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EDC Minutes 2007 09-18-07 i Page 1 of 5 APPROVED 10/16/07 UNITED CITY OF YORKVILLE ECONOMIC DEVELOPMENT COMMITTEE Tuesday, September 18, 2007, 7pm Council Chambers In Attendance: Committee Members Alderman Jason Leslie, Chairman Alderman Joe Besco Alderman Gary Golinski Alderman Marty Munns Mayor Valerie Burd Other Citv Officials: Alderman Joe Plocher Alderwoman Rose Spears City Administrator Brendan McLaughlin Assistant City Administrator Bart Olson Community Development Director Travis Miller City Planner Charlie Wunder Economic Development Director Lynn Dubajic Zoning Board of Appeals Member Mike Skinner Other Guests: Tony Scott, Kendall County Record Mell Vargas Amy Collins Pam Hunter Audrey Rolfe Shannon Hunter Kim Korst Tim Paper Trista Hudson Wally Walas Jim Blonda Kathy Leahy Melanie Blonda Peter Huinker Jason Polakow, Land Development Manager For Autumn Creek Chuck Byrum, Pulte Attorney The meeting was called to order at 7:01pm by Chairman Jason Leslie. MINUTES FOR CORRECTION /APPROVAL:, August 21, 2007 The minutes were not addressed at this meeting. i Page 2 of 5 NEW BUSINESS: (Chairman Leslie moved item #3 forward on the agenda). 3. PC 2007 -29 Autumn Creek Unit 2 Final Plat of Subdivision Many Autumn Creek residents were present regarding the SSA issue. Mr. Leslie explained to the residents that public comments were allowed at City Council meetings and noted that no residential platting was planned on Unit 2 as of this time. He invited the guests to stay for the discussion of the final plat of subdivision. Chairman Leslie inquired about the timetable for the school land dedication. Chuck Byrum, Pulte Attorney, said the school district wishes to start on the school late this year. The plat is needed in order to begin work on the streets and infrastructure. When the annexation goes forward, the dedication will soon follow. Mr. Byrum said the surveys are complete and they would prepare for conveyance soon. Staff comments were made by Travis Miller and he said the Unit 2 final plat is consistent with the plans. Alderwoman Spears asked if the roads will be built if the dedication is approved. The Land Development Manager for Pulte replied that funds are available for the roads and the roads would be finished before winter. The committee recommended approval of final plat for Unit 2. (return to order of agenda) 1. EDC 2007 -35 Monthly Building Permit Report for August 2007 Mr. Olson said the numbers are actually in line with the stats on a per- month -basis and added that there have been 450 -500 housing starts for the calendar year so far. No further action. 2. EDC 2007 -36 Monthly Plan Commission Report for September 2007 This item concerns the Unit 2 Autumn Creek plat reviewed above. No further action was needed. 4. EDC 2007 -37 Policy Regarding Signage Recognizing State Champions — Discussion It was noted that two YMCA gymnasts achieved state champion status and it was suggested that roadway signs be erected. IDOT will pay for these signs. Chairman Leslie suggested those signs should be placed at the gateways to the City and also near the YMCA. Alderman Besco further suggested that all four entrances to the City should be signed. Bart Olson will present this to IDOT. It was noted that the IDOT recommendation is to leave these signs up for one year. At the end of the year, Alderman Besco said perhaps the signs could be given to the gymnasts. It was also recommended that the award recipients be brought to a future Council meeting to be recognized. I Page 3 of 5 In another sign matter, Alderwoman Spears asked about the stop sign previously recommended for Countryside Center. Eric Dhuse will be contacted regarding the cost of the sign or where the funds could be obtained from the budget. City Administrator McLaughlin said the funds could come from the 50 Anniversary celebration and the budget will be checked for possible funds. 5. ZBA 2007-19 Sega Variance Request —Building Height Travis Miller reported this variance request would move forward to the September 25th City Council, but it was on the EDC agenda for discussion. Alderman Leslie commented that the proposed garage fits in with the character of the neighborhood. The variance request was made because the height exceeds the allowed amount in the ordinance. It was noted that a Public Hearing was held where neighbors could voice any concerns, however, no negative comments were received. P Mr. Leslie encouraged the EDC committee members to view a similar garage in the neighborhood and note concerns they may have about the proposed structure. Mr. Miller said the Zoning Board of Appeals had given a positive recommendation to this request. 6. EDC 2007 -38 Sign Ordinance Update - Discussion Chairman Leslie then recognized Zoning Board Member Mike Skinner who was present at the meeting. Mr. Skinner has been on the Board for 16 years. He was asked to share information about the matters that come before ZBA. He gave a brief history of the meetings and some of the changes that have occurred. A little over a year ago, the ZBA began a review of the sign ordinance at the request of the City. Mr. Skinner commented that he does not approve of tall signs and in his many travels in the country, he has seen much smaller /shorter signs particularly in the West. He said that Travis had contacted many other cities regarding their sign ordinances. Mr. Skinner said he was disappointed to see such a large sign for the Kendall Marketplace and noted that the ZBA declined requests for large signs for Menards and WalMart. He