HomeMy WebLinkAboutResolution 2026-023Resolution No. 2026-23
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS
APPROVING AN AGREEMENT FOR ACOUSTIC CONSULTING
SERVICES WITH SOUNDSCAPE CONSULTING LLC
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly
organized unit of government of the State of Illinois within the meaning of Article VII, Section
10 of the 1970 Illinois Constitution; and
WHEREAS, as the complexity of development projects within the City increases, the City
requires the assistance of an acoustic consultant to evaluate noise studies, conduct field
inspections, prepare technical reports, and attend hearings, on an as -needed basis (the "Project");
and
WHEREAS, the City has recently contracted with Soundscape Consulting LLC
("Soundscape") to provide acoustic consulting services for several recent proposed data center
projects; and
WHEREAS, Soundscape has submitted a Master Consultant Agreement and Scope of
Services and Fee Proposal to the City (the "Contract'); and
WHEREAS, under the Contract, fees would be charged to the City on an as -needed
project -by -project basis; and
WHEREAS, the City finds Contract to be satisfactory and wishes to enter into the Master
Consultant Agreement with Soundscape Consulting LLC to provide acoustic consulting services
to the United City of Yorkville, Illinois.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully
restated herein.
Section 2. That Master Consultant Agreement to provide acoustic consulting services to
the United City of Yorkville, Illinois, by and between the City and Soundscape Consulting LLC,
attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the
Resolution No. 2026-23
Page 1
Mayor and City Clerk are hereby authorized to execute said agreement on behalf of the United
City of Yorkville.
Section 3. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of , A.D. 2026.
I Y CLERK
KEN KOCH
AYE
DAN TRANSIER
AYE
ARDEN JOE PLOCHER
AYE
CRAIG SOLING
AYE
CHRIS FUNKHOUSER
AYE
MATT MAREK
AYE
RUSTY CORNEILS
AYE
RUSTY HYETT
AYE
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this OU ay of , A.D. 2026,
MAYOR
Attest:
Ty CLER
Resolution No. 2026-23
Page 2
Soundscap Eng'ineep'ing
PrartLrnl SoLvttovuL frDvw Profess%ovLal Eiwogtweers
January 22, 2026
Ms. Krysti J. Barksdale -Noble, AICP
Community Development Director
(630) 553-8573 T
(630)742-7808 M
Icnoble@yorkville.il.us
United City of Yorkville
651 Prairie Pointe Drive
Yorkville, IL 60560
Subject: Master Consultant Agreement to provide acoustic consulting services to the United
City of Yorkville, Illinois
Dear Ms. Barksdale -Noble:
Soundscape Engineering has been assisting the United City of Yorkville by providing acoustic consulting
services on a project by project basis, most recently for the proposed Cyrus One Data Center, the
proposed Project Cardinal Data Center, and the proposed Project Steel Data Center. You have requested
this proposed "Master Consultant Agreement" so that you can take it to the City Council for approval
with the understanding that even if Soundscape's cumulative services exceed $25,000 in any given fiscal
year, Council authorization will be on file to allow services to continue without interruption.
Qualifications
Soundscape Engineering is a consulting firm that provides sound and vibration measurement, assessment,
and design consulting services. We do not sell any products or have affiliations with any product
manufacturers, allowing us to provide an unbiased service to our clients. Each of our Principal and
Associate Principal Consultants is a licensed professional engineer and/or is Board Certified by the
Institute of Noise Control Engineering. We have provided engineering consulting to address noise and
vibration issues for numerous environmental impact assessment projects. We have authored noise
ordinances (most recently for the Village of Wilmette) and assisted many Cities and Villages with
acoustic issues. We presently have long-term contracts with several entities, including the City of Grand
Rapids (M1) to support them when noise issues arise. We have been providing acoustic consulting
services to Yorkville on a project by project basis, most recently for the Cyrus One Data Center, Project
Cardinal Data Center, and Project Steel Data Center.
Key Personnel
Firm partner Nathan Sevener will be in responsible charge of the work performed under this agreement.
Mr. Sevener is an engineer with 29 years of experience as an acoustic consultant. He is Board -Certified
by the Institute of Noise Control Engineering and has consulted on over 1,000 projects during his career.
