, one motor has been replaced in 2022 and will be kept as a spare. Replacing both remaining original motors will help us ensure smooth, problem free operation for years to come. This is a budgeted expense within the sanitary sewer operations budget as part of the lift station rehab line item. This will require a supermajority vote as there is only one quotation since specify all lift stations be Metropolitan Pump Company lift stations. Metropolitan has proven quality, service, and is local enough (Romeoville) to get parts and service the same day. Recommendation I recommend approving the quote to purchase three (3) lift station pump motors from Metropolitan Pump Company at a cost not to exceed $73,535. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 6, 2026 Subject: Lift Station Pump Replacement Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF REPLACEMENT PUMPS FOR THE RAINTREE AND BRUELL STREET LIFT STATIONS, IN AN AMOUNT NOT TO EXCEED $73,535 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Code of Ordinances provides that the City may approve contracts for supplies and equipment in excess of $25,000 that have not been competitively bid by a two- thirds affirmative vote of the City Council; and WHEREAS, the Raintree lift station was first put into service in 2005 and the three existing pumps therein are original to the lift station and have outlived their useful life (the “Raintree Pumps”); and WHEREAS, the pumps at the Raintree lift station are becoming increasingly more expensive to service and repair, and the City’s Public Works department would like to replace one of the three Raintree Pumps (the “Raintree Pump”); and WHEREAS, the Bruell Street lift station was first put into service in 2007 and two of the three existing pumps therein are original to the lift station and have outlived their useful life; and WHEREAS, the two pumps that were put into service at the Bruell Street lift station in 2007 are becoming increasingly more expensive to service and repair, and the City’s Public Works department would like to replace these two pumps (the “Bruell Pumps”); and WHEREAS, the City received a quote from Metropolitan Pump Company (“Metropolitan”) to replace the Raintree Pump and Bruell Pumps for a combined cost of $73,535 (the “Quote”); and WHEREAS, all City lift station pumps must be serviced by Metropolitan, and therefore no other quotes were obtained; and WHEREAS, the City’s Public Works department has found that Metropolitan has previously provided the City quality service, and is located in Romeoville, Illinois, close enough for the City to receive same day parts and service when needed; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to authorize and approve the purchase of the Bruell Pumps and Raintree Pump from Metropolitan in accordance with the provisions of the Quote. Resolution No. 2026-____ Page 2 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby waive the bidding requirements pursuant to the City’s Code of Ordinances, and the City Administrator is hereby authorized and directed to proceed with the purchase of the Bruell Pumps and Raintree Pump in an amount not to exceed $73,535, as described in the Quote, from Metropolitan Pump Company. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #5 Tracking Number PW 2026-15 City Council – January 27, 2026 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-15 Majority Consideration of Approval MFT Resolution and Cost Estimate Considerations Brad Sanderson Engineering Name Department 2026 Road to Better Roads – MFT Resolution and Cost Estimate In accordance with the planned FY27 budget and Road to Better Roads Program, we are proceeding with design of the 2026 MFT program and submitting the documents to IDOT for review and approval. The overall project is estimated at $1,470,000 with $1,325,000 coming from MFT funds and the remaining coming from local funds. Note that adjustments will be made to the program as necessary after bids are received to match the budgeted funds. Since MFT funds are being utilized to fund the project, IDOT requires the passing of a Resolution to appropriate the funds. Accordingly, please see the attached Resolution for Maintenance Under the Illinois Highway Code in the amount of $1,325,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Contrino, City Clerk Date: January 13, 2026 Subject: 2026 Road to Better Roads - MFT Resolution for Maintenance Under the Illinois Highway Code BLR 14220 (Rev. 12/13/22)Completed 01/12/2601/12/26 District 33 County KendallKendall Resolution Number Resolution Type OriginalOriginal Section Number 26-00000-00-GM BE IT RESOLVED, by the Governing Body Type CouncilCouncil of the Local Public Agency Type CityCity of Name of Local Public Agency Yorkville Illinois that there is hereby appropriated the sum of DollarsOne Million Three Hundred Twenty Five Thousand and 00/100------------------------()$1,325,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from Beginning Date 05/01/2605/01/26 to Ending Date 04/30/2704/30/27 . BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Local Public Agency Type City of Name of Local Public Agency Yorkville shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I Name of Clerk Jori Contrino Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date 01/27/2601/27/26 . IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 27th day of Month, Year January, 2026 . (SEAL, if required by the LPA) Clerk Signature & Date APPROVED Regional Engineer Signature & Date Department of Transportation BLR 14222 (Rev. 05/26/23) Local Public Agency General Maintenance Page 1 of 2Completed01/13/2601/13/26 Submittal Type OriginalOriginal Estimate of Maintenance CostsEstimate of Maintenance Costs District 33 Estimate of Cost For MunicipalityMunicipality Maintenance Period Local Public Agency United City of Yorkville County KendallKendall Section Number 26-00000-00-GM Beginning 05/01/2605/01/26 Ending 04/30/2704/30/27 Maintenance Items Maintenance Operation Maint Eng Category Insp. Req. Material Categories/ Point of Delivery or Work Performed by an Outside Contractor Unit Quantity Unit Cost Cost Total Maintenance Operation Cost 1. Roadway Maintenance IVIV YesYes $1,470,000.00 Total Operation Cost $1,470,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items)$1,325,000.00 $145,000.00 $1,470,000.00 Maintenance Total $1,325,000.00 $145,000.00 $1,470,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance $1,325,000.00 $145,000.00 $1,470,000.00 Remarks SUBMITTED Local Public Agency Official Signature & Date Title Mayor APPROVED Regional Engineer Signature & Date Department of Transportation County Engineer/Superintendent of Highways Signature & Date BLR 14222 (Rev. 05/26/23)Page 2 of 2 Estimate of Maintenance CostsEstimate of Maintenance Costs Submittal Type OriginalOriginal Local Public Agency United City of Yorkville County KendallKendall Section 26-00000-00-GM Maintenance Period Beginning 05/01/2605/01/26 Ending 04/30/2704/30/27 Completed 01/13/2601/13/26 IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date Contract Estimate of Cost Page 1 of 2 BLR 11510 (Rev. 10/25/21)Printed 01/13/2601/13/26 Local Public Agency United City of Yorkville County KendallKendall Section Number 26-00000-00-GM Route(s)/Street-Road Name Various Local Roads (See Location Map) Project Length 2.47 Miles Project Termini Various Local Roads (See Location Map) Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost 1 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 1,360 $2.50 $3,400.00 2 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 460 $35.00 $16,100.00 3 AGGREGATE SUBGRADE IMPROVEMENT CU YD 460 $35.00 $16,100.00 4 PREPARATION OF BASE SQ YD 17,395 $1.00 $17,395.00 5 PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 597 $35.00 $20,895.00 6 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 129 $20.00 $2,580.00 7 HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 8,485 $2.00 $16,970.00 8 HOT-MIX ASPHALT SURFACE REMOVAL, 4.5"SQ YD 17,395 $4.50 $78,277.50 9 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 15,410 $2.75 $42,377.50 10 BITUMINOUS MATERIALS (TACK COAT)POUND 25,985 $0.10 $2,598.50 11 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 3,020 $80.00 $241,600.00 12 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 1,340 $83.00 $111,220.00 13 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 3,820 $83.00 $317,060.00 14 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1,794 $42.00 $75,348.00 15 SIDEWALK REMOVAL SQ FT 12,625 $2.00 $25,250.00 16 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 11,950 $10.00 $119,500.00 17 DETECTABLE WARNINGS SQ FT 620 $35.00 $21,700.00 18 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED EACH 2 $300.00 $600.00 19 MANHOLES TO BE ADJUSTED EACH 1 $1,000.00 $1,000.00 20 MANHOLES TO BE RECONSTRUCTED EACH 1 $2,000.00 $2,000.00 21 INLETS TO BE ADJUSTED EACH 45 $575.00 $25,875.00 22 INLETS TO BE ADJUSTED (SPECIAL)EACH 1 $575.00 $575.00 23 INLETS TO BE RECONSTRUCTED EACH 1 $1,500.00 $1,500.00 24 TYPE 1 FRAME, OPEN LID EACH 6 $575.00 $3,450.00 BLR 11510 (Rev. 10/25/21)Page 2 of 2Printed01/13/2601/13/26 Section Number 26-00000-00-GM County KendallKendall Local Public Agency United City of Yorkville 25 TYPE 1 FRAME, CLOSED LID EACH 1 $575.00 $575.00 26 TYPE 3 FRAME AND GRATE EACH 1 $650.00 $650.00 27 TYPE 10 FRAME AND GRATE EACH 4 $750.00 $3,000.00 28 SANITARY MANHOLES TO BE ADJUSTED EACH 3 $1,700.00 $5,100.00 29 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 138 $10.00 $1,380.00 30 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 280 $2.00 $560.00 31 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 88 $6.00 $528.00 32 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 120 $10.00 $1,200.00 33 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 65 $15.00 $975.00 34 SIGN PANEL - TYPE 1 SQ FT 43 $28.00 $1,204.00 35 TELESCOPING STEEL SIGN SUPPORT FOOT 48 $30.00 $1,440.00 36 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 209 $50.00 $10,450.00 37 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 20 $85.00 $1,700.00 38 REMOVE AND REINSTALL BRICK PAVERS SQ FT 125 $35.00 $4,375.00 39 CLASS B PATCHES, 8 INCH SQ YD 750 $130.00 $97,500.00 40 CLASS B PATCHES, 8.5 INCH SQ YD 450 $135.00 $60,750.00 41 SODDING, SPECIAL SQ YD 1,240 $24.00 $29,760.00 42 SUPPLEMENTAL WATERING UNIT 20 $80.00 $1,600.00 43 TRAFFIC CONTROL AND PROTECTION, (SPECIAL)L SUM 1 $30,227.10 $30,227.10 44 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1 $3,500.00 $3,500.00 45 CRACK ROUTING FOOT 48,000 $0.01 $480.00 46 CRACK FILLING POUND 16,000 $1.90 $30,400.00 47 ROUTING AND SEALING CRACKS FOOT 26,770 $0.72 $19,274.40 Total Overall Estimated Cost:$1,470,000.00 Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost Prepared By Christopher J. Ott Date 01/13/2601/13/26 Signature Date FOX RIVER MCHUGHMAIN SPRING TUMAVAN EMMON MILLPOPLARJOHN VETERANS CANNONBALLBRIDGEERICA STAGEC O A C H PARK ROUTE 34CENTERKENNEDY COUNTRYSIDE BEECHEREDWARDSC H O O L H O U S E OMAHASTATEPARKSIDETERIMORGANORANGE SOMONAUKGAME FARMKEND A L L DEERHAYDENTIMBER OAKELM KINGFREEMONTHAMPT O N HEA R T L A N D WALNUT ROUTE 71 HEUSTISFORDWACKERLIBERTYQUINSEY GILLESPIE WASHINGTON WING RAINTREEISABEL ROUTE 1 2 6BARBERRYWESTERN KELLY C O U N T R Y H I L L S JACKSON MAPLESUNSETBEAVER MARKETVIEWCOLTONMADISON BLACKBERRY SHOR E KATE C A R L Y KINGS MILLBRISTOL HOMES T E A D BRUELLPRAIRIE CROSSINGBLUESTEMADRIANWALSHCHURCHGRACEGREENBRIAR IDE N T ASYCAMOREPLEASUREWHITE OAK LEISURE COLONIAL LANDMARKNORTHLAND BLAINE PRAIRIERI V E R S I D E CANYON WESTONPURCELL WINDHAM BANBURYHAZELTIN E ELIZABETH CROOKED CREEKCLEAR W A T E R TA U S ACORNWOLF GARDEN CONOVER ADAMSILLINI HILLCREST BADGERNORW A Y BIRCHWOODCOACH O L I V E RIVER BIRCH J A M E S T O W N ASTERWILD INDIGOLEXINGTONROUTE 47HIGH RIDGEASHARROWH E A D D E E R P A T HCHESTNUT RIDGE MU I R F I E L D GAWNE WARBLERFOXBO R O LOTUS RIDGETREMONTCANARYWESTWINDSO R INGEMUNSON HEARTHSTONEREDHORSEOLSEN INDEPENDENCE DE ER PO IN TWOODEN BRIDGEMARKETPLACEGEORGEANNA GOLDFINCHOAKPRAIRIE GRASSB L U E B I R DPRAIR IE ROSE CLOVER CEDAR WOOD SAGEMARTIN GREENFIELD TURNRED T A I L WALTER PINE VILLAGE V IEW WHITE PLAINS BIRCH SUNNY D E L L DAKOTAS AR A VANO SHICKORYMEADOWVIEW DICKSON STRAWBER R Y DOLPH PRAIRIE POINTE WOODWORTHYOR K V I L L EALAN DALEAUBURNBEHRENS NADEN HYDRAULIC CHERRYWOODLANDHOOVERSANDERSBELLCRIMSONHAWK HOLLOWPALMERWESTWIND C O D Y FIR MENARD CORNE R S T O N E BURNING B U S H JOHNSONDUNKINSPRUCEMEAD O WL A R K ALDER FAWN RIDGE MULHERN CONEFLOWERCONCORDB L U E J A Y GLEN NELSONPOWERSF A RM S T E AD BLACK B E R R Y ALEXANDRAAPPLETREE HALEY CANDLEBERRYWELLSJUNIPERCORNELL BUCKTHO R N SUNFLOWER HERITAG E TYLER CREEKJEFFERSONSHARON ROUTE 7 1 FOX PINEWESTCENTER JOHN HYDRAU L I C VETERANS MAINSCH O O L H O U S E RO U T E 1 2 6 HYDRAULIC ROUTE 3 4 WASHIN G T O N PARKSOMONAUK ROUTE 47STAGECOACH PARK BRIDGEMAINSTATEROUTE 71 VETERANS MAPLE BEECHER WALNUTRIDGE B R I D G E DOLPH DATE: PROJECT NO.: FILE: BY: JANUARY 2026 YO2523 MJT 2026 MFT ROAD PROGRAM UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2523 United City of Yorkville 651 Prairie Pointe Dr. Yorkville, IL 60560 N O R T H ° YO2523_2026 MFT Road Program RESURFACING CONCRETE PATCHING04,0002,000 US Feet EXHIBIT 1 - LOCATION MAP Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #6 Tracking Number PW 2026-17 Supplemental Agreement No. 2 for Land Acquisition Consulting Services – Matthewson City Council – January 27, 2026 PW – 1/20/26 Moved forward to City Council agenda. PW 2026-17 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a supplemental agreement for federal land acquisition process consulting services with Mathewson Right of Way Company. Background The City Council last discussed this item in February 2025, when the City approved a supplemental agreement with the Mathewson Co. for acquisition of an additional 3 properties on top of the original 9 properties at a total services cost of $207,250 (i.e. no land purchase costs are included in that figure). Since that meeting, EEI has proceeded with Route 126 watermain design work and determined the City needs to acquire an additional three parcels. This supplemental agreement covers the work needed by Mathewson Co. to acquire the three parcels. The supplemental agreement cost is $17,750, which would bring the total Mathewson agreement cost to $225,000. This figure can be covered within the FY 26 budget. Recommendation Staff recommends approval of the agreement for federal land acquisition process consulting services with Mathewson Right of Way Company. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 15, 2026 Subject: Supplemental agreement for Land Acquisition Consulting Services - Mathewson Resolution No. 2026-____ Page 1 Resolution No. 2026-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING AN AGREEMENT FOR LAND ACQUISITION CONSULTING SERVICES WITH MATHEWSON RIGHT OF WAY COMPANY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly organized unit of government of the State of Illinois within the meaning of Article VII, Section 10 of the 1970 Illinois Constitution; and WHEREAS, the City requires the assistance of a consultant in the acquisition of property required for the construction of certain water infrastructure improvements (the “Project”); and WHEREAS, the City entered into an agreement for said consulting services for the acquisition of nine (9) parcels from Mathewson Right of Way Company, an Illinois Corporation, (“Mathewson”) on May 17, 2024 (the “Contract”), the scope of which Contract has since increased to twelve (12) parcels on February 27, 2025 (the “First Supplement”); and WHEREAS, the City has determined that an additional three (3) parcels must be acquired in furtherance of the Project, and desires to further increase the scope of the Contract to a total of fifteen (15) parcels (the “Second Supplement”); and WHEREAS, Mathewson has submitted a proposal to the City for the Second Supplement, with a total, combined land acquisition fee for the Project not to exceed $225,000; and WHEREAS, the City finds Mathewson Right of Way Company’s proposal to be satisfactory and wishes to enter into a Second Supplement to the agreement with Mathewson Right of Way Company for land acquisition consulting services. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Resolution No. 2026-____ Page 2 Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. That Supplement No. 2, Land Acquisition Consulting Services, by and between the City and Mathewson Right of Way Company, attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk are hereby authorized to execute said agreement on behalf of the United City of Yorkville. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ RUSTY CORNEILS _________ RUSTY HYETT _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2026. ______________________________ MAYOR Attest: ______________________________ CITY CLERK COLONIALPKWYS BRIDGE ST ROUTE 126© PROPOSED EASEMENT EXHIBITPARCEL 001NEWLYWEDS FOOD INC.PARCEL 002TRUE PROPERTIES II LLCPARCEL 003BRUNO P FANSI Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2026-07 Health Insurance Broker RFP Results and Recommendation City Council – January 27, 2026 ADM – 1/21/26 Moved forward to City Council agenda. ADM 2026-07 Majority Approval Please see the attached memo. Erin Willrett Administration Name Department Summary Results of the RFP for Employee Benefits Consulting Services and staff’s recommendation on how to move forward. Background This fall the City went out to RFP for a health insurance broker with the intent of helping ensure that the City is receiving the best possible service regarding overall brokerage services and control of health care expenses, because our current year rate was so high. The City received two submittals from the following firms: Alliant Insurance Services, Inc., and HUB International. The City last went out for RFP for broker services in 2017. After staff reviewed and ranked the proposals, staff felt that any of the firms would have able to satisfactorily complete the duties. In the end, staff has concluded that staying with Alliant is in the City’s best interest. First, Alliant services as are at no additional cost to the City, but they do accept standard commission schedules offered by the insurance carriers. While HUB is offering a fixed rate of $2,500/month ($30,000 annually) and does not receive commissions from the insurance carriers. Alliant is dedicating 8 of their staff members to the City’s team, while HUB was only offering 2 dedicated consultants. Additionally, they are a larger firm, which will allow us to tap into more expertise and may result in more innovation in plan creation and implementation resulting in cost savings. We have seen first-hand how Alliant are able to leverage their large customer base in negotiations. Finally, Alliant offers a broader range of services compared to HUB. Further, our existing relationship with Alliant and liability insurance broker Mike Alesia have consistently been positive and the longstanding relationship and institutional knowledge could be beneficial to the City moving forward. Looking into Alliant’s history with the City, they have negotiated several years of a decreased rate for the City. As you can see here:  FY 25 - 14.50%  FY 24 - 2.66%  FY 23 - 6.42%  FY 22 – (6.51%)  FY 21 - (6.28%)  FY 20 - (0.09%)  FY 19 - 3.34%  FY 18 - 4.63% During insurance renewal (spring 2026) staff will have Alliant propose different options on self- insurance as well as other options to reduce costs for the renewal. Since the RFP has been published, staff has investigated pooled insurance options, including Intergovernmental Personnel Benefit Cooperative (IPBC). This is a membership-based cooperative with Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: January 13, 2026 Subject: Health Insurance Broker RFP Results and Recommendation the term beginning on July 1st or January 1st. New members must be admitted by a majority vote of the Executive Board. There is a $2,000 fee to join, but the amount gets credited if the quote comes back in favor of the member. Staff met with the IPBC Director, Dave Cook, and it was recommended that the process to join will take approximately 12 – 18 months. Member communities would pay fixed monthly rates for yearly coverage based on estimates of the municipality and members claim history. There would be a cap of +/- 5% rate changes from the IPBC average. For example, if 10% increases are the average for other pool communities, but Yorkville is expecting a 20% increase, IPBC will cap the increase at 15% increase (5% above annual increase). IPBC can fully implement our current health insurance plan(s) or make tweaks based on feedback from our municipality and working with our client representative through IPBC to ensure a robust, cost competitive plan. IPBC puts out an RFP every 5- years for each of their vendors to make sure they are staying competitive. If the City would join, we would be a Tier 2 member. Essentially, the City would be a pool within a pool, where performance would be based on 2/3 of the premium being reflective of the Tier 2 communities and 1/3 of the premium based on the overall IPBC members. This option could be looked at in future years if the City was interested in this membership option. While meeting with the IPBC Director, he noted that everyone has been hit with premium increases in the past few years and has seen an increase for his members that started on January 1st. Staff reviewed the last 5 years of annual increases for IPBC Tier 2 communities and Alliant has outperformed their rates for the City. Staff will continue to look into this as an option to keep health insurance cost contained. It is important to note that this change would have no financial implication on the City, as compensation is set by insurance regulations and will come from the carriers. Because there is no outlay by the City, City Council approval is not a legal requirement of the process. In this case, staff still wanted City Council endorsement of the decision before we move forward. Recommendation Staff recommends continuing with Alliant Insurance Services, Inc. as our health insurance broker. United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 UNITED CITY OF YORKVILLE, ILLINOIS REQUEST FOR PROPOSALS EMPLOYEE BENEFITS CONSULTING SERVICES ISSUED OCTOBER 28, 2025 PROPOSALS DUE DECEMBER 1, 2025, 4:00 p.m. 2 United City of Yorkville Request for Proposals: Employee Benefits Consulting Services The intent of the Request for Proposals as it is issued by the United City of Yorkville is to solicit bids/proposals for consulting services to assist the City in administering its employee benefits programs. Proposals will be submitted electronically to: ewillrett@yorkville.il.us Completed proposals shall be received no later than 4:00 p.m. on December 1, 2025. Any proposal time stamped after the stated closing time of 4:00 p.m. local time will be considered LATE and will not be considered. The United City of Yorkville reserves the right to reject any or all proposals submitted. During the evaluation process, the City reserves the right to request additional information or clarifications from the proposers, or to allow corrections of errors and omissions. The City may choose to interview the top proposers prior to making a final decision. Questions related to this RFP should be submitted by email to Erin Willrett: ewillrett@yorkville.il.us. All questions must be received by 10:00 a.m. on Friday, November 14, 2025. The City will provide the final response to all consultants by 4:00 p.m. on Friday, November 21, 2025. 