EDC Minutes 2008 12-02-08 APPROVED 2/3/09
UNITED CITY OF YORKVILLE
ECONOMIC DEVELOPMENT COMMITTEE
Tuesday, December 2, 2008
City Conference Room
In Attendance:
Committee Members
Chairman Gary Golinski
Alderman Joe Besco
Alderman Robert Allen
Alderman Marty Munns (left 8:45 PM)
Other Citv Officials
Mayor Valerie Burd
Alderwoman Robyn Sutcliff f
City Administrator Brendan McLaughlin
Community Development Director Travis Miller
Assistant City Administrator Bart Olson
Other Guests
Lynn Dubajic, YEDC (arrived 7:25 PM) Tony Scott, Kendall County Record
City Attorney, Kathleen Field Orr Attorney Andrew Kolb, CVS (left 7:20PM)
Mayor Judy Heim, Millbrook Mark Mastrorocco, Pulte Homes (left 8 PM)
The meeting was called to order by Chairman Gary Golinski at 7:00 PM.
Minutes for Correction /Approval: October 7. 2008
The minutes were approved as written.
Items Recommended by Plan Commission for Approval:
1. PC 2008 -22 G.B. Illinois 2, LLC — CVS Pharmacy Special Use Request for a Drive Through
Facility on Lot 5 of Cobblestone Commons.
Travis Miller stated that the plat for Cobblestone Commons has not been recorded. It has been approved
but the petitioner waits for the fees to be paid. At issue is whether the petition should be approved by City
Council, pending the payment of fees. If approved, this would set a precedent for other developments and
would possibly cause complications with the city's approval processes.
Mr. Kolb said the process for approval is sequential, with zoning approved and at last, funding. He is
asking that the sign variance, if approved at ZBA on Dec. 3, and drive through request, presented at Nov.
12 plan commission, be on the City Council agenda for Dec. 9, placing the petitioner in a quick mode for
building when fees are paid.
The close of the sale will not be completed until the payment of $180,000 by the developer is made and the
ordinances would be contingent on the payment. CVS would not be interested in developing the entire j
piece. The Mayor suggested that the developer sit down with City staff to discuss where the entire process
is. When this meeting has been completed, the City and the petitioner will have a clearer picture of where
the process is. This petition can move ahead without another EDC meeting before it goes to City Council.
2. PC 2008 -23 Full House Ventures — Special Use Request for a Single Family Apartments in a
Business Building.
The petitioner is proposing the addition of two apartments (downstairs) to the building, which currently
houses four upstairs apartments and a business office downstairs. ICCI has checked the building and there
are no code violations and apartment fixtures are in place. Mr. Paravola thinks this is a viable alternative
for the building, because of the economic conditions now. He is hopeful the market will change, so he will
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be able to become an integral part of the downtown redevelopment and increase (long term) the business
traffic in his building.
Alderman Besco voted in favor of the 3 -year special use. Alderman Golinski appreciates the additional
landscaping trees offered in lieu of landscaping near the building. Bob Allen would like the city to check
on the property taxes to see if they are residential or commercial on the building, and if the petitioner is
paying school taxes.
This will move forward to City Council on December 9 "'.
New Business:
4. EDC 2008 -53 Pulte Fee Reduction Request for Autumn Creek
Mayor Burd suggested this item be discussed (out of order) to insure that Mr. Mastrorocco would not have
to wait.
Pulte Homes sent the City a request for fee reductions and payment delays for the Autumn Creek
Subdivision. The first request would be a lock on the per home fee until the year 2017. The two major
changes in fees would be the municipal building (from $150 to $5509) and county road fees ($0 to $1475).
Should these be frozen, the city would stand to lose over $2 million in revenue. Currently Pulte has a lock
on fees until 2010. The developer also has the option to prepay fees at the time of final plat, which would
reduce Pulte's expenses considerably.
The committee members discussed the repercussion of a freeze for just one development and if a freeze for
one year, Jan. 07 through Dec. 09,,would be an option for all builders. Brendan McLaughlin suggested
that each developer should bring a freeze or lock on price proposal, year by year, to the city.
The second option would delay the time the city is paid for its services, so the impact fees would be paid,
not at the time of the building permit, but when the certificate of occupancy is picked up.
The third option would shift the timing of payment of building permit fees from building permits to 50% at
building permit and 50% at certificate of occupancy. The city is suggesting that 80% of the fees is paid
with the application of the building permit and 20% will be paid when the certificate of occupancy is
issued.
The fourth option would reduce impact fees by 18 %. The city believes this is not based upon sales
amounts of the units, so there would be no correlation between the cost of the city services a unit requires
and the cost of the residential unit.
The members of the committee are in favor of option #2 and option #3. These would require amendments
to the annexation agreement. There will be at a public hearing at city council in January.
Old Business:
1. EDC 2008 -06 Millbrook Boundary Agreement — Discussion
Mayor Burd asked the committee members if they might discuss this matter (out of order) as a courtesy to
Mayor Heim. This item has been in front of the committee twice. Mayor Heim stated that their village has
been active in the Fox Township land use plan, committing dollars to the review of this plan. Millbrook
also has an intergovernmental agreement with Kendall County regarding the planning and zoning. The
boundary agreement must be reviewed with Plano's per Kathy Orr, because the city does not want any
verbiage overlap in the agreements. The Yorkville boundary will go to Eldamain Road, then High Point.
The land west of that will be subject to an agreement between Yorkville and Plano.