Soundscape Consulting LLC
Michigan • Illinois Indiana • Virginia
(734) 49 8-8663 • (312) 436-0032 (317) 489-4151 • (703) 722-6633
www.SoundscapeEngineering.com
Scope of Services and Fee Proposal
SE Proposal 3028-25.1
January 22, 2026
Page 2 of 5
Resumes for Mr. Sevener and key staff that may support work performed under this agreement are
included with the Soundscape Engineering company literature appended to this proposal.
Scope of Services
The scope of services will be set forth in individual Task Orders which reference this Master Consultant
Agreement. Services may include the following aspects of acoustic consulting services.
• Technical peer review of noise studies and modeling (all phases)
• Field inspections/measurements and compliance verification (if needed)
• Attendance at staff/consultant meetings and public hearings (upon request)
• Coordination with applicants' acoustical teams and City staff
• Memos and/or letter reports
• Other acoustic consulting services mutually agreed upon by issuance and acceptance of a Task
Order
Schedule
Soundscape Engineering shall commence, perform, and complete its Services according to the schedule
agreed upon in the Task Order.
Typical turnaround time for a peer review is three weeks, but this will vary depending on the complexity
of the work, study, or report being peer reviewed.
Typical turnaround time for site work is three weeks, but this will vary depending on the nature of the
sitework. For sound level measurements, the turnaround time is dependent on the number of
measurement locations, duration of the measurements, and acceptable weather conditions.
For meetings to be attended virtually and that take place during the workday, we prefer at least a three day
notice of the meeting time. We prefer to have a minimum two week notice for meetings that will occur
outside of typical workday hours and for all meetings to be attended in -person.
Soundscape Consulting LLC
Michigan • Illinois Indiana • Virginia
(734) 418-8663 • (312) 436-0032 (317) 489-4151 • (703) 722-6633
www.SoundscapeEngineering.com
Scope of Services and Fee Proposal
SE Proposal 3028-25.1
Professional Services Fee
January 22, 2026
Page 3 of 5
Soundscape Engineering will perform services on a time plus expenses fee basis. Task Orders shall
include a fee estimate. Soundscape will notify City prior to performing work that would result in the fee
exceeding the estimate and will not proceed with the work until written authorization to exceed the initial
Task Order estimate has been received from the City.
2026 Rate Schedule
Personnel
Principal
Rate
265.00
Principal (Expert Witness)
440.00
Associate Principal
245.00
Senior Consultant
220.00
Consultant
180.00
Associate Consultant
150.00
CAD Technician
150.00
Clerical
125.00
Intern Consultant
90.00
I . Expert witness testimony, depositions, and time attending hearings are charged at this rate.
Pass -through expenses may include airfare, mileage, lodging, meals, measurement equipment usage,
printing, and other expenses reasonably incurred in the process of performing the Scope -of -Services.
Expenses are passed on at cost (1.0 multiplier).
Soundscape Engineering LLC's hourly charge out rates are reviewed annually, typically in January, and,
at that time, may be increased. Generally, the annual hourly rate increase is a nominal amount to
correspond with our estimate of increases in the cost of doing business and inflation in the local or
national economy, and we will notify the City in writing of any increase in charge out rates.
Primary Billing Contact
Sarah Sevener, Controller
Direct: (231) 974-2081
ssevener@soundscapeengineering.com
Soundscape Consulting LLC dba Soundscape Engineering
729 W. Ann Arbor Trl.
Plymouth, MI 48170
Soundscape Consulting LLC
Michigan • Illinois Indiana • Virginia
(734) 418-8663 • (312) 436-0032 (317) 489-4151 • (703) 722-6633
www.SoundscapeEngineering.com
Scope of Services and Fee Proposal January 22, 2026
SE Proposal 3028-25.1 Page 4 of 5
Final Note
Soundscape Engineering agrees to perform the Services set forth in Task Orders in accordance with the
terms of this Master Consultant Agreement.
Soundscape Engineering's standard Additional Terms and Conditions are considered applicable to this
Agreement and have been appended to this letter. Please review them to confirm their acceptability.
