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EDC Minutes 2007 12-11-07 Page 1 of 6 APPROVED 2/7/2008 UNITED CITY OF YORKVILLE ECONOMIC DEVELOPMENT COMMITTEE Tuesday, December 112007, 7pm Council Chambers In Attendance: Committee Members Chairman Jason Leslie Alderman Gary Golinski i Alderman Joe Besco Alderman Marty Munns Other Citv Officials: Alderwoman Rose Spears City Administrator Brendan McLaughlin Community Development Director Travis Miller Parks & Rec. Director David Mogle City Planner Charlie Wunder Alderwoman Robyn Sutcliff Park Dept., Sue Swithin Other Guests: Attorney Dan Kramer Attorney Gregg Ingemunson Kathy Farren, Record Craig Duy Fred DuSell Rob Zoromski, Lennar Tony Zangler Terry Hunt Jon Zahm Andrew Bobbitt, YMCA Sue Vos & Perry Clark, Aurora Area Tourism & Convention Bureau 1 The meeting was called to order by Chairman Jason Leslie at 7:1 Opm following a Special City Council Meeting. Chairman Leslie invited Terry Hunt to introduce himself. Mr. Hunt is running for the 50 District, retiring Patricia Reid Lindner's position in the State of Illinois House of Representatives. He gave an overview of his background. The committee moved forward to item #11 on the agenda. 11. EDC 2007 -52 Aurora Area Convention & Visitors Bureau - Intergovernmental Cooperation Agreement Renewal Sue Vos, President & CEO of this group said Mayor Burd asked her to be present to discuss the re- negotiation of this contract. She presented an overview of the goals of this bureau and other statistics relating to tourism in this area. She noted that additional sports marketing has also been added. Ms. Vos then introduced her associate, Perry Clark. Page 2 of 6 Mr. Clark spoke about an area push for the 2016 Olympic- related events and other sports. He said sports are the 5 th largest industry in the country. He also noted the 2009 Solheim Cup event that will be held at the Rich Harvest Farms in Sugar Grove. Mr. Clark also stated that possible grants could be available to the Parks Department and encouraged the City to work with the bureau on obtaining them. In summary, Ms. Vos proposed to renew the 5 -year contract and she also said the bureau would work with Yorkville on any event of interest. Chairman Leslie asked for feedback on gross dollars spent and what the City receives in return. Ms. Vos commented that Yorkville can have any type of report they might need and she added that Yorkville is also directly linked with the bureau's website. The committee members gave a positive recommendation for the renewal of this agreement and it will move forward to the December 18th C.O.W. /City Council meeting. Presentation: Chairman Leslie said the City had an opportunity for a partnership with the YMCA and YMCA Executive Director Andrew Bobbitt was on hand to present an overview. In 2003 a strategic plan for the YMCA was drafted. One of the initiatives was to add a facility on the east side of town. A 4.4 -acre parcel of land at Kennedy and Mill was donated by MPI for this purpose. He provided other details related to the proposed facility and said it would cost $16,000 per month to operate it. It was noted that if the City does not participate in this project, the YMCA will not build the pool on their own. If the City decides to partner with the YMCA, the cost would be $2 -6 million for the pool. The cost of the building would be borne by the YMCA. Operating expenses would be covered by part of the membership fees and from swim lessons. There was a brief discussion of the funding of such a facility. Alternate revenue bonds, revenue streams and general obligation bonds were discussed. Alderman Besco expressed great concern regarding the identification of a revenue stream for a pool prior to making a decision. Chairman Leslie suggested moving this matter on to C.O.W. for discussion. Alderwoman Spears thought a Public Hearing would be beneficial and said she thought the location of the property was too far east. Administrator McLaughlin said press coverage is needed to generate interest for a Hearing. Mr. Bobbitt agreed that a Public Hearing would be helpful to determine interest in this project and at that location. It was decided that a Hearing would be scheduled after consulting with the Attorney. Minutes for Correction /Aunroval: October 16, 2007 and November 20, 2007 Both sets were approved as presented. Page 3 of 6 New Business: 1. EDC 2007 -46 Monthly Building Permit Report for October 2007 2. EDC 2007 -47 Monthly Building Permit Report for November 2007 Travis Miller reported that residential permits are down while commercial and miscellaneous permits are up. He added that the City is still over budget with permits for these months. 3. EDC 2007 -48 Monthly Plan Commission Report for November 2007 Mr. Miller said this report has been revised. 4. PC 2007 -23 Zangler —Annexation Agreement An overview of this item was given by Mr. Miller and he noted that staff had made some recommendations: 1. Expansion of existing utility easement by 10 feet 2. Require easement to allow for sanitary sewer extension, allowing City 2 -year time frame 3. If City annexes this property, it would require payment of $35,000 to $40,000 for YBSD. (Due to the cost, the petitioner might opt for septic instead.) A PIN number would also be required as well as a subdivision process Alderman Besco commented that it seemed unreasonable to require one landowner to pay these high fees and that YBSD would not budge on these fees. He wants people to be able to have small parcels of lands such as this. Chairman Leslie agreed with this and suggested separate PIN numbers with a "lock" on the land. Travis said language had been added to specify that no other homes could be built on this plot. Alderman Besco strongly encouraged the City Administrator to talk with YBSD and ask them to reconsider their fees in such instances. Attorney Ingemunson also requested language allowing non - livable structures to be built such a pool or barn. Miller asked if these structures would be served by YBSD. Mr. McLaughlin also suggested drafting language to cover setbacks in the event other non - livable structures are built. Alderman Golinski questioned whether the City would have the sanitary sewer installed within the 2 -year time. Miller said Staff recognizes the need to have this done in 2 years. Besco asked if adjoining property owners had been contacted regarding interest in having the line extended to their properties. This item moves on to City Council with a positive recommendation. Staff will draft the appropriate additional language. 