3 1. GENERAL A. Notice is hereby given that United City of Yorkville will receive sealed proposals up to Monday, December 1, 2025 at 4:00 p.m. B. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be marked late. C. An email with a complete proposal shall be sent to ewillrett@yorkville.il.us and are to be clearly noted in the subject line as “Proposal for Employee Benefits Consulting Services.” 2. STATEMENT OF WORK A. In submitting this proposal, the bidder declares that the only persons or parties interested in the proposal as principals are those named herein; and that the proposal is made without collusion with another person, firm, or corporation. B. The bidder further declares that he or she has carefully examined the bid document; and that he or she waives all right to plead any misunderstanding regarding the same. C. The bidder further understands and agrees that if this proposal is accepted, he is to furnish and provide all services necessary as specified in this agreement and in accordance with the requirements therein set forth. The bidder is responsible for all costs incurred in completing and submitting a proposal. D. The successful bidder further agrees to execute an agreement for this work to begin no later than May 1, 2026. 3. SCOPE OF SERVICES  The United City of Yorkville is located about 50 miles west of Chicago in Kendall County. The City employs approximately 106 full-time employees and 89 part-time employees across the following departments: Police, Public Works, Parks and Recreation, Community Development, Finance, Administration and Library. In addition, the City has 16 retirees currently enrolled in one or more our insurance plans.  The City is seeking proposals for a broad range of benefit consulting services relating to employee and retiree benefits that include serving as broker and agent of record to United City of Yorkville Request for Proposals: Employee Benefits Consulting Services 4 coordinate its benefits program from reputable providers at competitive prices. The consultant will be expected to respond effectively to issues and concerns as they arise throughout the course of the agreement, and to assist in providing creative solutions and approaches to problems, by acting proactively to improve the City’s employee benefits program while trying to reduce the costs of the benefits.  Current benefits that are offered by the City include, but are not limited to, the following:  Health Insurance (Blue Cross Blue Shield of Illinois) • HMO • High Deductible PPO Plan with a Health Reimbursement Arrangement (HRA)  Vision Insurance (Dearborn National-EyeMed)  Dental Insurance (Blue Cross Blue Shield of Illinois)  Life Insurance (Dearborn National)  Section 125 Plan  Employee Assistance Program  Total subscribers for each of the benefits:  22 HMO subscribers divided into the following tiers: • 6 Single, 5 Plus Spouse (2 Medicare eligible), 11 Family  77 PPO subscribers divided into the following tiers: • 23 Single (1 Medicare eligible), 13 Plus Spouse (1 Medicare eligible), 3 Plus Child, 38 Family  113 Vision Insurance subscribers divided into the following tiers: • 31 Single, 22 Plus Spouse, 1 Plus Child, 59 Family  118 Dental Insurance subscribers divided into the following tiers: • 32 Single, 26 Plus Spouse, 1 Plus Child, 59 Family  107 Life Insurance subscribers divided into the following tiers: • 32 Single, 75 Family (note there is no plus spouse or plus child tiers)  It is anticipated that the consultant will provide the following services on an ongoing basis: i. Serve as the benefits consultant and assist the City in meeting its contractual obligations with its unions, and continued compliance with existing policies and laws. ii. Review existing benefit plans, policies, data, and other records as they pertain to employee benefits, and provide the necessary guidance to make informed benefits decisions. iii. Negotiate with the insurance carriers all financial aspects of the insurance being provided to the City. 5 iv. Assist in the evaluation of the City’s third-party administrator for its Section 125 plan (FSA) and Section 105 plan (HRA). v. Provide analysis of claims data, identify trends, and communicate areas of concern. vi. Assist in revising plan documents and alert City staff to changes in applicable laws or regulations. vii. Assist in the design/development/administration of comprehensive wellness activities geared toward improving employee health and controlling costs. viii. Assist in education and communications with employees regarding benefits developments as needed. ix. Provide consultation and advice to Administration and Finance staff as needed. x. Provide other related services as determined to be appropriate.  The City’s plan year commences on May 1st, in conjunction with the start of the City fiscal year. 4. SUBMISSION OF PROPOSALS A. The bidder shall submit the following minimum information in their proposal. Reponses to the following requests for information should be submitted in writing and identified by question number. These answers form an integral part of the proposal. B. Company Profile - Include a company profile and brief history including years in the insurance/benefit consulting business, company growth and retention, the size of the firm, the geographical range in which it operates, the number of employees and offices it has, the type of services it generally provides, and the type of clients it has, including local government clients. Also include anything that might make the company unique or provide added value to its clients. Also provide a summary of work completed with other municipalities/units of local government or private industry with employee benefit programs similar to the City’s. C. Staff Qualifications – Provide the name(s) of the consultant(s) to perform the work for the City and a brief statement as to why each consultant is qualified to provide services to the City. Identify areas of expertise, training, qualifications, and continuing education for each consultant. 6 D. Provide documentation of insurance producer license issued by the State of Illinois or other licensures possessed by the consultant(s). Confirm the independency of the consultant(s) from any affiliation with any insurance company, third party administrator agency, or provider network. E. References – The proposal shall include a list of four references of clients whom are being provided the same or similar type consulting services. The reference list shall include the type of work performed, the size of the client’s group and period of time retained as a client. For each client, provide the name, title, address, telephone number and email of a contact person that the City may contact as a reference. F. Describe the company’s vision of the relationship with the City in being its employee benefits consultant. How can the company help the City to evaluate the potential costs or savings resulting from various changes to benefit plans that may be considered? Describe any processes or tools that would be used in the evaluation. G. Describe how the City’s account will be managed by your company, including if different consultants and/or departments will manage different aspects of the account. H. Detail the scope of services the company would offer and how the work will be accomplished. Include information about any newsletter or other publications that are provided to clients or experience in reviewing information prepared by clients. Provide sample copies. I. Outline the company’s ability to provide expertise and experience in the areas of health insurance benefit plan analysis and design by detailing its ability to advise clients on health care cost containment strategies. Provide examples of work completed for other clients and the result of the effort. J. Describe the working relationships with health, dental and life insurance carriers. Explain to what extent you are willing to be involved in resolving problems with claims, etc., between an insured and the insurance carrier. Also describe working relationships with third party administrators (TPA) of Section 125 (FSA) and Section 105 (HRA) plans and experience in undertaking an RFP process to evaluate and secure a TPA. Explain any existing or potential relationships between your company and insurance providers, TPA, or other vendors who might be considered by the City and that could lessen the company’s independence and objectivity because of a perceived or actual conflict of interest. K. Describe any other services, capabilities, designations, or experiences that differentiate the company from competitors. 7 L. Explain the company’s training and education strategy to ensure that the latest and most accurate information is conveyed to its clients. M. Statement of Material Litigation - Provide a statement on whether or not the company is currently involved with any litigation material to providing consulting services, arbitration, or bankruptcy proceedings, or has been within the past three years directly or indirectly. 5. COMPENSATION Please provide a complete description of the proposed basis for compensation for consulting services. If some or all of the proposed compensation will be in the form of commissions, please identify the source of the commissions, the expected amount of total commissions, and how the total commissions will be divided among various entities. If some of the proposed compensation will be based on an hourly rate, please list the hourly rate for each type of service affected. If some contemplated services may require additional compensation, please state the basis for determining when the additional compensation will be required and how the additional compensation will be calculated. The City will require complete disclosure of any and all fees, commissions, bonuses, overrides, or any other compensation your company receives each year as a result of the services provided to the City. 6. PROPOSAL EVALUATION Proposals will be evaluated based on which proposer meets the requirements of the United City of Yorkville. Criteria for the selection of the consultant will include the following: a demonstrated understanding of the work required by the City as evidenced by a thorough proposal and the ability of the proposer to commence work in a timely manner; the overall qualifications of the proposer; the scope and quality of services offered by the proposer; the ability to work with and have demonstrated relationships with and access to major health, dental, vision and life insurance carriers and other vendors; and the recommendations from other organizations for which the proposer provides consulting services. The City Council will consider final acceptance of the proposal, under the recommendations of the City Administrator, Finance Director, Assistant City Administrator, Senior Accountant, Payroll Benefits Coordinator and Administrative Intern. 7. SUBLETTING AGREEMENT It is mutually understood and agreed that the successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of this agreement or his right, title or interest therein, or his power to execute such agreement, to any other person, firm or corporation without the previous written consent from the City Administrator or their designee; but in no case shall consent relieve the successful bidder from his obligations or change the terms of the agreement. 8 8. COMPLIANCE WITH LAWS Successful bidder shall comply with all applicable laws, regulations, and rules promulgated by any Federal, State, County, Municipal and/or other governmental unit or regulatory body now in effect or which may be in effect during the performance of work. Included within the scope of the laws, regulations and rules referred to in this paragraph, but in no way to operate as a limitation, are Occupational Safety and Health Act, Illinois Department of Labor, Department of Transportation, Worker’s Compensation Law, the Social Security Act of the Federal Government and any of its titles, the Illinois Department of Human Rights, Human Rights Commission, or EEOC statutory provisions and rules and regulations. 9. INDEPENDENT CONTRACTOR Successful bidder acknowledges that it is an independent contractor and that none of its employees, agents, or assigns are employees or agents of the City. Successful bidder shall make all unemployment, social security, and other payroll taxes required by law or union contract. 10. INDEMNITY/HOLD HARMLESS The selected Contractor shall indemnify and hold harmless the United City of Yorkville (“City”), its council members, officers, directors, agents, employees, representative and assigns, from lawsuits, actions costs (including attorney’s fees), claims or liability of any character, incurred due to the alleged negligence of the Contractor, brought because of any injuries or damages received or sustained by any person, persons or property on account of any act or omission, neglect of misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract Documents, including and claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the “Worker’s Compensation Act” or any other law, ordinance, order or decree. In connection with such claims, lawsuits, actions or liabilities, the City, its trustees, officers, directors, agents, employees, representatives and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. The Contractor shall not make any settlement or compromise of a lawsuit or claim, or fail to pursue any available avenue of appeal of any adverse judgment, without the approval of the City and any other indemnified party. The City or any other indemnified party, in its or their sole discretion, shall have the option being represented by its or their own counsel. If this option is exercised, then the Contractor shall promptly reimburse the City or other indemnified party, upon written demand, for any expenses, including but not limited to court costs, reasonable attorneys’ and witnesses’ fees and other expenses of litigation incurred by the City of other indemnified party in connection therewith. 9 11. TERMS OF AGREEMENT A. In submitting proposals, bidders must indicate that they are prepared to complete an agreement containing all the information submitted in their proposals. The successful bidder shall enter into a written agreement, which shall be subject to the approval of the City Council of the City. Subject to the approval of the City Council these documents will allow for an initial period of 36-months. Final acceptance of a proposal shall only be complete upon the City Council acceptance of an agreement executed by the successful bidder. B. The City may, at its sole discretion and without penalty, cancel or annul in whole or in part the agreement at any time with 30 days written notice to the successful bidder. The bidder shall receive payment for services provided up to the date of the cancellation or annulment. C. An extension period of two (2) additional years may be exercised upon mutual agreement between the City Council of the City and the successful bidder. Not later than six (6) months prior to the expiration of the initial term, the successful bidder may submit a proposal for the renewal of the agreement. If the City and the successful bidder are unable to agree on mutually acceptable terms for a renewal term, the City shall be free to solicit bids or requests for proposals from other contractors for a new agreement, and the successful bidder shall be free to bid for such contract or submit its proposal, as the case may be. 10 CONTRACTOR CERTIFICATIONS The undersigned; A. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request, and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) D. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) All work under this contract shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. Dated: Contractor: By: Title: November 18, 2025 City of Yorkville – RFP Response: Health Insurance Broker Services 1. Motivation for the RFP This RFP is being issued as part of Yorkville’s routine rebid process in alignment with procurement best practices. The City is committed to periodically reviewing vendor relationships to ensure competitiveness, transparency, and alignment with evolving employee benefit needs. 2. Incumbent Status Yorkville is conducting an open competition. While the incumbent consultant is welcome to participate, the City is equally considering new partnerships and approaches that may better serve its long-term objectives. 3. City Pain Points The primary challenge driving this rebid is the continued increase in insurance rates. The City is seeking a broker who can provide innovative strategies to mitigate these rising costs while maintaining quality coverage for employees and retirees. 4. Long-Term Direction Beyond immediate cost control, Yorkville is interested in exploring: • Alternative funding models, including level-funded and self-funded hybrid options • Improved Health Reimbursement Arrangement (HRA) management • Enhanced employee education and engagement initiatives to promote better understanding and utilization of benefits 5. Union & Departmental Needs At this time, there are no distinct benefit pressures or expectations among the City’s departments or retiree groups that require separate consideration. The City seeks a unified approach that balances affordability, sustainability, and employee satisfaction across the entire workforce. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 1 Alliant Insurance Services, Inc. (Alliant) United City of Yorkville EMPLOYEE BENEFITS CONSULTING SERVICES Alliant Insurance Services, Inc. (Alliant) Submitted by: James Nesci Senior Vice President 630-705-2133 james.nesci@alliant.com Headquarters: 18100 Von Karman Avenue, 10th Floor, Irvine, CA 92612 Servicing Office: 353 N. Clark St., 11th Floor, Chicago, IL 60654 alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 2 Alliant Insurance Services, Inc. (Alliant) Table of Contents Confidentiality and Disclosure Notices ............................................................................................................................3 Cover Letter ........................................................................................................................................................................................ 4 Section 1 ............................................................................................................................................................................................... 6 Exhibit 1 .............................................................................................................................................................................................. 30 Exhibit 2 .............................................................................................................................................................................................. 55 alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 3 Alliant Insurance Services, Inc. (Alliant) Confidentiality and Disclosure Notices CONFIDENTIALITY The information contained in this proposal, including the Exhibits, is the confidential and proprietary information of Alliant Insurance Services, Inc. (Alliant) and is protected by trade secret and other applicable laws. The recipient of this proposal agrees that this information will only be used in connection with the review and consideration of this proposal and may not be copied or shared with any other person or entity other than the recipient. If the recipient is requested, whether by subpoena, court order, public records or freedom of information request, to disclose any part of this proposal, the recipient shall promptly notify Alliant of such request, prior to any disclosure, so that Alliant can, at its option, take steps to protect the confidential and proprietary information contained in this proposal. The breach of this confidentiality obligation may result in irreparable harm to Alliant and, as such, the recipient acknowledges and agrees that Alliant shall be entitled to pursue all available legal and equitable remedies, including injunctive relief, without the requirement to post a bond, in the event of a breach. DISCLAIMERS AND DISCLOSURES Changes in Services: If Client requests a change in Services or if changes in Client’s size, operations, or organization require a change in the scope and/or nature of the Services and/or Plans, the compensation described in this RFP response will be adjusted accordingly. Transparency and Disclosure: Upon Client’s reasonable request, Alliant will disclose Commissions it receives, where possible, in connection with any insurance placements on behalf of Client under Alliant’s “Transparency and Disclosure” policy, a copy of which is made available upon request. Pursuant to its policy, Alliant will conduct business in conformance with all applicable insurance regulations and in advancement of the best interests of its clients. In addition, Alliant’s conflict of interest policy precludes it from accepting any form of broker incentives that would result in business being placed with carriers in conflict with the interests of Alliant’s clients. Services Included in Cost of Premium: In addition to the compensation described in this RFP response, Alliant and/or its related entities may receive additional compensation for underwriting, program administration, and other services that are (a) provided to either Client or the insurance carrier, (b) not contracted for directly by Client, and (c) outside the Scope of Services. This additional compensation, if any, will be included in the cost of the premium Client pays to the carrier and accordingly, will create no additional cost for Client. Notwithstanding this paragraph, any services contracted for directly by Client may be subject to additional costs. Indirect Income: With exception, Alliant may also receive income because of a contingent or supplemental income agreement with the insurance carriers. Client may opt-out of having its premiums included in the calculation of indirect income by accessing the “opt-out” form from the link on Alliant’s website: http://www.alliant.com/Legal-Notices/Pages/Disclosure-Policy.aspx. The parties acknowledge that indirect income, if any, is determined by insurance carriers, and if the Client does not opt-out, it remains the carriers’ exclusive decision to include or exclude certain premiums in any calculation. The availability of information regarding the make-up of any indirect income payment is at the carrier’s discretion. