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EDC Minutes 2005 04-21-05 i APPROVED 7/21/05 UNITED CITY OF YORKVILLE ECONOMIC DEVELOPMENT COMMITTEE YORKVILLE CITY HALL CONFERENCE ROOM THURSDAY, APRIL 21, 2005 The meeting was called to order at 7 p.m. ATTENDANCE COMMITTEE MEMBERS AND CITY STAFF: Aldermen Richard Sticka and Marty Munz; and Alderwomen Rose Spears and Valerie Burd; Mayor Art Prochaska; City Administrator Tony Graff; and City Planner Mike Schoppe. OTHERS: Anna Kurtzman, ICCI; Lynn Dubajic, YEDC; and Richard Young, Kimball Hill Homes. 1. Minutes Minutes from the March 17, 2005 meeting were approved with changes. 2. Schoppe Design Associates Agreement for Professional Services Mike Schoppe from Schoppe Design Associates attended the meeting to discuss the contract for his services as city planner for the coming year. The proposed new contract includes an increase in fees. The rate for the principal would increase from $123 to $135 per hour. Also, the rate for project management would increase to $110 per hour from $100. Alderwoman Valerie Burd wondered if the words "as requested" should be added to the services area found on Page 2 of the proposed contract since the city is planning some changes in staffing and may not use Schoppe Design Associates as often. Chairman Richard Sticka said that would be warranted. He added also would suggest 30 days instead of 90 days for the amount of notification needed to terminate the agreement. Thirty days seems reasonable, he said. Schoppe said the firm only does what the city asks it to do and only charges accordingly. The firm is not on a retainer. If the firm doesn't do anything for a month, the city isn't charged anything, he said. He suggested leaving the termination clause as is because it doesn't cost the city anything. At the same time, it allows the city the flexibility to call on the firm as needed. As for attending meetings, Schoppe said he attends the ones that the city asks him to attend. If the city were to reduce its requirements, then the city wouldn't be charged, he said. Burd said that reducing the length of the termination notice wouldn't be necessary if the firm doesn't bill the city. Alderman Marty Munz commented that the 10 percent increase in rates seems excessive especially since the rates were raised a year ago. Schoppe, however, said that last year's increase was the first increase in three years. Regarding the terms in the contract, Schoppe suggested that the words "as requested" be added to the services provided section as Burd suggested. Schoppe said he would continue attending meetings until the city told him not to. By adding the new words, Schoppe said it gives the city the flexibility to operate as needed. Schoppe said the old contract was up April 13 and it is up to the city to decide the term of the new contract. The last contract was for one year. Alderwoman Rose Spears said she the new contract should be for a year as well. The committee agreed to bring a recommendation for approval to the Committee of the Whole. 3. PC 2005 -10 Whispering Meadows Units 3 and 4 — Final Plats Richard Young with Kimball Hill Homes came to request final plat approval for Whispering Meadows. The property is located west of Route 47 just off of Cannonball Trail and near Faxson Road. Unit 4 has 151 units and Unit 3 has 106 lots. They are both in conformance with the preliminary plat approved last year. He said they actually took out four lots to make room for a clubhouse and pool facility. Two lots also were eliminated to provide a tot lot. Young also said that the school hasn't been sighted yet, but it likely will be near the eastern side of the property. Sticka said the Plan Commission recommended approval. Spears asked if the utilities would be buried. She said the city wants to ask all developers to bury utilities. Young said he's not sure what specifications are in the annexation agreement, but he said most of the utilities would be buried anyway. Sticka said any requirements for burying utilities would need to be added to the subdivision ordinance. Meanwhile, Mayor Art Prochaska said a few historical street names need to be in the subdivision and Young said that would be easy to do. The committee agreed to bring the request to the C.O.W. 4. Resource Conservation and Greenway Delineation Standards Young said this request directly relates to the Anderson property on Route 71, specifically for the southern portion of the property where there are substantial amounts of trees. He said they'd like to work to create a unique development to try to save a many tree stands as possible. The city staff had asked the developers to propose some sort of guidelines. The Resource Conservation and Greenway Delineation Standards has a section that deals specifically with woodlands. Young said he wants to get comments and recommendations from the committee to craft something that would be included as an attachment to the annexation agreement. Sticka said the document needs to be reviewed and would take a lot of staff study. However, he said everything in the document looks good. Meanwhile, he said recently toured the Anderson farm and said it's a fabulous place. He added that he doesn't think any one of the aldermen should make a decision about the property without first touring it. In fact, he said he wishes the forest preserve had the money to buy it. He said there hasn't been a piece of property up for development anything like this one. Young said the developer would like to try to save as many trees as possible. He said he'd like to put together an annexation agreement that means something. Sticka warned that lot sizes would be a sticking point with the City Council. He said he would urge the City Council to look at the area before making any decisions. Burd suggested that the City Council take a tour of the property. 5. Amendment to Parking Ordinance Zoning Coordinator Anna Kurtzman said some potential developers recently have asked for changes in the city's parking ordinance, which include a reduction in stall length for perpendicular parking and angle parking. The proposed amendment regarding off street parking would allow for parallel parking, 45 degree angle parking, 60 degree angle parking, and 90 degree angle parking. Sticka wondered if the dimensions would accommodate some of the larger vehicles on the roads these days. City Administrator Tony Graff said they should be okay. While the length might be changing, the width of the spaces wouldn't change at all. Graff said the in talking to some potential big box retailers, the current city parking ordinance doesn't meet the parking requirements those retailers have. When Jewel came, the city had to approve variances for parking to meet the retailer's requirements. Graff said City Attorney John Wyath said it makes more sense to amend the ordinance than to continue approving variances on a regular basis. The committee decided to forward the matter to the C.O.W. 6. Amendment to B -3 Zoning District Regarding Mini- Warehouse Storage Kurtzman said the proposed amendment would delete mini - warehouses from the B -3 Zoning District and make it a Special Use in the M -1 and M -2 Zoning Districts. As the zoning currently stands, Prochaska said the mini - warehouses are an allowable use and the city can't review it. With the proposed change, proposals for mini - warehouses would have to come to the City Council. Prochaska said he requested the change because he believes the city should have some say in where these businesses are located. The committee agreed to bring the matter to the C.O.W. 7. Additional Business Burd asked if the Appearance Code Ordinance should come before the EDC or go straight to the COW for approval. Prochaska said the proposed ordinance should come to the EDC first and then move to the COW. The meeting adjourned at 8 p.m. Minutes respectfully submitted by Dina Gipe i PLEASE SIGN IN MEETING: rPVlti Q l MEE DATE: J k� I I b 5 NAME BUSINESS PHONE # �- yi�i✓��S /451 I I