This Master Consultant Agreement, including attachments and Task Orders referencing this Agreement
are incorporated herein by reference, and represent the entire Agreement and understanding between the
parties. This Master Consultant Agreement may be modified or altered only in writing signed by
authorized representatives of both parties.
If you have any questions regarding this proposed Master Consultant Agreement, please call or send an
email. Otherwise, if this Master Consultant Agreement is acceptable, please sign in the location provided
below and return to our office via email or postal service.
Sincerely,
Soundscape Engineering
Per:
Nathan Sevener, INCE Bd. Cert.
Principal Consultant
nsevener SoundscapeEn ing eering.com
direct: (734) 669-3260
Enc: Additional Terms and Conditions, Soundscape W-9, Soundscape certificate of insurance, resumes
for key Soundscape personnel
Authorization to Proceed— Sign below to accept this contract, including all terms and conditions. please return a
copy to us via email or mail.
Client (print entity name): United City of Yorkville
Client Address (if different
than addressee on this proposal)
Approved by (print name): John Purcel
Approved by (signature): I ` '
Date: a u-
Soundscape Consulting LLC
Michigan • Illinois Indiana • Virginia
(734) 418-8663 - (312) 436-0032 (317) 489-4151 - (703) 722-6633
www.SoundscapeEngineering.com
Scope of Services and Fee Proposal
SE Proposal 3028-25.1
Additional Terms and Conditions
January 22, 2026
Page 5 of 5
1. Soundscape Consulting LLC is domicile to the State of Michigan and registered with the Secretary of
State in Indiana, Illinois, and Virginia.
2. "Soundscape Engineering" is a registered trade name of Soundscape Consulting LLC. Any reference
herein to "Soundscape," "Soundscape Engineering," or "Soundscape Consulting" refers to
Soundscape Consulting LLC.
3. For the local mailing address, contact Soundscape, or address purchase orders, payments, and
mailings to Soundscape Consulting LLC 729 W. Ann Arbor Trl. Plymouth, MI 48170.
4. Offers are valid for 60 days from the date of proposal issue, unless notice of offer termination is
provided by Soundscape Engineering.
5. Fees are invoiced monthly. For fixed -fee basis contracts, the amount billed is based on the
approximate percentage of Soundscape's scope -of -services that has been completed. For time basis
fee contracts, the amount billed is based on the number of hours expended and our hourly rates.
6. Accounts are payable within 30 days of City approval of invoice.
7. Payments by credit card incur a 3.5% surcharge.
8. Either party may terminate this Agreement upon at least seven (7) days written notice in the event of
a substantial failure by the other party to perform. Such termination shall not be effective if remedied
before expiration of the period stated in the aforementioned notice. This Agreement may be
terminated by either party, upon written notice to the other, in the event that the project is suspended
for more than ninety (90) days.
9. Soundscape carries professional liability coverage with an annual and per claim limit of $2,000,000.
City hereby agrees that, to the fullest extent permitted by law, Soundscape's total liability to City for
any and all injuries, claims losses, expenses or damages whatsoever arising out of or in any way
related to the project or this Agreement from any cause or causes including but not limited to
Soundscape's negligence, errors, omissions, strict liability, breach of contract or breach of warranty
(hereafter "City's claims") shall not exceed the total sum paid on behalf of or to Soundscape by
Soundscape's insurers in settlement or satisfaction of City's claims under the terms and conditions of
Soundscape's insurance policies applicable thereto. If no such insurance coverage is provided with
respect to City's claims, then Soundscape's total liability to City for any and all such uninsured City's
claims shall not exceed the compensation paid to Soundscape under this Agreement. Lapse of
Soundscape's Insurance coverage will trigger automatic termination of this contract.
10. City agrees that any time incurred by Soundscape to attend depositions or hearings, or fulfill the
demands of subpoena, either at the request of City or by Court Order, shall be paid for by the City at
Soundscape's standard hourly rates.
Soundscape Consulting LLC
Michigan • Illinois Indiana • Virginia
(734) 418-8663 • (312) 436-0032 (317) 489-4151 • (703) 722-6633
www.SoundscapeEngineering.com