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 4 Alliant Insurance Services, Inc. (Alliant) Cover Letter December 1, 2025 United City of Yorkville Erin Willrett 651 Prairie Pointe Drive Yorkville, IL 60560 Dear Erin, On behalf of Alliant Employee Benefits, thank you for the opportunity to reaffirm our partnership and continue serving the City through this RFP process. We are proud of the accomplishments achieved together throughout our partnership and deeply value the trust you have placed in our team as we continue delivering exceptional support, strategic guidance, and measurable results. Our collaboration reflects a shared commitment to compassion, excellence, and reliability, values that guide both of our organizations. Throughout our more than ten years serving the City, Alliant has developed a deep understanding of your culture, workforce, and your commitment to serving the community with integrity, transparency, and fiscal responsibility. We take pride in supporting that mission through innovative benefit strategies, cost management solutions, and responsive service designed to empower the City to recruit and retain the workforce essential to achieving its mission. Our employee-owned culture fosters accountability and innovation, ensuring that every Alliant team member is personally invested in your success. With specialized expertise and a proactive, high-touch service model, we remain committed to delivering best-in-class solutions tailored to the City’s evolving needs. Together, Alliant and the City have created an organizational culture of high-energy, talented, and creative professionals dedicated to solving your challenges. We promote an open atmosphere where new and innovative ideas are continually developed to help you address those distinct challenges. Our team takes a long-term approach to both benefits strategy and client management, striving to provide a level of consulting expertise and support that exceeds your expectations. Thank you for the opportunity to reaffirm our commitment to the City and the incredible teams who make a difference every day. We look forward to building upon that foundation alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 5 Alliant Insurance Services, Inc. (Alliant) and continuing to deliver innovative, client-focused solutions that advance the City’s mission and goals. Sincerely, James Nesci Senior Vice President 630-705-2133 james.nesci@alliant.com alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 6 Alliant Insurance Services, Inc. (Alliant) Section 1 B. Company Profile - Include a company profile and brief history including years in the insurance/benefit consulting business, company growth and retention, the size of the firm, the geographical range in which it operates, the number of employees and offices it has, the type of services it generally provides, and the type of clients it has, including local government clients. Also include anything that might make the company unique or provide added value to its clients. Also provide a summary of work completed with other municipalities/units of local government or private industry with employee benefit programs similar to the City’s. Summary or work completed for municipalities/units of local government or private industry with employee benefit programs similar to the City’s: • Designed benefits packages aligned with clients’ evolving priorities. • Marketed all lines of coverage, including (but not limited to): medical, dental, vision, ancillary products, third-party administration, HSA, FSA, HRA, COBRA, lifestyle benefits, stop-loss, PBM, musculoskeletal solutions, weight-management programs, employee concierge services, leave management, diabetes management, and wellness vendors. • Managed carrier and vendor transitions across all coverage lines. • Negotiated pricing on behalf of clients. • Provided claims and eligibility support, including retroactive Medicare primary issues. • Supported HRIS implementation, conducted audits, and resolved file-feed issues. • Assisted with ACA reporting. • Audited invoices for accuracy and coordinated corrections with insurers and vendors. • Performed compliance reviews. • Supported compliance obligations, including annual employee notices, Medicare Part D notices, ACA affordability, Gag Clause requirements, prescription drug reporting, No Surprises Act requirements, PCORI fees, ERISA documents, notices and filings, COBRA, and state-specific mandates. • Provided webinars to help clients understand complex legislative and regulatory issues. • Provided client-specific compliance guidance. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 7 Alliant Insurance Services, Inc. (Alliant) • Designed wellness strategies and programs. • Participated in benefits fairs. o Prepared open enrollment materials. o Conducted open enrollment meetings. o Developed employer contribution strategies. o Assisted with FSA and COBRA renewals. • Conducted PPO disruption analyses. • Supported non-discrimination testing. Alliant Insurance Services, Inc. is one of the nation’s leading providers of diversified insurance, risk management, and consulting services. Established in 1925 in San Diego, California, as the Robert F. Driver Company, Alliant has grown significantly over the past century and is now ranked as the largest privately-held insurance consultant and broker in the United States. As a long-standing partner to the City for more than ten years, Alliant has delivered consistent results, stability, and strategic guidance tailored specifically to your workforce. Alliant is a privately held corporation that is 51 percent employee-owned, fostering a culture of shared accountability, collaboration, and deep client commitment. Our entrepreneurial and people-centered environment encourages open communication, innovation, and agility through a flat organizational structure. We value teamwork, mentorship, and professional growth, empowering employees to take initiative and make an impact. Beyond business, Alliant’s culture is grounded in community, actively supporting philanthropic causes and promoting diversity, inclusion, and belonging across all levels of the organization. We operate in all 50 states and U.S. territories, with a strong focus on growth through both organic expansion and the strategic acquisition of like-minded firms that share our client- first values. Our organization is structured into four core business groups, including Employee Benefits, Private Clients, and two divisions focused on Commercial Insurance. Across these segments, we employ more than 14,000 professionals, including over 2,074 dedicated exclusively to employee benefits consulting and support. We are a service-driven organization with a singular focus, delivering exceptional value and outcomes for the City. Our Employee Benefits division operates independently, with its own executive leadership, specialized teams, and dedicated client base of more than 9,800 benefits clients. Our local office currently has 123 public entity clients. We provide the City with deep resources across analytics, compliance, pharmacy, wellbeing, communications, HR technology, and administrative support, many of which are alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 8 Alliant Insurance Services, Inc. (Alliant) included at no additional cost. Our proactive approach helps reduce HR burden, manage costs, stay ahead of legislative changes, and improve employee engagement. As a mid-sized, employee-owned firm, we offer personalized service with direct access to senior experts and decision-makers. Our hybrid model, national in scope and local in service, combines the strength of more than 300 specialized professionals with hands-on support from a dedicated local team that understands the City’s history, goals, and priorities. Our strong carrier relationships and consolidated premium volume allow us to negotiate comprehensive and competitively priced programs that may not be available elsewhere. We are recognized for innovation, a low-bureaucracy culture, and dynamic teams supported by robust training and industry expertise. Finally, Alliant brings scalable resources and a data-driven, partnership-based philosophy that evolves with the City’s needs, including compliance, pharmacy strategy, HR technology, cost modeling, M&A consulting, and ESG-aligned business practices. C. Staff Qualifications – Provide the name(s) of the consultant(s) to perform the work for the City and a brief statement as to why each consultant is qualified to provide services to the City. Identify areas of expertise, training, qualifications, and continuing education for each consultant. When you are seeking employee benefit advisory services, you are essentially buying collective knowledge, competency and skill, or “human capital.” We believe that our human capital, our people, truly make the difference. At our inception, we imagined a world where our people would be unencumbered by bureaucracy, billable hours and top-down directives on how best to provide for the City’s needs. The account team that has supported the City for more than ten years brings together a diverse range of experience, skills, and specialized training. Collectively, this team delivers an executable, innovative, and impactful approach to employee benefits management. The proposed team consists of nine members representing all major disciplines required to support the City’s needs. Each team member is a subject matter expert within their field, ensuring that every aspect of the City’s benefits program is managed with precision and insight. Together, they provide the same coordinated approach the City has relied on for more than a decade. By combining expertise with accountability and continuous improvement, Alliant’s team structure ensures the City receives not only reliable partnership but also forward-thinking ideas that elevate your employee benefits experience year after year. We have provided a copy of our team chart below. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 9 Alliant Insurance Services, Inc. (Alliant) Core Team James Nesci Senior Vice President Jim Nesci is a senior vice president at Alliant. Jim directs the account management activities of your service team. He is an established, well-known and highly-regarded professional in the insurance industry, specifically within the employee benefits arena. Jim concentrates his efforts in the evaluation, development, negotiation and implementation of employee benefits programs. His long-term relationships with the industry’s most well-known and respected carriers and providers are vital to negotiating creative, cost-effective programs for his clients. Jim maintains active, strong relationships with his clients, continually providing proactive consultative services. Jim has worked in the employee benefits industry since 2001 and has been an employee of Mesirow Financial since 2003 which was acquired by Alliant in 2016. Jim earned a bachelor’s degree in medical technology from Chicago Medical School. Marie Murrell Vice President, Account Executive Marie directs the account management activities of your service team. She is an established, well-known and highly-regarded professional in the insurance industry, specifically within the employee benefits arena. Marie concentrates her efforts in the evaluation, development, negotiation and implementation of employee benefits programs. Her long-term relationships with the industry’s most well-known and respected carriers and providers are vital to negotiating creative, cost-effective programs for their clients. Maries maintains active, strong relationships with her clients, continually providing proactive consultative services. Marie is a seasoned benefits professional with almost 25 years in the industry. Marie has previously worked for several insurance providers as well as Mesirow Financial before being acquired by Alliant in 2016. Marie joined Alliant in 2019 in her current role. Christa Prophete Account Associate Christa Prophete is an Account Associate within Alliant’s Chicago office. She is responsible for maintaining client relationships and assisting account managers in achieving client goals. Christa works closely with clients to understand their alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 10 Alliant Insurance Services, Inc. (Alliant) organization’s guiding principles to develop and manage the execution of their short and long-term health and welfare initiatives. Christa has recently joined Alliant and has five years of experience within the employee benefits industry. Before her role at Alliant, Christa worked at a professional employment organization as a benefits account manager, helping smaller companies and their employees make tailored decisions for their company’s benefits packages, leading open enrollment and renewal meetings, and helping employees as the day-to-day contact. She has worked as a health advocate at Blue Cross Blue Shield, helping hundreds of employees navigate their health insurance package while finding clinical help and community resources. She has also worked with ComPsych’s provider network team, facilitating matches between mental health therapists and patients. Christa attended Trinity College and maintains her accident, life, and health license in Illinois. She continues to broaden her industry experience by participating in various projects and educational opportunities to manage the cost of benefits and employee satisfaction effectively. Specialty Team Jacob Moore, J.D. Compliance Consultant Jacob is part of our Employee Benefits Compliance department which is staffed by experienced attorneys and benefits professionals exclusively dedicated to reviewing, researching, and problem-solving the employee benefits compliance needs of Alliant clients, including issues arising under Healthcare Reform, ERISA, COBRA, HIPAA, Cafeteria Plans, Medicare, as well as compliance issues particular to public sector plans. Our Employee Benefits Compliance department works closely with the employee benefits service teams to understand not only the client’s plan design and population, but also the client’s business objectives, culture, and risk tolerance, which facilitates proactive and meaningful compliance support. Jacob is an attorney with over 10 years of experience advising a variety of health care clients, primarily in the area of employee benefits. Prior to joining Alliant, Jacob served as in-house legal counsel to The Blue Cross Blue Shield Association and, before that, Alight Solutions. As in-house counsel, Jacob’s primary responsibility was to advise his clients on federal and state regulatory requirements impacting those entities in their service provider roles. Jacob also previously worked as a Legal Consultant at Mercer Health and Benefits where he partnered with consultants to address client matters related to ERISA, ACA, COBRA, HIPAA and other benefit related rules. Jacob earned his Bachelor of Arts in health and kinesiology from The University of Texas at Tyler and received a law degree from DePaul University. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 11 Alliant Insurance Services, Inc. (Alliant) Luisa Sepulveda Health & Productivity, Consultant Luisa Sepulveda is a Health & Productivity Consultant based in Alliant’s Chicago office. In this role, she educates clients on wellbeing and clinical industry trends, benchmarking data, and best practices. Luisa partners with clients and Alliant’s cross-functional teams to evolve strategic approaches by analyzing client and carrier data, identifying key focus areas, and guiding an iterative roadmap. She develops and evaluates marketing outcomes to deliver evidence-based recommendations that align with evolving organizational priorities. Luisa also negotiates client contracts and renewals with carriers and vendor partners. Additionally, she manages ongoing client relationships, vendor collaboration, and project execution in close coordination with the Alliant account team. Over the last seven years, Luisa has enjoyed partnering with clients to deliver personalized strategies grounded in evidence-based best practices and informed by client-specific data. Through her consulting work, she empowers organizations to drive sustainable change rooted in a culture of wellbeing and productivity, always keeping employees at the center. Her work spans multiple industries, with a particular focus on healthcare, manufacturing, and finance. Her subject matter expertise includes global wellbeing, financial wellbeing, mental health and employee assistance programs (EAP), onsite and near-site clinics, and surgery networks. She is especially passionate about expanding access to high-quality healthcare for all individuals. Luisa holds dual bachelor’s degrees in public policy and psychology from the University of Chicago and earned her master’s in health administration and management from the Herbert Business School at the University of Miami. She is Lean Six Sigma Green Belt certified, a licensed Health and Life Producer in Illinois, and a Certified Mental Health First Aider. Anokhi Shah, Pharm.D. AVP, Pharmacy Consultant Lead Anokhi Shah is the Midwest Pharmacy Consultant Lead in Alliant’s Pharmacy Practice. She has over 15 years of pharmacy benefit management experience focused on assisting employers with pharmacy strategy, procurements, audits, implementations, and vendor management. Before joining the Alliant Pharmacy Team, Anokhi was a Director at Willis Towers Watson (WTW), where she was responsible for evaluating clinical, financial, and strategic aspects of pharmacy benefit management to facilitate pharmacy benefit decisions for employers diverse in size, industry and complexity. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 12 Alliant Insurance Services, Inc. (Alliant) Prior to WTW, Anokhi held positions at a large PBM and a health plan, where she supported utilization and formulary management, clinical initiatives and measurement, and pharmaceutical outcomes research. Anokhi holds a Doctor of Pharmacy (Pharm.D.) from the University of the Sciences in Philadelphia. Outside of her professional life, she enjoys all outdoor activities, so she and her family reside in Denver, CO. Scott Lund, FSA Lead Actuary Scott has over 25 years of experience working with employer health benefits as a consulting actuary. He has expertise in underwriting, pricing, plan design strategy, reserve setting, stop-loss, and medical network evaluations. He also has extensive experience with retiree medical plans, including FAS 106 valuations. Before joining Alliant, Scott was a Director and Senior Consultant with Willis Towers Watson for over twenty years. He provided actuarial, financial, and strategic consulting services to clients across numerous industry sectors. Additionally, Scott was a Willis Towers Watson’s national senior actuary network member. Scott has also worked as an actuary at Marsh McLennan Agency, Deloitte, and Mercer Human Resource Consulting. He holds a Bachelor of Science in Mathematics from the University of Minnesota. He is a Fellow of the Society of Actuaries and a Member of the American Academy of Actuaries. Scott and his family live near Minneapolis, Minnesota. Michelle Jones Absence, Disability, Life Voluntary Benefits Consultant Michelle Jones works closely with the Alliant leadership and sales teams to develop and support the voluntary worksite solutions business. She serves as a resource to the Employee Benefits Practice on the latest trends, products and tools in relation to voluntary worksite programs. For clients and prospects, Michelle provides guidance and support in designing, implementing and sustaining voluntary worksite programs. Michelle has worked in the employee benefits industry since in 2009, having worked for several voluntary benefits carriers. She earned multiple bachelor’s degrees in human resources, Marketing and Business Management from the University of Wisconsin. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 13 Alliant Insurance Services, Inc. (Alliant) D. Provide documentation of insurance producer license issued by the State of Illinois or other licensures possessed by the consultant(s). Confirm the independency of the consultant(s) from any affiliation with any insurance company, third party administrator agency, or provider network. Copies of Jim Nesci’s and Marie Murrell’s State of Illinois Insurance licenses are included below: alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 14 Alliant Insurance Services, Inc. (Alliant) Alliant is an independent brokerage firm. We do not have any insurance carrier, TPA, or network affiliations. E. References – The proposal shall include a list of four references of clients who are being provided the same or similar type consulting services. The reference list shall include the type of work performed, the size of the client’s group and period of time retained as a client. For each client, provide the name, title, address, telephone number and email of a contact person that the City may contact as a reference. Client Name: United City of Yorkville Contact Name and Title: Erin Willrett, Assistant City Administrator & Rob Fredrickson, Finance Director Client Address: 651 Prairie Pointe Drive, Yorkville, IL 60560 Phone Number: (630) 553-4350 Contact Email: ewillrett@yorkville.il.us alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 15 Alliant Insurance Services, Inc. (Alliant) Client Name: Captive Resources, LLC Contact Name and Title: Rose Frieri, SHRM-SCP, SPHR, Chief Human Resources Officer Client Address: 1100 N. Arlington Heights Rd, Itasca, IL 60143 Phone Number: (708) 805-6688 Contact Email: rfrieri@captiveresources.com Client Name: Vaniam Group, LLC Contact Name and Title: Caroline Hesse, Senior Talent Acquisition Partner, People Operations Client Address: 77 W. Washington Street, Suite 1917, Chicago, IL 60602 Phone Number: (516) 320-3881 Contact Email: caroline@vaniamgroup.com Client Name: Security 101 Contact Name and Title: Alyson Maiorana, Director of Human Resources Client Address: 1450 Centrepark Boulevard, Suite 210, West Palm Beach, FL 33401 Phone Number: (561) 791-6273 Contact Email: Alyson.maiorana@security101.com F. Describe the company’s vision of the relationship with the City in being its employee benefits consultant. How can the company help the City to evaluate the potential costs or savings resulting from various changes to benefit plans that may be considered? Describe any processes or tools that would be used in the evaluation. Alliant’s vision is to keep our clients at the forefront of a rapidly evolving benefits landscape while improving the employee experience through better outcomes, stronger health literacy, and more cost-effective care. As a trusted partner to the City for more than ten years, our vision includes continuing to support your organization with insight, stability, and forward-looking strategies. Our approach, already in place and proven through our work with the City, is grounded in three core pillars: Perspective: We use data-informed analysis supported by deep industry expertise to help clients anticipate trends, separate meaningful insights from distractions, and make confident decisions. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 16 Alliant Insurance Services, Inc. (Alliant) Partnership: We work closely with our clients throughout every stage of the benefits cycle. For the City, this means maintaining the hands-on, collaborative support you have relied on for more than a decade and continuing to align our recommendations with your goals, workforce needs, and long-term objectives. Performance: Every strategy is built around measurable results. We evaluate ROI, apply advanced tools and analytics, and continuously refine our approach to improve cost, quality, and member experience. Our focus is to help the City remain resilient and to turn ongoing change into opportunity. This vision has guided our long-standing relationship with the City and will continue to shape our work going forward. Our goal is to continue providing the same high level of stability, responsiveness, and strategic guidance the City has relied on for more than a decade. Alliant has supported the City for more than ten years in evaluating the potential costs or savings associated with benefit plan changes through a comprehensive and data-driven financial analysis process. We apply the same level of rigor, transparency, and collaboration that has guided our work together throughout our long-standing relationship, and we look forward to continuing this support in the years ahead. Our in-house Analytics and Underwriting team provides full-service actuarial expertise, including detailed claims analysis, trend monitoring, and custom reporting. We use proprietary tools such as the Medical Plan Optimizer (MPO) to model more than forty cost- containment strategies, allowing us to evaluate the financial and member impact of proposed plan changes in real time. We benchmark plan design and costs using industry-leading national surveys, including Oliver Wyman, Buck, PwC, Segal, Towers Watson, MetLife, Kaiser, and Mercer, as well as our proprietary Alliant Annual Public Sector Benchmark Survey and aggregated client data by region, industry, or size. This market perspective ensures the City’s benefit program remains aligned with competitive and emerging trends. Our reporting capabilities include claims experience reporting, renewal projections, benefit design modeling, and dynamic modeling tools, and PlanIQ™, an integrated suite of population health reports and risk analytics tool that helps clients build a strong benefits strategy that is informed by their organizational data. PlanIQ uses integrated member-level data such as member enrollment, medical and pharmacy claims, as well as detailed and dynamic views of trends amongst a population to reveal a comprehensive, holistic review of employee health. These tools support immediate business decision-making, including plan change evaluation, large claim forecasting, funding analysis, and employee contribution modeling. We also compare actual spend to budget, track cost drivers, and provide narrative insights on performance trends and emerging issues. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 17 Alliant Insurance Services, Inc. (Alliant) Alliant’s approach is collaborative and tailored. By combining financial modeling, benchmarking, and dynamic scenario analysis, we help the City understand the cost implications and savings opportunities associated with any benefit plan changes under consideration. Our continued goal is to support informed decision-making and long-term financial stability for the City’s benefit program. Please see Exhibit 1 for a sample of our PlanIQ reporting and copies of our Insight newsletters. G. Describe how the City’s account will be managed by your company, including if different consultants and/or departments will manage different aspects of the account. Alliant will continue managing the City’s account through the same dedicated Core Account Management Team that has supported you for more than ten years. This team includes a Benefits Team Leader or Lead Consultant, Senior Consultant, Account Executive, Account Manager, and a Financial, Underwriting, and Data Analytics Manager. Together, they oversee all strategic, financial, and day-to-day service functions and serve as the City’s primary points of contact for HR and executive leadership. To complement the core team, Subject Matter Experts will be assigned based on the City’s specific needs. These specialists are part of Alliant’s national practices and include experts in areas such as union negotiations, wellness and wellbeing strategy, voluntary benefits, pharmacy and stop-loss, and ACA or ERISA compliance. SMEs are not limited by region or product line, which allows Alliant to deploy the right expertise at the right time with complete flexibility. The City will also receive support from specialized service departments, including the Employee Benefits Help Desk and Employer Technology Consulting team. These groups assist employees and HR with benefit questions, claim advocacy, eligibility issues, and system integration, providing reliable and timely support throughout the year. Alliant’s matrix management structure ensures seamless collaboration across all teams, including the core account team, SMEs, underwriting and analytics, compliance, and technology. This structure eliminates silos and allows the City to benefit from the full depth of Alliant’s resources. It also supports consistent service delivery, continuity, and proactive communication. All account team members assigned to the City are established long-term partners, ensuring continuity and stability. If staffing changes occur, Alliant provides immediate and experienced replacements, followed by thorough knowledge transfer, so the City experiences uninterrupted service and continued alignment with its goals. This coordinated model enables Alliant to deliver high-touch service, deep expertise, and the stability the City has come to expect throughout our long-standing partnership. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 18 Alliant Insurance Services, Inc. (Alliant) H. Detail the scope of services the company would offer and how the work will be accomplished. Include information about any newsletter or other publications that are provided to clients or experience in reviewing information prepared by clients. Provide sample copies. Scope of Services Overall Strategic Development Service Frequency Lead formal strategic planning and renewal discussions to support the creation and review of goals / objectives that align with the Client's overall human capital strategy while considering the organization's financial strategies. Provided Assist in preparing executive-level summary documents when applicable. Provided Evaluate & present on market trends, competitive environment, and culture. Provided Benchmark plan designs, costs and contributions for medical, dental, vision and certain ancillary programs. Provided Evaluate funding and risk retention strategies. Provided Develop and present a Client Service Plan outlining the agreed - upon projects, including designated responsibilities and timelines. Provided Provide recommendations to help prioritize objectives aligned to the overall goals of the organization. Provided Financial and Data Analytics Service Frequency Deliver actual vs. premium dashboard reports including claims experience, enrollment, and high cost claims (fully-insured). Provided Price plan design alternatives - Create an analysis of the medical and pharmacy plan design, highlighting how raising deductibles, adjusting co-payments, out-of-pocket expenses, and other structural changes could lead to potential cost savings. Provided Conduct disruption analysis Available as needed Determine Medicare creditable coverage eligibility. Provided Renewal and Placement Support Service Frequency Prepare request for proposals (RFP) - evaluate potential vendors and develop bid specifications. Provided Conduct detailed bid analysis – compare financial and quality responses, review plan designs, evaluate alternative cost and funding alternatives, negotiate performance guarantees. Provided Facilitate finalist meetings; negotiate best and final rates. Provided alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 19 Alliant Insurance Services, Inc. (Alliant) Renewal and Placement Support Service Frequency Initiate renewals with vendors, negotiate annual rates and terms and conditions. Provided Prepare pre-renewal analysis to inform renewal strategy, determine goals, budget and needs to achieve during the renewal. Provided Evaluate structure and performance of stop loss coverage, recommending alternatives as appropriate for consideration. Provided Evaluate existing and potential carriers, including their capabilities and support services. Provided Provide recommendations on vendors best suited to meet plan goals and objectives (the client makes all decisions regarding the vendors they retain). Provided Account Management and Vendor Management Service Frequency Ongoing support of HR/Benefits team by addressing inquiries that impact the day-to-day administration of the benefit program. Offer guidance on health and welfare plan policy coverage as well as stay updated and proactively communicate on trends that could affect the organization's benefit programs. Provided Manage the procedures for adjusting coverage, such as informing insurers about coverage changes, securing approvals, and ensuring the client's acceptance. Provided Host recurring touchpoint calls summarizing the status of outstanding tasks, activities, and deliverables. Provided Serve as a representative for the client in resolving escalated service or claims issues when authorized to do so. Triage directly to the carrier / vendor partners to resolve with impacted members. Communicate directly with members when needed . Provided Arrange and lead various meetings, including reviews with carriers, financial reporting sessions, and discussions with vendors. Provided Review new and amended plan documents (not limited to contracts, policies, SBCs). Provided Support finalization of benefit program design and rates, including COBRA and fees (our work is administrative in nature and client retains full decision-making authority and discretion with respect to all plan issues. Client responsible for coordinating with ben admin and respective TPA partners to ensure accurate system programming). Provided alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 20 Alliant Insurance Services, Inc. (Alliant) Vendor Implementation Support Service Frequency Facilitate project plan management with respective vendors to ensure implementation aligns with the needs of client, ben admin vendors and other key stakeholders - client to hold ben admin / HRIS vendors accountable. Provided Review Administrative Agreements, contract terms and conditions. Provided Manage vendor performance as it relates to electronic data transfer process - client ultimately responsible to manage benefits admin relationship, system updates, review and engagement. Provided Disclosure: Please note that while Alliant provides benefits consulting services, Alliant does not directly manage eligibility or stewardship carrier system or benefits administration or HRIS (Human Resources Information Systems) systems. Alliant's expertise lies in advising and consulting on benefit program design, compliance, and strategy. Alliant works closely with clients to provide guidance and recommendations tailored to their needs and goals. However, the management of vendor/third party administrator systems, benefits administration, and HRIS systems are the responsibility of each client or its designated service providers. Health and Productivity Service Frequency Provide access to general consulting expertise, market data, benchmarking and discussion guides to support high level well - being strategy in combination with annual benefit objective setting and strategy discussion. Available as needed Access to well -being toolkits, discussion guides and overviews of the vendor landscape as it pertains to well -being programs and point solutions. Available as needed Support marketing of well -being platform vendors and point solutions. Available as needed Provide access to templated communication toolkits (to be customized by the client) including: --Monthly newsletters --Annual communications calendar --Health educational flyers and pamphlets on relevant health conditions and well -being initiatives Available as needed Share clinical opinion guides and infographics on common topics such as preventive care, cancer, diabetes, stress, screenings and biometrics. Available as needed Support annual review of program engagement, participation and outcomes reports and provide feedback and recommendations. Available as needed alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 21 Alliant Insurance Services, Inc. (Alliant) Health and Productivity Service Frequency Provide templates for employee and employer surveys and assessments that gauge overall satisfaction of various health and welfare benefit programs. Available as needed Compliance Service Frequency Offer ongoing education through webcasts, podcasts, white papers, and legislative alerts. Provided Designated account management team provides daily Q&A support, with the backing of Alliant's compliance consulting team on client’s group health plan compliance questions, e.g., ERISA, COBRA, HIPAA, ACA, section 125, etc. - support will be consultative in nature, not formal legal advice. Provided Assist in completing ACA reporting by utilizing the Employee Navigator self -service reporting platform. Provided Provide consolidated annual notices package that includes the main Federal requirements including Medicare Part D, HIPAA privacy, Women’s Healthcare Rights Act. Provided Access to 3rd party Human Resources Support Service (HRWS) - provides an integrated suite of HR knowledge, advisement, technology, marketing, and training solutions to clients. With dynamic tools and a holistic, consultative approach to efficient HR processes, clients can rapidly deploy HR best practices across their entire organization. Provided Access to self -service compliance toolkits and guides to help create a consistent, clear and compliance record to support and protect against potential agency penalties and litigation. Provided Disclaimer: The local client services team providing the Services will have direct access to Alliant’s compliance services team. The compliance services team is a group of specialized benefits experts with experience advising employers in areas such as ERISA, the Internal Revenue Code, and other laws affecting employee benefit plans. The compliance services team will assist the local client service team in providing consulting advice, regulatory and compliance updates through publications, access to comprehensive toolkits, and expert speakers for regularly scheduled webcasts. Please note Alliant is not responsible for Client’s compliance with any laws, regulations, and/or statutes affecting the Plan(s). None of the services, advice, recommendations, or communications provided by Alliant constitutes legal or tax advice, analysis, or opinion, and Client shall not interpret or rely on any of Alliant’s services, advice, recommendations, or communications as legal or tax advice, analysis, or opinion. Communication Content and Development Support Service Frequency Assess the communication plan and formulate a suitable strategy for continual communication, aligning with the business's objectives, targets, and financial constraints. Provided alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 22 Alliant Insurance Services, Inc. (Alliant) Communication Content and Development Support Service Frequency Assess current communication materials provided by vendors and developed by client. Provided Coordinate vendor materials and supplies to support open enrollment. Provided Lead the development of a benefit guide, open enrollment presentation and memo using Alliant templates with best practice language. Guides edited to match client branding guidelines (color scheme, logo and font). Provided Recorded Live Virtual Open Enrollment Meetings or Brainshark recording of the Open Enrollment presentation Provided Development of a Benefits at a Glance document for Open Enrollment & Recruitment. Provided Development and Brainshark recording of a New Hire Enrollment presentation (up to 1 hour in length). Available as needed Access to templated Email Blast Communications Introducing Open Enrollment Available as needed Access to templated Post Card Designs. Available as needed Access to templated Wallet Card Design. Available as needed Please see Exhibit 2 for a copy of our recent Friday Fast Facts. I. Outline the company’s ability to provide expertise and experience in the areas of health insurance benefit plan analysis and design by detailing its ability to advise clients on health care cost containment strategies. Provide examples of work completed for other clients and the result of the effort. Alliant brings the same deep expertise in health insurance analysis and plan design that has supported the City’s strategy and outcomes for more than a decade. As a partner to the City for more than ten years, we apply a proven, data-driven approach that identifies meaningful cost efficiencies without shifting unnecessary costs to employees. Comprehensive Cost Containment Expertise We use established strategies that focus on compliance, wellness and wellbeing initiatives, pharmacy management, administrative efficiencies, and active claims oversight to manage and reduce health plan costs. Our proprietary ResultsFirst methodology, already used in prior evaluations for the City, and Medical Plan Optimizer tool allow us to evaluate more than forty cost containment strategies. These tools help us quantify the financial impact of each option, assess member disruption, and model future outcomes so the City can make informed decisions that protect both plan value and employee experience. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 23 Alliant Insurance Services, Inc. (Alliant) Advanced Analytics and Real-Time Insights Our account teams rely on real-time data to ensure recommendations reflect current workforce trends, utilization patterns, and health status. For self-funded clients, Alliant Analytics aggregates data from multiple vendors and provides detailed claims history, cost driver analysis, utilization reports, predictive modeling, and population health scoring. PlanIQ and the Alliant Health Score incorporate Johns Hopkins ACG System data to identify gaps in care, predict catastrophic claims, and support management of high-cost and emerging-risk claimants. Specialized Technical Support Our Underwriting, Data Analytics, Actuarial, Pharmacy, and Health Informatics teams collaborate to project annual costs, evaluate trend, set IBNR reserves, model expected claims, and create funding and premium rate recommendations. We provide tailored reporting packages that monitor cost and utilization in real time, helping clients identify early warning signs and respond quickly. We also support negotiation and evaluation of stop -loss coverage to protect the plan from large and unexpected claims. Customized, High-Touch Guidance Alliant’s model combines national expertise with local responsiveness, supported by senior professionals who average more than twenty years of experience. We offer a full range of compliance, pharmacy, health and wellbeing, technology, and administrative support services to ensure our clients receive solutions that are practical, data-informed, and aligned with their goals. Through this integrated approach, Alliant delivers the expertise and experience needed to help the City design effective benefit plans, control costs, and support long-term financial stability while continuing to enhance the member experience. Please see case studies below: Case Study: Delivering Significant Savings to the City Through Strategic Negotiations with BCBSIL Challenge 1: High loss ratios, unfavorable renewals Strategy/Solution: Leveraged Alliant’s underwriting expertise, the Plan IQ prediction tool, and Alliant’s extensive book of business with BCBSIL to negotiate improved renewal terms. Outcome: Achieved a total of $1,020,000 in medical and dental premium savings for the City from 2017–2025. Challenge 2: Medicare Primary Retiree Incorrectly Listed as Medicare Secondary, Costing the City $81,821 Strategy/Solution: Engaged BCBSIL leadership and escalated the issue to the Director of Sales to ensure proper coordination of benefits. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 24 Alliant Insurance Services, Inc. (Alliant) Outcome: Alliant recouped $81,821 for The City. Challenge 3: Two COBRA Participants Not Terminated Within BCBSIL’s 90-Day Deadline, Resulting in $21,383 in Costs Strategy/Solution: Negotiated with BCBSIL and collaborated with the claims team to reverse claims paid after the appropriate termination dates. Outcome: Alliant recouped $21,383 for the City. Case Study: Self-funded employer seeking to reduce wasteful pharmacy spend. Challenge: The employer was challenged by rapidly rising pharmacy costs. Strategy/Solution: Our pharmacy team’s deep knowledge of the pharmacy market enabled us to identify that the client was likely overspending and that more competitive options were available Employers implemented recommended changes to their pharmacy benefit design, reducing wasteful spend. We marketed the client’s PBM w to a variety of independent PBMs and negotiated favorable alternatives Outcome: We delivered $860,000 in Rx savings for our client, all while preserving their existing benefits and excellent employee service. This support reduced unexpected liability exposure and restored accurate plan spend. J. Describe the working relationships with health, dental and life insurance carriers. Explain to what extent you are willing to be involved in resolving problems with claims, etc., between an insured and the insurance carrier. Also describe working relationships with third party administrators (TPA) of Section 125 (FSA) and Section 105 (HRA) plans and experience in undertaking an RFP process to evaluate and secure a TPA. Explain any existing or potential relationships between your company and insurance providers, TPA, or other vendors who might be considered by the City and that could lessen the company’s independence and objectivity because of a perceived or actual conflict of interest. Working Relationships with Carriers Alliant maintains the strong and collaborative carrier relationships the City has benefited from throughout our partnership, ensuring continued access to competitive pricing, responsive service, and effective issue resolution. We work closely with each carrier to secure competitive pricing, innovative programs, and high-quality service for our clients. We emphasize long-term partnerships that minimize disruption for the City and create consistent, predictable outcomes. Our Account Management Teams communicate regularly with assigned carrier representatives to review service levels, address claims and eligibility issues, evaluate new alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 25 Alliant Insurance Services, Inc. (Alliant) programs, and ensure ongoing performance. Alliant also maintains executive-level relationships with national carrier leadership. Several of our senior leaders serve on insurer advisory councils, which provides direct access to high-level decision-makers when escalation or additional support is required. Claims Resolution Support Alliant will continue to assist the City and its employees with resolving claims problems and other service issues, as we have consistently done throughout our more than ten-year partnership. Our team acts as the liaison between the member and the carrier, ensuring that issues are researched quickly and resolved correctly. The Account Manager serves as the primary case owner and coordinates communication with carrier contacts, tracks progress, documents actions taken, and ensures appropriate follow-up until resolution is complete. We also provide access to a designated Benefit Advocate who assists employees directly with claim denials, eligibility discrepancies, provider billing disputes, benefit clarifications, and other concerns. When issues are complex or sensitive, Alliant escalates matters to carrier managers or executive leadership. Our standard escalation process includes fact gathering, carrier engagement, review of appeals or additional documentation, and expedited handling when warranted. Alliant monitors vendor performance through formal evaluations, performance guarantees, and service reviews to ensure that carriers meet agreed-upon standards. This hands-on, structured approach ensures timely problem resolution, consistent communication, and strong advocacy for the City and its employees. Relationships with TPAs Alliant has more than 25 years of experience working with independent Third Party Administrators that administer Section 125 (FSA) and Section 105 (HRA) plans. We work closely with a wide range of TPAs and understand the operational, compliance, and service requirements that ensure these programs run smoothly. Our team acts as the primary liaison between the City and the selected TPA, coordinating implementation, setup, communication, and ongoing issue resolution. We manage deadlines, monitor service levels, and streamline vendor coordination so that the City’s internal teams are not burdened with administrative tasks. Alliant also brings extensive experience conducting RFP processes, which we have successfully led for the City and other public entities. Our approach is structured, transparent, and aligned with each client’s unique needs. We focus on objective consulting rather than promoting preferred vendors. Our process typically includes: • Initial planning meetings to confirm goals, service needs, and current challenges • Development of a customized RFP questionnaire and data request • Distribution of the RFP to qualified TPAs and coordination of bidder intent alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 26 Alliant Insurance Services, Inc. (Alliant) • Facilitation of vendor discussions to clarify capabilities and ensure accurate responses • Comprehensive analysis of proposals, including cost, administration, technology, compliance, and member experience • Presentation of results with side-by-side comparisons and identification of strengths and risks • Coordination of finalist interviews and demonstrations • Support through final negotiations, contracting, and implementation planning Throughout the process, Alliant ensures strong communication with both the City and the bidding TPAs. Our goal is to deliver clear, actionable guidance that leads to the selection of a high-quality administrator and a smooth transition to the new vendor when applicable. This combination of deep TPA experience and a structured, client-focused RFP process allows Alliant to provide the City with effective guidance, operational support, and successful long-term administration of FSA and HRA plans. Conflict of Interest Statement Alliant is an independent brokerage firm with no ownership ties, financial affiliations, or exclusivity arrangements with insurance carriers, TPAs, or other vendors that the City may consider. Our recommendations are based solely on what is in the best interest of our clients, and our independence allows us to evaluate all vendors objectively without bias. Alliant maintains a strict conflict-of-interest policy that requires all employees to avoid any situation that could compromise, or appear to compromise, their judgment or the interests of our clients. These requirements are outlined in our Employee Handbook and Code of Business Conduct and Ethics. Employees must complete a Conflict-of-Interest Disclosure Form to identify, report, and address any potential concerns. We also adhere to a comprehensive transparency and disclosure policy. All compensation and bonuses received on client plans are fully disclosed, and we do not accept incentives or arrangements that could influence our recommendations or create a conflict of interest. Alliant confirms that we have no existing or potential relationships with insurance carriers, TPAs, or other vendors that would compromise our independence, objectivity, or commitment to serving the City’s best interests. K. Describe any other services, capabilities, designations, or experiences that differentiate the company from competitors. What Continues to Set Alliant Apart as Your Incumbent Partner alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 27 Alliant Insurance Services, Inc. (Alliant) Employee Ownership Drives Performance As a 51 percent employee-owned firm, every Alliant team member is personally invested in your success. This ownership culture fosters accountability, innovation, and a commitment to excellence that aligns with the City’s own principles of service and care. Shared Values and Purpose Much like the City, our entrepreneurial and people-centered environment encourages open communication, innovation, and agility through a flat organizational structure. We value teamwork, mentorship, and professional growth, empowering employees to take initiative and make an impact. Beyond business, Alliant’s culture is grounded in community, actively supporting philanthropic causes and promoting diversity, inclusion, and belonging across all levels of the organization. These differentiators above have directly supported the outcomes we have achieved with the City throughout our long-standing partnership. Key Differentiators • Experienced, High-Touch Service Team: Your account team includes senior professionals with an average of 25 years of experience who are dedicated to proactive engagement and meaningful client relationships. • Innovation at Scale: We continue to invest in advanced analytics, technology solutions, and communication tools to drive cost savings and improve engagement. • Compliance Strength: Our in -house ERISA attorneys and national compliance team provide real-time guidance to ensure full regulatory alignment across your programs. • Strategic Planning and Communication: We bring clarity and creativity to every initiative, from benefit design to employee education. L. Explain the company’s training and education strategy to ensure that the latest and most accurate information is conveyed to its clients. Alliant team members benefit from continuous learning provided by internal subject matter experts via email updates, internal webinars, in-person meetings, tool kits and an extensive library of expert-created resources. Subject matter experts remain accessible for ad hoc inquiries. Areas of subject matter expertise include compliance, retirement, vendor solutions, voluntary solutions, analytics, leave management, human capital, HR technology, mergers and acquisitions, PEO, clinical services, retirement, health and productivity, pharmacy, captives, Medicare solutions, individual solutions and employee communications. Alliant further promotes collaboration through formal and informal engagement, enabling the exchange of client issues and successful solutions to support shared learning. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 28 Alliant Insurance Services, Inc. (Alliant) Alliant uses a comprehensive and proactive communication strategy to ensure the City consistently receives the most current, accurate, and relevant benefits information. Our approach combines industry intelligence, real-time legislative monitoring, direct expert access, and structured client communications designed to translate emerging developments into practical guidance. Industry Intelligence and Early Insight Alliant continuously monitors national research, market trends, and regulatory activity through active involvement with leading industry organizations such as the National Business Group on Health, American Benefits Council, Disability Management Employer Coalition, Health Enhancement Research Organization, Integrated Benefits Institute, and the Council on Employee Benefits. Many Alliant professionals serve on advisory boards, giving us early visibility into policy changes, market innovations, and regulatory developments before they reach the broader marketplace. Timely and Targeted Client Communication We deliver this information to the City through multiple channels, including: • Weekly digests and timely legislative or regulatory alerts • Market updates, vendor intelligence, and trend analyses • Strategic planning sessions and quarterly review meetings • Educational webinars, whitepapers, and thought-leadership content • Alliant’s “Compliant with Alliant” podcast series • Access to an extensive online compliance and regulatory resource library These communications translate complex information into actionable guidance tailored to the City’s employee population, budget considerations, and long-term strategic priorities. Direct Access to Experts and Tools The City has direct access to Alliant’s compliance attorneys, consultants, pharmacists, analysts, and subject matter experts for real-time guidance. In addition, tools such as Alliant Analytics and PlanIQ support informed decision-making by providing benchmarking, predictive modeling, and analysis of regulatory or market impacts on plan performance. Client-Specific Alerts and Ongoing Meetings Our team reinforces this strategy through regular renewal calls, open-item reviews, Friday Fast Facts, EB Blasts, and customized briefings that ensure the City is aware of any carrier updates, vendor changes, or regulatory developments that may affect plan design or member experience. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 29 Alliant Insurance Services, Inc. (Alliant) Through this structured and adaptive communication framework, Alliant ensures the City receives the most accurate, up-to-date information needed to make informed, strategic decisions throughout the year. M. Statement of Material Litigation - Provide a statement on whether or not the company is currently involved with any litigation material to providing consulting services, arbitration, or bankruptcy proceedings, or has been within the past three years directly or indirectly. Alliant is occasionally involved in legal proceedings that are typical for a company of our size and scope. None of these matters, whether current or within the past three years, affect our ability to continue delivering the high-quality consulting services the City has relied on for more than ten years. Alliant is not involved in any arbitration or bankruptcy proceedings that would impact our financial stability, operational capacity, or ability to perform the services outlined in this proposal. COMPENSATION Please provide a complete description of the proposed basis for compensation for consulting services. If some or all of the proposed compensation will be in the form of commissions, please identify the source of the commissions, the expected amount of total commissions, and how the total commissions will be divided among various entities. If some of the proposed compensation will be based on an hourly rate, please list the hourly rate for each type of service affected. If some contemplated services may require additional compensation, please state the basis for determining when the additional compensation will be required and how the additional compensation will be calculated. The City will require complete disclosure of any and all fees, commissions, bonuses, overrides, or any other compensation your company receives each year as a result of the services provided to the City. Alliant accepts the standard commission schedules offered by the insurance carriers for all the City lines of coverage. We do not charge fees in addition to commissions paid by the insurance companies. For groups 50–150 enrolled with BCBSIL, standard scale applies and cannot be adjusted. In addition, Alliant receives supplemental compensation based on our block of business with BCBSIL. Alliant Team members are not provided information on supplemental compensation. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 30 Alliant Insurance Services, Inc. (Alliant) Exhibit 1 PlanIQ™with Johns'Hopkins ACG® Plan Performance Validation,Rate Appropriateness,High Cost Claimant Forecasting and Social Determinants of Health (SDOH), Geographic Determinants of Risk (GDOR), Biometrics Assessment and Clinical Benchmarks for Acute and Chronic Conditions Version 12.1 Johns'Hopkins ACG,2019-2022 ©2000–2022 Alliant Insurance Services,Inc.All rights reserved. Prepared fo r : 397 107 212 Headcount Employees Average Age Headcount Spouses Average Age Headcount Children Average Age 44.48 47.18 13.18 Enrollment Count,Average Age,and Gender by Rel ati onship Enrollment Statistics by Age Band and Relationship Enrollment Statistics by Top Core-Based Statistical Area (CBSA) 18-34 35-44 45-54 55-64 12-17 05-11 00-04 65-69 70-74 75-79 72 57 45 38 89 123 91 82 8 12 38 28 20 7 C H ILD EMPLOYEE SPOUSE Percent of E nrollment by Re lationship 46% %M ALE 54% %FEMALE 41% %M ALE 59% %FEMALE 51% %M ALE 49% %FE M ALE Cor e-Based Statistical Area Aver age Age Members Average LSRAF Employees Spouses Children 15% 55% CHILD EMPLOYEE 30% SPOUSE CHICAGO METRO AREA 35.06 490 0.909 267 75 148 HARTFORD REGIONAL AREA 39.12 26 0.928 18 3 5 NORWICH METRO AREA 45.35 26 0.962 21 2 3 MIAMI METRO AREA 30.37 19 0.889 9 2 8 ST.LOUIS REGIONAL AREA 33.23 13 0.900 4 4 5 Total 35.62 716 0.912 397 107 212 Enrollmen t Over view An analysis of the enrollment data with insights to relationship distribution,age stratification and regional data statistics. CBSA All Region All Generation Al l Age Band Al l Relationship All Gender All Coverage Tier All E nrollment Statistics by Generation a nd Rel ati onship Percent of Enrollment by Generati on and Gender FEMALE MALE Percent of Enrollment by Generation and Tier Gen er ation Over view An analysis of the enrollment data with insights to member distribution,age stratification and generational insights. MILLENNIALS GEN Z GEN X B AB Y BOOME RS XE NIALS GEN ALPH A S ILENT G E N 2% 12% 22% 10% 10% 5% MILLENNIALS GEN Z GEN X BABYBOOMERS XENIAL 116 89 54 68 62 57 53 41 16% 13%4% GE NS ALPHA SILENT GEN 49 47 42 37 3% 3% CHILD EMPLOYEE SPOUSE MILLENNIALS GEN Z GEN X B AB Y B O OMERS XENIALS GEN ALPHA SILENT GEN 11% 5% 4% 4% 3% 1% 4% 1% 3% 4% 1% 1% 3% 4% 1% 3% 2% 1% EE Only ES ECH EF Waived Belief Systems,Values,Social Norms and Health Care Interactions by Generation CBSA Region Relationship Gender Coverage Tier All All All All All SDOH Membership Profile by State Statistics by SDOH Category and Your Company's Estimated Prevalence Social Determinan ts of Health (SDOH)Assessment An assessment of SDOH factors that may influence health and lifestyle behavioral patterns which impact overall health. Adult Obesity Reporting Fair/Poor Health Food A ccess & Environment Outdoor Exercise Opportunities Physical Inactivity 28.4%15.0%85.6%95.9%20.4% 158 83 613 687 114 Mammogram Completion Tobacco-Use Reporting Routine Vaccinations Days Poor Mental Health Days Poor Physical Health 42.1%13.5%48.1%3.73 3.39 76 75 345 2,671 2,426 Employees Spouses Children All Members 397 107 212 716 Because many of these conditions tend to be co-morbidic (or in combination with another condition), the SDOH combined exposures may well be over $1,692,036. CBSA All Region All Generation Al l Age Band Al l Relationship All Gender All Coverage Tier All Social Determinants of Health (SDOH)Dashboard An assessment of SDOH factors that may influence health and lifestyle behavioral patterns which impact overall health. Top Counties with Highest Obesity Risk Top Counties with Highest Fair/Poor Health Top Counties with Highest Physical Inactivity DUPAGE C OOK NO OBESITY WILL 73.1%72.0%68.2% 26.9%28.0%31.8% OBESITY 87.1%85.4%82.9% 12.9%14.6%17.1% DUPAGE WILL COOK GOOD/GREAT HEALTH FAIR/POOR HEALTH 81.9%79.0%77.2% 18.1%21.0%22.8% DUPAGE COOK WILL PHYSICALLY ACTIVE PHYSICALLYINACTIVE Top Counties with Lowest Mammogram Completion Rates KINGS 34.0%32.0%28.0% 66.0%68.0%72.0% ORANGE MIAMI-DADE MAMMOGRAM NO MAMMOGRAM Top Counties with Highest Lost Productivity for Physical/Mental Health (Total Lost Days) COOK DUPAGE WILL KANE NEW LONDON 33,695 21,787 5,657 CBSA All Region All Generation All Age Band All Relations hip Al l Gender All Social Determinants of Health (SDOH)Dashboard An assessment of SDOH factors that may influence health and lifestyle behavioral patterns which impact overall health. Top Counties with Lowest Food Environment (Poor Food Access)Top Counties with Lowest Outdoor Exercise Opportunity (Recreational Deficiencies) W ILL MAD ISO N 97.0%92.1%81.3% 18.7% NEW LONDON OUTDOOR EXERCISE NO OUTDOOR EXERCISE D U PAGE W ILL COOK 91.0%88.0%83.0% 12.0%17.0% GOOD FOOD ACCESS POOR FOOD ACCESS Top Counties with Highest Tobacco Use DUPAGE W ILL COOK 87.7%86.9%86.2% 12.3%13.1%13.8% NON-TOBACCO USERS TOBAC C O USERS Top Counties with Lowest Completion of Routine Vaccinations DU PAGE 52.0%46.0%45.0% 48.0%54.0%55.0% ROUT INE VACCINAT IONS W ILL COOK NO ROUT INE VACCINAT IONS CBSA All Region All Generation Al l Age Band Al l Relationship All Gender All Coverage Tier All Social Determinants of Health (SDOH)Interplays The Interplay of Social Determinants of Health and the potential health plan spend associated with each SDOH. S DOH Narrative What are SDOHs costing you? $106,263 Obesity/Overweight $120,818 Physical Inactivity $104,968 $DIABETES SPEND $700,921 Lost Pro d uctivity $333,534 Unhealthy Physical Health $367,387 Unhealthy Mental Health $12,116 Tobacco Use $265,005 Heart /Respiratory Disease $113,6 70 Depression/Anxiety $1,177 Missed Mammograms $161,249 Stage I-III Br ea s t Cancer Addr essin g S DOH Risk Preventive Care /Well-B eing 1.Promote routine and age /gender health exams 2.Create smoking /tobacco cessation programs 3.Encourage workplace movement and activity 4.E valuate wo rkplace snacks /foods 5.Consi der wei ght ma na gement solutions /vendors 6.E valuate E AP utiliza tion /expand MHSA services 7.Consi der o nsi te services such as biometrics Policies /Procedures 1.E valuate LOAs a nd PTO utiliza tion da ta 2.E sta blish to ba cco-free workpl ace policy 3.Provi de mental health training for managers 4.Create healthy nutrition policies in the workplace Diversity,Equity,Inclusiveness,and Belonging (DEIB) Health Beliefs,Sociocultural,Socioeconomic and Health Risk Factors that interplay with SDOH American Indian /Alaskan Native Native Hawaiian /Pacific Islander Hispanic /L atino Asian /Asian American Black /African American Caucasian /European Descent AIAN Statistics -5.2 million people or 2%of the U.S.Population -22%live on r es er va tio ns o r o ther trus t la nds -20%speak a language other than English at home -23%do not have health insurance coverage -26%at or b elo w the fed eral poverty line -60%higher infant mortality rates -Top Risks:Heart Disease,Cancer,Injuries,Diabetes,Stroke NH PI Statistics -2020 U.S.Census Bureau estimates 1.2 million in the U.S. -Includes Hawaii,Guam,Samoa and Other Pacific Islands -32%of this ethnic group is under the age of 18 -High rates of smoking,alcohol use and obesity -89%have a high school diploma;14%with a college degree -92%have private or public health insurance -Top Risks:Heart Disease,Cancer,Hepatitis,Diabetes,Stroke H ispan ic /L atin o Statistics -Includes person of Cuban,PR,Central/South American descent -Larges t racial /ethnic group in the United Sta tes -1 in 5 in the U.S.have Hispanic /Latino backgrounds -26%in the U.S.are