5. PC 2007 -36 Pobol Rezoning Attorney Dan Kramer was present on behalf of the petitioner. The property is a 5 -acre parcel on Lisbon Road and has already been annexed. Staff and the Plan Commission recommended it be zoned "estate ". There was a brief discussion of whether or not the City pays for this, so the attorney will be consulted. It will move forward to the next C.O.W. consent agenda. Page 4 of 6 6. PC 2007 -38 Menard's 6 th Addition Preliminary /Final Plat Travis Miller provided a summary of this item and said Plan Commission had recommended approval. He noted one staff comment that Menard's had not been willing to grant a cross access easement on lot 3 and property to the east is too narrow for an access. Menard's is concerned that the easement location is premature since there is no plan in place for lot 3. Staff recommends having language on the plat to show need for an access. Craig Duy of Smith Engineering said by showing it on the plat, it limits both parties. However, he added that ultimately an access might not be needed. Mr. McLaughlin suggested verbage stating an agreement needs to be prepared. Committee members concurred with staff recommendations. Cross access for all the lots was also discussed and Travis recommended a note on the A plat indicating such. Mr. Duy will draft this language and a positive recommendation for this matter was given subject to staff comments and the new language. 7. PC 2007 -37 Blackberry Woods PUD Amendment A McCue Builders representative said they are requesting 2 amendments: 1. Change front yard setback from 30 feet to 25 feet and rear yard setback from 25 feet to 30 feet 2. Lot coverage ratio of 40% with 50% of R4 lots be given that ratio (varying slightly from a Plan Commission recommendation of 50% of ranch homes) A list of architectural standards was also summarized. A positive recommendation was given to move this forward to the C.O.W. /Council consent agenda. 8. EDC 2007 -49 Walmart/Yorkville Crossing Unit I Final Plat — Recording Times Extension Request Travis Miller reported on the status of the Wa1Mart project. It is moving forward, but he said the contract between Wa1Mart and Mr. Hamman will expire at the end of this year. WalMart had 12 months to finalize the final plat after the preliminary plan. They had asked for an extension to May 2008. A 2009 opening is anticipated. Committee members agreed that they want a more aggressive finalization and suggested an extension only until May 2008. This item moves forward to the December 18 consent agenda. 9. EDC 2007 -50 Illinois Tomorrow Grant Funding Match ($10,200) The City was awarded an IDOT grant to complete a trail system and downtown streetscape plan. It does require a local match and the Council must approve an agreement with IDOT, after which a scope of services will be prepared. Chairman Leslie also suggested an Ad Hoc visionary group. All agreed and this moves forward to the C.O.W. /Council consent agenda. i Page 5 of 6 (moved forward in agenda to Old Business, Item 1) Old Business: 1. EDC 2007 -34 Banking /Land Use Policy Discussion Chairman Leslie summarized the financial institution policy draft. The committee discussed if it should become a policy, ordinance or just be for guidance. Alderman Golinski commented that if this becomes policy, it should be followed and to not always allow special exemptions. It was decided to bring this item back to the January meeting. (back to order of agenda) 10. EDC 2007 -51 Newark Boundary Agreement Discussion j Montgomery's boundary agreement is not yet finalized and Chairman Leslie would like to settle that prior to discussing boundaries with Newark. (Item 11 discussed earlier) 12. EDC 2007 -53 Comprehensive Plan —Planning Area Discussion Travis Miller said the Council will inform the Plan Commission where the boundaries will eventually be, to guide them in future land use decisions. Alderman Besco said the boundaries do not go far enough south in the 2005 Comp Plan. He suggested Route 52 should be a major corridor for the City. He noted that Platteville is now incorporated and wants to preserve farmland and have green buffers. Sanitary sewer will also be a factor in determining the boundary. All agreed Route 52/47 and Prairie Parkway will be major hubs and Mr. Miller said the Plan Commission is looking for a solid boundary plan by April or May. Aldermen Golinski and Besco suggested that boundary plans should consider the current school boundaries. This item will come back to the next EDC meeting and proposed boundaries will be drafted prior to that. Old Business: Item 1 Discussed earlier 2. EDC 2007 -38 Sign Ordinance — Update/Discussion Mr. Miller said the former recommendation was to hold a workshop and invite businesses from the City for a dialogue. It was decided to hold the January EDC meeting at 6pm with the workshop following at 7pm. 3. EDC 2007 -44 Sycamore Traffic Signal — Update/Discussion A development agreement was handed out by Mr. Miller and he said the State is OK with most of the agreement. Within 10 days of the agreement execution, the City will be paid $75,000 towards the signal. Then, when the Rob Roy Falls agreement is finalized, money will come back to the City. Since the placement of the signal falls on the developer's property, language will be included specifying the City's right to place the signal there at no cost. Travis will obtain an executed agreement. i Page 6 of 6 Additional Business: Regarding the City paying for the annexation for the Pobol property, Alderman Besco said a policy should be in place stating the economic benefit to the City in any similar instances. He said the City is using the citizens' funds to pay for this action. There was no further discussion and the meeting adjourned at 9:27pm. Respectfully submitted by Marlys Young, Minute Taker 1