Mayor Burd stated that giving away property on the other side of a boundary, as in the case of Montgomery
and Sugar Grove, means that jurisdiction of those areas is also given away. Mayor Heim stated the
boundary line is pretty much been decided upon, and that it is very close to, or within the 1 '/z mile
boundary of Millbrook. Mayor Burd feels that, not only is the electorate to represent Yorkville, but how
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they should interact with the surrounding communities. Currently there are pre - annexation agreements all
along Caton Farm Road. Infrastructure can be engineered to the areas far south.
Alderman Allen feels Yorkville should offer a spirit of neighborly cooperation. He thinks Millbrook and
Yorkville need to continue at this time with a boundary agreement, rather than putting it on the back burner
continuously. If there are property owners who have differences, these should be addressed individually.
Mr. Golinski stated that he wishes to consider the Yorkville constituency and the fact that the Prairie
Parkway and a state highway could present a very lucrative commercial business corridor. He shared
pictures of commercial development at the Bowton Rd. intersection in Bolingbrook. He suggested that
that sales tax revenue would bring in millions of dollars should the Prairie Parkway intersection be
developed within a Yorkville boundary. In addition, he questions the infrastructure potential of a town of
Millbrook's population. He is not in favor of any annexation negotiations at this time.
Joe Besco mentioned the Dixon annexation on Yorkville's north border, and feels that communication
broke down with the Dixon family during the annexation process. He is not comfortable at this time with
any annexation negotiations.
The comprehensive plan for Plano does not extend south of the Fox River. The City should discuss the
Plano agreement, as it was negotiated in 2001. Typically, a boundary agreement is valid for 20 years.
However, there may be clauses in the Plano agreement, which Ms. Orr will check, to see if any portions of
the agreement would renew.
The aldermen discussed options for this item, since they are not in agreement that it should move out of
committee. The governing ordinance, which gives 3 alderman an opportunity to call a meeting, but not the
ability to add an item to a meeting, was discussed at length. Chairman Golinski asked staff if it would be in
the best interest of the taxpayers if this intersection was conceded to Millbrook. The Mayor stated this was
a policy issue and that staff could not give an opinion.
Ms. Orr would like to table the discussion for legal review. There was no formal determination by the
committee for the direction of this item to another committee or city council.
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New Business:
1. EDC 2008 -50 Monthly Building Permit Report for October 2008
2. EDC 2008 -51 Monthly Plan Commission Report for October 2008
3. EDC 2008 -52 Monthly Plan Commission Report for November 2008
Travis Miller said that he could project an approximate single family end -of -year figure of 130 units.
There are three commercial properties that will soon be permitted: 1) Aldi's new store; 2) Hampton Inn at
1510 N. Bridge Street; and 3) Children of America (Day Care) at Prairie Pointe subdivision, Lot 2A.
5. EDC 2008 -54 Wind Energy Systems — Draft ordinance
Most counties or municipalities choose to classify wind farms as a special use, primarily because there are
potential noise and sight complaints from surrounding property owners. A public hearing allows input
from those nearby. There are 3 main types of wind energy systems: 1) large wind energy systems; 2) small
use energy systems, that are special uses in A -1 agricultural districts, B -4 business districts, M -2
manufacturing districts and PUD districts; and 3) rooftop systems. These are allowable accessory
structures in all zoning districts except floodplain districts, and are subject to administrative zoning
approval.
Alderman Besco mentioned a Mag -lev system, which is a huge energy turbine alternative system.
The draft ordinance will be brought forward to plan commission for a public hearing.
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6. EDC 2008 -55 Design Guidelines — update and discussion
Staff is recommending re- adoption of the Design Guidelines from the recently repealed Southern Area
Comprehensive Plan. This will move forward to the December 9` city council consent agenda.
7. EDC 2008 -56 Safe Routes to School Application — update and discussion
The deadline for the Safe Routes to School application has been delayed. The funding application has
been capped at $250,000 and re- application can be made once a year. The grant, if received, would provide
for a new sidewalk between Orange Street and Yorkville Intermediate School. In addition, ADA non-
broken sidewalks and ramps on the streets east and west of Route 47 would be targeted for repair with the
grant money.
Old Business:
2. EDC 2008 -12 Economic Incentive Policy — Discussion
This item will be on the December 9, 2008 city council consent agenda. In particular the evaluation criteria
item 7 has been expanded to further what the policy previously included. Ms. Orr commented on the gap
financing, a concept she was especially knowledgeable and in favor of, having seen the growth Yorkville
has experienced and finding it beneficial in the revised agreement. The policy's simplified format
addresses all businesses including retail and manufacturing /large employers.
This will be on the consent agenda at the December 9"' city council.
3. EDC 2008 -47 Zoning Ordinance Update — Discussion
The first meeting of the steering committee was held on Thursday, Nov. 13, 2008. The assessment phase,
or first phase, includes the stakeholder interviews and analysis of other zoning ordinances. This phase will
be presented to the steering committee at the Jan. 21, 2009 meeting.
Travis Miller handed out an update and process timeline to members of the committees.
4. EDC 2008 -48 Integrated Transportation Plan — update
The update offers dates the stakeholder interviews have been completed, and notes the l task force
committee meeting on October 16. There is an online survey and a public workshop scheduled for
December 4 at the library. The final report target date is August of 2009, with the City of Yorkville's Sr.
Planner, Stephanie Boettcher, Travis Miller, and SEC Group, all working cooperatively on the project.
5. EDC 2008 -49 Meeting Schedule for 2009
The April 7, 2009 EDC committee meeting will be moved to Monday, April 6, 2009. The conflict was
Election Day.
The meeting was adjourned at 9:00 PM
Minutes submitted by Annette Williams
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