without health insurance -1 in 4 live below the federal poverty line -55%have used /rely on folkloric medicine (Curanderas) -Top Risks:Diabetes,Obesity,Liver Disease,Cancer,Heart Disease Cau casian /Euro Descen t Statistics -230 million people living in the U.S.or 62% -Heritage largely German,Irish,English and Polish -9%live at or below the federal poverty level -34%of men over the age of 20 are overweight -48%over the age of 20 have used or tried tobacco -10%do not have health insurance coverage -Top Risks:Cancer,Respiratory,Hypertension,Diabetes Black /African American Statistics -2020 U.S.Census estimates 40 million in the U.S. -2nd larges t minority p op ulation in the U.S. -35%of Black /African Americans live in the South -Higher mortality rates than all other ethnic groups -39%have an associate's degree or higher -Highest rates of violent death and suicides -Top Risks:Hypertension,Diabetes,Injuries,Tobacco Asian /Asian American Statistics -16 million people or 5%of the U.S.Population -Includes over 50 different countries /100 languages -46%increase in U.S.Population between 2010-2020 -54%s peak a lang uage o ther tha n E ng lis h a t ho me -Asian women have the highest life expectancy of all -Infrequent health visits create varied health needs -Top Risks:Cancer,Stroke,Smoking,Tuberculosis,Injuries Diversity,Equity,Inclusiveness,and Belonging (DEIB) The connectivity between race/ethnicity,lifestyle risk factors and cost of care (not industry adjusted) Top Populated CBSAs with Estimated Enrollment Based on National Statistics Top Populated CBSAs with Percent of Population by Race ATLANTA METR O AR EA B ALTIMO RE ME TR O AR EA B ATO N R OUGE METR O AR EA B O STO N METR O AR EA CE NTR AL IL REGIONAL AR EA CHAR LO TTE METR O AR EA 88% 17%13%61% 15%20%61% 17% 19% 13% 12% 35% 32% 12% 17%13% 14% 60% 27%57% 42% 22%73% COASTACLINCCAIRNONLAINTIAMREETGRIOONAARLEAAREA CO LU MBUS OH METRO AREA D ALLAS METR O AR EA DC METRO/TRI-STATE AREA DENVER METRO AREA D ETR O IT METR O AR EA 91%53% 77% 59% 61% 83% 77% CBSA Members COCI LSRAF White/Caucasian Black/AA His pani c/Latino As ian/AA Multi/Other CHICAGO METRO AREA 490 0.979 0.909 338 36 60 43 13 HARTFORD REGIONAL AREA 26 1.077 0.928 21 1 2 1 1 NORWICH METRO AREA 26 1.077 0.962 18 2 4 1 1 MIAMI METRO AREA 19 0.957 0.889 11 3 2 1 1 ST.LOUIS REGIONAL AREA 13 0.938 0.900 11 1 1 0 0 DC METRO/TRI-STATE AREA 10 1.045 0.815 6 2 1 1 0 NEW YORK CITY METRO AREA 9 1.238 0.913 8 0 1 0 0 CHATTANOOG A-CLEVELAND REGIONAL GREATER INDIANAPOLIS AREA 8 0.925 0.868 7 0 0 0 0 AREA ATLANTA METRO AREA 7 0.937 0.871 4 1 1 1 0 CHICAG O METR O AREA 12%69% NATIONAL 7 0.928 1.005 5 1 1 0 0 SAN FRANCISCO METRO AR…7 1.222 0.924 4 0 1 2 0 DENVER METRO AREA 6 0.930 0.909 5 0 0 0 0 EASTERN PA AREA 6 1.005 0.967 5 0 1 0 0 GREATER GRAND RAPIDS AR…6 0.947 0.905 5 0 0 0 0 NORTHEAST IN AREA 6 0.916 0.862 5 1 0 0 0 NORTHCENTRAL IL AREA 5 0.979 0.841 5 0 0 0 0 BOSTON METRO AREA 4 1.091 0.905 2 1 1 0 0 CHARLOTTE METRO AREA 4 0.941 0.860 2 1 1 0 0 Total 716 0.989 0.912 501 56 84 55 20 Asian /AA Black /AA H ispanic / Latino Multi /Other White / Cauc asian Evaluating Health-Related Risks by CBSA,Cost of Care (COCI),Lifestyle Risk Factors (LSRAF)and Race/Ethnicity Health beliefs and sociocultural norms play a major role in how individuals interact with the health care system. Additionally,the region in which one lives and cost of receiving care can be major influencers in the ability to seek care timely.One's race/ethnicity,when factoring in environment can create additional obstacles such as: 1)The lack of culturally competent health providers 2)The risk of violent cr ime activity 3)Discrimination (employment,housing,race and/or orientation) 4)Inability to obtain gainful employment 5)Political nuances impacting public health. Diversity,Equity,Inclusiveness,and Belonging (DEIB) The connectivity between income and cost of care and lifestyle risk factors CBSA Income Mix as a Percent of Total Population (National) ATLANTA ME TR O AREA B ALTIMO RE ME TR O AR EA B ATO N R OUGE METRO AREA B O STO N METR O AR EA CE NTR AL IL REGIONAL AR EA CHAR LO TTE METR O AR EA CHATTANOOGA-CLEVELAND REGIONAL AREA CHICAG O ME TRO AREA CINCINNATI ME TR O AR EA CO ASTAL CAR OLINA R EG IONAL AR EA CO LU MBUS OH METRO AREA DALLAS ME TR O AR EA DC METRO/TRI-STATE AREA DENVER METRO AREA DE TR O IT ME TR O AR EA 18% 22% 18% 16% 18% 18% 32% 26% 40% 32% 20% 22% 25% 24% 25% 26%10%18%14% 28%11%19%14% 21%10%18%11% 17%7%18%9% 26%13%19%13% 22%11%18%11% 16%11%16%8%7% 16%11%16%8%7% 21%19%15%6% 20%7%12%11%9%11% 21%9%17%11%8%6%8% 20%7%12%11%9%11% 20%7%14%11%7%9% 20%9%17%12%8%6% 20%9%17%12%8%6% <$20K $20K-$39K $40K-$49K $50K-$74K $75K-$99K $100K-$124K $125K-$149K $150K-$199K >$200K Income to Federal Poverty Statistics National Statistics (Not Industry Adjusted) CB SA <0.50 0.50 to 0.99 1.00 to 1.24 1.25 to 1.49 1.50 to 1.84 1.85 to 1.99 > 2.00GREATERAUSTINAREA17%7%6%4%7%10%50% GRE ATER CE NTRAL VALLE Y CA 17%7%6%4%7%10%50% GRE ATER GRAND RAPIDS AREA 17%7%6%4%7%10%50% G RE ATE R INDIANAPOLIS AREA 17%7%6%4%7%10%50% GRE ATER KANSAS CITY ARE A 17%7%6%4%7%10%50% GRE ATER MILWAUKEE AREA 17%7%6%4%7%10%50% GRE ATER MINNEAPOLIS AREA 17%7%6%4%7%10%50% G RE ATE R O MAHA AREA 17%7%6%4%7%10%50% G RE ATE R PHOENIX AREA 17%7%6%4%7%10%50% G RE ATE R PO RTLAND ARE A 17%7%6%4%7%10%50% GRE ATER SAN DIE GO AR EA 17%7%6%4%7%10%50% MACO N-B C METRO AREA 16%6%7%1%6%4%60% MIAMI ME TRO ARE A 16%6%7%1%6%4%60% NATIONAL 15%7%7%3%7%0%62% NE W YO RK CITY ME TRO AREA 15%7%7%3%7%0%62% NO R THE AST IN AREA 15%7%7%3%7%0%62% NO R W ICH METRO AR EA 15%7%7%3%7%0%62% Total 9%10%5%5%10%2%60% Evaluating Health-Related Risks by CBSA,Income and Poverty Level Income is a gauge many use to determine the well-being of the U.S.population.Adequate income in areas of higher cost of living can bring better quality of life,better health outcomes and can be an indicator of overall good well-being.However,living under federal poverty levels can limit opportunity,cause individuals to make poor health-related choices and perpetuate lifestyle habits that lead to poor health.One's income,when factoring in poverty can create other barriers such as: 1)Delayed care or self-medication for conditions requiring medical intervention 2)Inability to save money,purchase a car or home,or enroll in a health plan that is required to meet the needs of the individual/family 3)Disengagement:Other pressing issues such as paying rent,buying groceries or caring for young children supersede that of any other priority 4)Risk of familial cyclical and environmental poverty risk (childhood poverty to adulthood poverty) 67% 43% 66% Neighborhood &Buil t Environment 77% Popul ation /Community Heal th 88% 63% Economic Stability S core 51% S coreEducationAccessandQuality Alliant Health Score Score Health Care Access and Quality Social and CommunityContext Score S core S core Allian t Health Score (AHS) A summary score highlighting strengths and weaknesses in social and geographic determinants of health. Disclaimer:This analysis is based on guidance and information available at the time of the analysis, using recent but past plan data provided by the client or its vendors.Alliant diligently updates the guidance and information on which the analysis relies, but given the current pace of developments,the analysis may be based on previously applicable information or guidance.Alliant does not warranty or otherwise make any representations to the accuracy of the client plan data provided.Alliant Insurance Services does not provide legal advice or legal opinions. If you need a legal opinion or advice,please consult your own legal counsel.These documents do not create an attorney-client relationship nor do they constitute attorney advertising.These documents are provided on an “as is”basis without any warranty of any kind. Alliant Insurance Services disclaims any liability for any loss or damage from reliance on these documents. Alliant Employee Benefits,a division of Alliant Insurance Services,Inc.CA License No.0C36861. ©2022 Alliant Insurance Services,Inc.All rights reserved. December 2024 Employee Benefits Compliance Common Compliance Reminders Timeline Introduction Group Health plans are tasked with complying with dozens of reporting and disclosure deadlines. Although many are annual disclosures routinely included with open enrollment materials (e.g., SBC Distribution, CHIPRA, WHCRA IL EHB Disclosure) or are required on hire (e.g., Exchange Notice), others occur throughout the year. Below is a list and timeline reflecting required reporting and disclosures not included in annual open enrollment materials or included in new hire packets that apply to most group health plans. Note also that certain submissions exclusively managed by Third Party Administrators are not addressed below as there is no employer action item (e.g., WA PAL quarterly covered lives report, RI Vaccine Assessment, NY Public Goods Pool Election). Importantly, all reporting and disclosure requirements and deadlines, including all required annual disclosures routinely included in OE communications or new hire packets, are listed in Alliant’s Compliance Calendar and Checklist (internal only) and Alliant’s Campaign Builder Open Enrollment Materials (internal only) include all required group health plan required annual Notices. Alliant’s Compliance Calendar also tracks deadlines that move with the plan year for non-calendar year plans. Reminders of mid- year requirements reflected below are communicated through Friday Fast Facts throughout the year approximately one month in advance of each deadline. DATE OR DEADLINE REQUIREMENT STANDARD REVIEW OF REQUIREMENT AND REMINDER JANUARY 31 Massachusetts Furnish Form 1099-HC Plans Covering Employees Residing in Massachusetts Must Furnish Form MA 1099-HC by January 31 Employers that provide benefits to Massachusetts residents (or their vendors) must distribute Form MA 1099-HC to employees who reside in Massachusetts by January 31st of each year. Form 1099-HC discloses whether or not employer coverage qualifies as MCC to satisfy the state’s individual mandate, which is important for individual tax filings. This information is also reported to the state Department of Revenue (DOR). For insured plans sitused in Massachusetts, insurance carriers will prepare and distribute the forms. For self-funded plans and insured plans sitused outside of Massachusetts, the responsibility lies with the employer. Most employers with self-funded plans rely on their vendors to determine MCC status, distribute 1099-HC forms, and file the DOR report. However, not all vendors provide this service so employers should confirm that their vendor will support MA compliance or make other arrangements to comply. This state requirement is in addition to reporting required by the ACA (Form 1095-C). The Form MA 1099-HC is available here. For additional information on employer responsibilities in MA see our Employer Obligations in MA Insight and for details on other state law obligations see State Individual Mandates (and other Group Health Plan Considerations) Alliant Insurance Services 2 Employee Benefits Compliance FEBRUARY 28 San Francisco Self Funded Plan Top Off Deadline San Francisco Health Care Security Ordinance February “Top Off” Deadline for Self-Funded Plans The San Francisco Health Care Security Ordinance (HCSO) requires employers to spend a minimum amount on health coverage for their San Francisco employees who regularly work eight or more hours per week in the City. Self-funded plans (not level-funded plans) must calculate their expenditure based on actual claims paid over the prior calendar year, not a premium equivalent created by an actuary (referred to by OLSE as a COBRA equivalent). Under these rules, self- funded plans must reconcile actual claims paid at the end of the year, and if claims paid are lower than expected such that the required expenditure is not met, they must pay an additional “top off” amount to the City by February 28. For more information on the SF HCSO see our San Francisco Compliance guide. The OLSE also posts top off-off guidance and training materials on their web page. MARCH 1 Medicare Part D Disclosure to CMS for Calendar Year Plans Calendar Year Plans Medicare Part D Online Disclosure to CMS Due March 1st Employers are required to disclose their calendar year prescription drug plan’s creditable/non-creditable status to CMS within 60 days after the start of each plan year (or within 30 days if a plan is terminated or its creditable status changes). For calendar year plans, this means completing the online disclosure form generally by March 1st. Note that the online CMS disclosure is a separate requirement from the Medicare Part D notice that must be distributed to Part D eligible individuals (generally on hire and annually at open enrollment). The CMS Instructions and Screenshots resource answers most of the questions that arise when completing the online form. MARCH 1 M-1 Filing to DOL for MEWAs M-1 Filing for MEWAs Due March 1 Form M-1 is an annual report that must be filed by Multiple Employer Welfare Arrangements (MEWAs) by March 1. In general, MEWAs are arrangements that offer health and other benefits to the employees of two or more different employers. Note that a MEWA must also file an M-1 within 30 days of: (1) The MEWA begins knowingly operating in any additional state; (2) The MEWA begins operating following a merger with another MEWA; (3) The number of employees receiving coverage for medical care under the MEWA is at least 50 percent greater than the number of such employees on the last day of the previous calendar year; or (4) The MEWA experiences certain material changes For additional details see FAQS on the Form M-1 or the Instructions for Form M-1. MARCH 2 ACA MEC/ALE Reporting Deadline to Furnish Individual Statements (Form 1095-C) ACA Reporting Reminder on March 2 Deadline to Furnish Individual Statements In 2021, IRS guidance permanently extended the deadline for Applicable Large Employers to furnish Forms 1095-C to ACA full- time employees (ALE Reporting) or for sponsors of self funded plans to furnish statements to covered individuals, including COBRA qualified beneficiaries and retirees (MEC Reporting) to March 2. However, many employers will not need to furnish individual Alliant Insurance Services 3 Employee Benefits Compliance statements for either MEC or ALE reporting purposes under the Paperwork Reduction Act of 2024. Specifically, individual statements do not need to be furnished unless affirmatively requested if employers have given individuals timely notice of their right to request a form in accordance with pending IRS requirements. Forms 1094-C/1095-C must still be filed with the IRS by March 31 for electronic filers (employers submitting 10 or more forms, including both 1095-C forms and W2s, must file electronically). Note that an automatic extension of the deadline to file with IRS is available by filing Form 8809 on or before the due date. Importantly, employers can no longer rely on “good faith” relief for incorrect or incomplete reporting. For additional information see our comprehensive ACA Reporting Guide. MARCH 2 (NO ACTION OR LIMITED ACTION REQUIRED) States with Individual Mandates Required to Furnish Statements if not Duplicative (MA, CA, RI, NJ, DC) State Individual Mandate Reporting Reminders IRS guidance permanently extended the deadline for Applicable Large Employers to furnish Forms 1095-C to ACA full-time employees (ALE Reporting) or for sponsors of self funded plans to furnish statements to covered individuals, including COBRA qualified beneficiaries and retirees (MEC Reporting) to March 2. Importantly, many employers will not need to furnish individual statements for either MEC or ALE reporting purposes under the Paperwork Reduction Act of 2024. Specifically, individual statements do not need to be furnished unless affirmatively requested if employers have given individuals timely notice of their right to request a form in accordance with pending IRS requirements. Importantly, employers in states with their own individual mandates and independent reporting requirements will still need to satisfy those state reporting obligations. Historically, employers were generally able to defer to the federal deadline to furnish individual forms without penalty. However, that will no longer be the case if statements are not furnished for ACA reporting purposes. Employers subject to these state mandates should confirm with their ACA reporting vendor that they will continue distributing 1095-C Forms in a manner that satisfies state reporting requirements. State filings are also required. • In California, employers of any size sponsoring self-funded plans are required to furnish 1095-C or 1095-B statements by January 31. However, the Franchise Tax Board has confirmed it will not issue penalties if forms are furnished by the federal deadline. March 31, is the deadline to file returns with the FTB. • In Rhode Island, employers of any size sponsoring self-funded plans (or insured plans where the carrier is not filing and furnishing forms) are required to furnish 1095-C or 1095-B statements by March 2. March 31, is the deadline to file returns with the Department of Taxation (DOT). • In New Jersey, employers of any size sponsoring self-funded plans are required to furnish 1095-C or 1095-B statements by March 2. March 31, is the deadline to file returns with the NJ DOT. Alliant Insurance Services 4 Employee Benefits Compliance • In Washington DC, applicable large employers sponsoring insured plans and employers with self-funded plans are required to furnish 1095-C or 1095-B statements by March 2. April 30, is the deadline to file returns with the DC Office of Tax and Revenue. • In Vermont, furnishing Form 1095-C or 1095-B per IRS requirements satisfies Vermont reporting requirements and no additional filing is required. • In Massachusetts, there has been an individual mandate in place since 2006 that does not use ACA forms or relate back to ACA requirements. Employers of any size sponsoring self-funded plans are required to furnish MA residents with a 1099-HC form by January 31 and submit Form 1099-HC information to the Department of Revenue by March 31. Most employers with self- funded plans rely on TPAs to distribute forms and file the DOR report. MA deadlines are not extended and do not correlate to federal deadlines. For a detailed discussion see State Individual Mandates. MARCH 31 (ELECTRONIC FILING REQUIRED WITH 10 FORMS INC. W2S) ACA Reporting MEC/ALE Submission Due to IRS (Forms 1094-C and 1095-C) ACA Reporting Reminder on March 31 Deadline to File with IRS With a new calendar year underway, ACA reporting deadlines for the prior calendar year are fast approaching. IRS guidance has permanently extended the deadline to furnish Forms 1095-C to ACA full-time employees (or individuals covered by self-funded plans) to March 2. Forms 1094-C/1095-C must also be filed with the IRS by March 31 for electronic filers (employers submitting 10 or more forms, including both 1095-C forms and W2s, must file electronically). Note that an automatic extension of the deadline to file with IRS is available by filing Form 8809 on or before the due date. Importantly, employers can no longer rely on “good faith” relief for incorrect or incomplete reporting. For additional information see our comprehensive ACA Reporting Guide. MARCH 31 States with Individual Mandates Required Filings with State Departments of Taxation (MA, CA, RI, NJ, DC) State Individual Mandate Reporting Reminders Under the Affordable Care Act, Forms 1094-C/1095-C must be filed with the IRS by February 28 (for paper filers) or March 31 (for electronic filers, 10 or more forms including W-2s and 1095-Cs). Several states have their own individual mandates and independent reporting requirements Historically, employers were generally able to defer to the federal deadline to furnish individual forms without penalty. However, that will no longer be the case if statements are not furnished for ACA reporting purposes under the Paperwork Reduction Act of 2024. Employers subject to these state mandates should confirm with their ACA reporting vendor that they will continue distributing 1095-C Forms in a manner that satisfies state reporting requirements. State filings are also required. • In California, employers of any size sponsoring self-funded plans are required to furnish 1095-C or 1095-B statements by January 31. However, the Franchise Tax Board has confirmed it will not issue penalties if forms are furnished by the federal deadline. March 31, is the deadline to file returns with the FTB. Alliant Insurance Services 5 Employee Benefits Compliance • In Rhode Island, employers of any size sponsoring self-funded plans (or insured plans where the carrier is not filing and furnishing forms) are required to furnish 1095-C or 1095-B statements by March 2. March 31, is the deadline to file returns with the Department of Taxation (DOT). • In New Jersey, employers of any size sponsoring self-funded plans are required to furnish 1095-C or 1095-B statements by March 2. March 31, is the deadline to file returns with the NJ DOT. • In Washington DC, applicable large employers sponsoring insured plans and employers with self-funded plans are required to furnish 1095-C or 1095-B statements by March 2. April 30, is the deadline to file returns with the DC Office of Tax and Revenue. • In Vermont, furnishing Form 1095-C or 1095-B per IRS requirements satisfies Vermont reporting requirements and no additional filing is required. • In Massachusetts, there has been an individual mandate in place since 2006 that does not use ACA forms or relate back to ACA requirements. Employers of any size sponsoring self-funded plans are required to furnish MA residents with a 1099-HC form by January 31 and submit Form 1099-HC information to the Department of Revenue by March 31. Most employers with self- funded plans rely on TPAs to distribute forms and file the DOR report. MA deadlines are not extended and do not correlate to federal deadlines. For a detailed discussion see State Individual Mandates. APRIL 30 San Francisco Annual Reporting Form Due San Francisco Health Care Security Ordinance (HCSO) Annual Reporting Form Due April 30 The San Francisco Office of Labor Standards Enforcement (OLSE) requires employers to make minimum health care expenditures for their San Francisco employees who regularly work 8 or more hours in San Francisco. Employers must submit an Annual Reporting Form providing basic information to OLSE about their workforce and expenditures by April 30 and post