asked that the City provide direction to the ZBA that will be supported by the City 9 Council. The sign ordinance that ZBA is considering, is only in draft stage at this time, however, 3 once it is finalized, he hopes that it will be followed. He summarized a ZBA discussion that would award rebates to some business owners for their signs, while some business owners would need to replace their signs with ones adhering to the proposed ordinance. Mr. Skinner said that many developments that come in with PUD's could be in violation of the proposed sign ordinance. He asked if the EDC wants the ZBA to proceed and if so, ZBA would need City Council input and support. The ZBA opinion is that low monument signs are desired as opposed to tall signs. Page 4of5 Chairman Leslie suggested that the sign review move forward. He added that the proposed sign ordinance is very thorough and said it made no sense to not follow the ordinance. He encouraged all committee members to read the document. Work on the proposed update was stopped during election time and also due to the landfill hearings. Because of this, no official report was provided to the City Council. Miller questioned if there should be dialogue with business owners and it was suggested to forward the draft to the Chamber of Commerce and to Lynn Dubajic with a public forum to follow. Alderman Besco thanked Skinner for this undertaking and then asked how the signage would be handled for the new water park. He noted that Great America has very large s signs. There was a brief discussion about this topic and Skinner said large signs cause distractions. He noted that the future WalMart had requested a very large sign and the Zoning Committee recommended against that. Marty Munns commented that he agreed that large signs are not needed especially since many people will find driving directions on the computer. It was noted that Charlie Wunder did the initial research in compiling the rough draft of the sign ordinance. Mr. Wunder said the most significant changes to the draft have been in the free - standing signs. There was no further action at this time. 7. EDC 2007 -39 Rob Roy Falls —Business District Chairman Leslie gave an overview of the half percent sales tax to be assessed in this special business district and the special uses for this money. The sales tax generated will go towards specific improvements, such as Rt. 34 and Cannonball Trail. The major roadways through this development are Rt. 34, Beecher Road and Faxon Road. Travis Miller stated that the annexation agreement by the Rob Roy Falls developers incorporated the creation of this business district and a separate Public Hearing was held. When the funding for specific improvements has been met, the sales tax requirement will dissolve in about 20 years. Chairman Leslie commented that he liked the concept of a development that builds itself through its own funding. He suggested that items such as road improvements should automatically be built into annexation agreements. In conclusion, Chairman Leslie recommended that the business districts move forward now and that there should be a 5 -year feedback timetable. Alderman Golinski said he concurred with this recommendation. i Page 5 of 5 Ms. Dubajic said that businesses over 60,000 square foot are looking at the Rob Roy Falls development. They would desire to be under construction in 2008 for a 2009 opening. This development will be larger than Kendall Marketplace, she said. OLD BUSINESS: 1. EDC 2007 -34 Banking /Land Use Discussion While the City has moved away from moratoriums, they continue to look at placement and "special use" where new banks are concerned. Mr. Leslie said he would like to see banks moved back behind other buildings and not built on corner properties. He said the legality of doing this should be researched. The zoning ordinance should be reviewed to determine whether or not special uses can be requested and conditions assigned. Another possibility is to create a policy assessing fees as part of the developer agreement. This could be passed as a resolution or in a policy. Travis Miller will draft a memo to the City attorney asking for legal assistance and recommendations. I i ADDITIONAL BUSINESS: Alderman Besco inquired about the Countryside TIF progress. The TIF will expire in March of 2008 and would possibly default if there is no action according to Mayor Burd. There have been talks with Tri-Lands who has been meeting with architects for possible uses. If the current owner defaults, the City will be required to fund the demolition. City Administrator Brendan McLaughlin said this expense would be reimbursed by the future value of the property. It is thought that the property will be planned as a lifestyle center rather than the big box store previously anticipated. Alderwoman Spears commented that while the property may increase in value in the future, it is currently decreasing the value of the homes in the area. She added that she hoped the developer would take the nearby residential area into consideration when they determine a use for the property. The Tuscan Plaza was also discussed. The owners must arrange for financing by the end of September and they must have their permit by December 31 They are currently on track In another matter, Alderman Besco asked to have SSA discussions placed on a future agenda. He would like to revisit the policy and asked all committee members to familiarize themselves with this topic. There being no further business, the meeting was adjourned at 8:16pm. 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