the HCSO Poster in San Francisco workplaces. Additional information on the HCSO is available here and in our Alliant San Francisco Executive Summary. JUNE 1 Pharmacy and Healthcare Cost Reporting to CMS Pharmacy and Healthcare Cost Reporting Due June 1 As a reminder, the Consolidated Appropriations Act, 2021 (CAA) requires all group health plans to annually submit information about prescription drugs and health care spending to CMS. Reporting for each calendar year is due June 1. The CMS Reporting Instructions are the best resource for question on this reporting requirement. The Pharmacy Reporting Playbook prepared by the Alliant Pharmacy and Compliance teams can also help employers comply with their reporting obligations not otherwise being met by their carrier, TPA or PBM partners. For a detailed discussion of this requirement and other Transparency rules see our Alliant Insight Transparency Rules and Surprise Billing Protections. Alliant Insurance Services 6 Employee Benefits Compliance JULY 31 PCORI Fee Deadline IRS Form 720 PCORI Fee Filing and Payment Due July 31 With the July 31 PCORI fee payment deadline approaching, it is a good time to review common issues and questions related to the PCORI fee. • Fees are payable by July 31st of the calendar year following the last day of the plan year. • IRS Form 720, the Quarterly Federal Excise Tax Return form, is how to pay the fee. • Short plan years require paying the PCORI fee twice. • A business reorganization (e.g., mergers and acquisitions) does not eliminate PCORI tax liability. For example, an employer with a self-funded plan that was acquired in October would still be responsible to timely pay the PCORI fee. For a detailed discussion of the fee, including information about which plans are subject to the fee and calculation methods, see our Alliant Insight on PCORI fees. JULY 31 (NON-CY PLANS WILL HAVE A DIFFERENT DEADLINE) Form 5500 Due for Calendar Year Plans Form 5500 for Calendar Year Plans Due July 31 The primary reporting obligation under ERISA for welfare benefit plans is the annual Form 5500 filing with the Department of Labor (DOL). Form 5500 consists of a main body and various schedules. However, not all schedules are necessary for all plans. Several schedules are only required for self-funded plans that maintain a trust (e.g. Schedule H and accompanying independent qualified public accountant's opinion). The only exception to the requirement to file Form 5500s under ERISA is small unfunded (no trust) and/or insured plans with fewer than 100 participants at the beginning of the plan year. Form 5500 is due seven months after the end of the plan year. This means that regular filing deadline for calendar year plans is July 31 of the year following the plan year to which the Form 5500 relates. An extension of up to 2-½ months is available for employers that request an extension using Form 5558 (Application for Extension of Time to File Certain Employee Plan Returns). Form 5558 must be filed with the IRS (not DOL) before the standard 5500 filing deadline. Thus, a calendar-year plan with the 2-½ month extension must file no later than October 15. All Form 5500s must be filed electronically through DOL's EFAST2 Filing webpage. Form 5500s that are filed late or not at all can use the DOL's Delinquent Filer Voluntary Compliance (DFVC) Program to come into compliance with reduced penalties. For a detailed discussion of plan documents and 5500 filings see our Alliant Insight, 101 ERISA Plan Documents and 5500 Filings. SEPTEMBER 30 (NON-CY PLANS WILL HAVE A DIFFERENT DEADLINE) SAR Distribution Deadline for Calendar Year Plans Summary Annual Report Overview and Deadline Reminder for Calendar Year Plans An ERISA plan administrator is required to provide covered participants and certain beneficiaries with an annual statement summarizing the latest annual report (Form 5500) for the plan. This statement, the summary annual report (SAR), is a narrative statement of certain information in the plan's Form Alliant Insurance Services 7 Employee Benefits Compliance 5500. The SAR must be furnished to participants covered under the plan and to other individuals, such as COBRA qualified beneficiaries, who must be provided with SPDs and may be distributed by any method permissible for SPDs, including electronically. The plan administrator generally must furnish the SAR within nine months of the close of the plan year. That means that the SAR for a calendar year plan must generally be distributed by September 30. If an extension of time to file the Form 5500 is obtained, the plan administrator must furnish the SAR within two months after the end of the extension. The SAR requirement also applies to the year in which the plan terminates. Although there are no specific penalties for failure to distribute SARs, participants and beneficiaries may sue to enforce any provision of ERISA, and could seek penalties for failure to provide the SAR in response to a request. For a detailed discussion of plan documents and 5500 filings see our Alliant Insight, 101 ERISA Plan Documents and 5500 Filings. OCTOBER 15 (NO ACTION) Medicare Part D Creditable Coverage October Medicare Open Enrollment Window Rarely Requires Additional Part D Notices Entities that offer prescription drug coverage (including group health plan sponsors) must disclose whether that coverage is “creditable” to individuals who are eligible for Medicare Part D. These disclosure notices must be provided: • When a Part D eligible individual requests a copy of the notice; • When the creditable status of the drug coverage changes; • Prior to the effective date of coverage for any Part D eligible individual that enrolls in an employer’s prescription drug coverage; • Prior to an individual’s initial enrollment period for Part D (this varies according to several factors); • Prior to the start of the annual open enrollment period for Part D (October 15-December 7). These timing requirements suggest that employers may need to provide Part D notices on an individualized basis or to coincide with the Medicare annual enrollment window. However, that is not the case. CMS guidance provides that employers are deemed to be compliant if they provide these notices with their plan’s open enrollment (generally in the 12 months preceding the Medicare open enrollment window), to new hires/special enrollees, any time the creditable status of the coverage changes mid-plan year, and upon request. Thus, additional notices do not generally need to be mailed again by October 15. DECEMBER 15 Massachusetts HIRD Form Massachusetts Annual Health Insurance Responsibility Disclosure Reporting The Health Insurance Responsibility Disclosure (HIRD) is a state reporting requirement in Massachusetts. Massachusetts law requires every in-state and out-of-state employer who had six or more employees working in Massachusetts during the past 12 months to annually submit a HIRD form, which collects information about employer-sponsored health plan offerings. The HIRD reporting requirement is administered by Alliant Insurance Services 8 Employee Benefits Compliance MassHealth and the Department of Revenue through existing employer MassTaxConnect (MTC) accounts. The HIRD form is available to be filled out electronically starting November 15 and must be completed by December 15. The HIRD form must be completed electronically. In some cases, payroll companies manage employers’ state filings but may or may not include or report HIRD data. For more information, please review the HIRD FAQs. For general information on Massachusetts Healthcare Reform, see our Alliant Insight, MA Health Care Employer Obligations. DECEMBER 31 Gag Clause Removal Attestation to CMS Gag Clause Attestation Due December 31 (Submission Tips Available) Effective December 27, 2020, the Consolidated Appropriations Act of 2021 (CAA) prohibited group health plans from entering into an agreement with a health care provider, network or association of providers, third-party administrator (TPA), or other service provider that would directly or indirectly restrict a group health plan from providing provider-specific cost or quality of care information, electronic access to de-identified claims and encounter information for enrollees in a plan, or sharing the above information/data with business associates in accordance with HIPAA standards. Such restrictions are referred to as “gag clauses.” The CAA requires group health plans to make a formal attestation of their compliance each year by December 31. While the Departments of Labor (DOL), Health and Human Services (HHS), and Treasury (the Departments) released FAQ guidance providing that insurance issuers, Pharmacy Benefit Managers (PBMs), and TPAs can submit a single required attestation on behalf of all of their clients, several of these vendors partners have indicated they are not willing to make blanket attestations. That means most employer plan sponsors will need to submit this attestation. Alliant Compliance has prepared a Gag Clause Attestation Completion Tips Guide to support clients responsible for submitting this attestation. The Departments have created a website for submitting attestations and released instructions, a system user manual, and a Reporting Entity Excel Template to submit the required attestation. Note that employer plan sponsors attesting on behalf of only one Reporting Entity should use the GCPA webform to provide the Reporting Entity’s information while employer plan sponsors attesting on behalf of multiple Reporting Entities should use both the GCPCA webform and the Excel Template to report information about the Reporting Entities on whose behalf they are attesting. Employers that are not supported by their vendor partners to familiarize themselves with the CMS attestation website and review the User Manual prior to submitting their attestation. For details see Compliance Alert 2023-02. *Note that when deadlines fall on a weekend or holiday, they generally advance to the next business day. Alliant Insurance Services 9 Employee Benefits Compliance Disclaimer: This material is provided for informational purposes only based on our understanding of applicable guidance in effect at the time and without any express or implied warranty as to its accuracy or any responsibility to provide updates based on subsequent developments. This material should not be construed as legal or tax advice or as establishing a privileged attorney-client relationship. Clients should consult with and rely on their own independent legal, tax, and other advisors regarding their particular situations before taking action. These materials and related content are also proprietary and cannot be further used, disclosed or disseminated without express permission. CA License No. 0C36861 © 2024 Alliant Insurance Services, Inc Alliant Insurance Services 1 Employee Benefits Compliance December 2024 Employee Benefits Compliance Responding to IRS Pay or Play Assessment Letters Background The Patient Protection and Affordable Care Act (ACA) requires Applicable Large Employers (ALEs)1 to make a sufficient offer of coverage to their full-time employees 2 (and their dependents)3 in order to avoid ACA Pay or Play penalties. Pay or Play penalties can take two forms: • The part (a) penalty can be triggered if an ALE fails to offer coverage to substantially all of its full- time employees (95%). This can result in a $2,000 penalty (annualized, not shown as indexed) for each full-time employee minus the first 30. At least one full-time employee must also qualify for subsidized Exchange coverage. • The part (b) penalty can be triggered if the ALE offers coverage to substantially all (95%) full-time employees, but the coverage is unaffordable 4 or is not at least a 60% actuarial value plan. The Part (b) penalty can also be triggered by any full-time ineligible employee outside the 95% “substantially all” threshold. This penalty is $3,000 (annualized, not shown as indexed) for each full-time employee that enrolls in subsidized Exchange coverage. The IRS determines an ALE’s liability for Pay or Play penalties (and penalty amounts) based on information reported to the IRS annually on Forms 1094-C and 1095-C. IRS Notice of Potential Penalties - Letter 226J If the IRS determines that an ALE potentially owes Pay or Play penalties it will issue Letter 226J to initiate the penalty assessment process. Letter 226J includes: • A brief explanation of ACA Pay or Play Penalties, • An “Employer Shared Responsibility Penalty” (ESRP) summary table itemizing the proposed payment by month and indicating for each month if the liability is under part (a) or part (b), • An employer response form, Form 14764, “Employer Shared Responsibility Penalty Response”, • An “Employee Premium Tax Credit” (PTC) List, Form 14765, which lists, by month, the ALE’s full- time employees (individuals who for at least one month in the year were full-time employees) who received a premium tax credit and the indicator codes the ALE reported on lines 14 and 16 of each employee’s Form 1095-C, • A description of the actions the ALE should take if it agrees or disagrees with the proposed assessment, and • A description of the actions the IRS will take if the ALE does not timely respond. Under the Paperwork Reduction Act of 2024, an ALE must respond no later than 90 days from the date of Letter 226J (previously 30 days). Extensions to the response deadline are uncommon. The assessment process requires mastery of all applicable data and fast turnaround (offers of coverage, declinations, cost sharing, etc.)! 1 Applicable Large Employers are those employers who average 50 full-time employees (plus full-time equivalents) over the prior calendar year. 2 Employees who work 30 hours/week or 130/month determined using either the monthly or look-back measurement method 3 The term “dependent” for this purpose does not include any individual other than children and does not include an employee's spouse. 4 Employee portion of employee-only premium exceeds 9.5% (9.02% for 2025) of employee’s household income. Alliant Insurance Services 2 Employee Benefits Compliance Employer Response Requirements If an employer agrees with the IRS Pay or Play penalty assessment, it should complete, sign, and date the enclosed Form 14764 (ESRP Response) and return it to IRS along with the full penalty payment. Employers that are enrolled in the Electronic Federal Tax Payment System (EFTPS) can pay electronically instead of by check or money order. If an employer disagrees with the IRS Pay or Play penalty assessment, it should complete, sign, and date the enclosed Form 14764 (ESRP Response) and return it to IRS by the response deadline noted on the first page of the 226J Letter. The response must also include: • A signed statement explaining why the employer disagrees with part or all of the proposed ESRP. The statement should describe any changes to the information reported on Form(s) 1094C or Forms 1095C that could have resulted in an improper assessment. Employers should include documentation supporting the statement. • The Employee PTC Listing showing any corrections to the indicator codes the employer used for lines 14 and 16 of employee 1095C statements. These are the “offer” or 1 series codes and the “safe harbor” or 2 series codes respectively. • Any additional documentation supporting changes to Form 1094C or the PTC table reflecting 1095C coding and the proposed correction to the 226J assessment. Documents can include proof that an offer of coverage was made during open enrollment, evidence of cost sharing, or records supporting that the employee was not ACA full-time. Timely and through responses are critical to correcting an improper Pay or Play penalty assessment. Responses should be sent in a manner where they can be tracked and receipt confirmed (by fax and by certified mail). IRS Responses to Employers – Letters 227 IRS will acknowledge an ALE’s response to Letter 226J with one of five versions of Letter 227. The different versions of Letter 227 acknowledge the ALE’s response to Letter 226J and describe further actions the ALE may need to take based on the specific facts involved. If, after receipt of Letter 227, the ALE disagrees with the proposed or revised Pay or Play penalty, the ALE may request a pre-assessment conference with the IRS Office of Appeals. A conference should be requested in writing (by fax and certified mail) generally within 30 days from the date of Letter 227. The ALE should follow the instructions provided in Letter 227 and Publication 5, Your Appeal Rights and How To Prepare a Protest if You Don’t Agree, for requesting a conference with the IRS Office of Appeals. The five different 227 letters are: • Letter 227-J: Letter 227-J acknowledges receipt of the signed agreement Form 14764, ESRP Response, and that the ESRP will be assessed. After issuance of this letter, the case will be closed. No response is required. • Letter 227-K: Letter 227-K acknowledges receipt of the information provided and shows the penalty has been reduced to zero. After issuance of this letter, the case will be closed. No response is required. • Letter 227-L: Letter 227-L acknowledges receipt of the information provided and shows the ESRP has been revised. The letter includes an updated Form 14765 (PTC Listing) and revised calculation table. The ALE can agree or request a meeting with the manager and/or appeals. Alliant Insurance Services 3 Employee Benefits Compliance • Letter 227-M: Letter 227-M acknowledges receipt of information provided and shows that the ESRP did not change. The letter provides an updated Form 14765 (PTC Listing) and revised calculation table. The ALE can agree or request a meeting with the manager and/or appeals. • Letter 227-N: Letter 227-N acknowledges the decision reached in Appeals and shows the ESRP based on the Appeals review. After issuance of this letter, the case will be closed. No response is required. Importantly, Letters 227-L and M require further action if the ALE still disagrees with the penalty assessment or amount. At this stage, the ALE can request a pre-assessment conference with the IRS Office of Appeals. A conference must be requested in writing within 30 days from the date of Letter 227. Further instructions are provided in Letter 227 and Publication 5, Your Appeal Rights and How to Prepare a Protest if You Don’t Agree. Payment of Penalties- Notice CP 220J If an employer does not timely respond to either Letter 226J or Letter 227-L or M, IRS will assess the amount of the proposed penalty and issue a notice and demand for payment, Notice CP 220J. Notice CP 220J will include a summary of the penalty, instructions on how to make a payment, and will reflect payments made, credits applied, and any balance due. Publication 594, The IRS Collection Process, discusses payment options, such as entering into an installment agreement. Once IRS issues Notice CP 220J employers have very limited options to combat an incorrect assessment so thorough and timely responses to IRS are critical. Note that the IRS can attempt to collect these penalties for up to 10 years from the date assessed. Amended or Corrected 1094C/1095C Filings The initial round of 2015 Pay or Play assessment letters have brought to light many early reporting errors that were common in 2015 and likely persisted through 2016. Assuming aggressive enforcement continues, employers should correct certain early reporting errors that are now being highlighted through the Pay or Play assessment process by filing amended 1094-C and 1095-C Forms. Once an employer has received an assessment from IRS (Letter 226J) it cannot file corrected forms but must respond through the assessment and appeal process. Rev. 12-2024 Disclaimer: This material is provided for informational purposes only based on our understanding of applicable guidance in effect at the time and without any express or implied warranty as to its accuracy or any responsibility to provide updates based on subsequent developments. This material should not be construed as legal or tax advice or as establishing a privileged attorney-client relationship. Clients should consult with and rely on their own independent legal, tax, and other advisors regarding their particular situations before taking action. These materials and related content are also proprietary and cannot be further used, disclosed or disseminated without express permission. CA License No. 0C36861 © 2025 Alliant Insurance Services, Inc alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 31 Alliant Insurance Services, Inc. (Alliant) Exhibit 2 11/21/2025 Employee Benefits Compliance ERISA Fiduciary Duty of Prudence in Vendor Selection Employers that sponsor ERISA-covered group health plans have a fiduciary duty of prudence, which requires them to act with the care, skill, and diligence that a knowledgeable fiduciary would use when selecting and monitoring vendor partners. This includes conducting a thorough and well-documented evaluation of insurers, third-party administrators, pharmacy benefit managers, and other service providers; comparing fees and performance; identifying potential conflicts of interest; and monitoring the performance of chosen vendors. For additional background, see our ERISA Fiduciary Duties - The Impact of Transparency and How to Protect Your Plan or contact your Alliant representative for our ERISA Fiduciary Toolkit. Open Enrollment Rights for COBRA Participants COBRA participants have the same open enrollment rights as active employees, meaning they must be offered the same benefit options for the new plan year. During open enrollment, COBRA participants must receive the same notices and materials provided to active employees, and they must be given a reasonable election window to make any benefit changes. If no action is taken, their current coverage generally continues into the next plan year unless the coverage is no longer available because the employer has changed plan offerings. For more information, see our Understanding COBRA Compliance Insight. FAQ of the Week Can an employer contribute to the HSA of an employee who has other HDHP coverage? Yes, an employer may contribute to the HSA of an employee who has other HDHP coverage (e.g., an individual policy or coverage through a spouse’s employer). The employer must establish reasonable administrative procedures to ensure that the other HDHP coverage is in place when the HSA contributions are made. Examples include an employee attestation (arguably the most common and practical method) or documentation of the other HDHP coverage (e.g., insurance ID card, letter from other insurer or plan sponsor, benefit enrollment confirmation, etc.). For more information on HSAs, see our HSA FAQ. Happy Friday! The Compliance Team CA License No. 0C36861 © 2025 Alliant Insurance Services, Inc. alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 32 About Alliant Alliant Insurance Services, Inc. is one of the nation's leading insurance brokerage firms and one of the top 10 largest US brokers, helping clients meet challenges in risk management, property and casualty insurance, and domestic and global benefits. With over 130 offices nationwide, Alliant offers a comprehensive portfolio of innovative and forward-thinking services to businesses in a wide range of industries. alliant.com CA License No. 0C36861 © 2025 Alliant Insurance Services, Inc. Request for Proposal City of Yorkville Contents Letter from the Chairman | 3 Cover Letter | 4 Firm History and Experience | 5 Account Team Qualifications | 6 Clients | 7 Services | 8 Strategic Attributes | 13 Compensation | 17 Letter from the Chairman HUB International Limited welcomes the opportunity to be your partner in managing your insurance coverage, premium expense, and total cost of risk. As one of the largest insurance brokerages in the world, HUB is a leader in providing tailored solutions for complex insurance and risk management needs. Our scope and size enable us to access a vast range of resources, offer you a deep bench of industry experts, and exercise exceptional market buying power on your behalf. But size, financial strength and market access are valuable only when they are put to work to implement a focused strategy that is unique to each client. When you partner with HUB, you’re at the center of a vast network of experts who are focused on your goals. Your HUB Client Service Team is built around your unique business needs to bring all of the experience and resources needed to advise you and be your advocate with insurers. This proposal describes the expertise we offer in the key areas that you have identified as important criteria in your broker selection process. Please take the time to review it carefully and reach out to us with your questions. You’ll learn how we can help you protect what matters most and bring you peace of mind. Thank you for the opportunity to earn your business. Sincerely, Marc Cohen Chief Executive Officer December 1, 2025 United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 Dear Ms. Willrett and Evaluation Committee, Thank you for the opportunity to submit our proposal for Employee Benefits Consulting Services. We appreciate the clarity the City provided through the RFP and follow-up responses, and we understand your top priority is controlling rising insurance costs while maintaining strong benefits for employees and retirees. HUB is prepared to help Yorkville evaluate alternative funding options, optimize your HRA, improve employee communication, and strengthen long-term budgeting. Our team brings municipal experience, deep carrier/vendor relationships, and hands-on service that reduces the workload on HR and Finance. Most importantly, we will operate as a responsive, accessible partner who understands your people and your community. We value long-term, relationship-driven work and look forward to supporting Yorkville’s employees, departments, and retirees. Sincerely, Rob Adlard, Senior Consultant, Employee Benefits HUB International Midwest Firm History & Experience (4B) Headquartered in Chicago, Illinois, HUB International is a global company established in 1998. With over 19,000 employees, we are one of the largest brokers in the world, operating in both the United States and Canada. In the Midwest region, HUB International Midwest Limited, operates with 250 dedicated employees spanning Michigan and Indiana. What distinguishes us is our dedication to being deeply rooted and integrated within the communities we serve. Additionally, what sets HUB apart is our ability to deliver a Fortune 500 experience while maintaining a strong focus on Mid-Market organizations. We understand the diverse challenges your team faces and pride ourselves on seamlessly integrating with your organization. As an extension of your team, we provide personalized client service, accountability, autonomy, and individual attention. Our agility allows us to quickly adapt and respond to your evolving needs in insurance and risk management. At HUB International, we value the opportunity to work closely with you and support your organization with the highest level of service and expertise. We are dedicated to your success and the success of the communities we serve. Account Team Qualifications (4C) Co-Consultant – Matt Glaros, Senior Vice President, Employee Benefits Role: Senior Advisor, Strategic Oversight, High-Level Negotiation, Plan Architecture Matt brings decades of consulting experience and a strong track record advising mid- size municipalities, public agencies, and complex employer groups. As a Senior Vice President, he adds strategic depth and ensures the City benefits from HUB’s most advanced tools, benchmarking capabilities, and plan design insights. Key Strengths: – 20+ years of advisory experience in employee benefits consulting – Known for developing multi-year benefits strategies and financial roadmaps – Skilled in complex underwriting, actuarial discussions, and renewal negotiations – Provides guidance on alternative funding and long-term cost containment – Ensures YORKVILLE receives executive-level attention and thought leadership Co-Consultant – Rob Adlard, Senior Employee Benefits Consultant Role: Primary Consultant, Day-to-Day Partner, Renewal Lead, Strategy Execution Rob will serve as the City’s direct point of contact, and the consultant most closely integrated with Yorkville’s HR, Finance, Administration, and department leaders. Key Strengths: – Strong relationships with BCBSIL and major carriers, TPAs, captives – Expertise in HRA optimization, contribution strategy, and cost-control modeling – Highly responsive, hands-on service style – Known for clear communication, accessibility, and thorough follow-through Rob’s focus is simple : to understand Yorkville’s people, processes, and budget realities, and to be a reliable, proactive extension of the City’s internal team **All team members maintain active Illinois producer licenses (copies available). HUB is independently owned and not affiliated with any carrier or TPA. (4D) References (4e & 4i) City of Gary, Indiana 401 Broadway, Gary, IN 46402 ~550 Employees. HUB evaluated the City of Gary’s multi-year performance in the municipal trust they were a member of. Based on our analysis, the City was able to provide Health Insurance independent of the trust and exited and obtained a first-year savings of around $1M. Reference: Ellis Dumas, Chief of Staff edumas@gary.gov | (219) 881-1300 City of Hammond, Indiana 5925 Calumet Avenue, Hammond, IN 46320 ~800 Employees. HUB implemented a multi-year cost strategy focused on analyzing high-cost claim trends, improving employee communication, and tightening plan design. With more accurate renewal forecasting and stronger carrier negotiation, Hammond was able to contain year-over-year medical trend and avoid unnecessary plan disruptions while continuing to support a large, diverse workforce. Reference: Megan Flores, Controller floresm@gohammond.com | (219) 853-6324 Town of Merrillville, Indiana 7820 Broadway, Merrillville, IN 46410 ~170 Employees. HUB has maintained a long relationship with Town of Merrillville. Merrillville is a long-time user of Holly’s Health Talks and HUB also supports them with benefit administration and technology. Long term plan and rate stability is key aspect of this program. Reference: Michael Griffin, Town Manager mgriffin@merrillville.in.gov | (219) 769-5711 Vision for the City of Yorkville (4F) HUB International is a boundaryless organization of more than 19,000 employees who focus on delivering a modern, employee-centered benefits experience. Our consultants look at every part of your program—strategy, communication, vendor management, compliance, and wellbeing—through the lens of our Quality Employee eXperience (QEX™) approach. QEX™ helps shift the focus beyond renewals and toward the factors that improve employee health, satisfaction, and long-term stability. To understand how Yorkville compares to similar employers, we use national, regional, and industry-specific data to evaluate plan competitiveness, cost position, and benefit design trends. This gives the City a clear, objective picture of how your plans align with peer municipalities and like-sized employers. HUB’s Workforce Persona Analysis™ adds further insight by identifying different “personas” within your workforce. Instead of assuming all employees have the same needs, this tool highlights differences across age, income, life stage, and family structure. This allows us to tailor communication, plan design, and wellness strategies, so they resonate more effectively with each group. We center all of this around your people—because when employees understand their benefits, they make better decisions, seek preventive care, and avoid crises that drive costs for both the employee and the City. Too often, employees who fear out-of-pocket expenses delay care until conditions become serious, leading them deeper into the “sick care” cycle of emergency visits, unmanaged chronic conditions, and higher long-term claims. Our goal is to break that pattern through education, clarity, and confidence. Benefits SmartView™ brings long-term strategy into focus by comparing the initiatives Yorkville is using—or considering—against industry peers and our national client base. Instead of looking only at deductibles or copays, SmartView™ highlights which strategies truly lower trend and where new opportunities may exist. Our vision is to become a long-term partner who helps Yorkville stabilize costs, support employees, and build a more sustainable benefits program. Based on the City’s stated priorities, we will focus on four key areas: 1. Managing Rising Healthcare Costs: We will identify cost drivers, improve renewal accuracy, and negotiate more predictable pricing with BCBSIL or any new carrier through early forecasting, trend analysis, and deeper carrier underwriting engagement. 2. Evaluating Alternative Funding Models: At your request, we will conduct a data-driven evaluation of level-funded and hybrid self-funded models to determine whether these structures can create long-term savings while protecting the City from undue risk. 3. Improving HRA Performance: We will review your current HRA design for potential leakage, inefficiencies, and opportunities to improve clarity for employees while helping the City manage overall spending. MERP vs. HRA evaluation providing Employees first dollar payment method to reduce avoidance of care. 4. Strengthening Employee Engagement and Understanding: Using Workforce Persona Analysis™ and QEX™, we will deliver simple, approachable communications that help employees understand their benefits, reduce fear of out-of-pocket costs, and encourage preventive care—ultimately lowering long-term claims and reducing avoidable “sickcare” scenarios. Our Holly’s Health Talks platform creates viewership to help explain Yorkville’s benefits each month increasing employees’ benefit knowledge and satisfaction. https://www.hollyshealthtalks.com/how-it-works This vision is built around a proactive, data-backed partnership that helps Yorkville manage costs, improve employee wellbeing, and make long-term decisions with confidence. Scope of Service and Acct Mgmt (4G) The City of Yorkville will receive a dedicated HUB team that manages both your day-to- day service needs and your long-term benefits strategy. Your team will include two consultants, an account manager, a financial analyst, and access to subject matter experts as needed. We build each client team based on the specific needs of the organization, and we meet regularly—both internally and with you—to ensure all goals and deliverables stay on track. Your HUB team functions as an extension of your HR and Finance departments, helping reduce administrative work and resolve issues quickly. We pride ourselves on fast response times, typically within 24 hours, and we leverage our senior-level carrier relationships to resolve questions or “gray area” situations efficiently. Your dedicated HUB team will:  Serve as your primary liaison with all insurance carriers and vendors  Troubleshoot billing, eligibility, and administrative issues  Advocate for employees during claim disputes or escalated concerns  Assist with COBRA, FSA, HSA, HRA, and voluntary benefits support  Coordinate and participate in open enrollment meetings as needed  Prepare and manage enrollment guides, materials, and employee communication  Support new-hire onboarding for benefits enrollment  Provide open enrollment reporting and follow-up We stay proactive throughout the year—checking in regularly, monitoring service from vendors, and ensuring your employees and retirees receive the support they need. In terms of scheduled meetings, every year our Employee Benefits teams work with our clients to develop a custom calendar of activities, initiatives, and strategies to meet their specific goals. Our strategic plans are aligned with the business objectives of the companies we serve. We follow a Critical Path process that is broken down by quarter in order to achieve certain milestones. Below is a sample of what a full year of meetings would look like. Beginning with an organizational assessment, we work with our client partners to intentionally develop a comprehensive Multi-Year Strategic Plan that becomes our road map for collaboration and success measurement. We believe our approach helps our customers develop a long-term plan surrounding their risk and people while providing nuanced expertise in the execution and design of these strategies. During our pre-renewal process we emphasize all the risk-reduction actions that are being undertaken by our client so that they are seen as a preferred risk such as being actively engaged in wellness, consumerism, and population risk management. HUB’s service model is ongoing with targeted initiatives for each quarter of the plan year. This systematic, continuous approach provides the opportunity to constantly track and measure all activities related to your account. Communications (4H) We have several newsletters, primarily related to compliance, wellness, and general employee benefits trends. One of our most valuable resources on this front are our compliance bulletins, which are sent as needed to keep our clients up to date. These can be viewed at this link: https://www.hubinternational.com/products/employee- benefits/compliance-bulletins/ Carrier & Vendor Relationships (4J) HUB has relationships with nearly every major carrier, and resolving claims disputes is a key function of your service team. In fact, City of Yorkville will be assigned a dedicated claims advocate specifically to handle situations like that. In regard to RFPs, this is also something that we will facilitate prior to renewal if necessary. Conflicts of interest are rare; however, we operate in full transparency and will disclose how we are compensated by our carrier partners if needed. We are open and honest as to how we are paid for placing your insurance and would notify you if anything were to come up that may be a conflict of interest. HUB International Differentiators (4K) We have access to a few tools that we think would differentiate the City of Yorkville’s benefits experience. Persona Analysis: As part of our analysis for City of Yorkville, we would run our proprietary Workforce Persona Analysis™. Persona Analysis™ allows us to walk a mile in your employee’s shoes to understand the needs and pain points for the entire population. We know that the era of a one-size-fits-all benefits plan is over. For the first time in history, many employers now have as many as five generations in their workforce at the same time. And while most workers view benefits as an essential part of their compensation, the types of benefits they want and need vary widely depending on age, income, family composition, and life stage. We highlight this through our data-driven Persona Analysis™. We analyze different segments within your employee population to determine, beyond anecdotal information, the designs that will tailor your benefits to maximize satisfaction and enhance your competitive position. Understanding key personas within your workforce and benefit gaps that put your employees at risk leads to recommendations on how to align benefits, communication, and wellness strategies. We put your employees and their experiences at the center of what we do. Done well, it saves employer dollars, increases productivity, and contributes to the positive culture of your organization. Benefits SmartView: While many benchmarking sources can benchmark cost and plan design on a retroactive basis, our tool Benefits Smart View™ actually benchmarks benefit strategies that are applied over the next three to four years. It will provide an in-depth analysis of City of Yorkville’s current employee benefit offerings and benchmark these initiatives and their impact against industry peers and HUB’s book of business metrics. HUB Benefits Smart View™ provides a roadmap for the current and coming years to ensure City of Yorkville’s stays competitive in its benefit offering. It benchmarks Strategies not Deductibles, giving you a view of the levers, you can pull and have maybe already pulled compared to your competition. HUB Always Current, Informed (4L) HUB International invests heavily in ongoing training to ensure our staff stays current on industry trends, compliance requirements, and emerging strategies. Locally, our teams participate in regular learning sessions with carrier partners and subject matter experts. Nationally, HUB provides frequent training opportunities, including a recent two-day self- funded education camp focused on the latest cost-management strategies. Our employees are also encouraged to pursue professional designations and certifications that strengthen their expertise and benefit our clients. For clients, we provide clear and timely legislative and compliance updates through HUB Bulletins, delivered directly to HR teams. These bulletins summarize new guidance from agencies such as the Department of Labor, EEOC, HHS, and updates under the ACA. Each update includes practical action steps, sample forms, and recommended language to help clients stay compliant and informed. Types of compliance communications you can expect from HUB International: Health Care Reform Webinars and Local Seminars - Our in-house team of Compliance Attorneys have conducted webinars and seminars on a regular basis as new developments surface in Washington related to health care reform and its implications for Dickinson Wright. HUB is a leader in the industry on Health Care Reform education and provides prompt and thorough guidance as regulations are released. HUBinternational.com - HUB’s dedicated website is updated regularly with the latest information, webinars on demand, and a library of past compliance bulletins. Client e-mail alerts - As important developments arise, HUB sends e-mail alerts to keep your staff abreast of current events in the employee benefits industry. Click here to view the full library of compliance updates: https://www.hubinternational.com/products/employee-benefits/compliance-bulletins/ Statement of Material Litigation (4M) HUB International confirms that the company is not currently involved in any litigation, arbitration, or bankruptcy proceedings that are material to the provision of consulting services. Furthermore, HUB has not been involved in any such proceedings—directly or indirectly—within the past three years. . Compensation (5) 1. Fixed Consulting Fee HUB will provide comprehensive benefits consulting services for a fixed fee of: $2,500 per month ($30,000 annually) This fee covers all core services outlined in our proposal, including strategic planning, renewal negotiation, claims analysis, employee communications support, HRA evaluation, alternative funding analysis, vendor coordination, and year-round consulting. 2. Zero Commission on the Medical Plan HUB will remove all commissions from the medical plan, ensuring that no portion of your largest benefit expenditure is used to compensate your consultant. This creates full transparency for the City and ensures that our financial interests remain completely aligned with your cost-containment goals. 3. Existing Commissions on Ancillary & Worksite Benefits HUB would inherit existing broker’s commissions on voluntary, worksite, and ancillary benefits (such as dental, vision, life, disability, or optional employee-paid products). These commissions are built into vendor pricing, are industry standard, and do not impact the City’s medical or HRA costs . All commissions will be fully disclosed annually, including the source and amount received. 4. Performance-Based Compensation (At-Risk Portion) To reinforce our commitment to accountability and partnership, HUB will put a portion of our consulting fee at risk. A mutually agreed-upon percentage of our annual fee will be tied directly to achieving specific goals established jointly with the City—such as:  Delivery of required reports and analytics  Completion of the HRA performance review  Employee education and open enrollment deliverables  Service responsiveness standards  Completion of alternative funding analysis  Support for HR, Finance, and all departments If HUB does not meet the agreed-upon standards, the City will not owe the at-risk portion of the fee. This structure ensures that the City pays only for the value we deliver. CONTRACTOR CERTIFICATIONS The undersigned; A. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request, and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) D. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) All work under this contract shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. Dated: 12/1/2025 Contractor: By: Rob Adlard Title:  Consultant Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2025-08 Public Works and Parks Department Facility Update City Council – January 27, 2026 None Informational Please see the attached Construction Contingency Adjustments. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2025-09 Lake Michigan Water Project Update City Council – January 27, 2026 None Informational Bart Olson Administration Name Department