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EDC Minutes 2008 02-08-08 i - j APPROVED 3/6/08 ECONOMIC DEVELOPMENT COMMITTEE MEETING United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 City Hall Conference Room Friday, February 8, 2008 5:00 PM In Attendance: Committee Members: Chairman Jason Leslie Alderman Gary Golinski I Alderman Joe Besco I Other Citv Officials: Mayor Valarie Burd (arrived 7:00 pm) Community Development Director Travis Miller Other Guests: Lana Lake, Home Owner Chuck Divito, Tuscan Plaza William Lake, Home Owner Gary Cervelli, Tuscan Plaza Pete Hurnke, SEC Group Donna Cervelli, Tuscan Plaza John Phillipchuck, Atty DBC &W Ltd Melodee Church, Tuscan Plaza Kelly Kramer, Attorney Tony Scott, Record John Duggan, Yorkville Crossing Dan Nicholson (arrived 7:00 pm) The Meeting was called to order by Chairman Jason Leslie at 7:03 pm. Presentation: 1. Kendall County Farm Protection Presentation by Tim Gerk Travis Miller stated that the presentation will be postponed until the March EDC meeting. Minutes for Correction/Approval: December 11, 2007 Minutes were approved with no amendments made. New Business: 1. EDC 200801 Monthly Building Permit Report for December 2007 Travis Miller stated that we were just under 500 for the calendar year for 2007 and we were above other communities in the Kendal County. Projections are out for 2008 and we project numbers will be up over the 2007 numbers. 2. EDC 200802 & EDC 200803 Monthly Plan Commission Report for December 2007 & January 2008 Travis Miller stated there were reports in here from December and January. He stated that the motions were there and the cases are in tonight's agenda and are included in the EDC report what the recommendation was. This was information only. 1 i 4. PC 200735 Letterle Annexation Agreement Travis Miller stated that the staff made some comments that the time this was in front of the plan commission and City Council Members for the public hearing and the items regarding the annexation agreement have been addressed. He said they were in the final form with the agreement and the ordinance to approve. Jason Leslie said that they would be moving it forward. 5. PC 200727 Lincoln Prairie Final Plat of Subdivision Guest Speaker John Phillipchuck said he was there representing the final plat of subdivision for Lincoln Prairie Subdivision. Mr. Phillipchuck showed the committee the lots for the plat. He stated the ultimate plan is to get an easement from Mr. Loftus. He said that they are looking for an easement that would ultimately allow for a storm sewer extension along the property. Jason Leslie had a concern about the long term development of the property that is dependant upon the Loftus easement. He stated why build something twice when you can build once at half the cost. He also had a concern that lot 4 there is a lot of pre- existing drain tile and with lot 2's asphalt he was concerned about flooding and oil based products running off. Second guest speaker pointed out where the secondary measures would be implemented. Leslie wanted them to build with the intent and get the asphalt plan underway. He said that this is subject to legal review with surrounding properties and wanted legal reviews regarding IL drainage laws. Lana Lake, resident, states she lives right across the street from the factory and stated they had some serious drainage problems because of Menards. She is very concerned about where they want to put the water right across from their property. Guest, with Mr. Phillipchuck, addresses Mrs. Lake and explains that the drainage goes east and states it won't impact them. Jason Leslie wanted them to get an agreement in place before they do any construction. Travis Miller stated that would be an agreement in a form of an amendment to the PUD or a separate agreement. Mr. Phillipchuck said he would like to have legal agreements in hand by the 26�". He stated that without the easement they can't develop anything past lot 2. Jason Leslie wanted to get this in front of council and get the Loftus agreement in hand and bring it to the City Council on the 26 6 PC 200714 Yorkville Crossing PUD Amendment Travis Miller stated that the amendment was submitted April 2007 and we were waiting on amendments from the public hearing and since then they've been waiting on amendments to be addressed and staff and public comments to be addressed. He said there were still some issues and additional information to be added to the agreement and some things to be struck from the agreement. Speaker, John Duggan, stated that the changes in the annexation agreement have to do finalization with the zoning from moving the crimson lane further back to the Wal -Mart project. They relate to the 2 i engineering for the storm water detention area. He stated they have the engineering reports and he is very happy with them. He also stated that they are trying to reflect the engineering reports in the agreement. Wal -Mart is heavily involved in this transaction and we expect their comments back soon. The staff report asks that the Wal -Mart parcel be part of the SSI. They have an easement agreement with us and the homeowners association which will pay their proportion of the maintenance of the storm water detention facility. Mr. Duggan brought up the IDOT and stated that they understood that the payment would come from the City of Yorkville as a governmental agreement payment. He said that the original concept was to put the IDOT storm water into this facility that the reimbursement would come from the City to IDOT. Travis Miller said that this doesn't change this scenario from unfolding it just limits the area just for the storm water from the 34 right a ways. Jason Leslie said he didn't know where to go with this. He said if they cap it in ten years they would like to have access to the front funded funds. Travis Miller said we would have to have a dollar amount of what the IDOT contribution would be to participate in. Miller said that he would look into what the IDOT volume is estimated to be. Leslie would like to move this forward and get the amended PUD before the City Council on the 26` Duggan stated that all the major points have been properly discussed and agreed to. 7. EDC 200804 Tuscan Plaza — Redevelopment Agreement Amendment Request Jason Leslie said that he was hoping we would have had a building up by June. He said that he would like to have this project done and have the hole filled. Ms. Cervelli said that there was a month delay because the City was insistent that the survey done of the sewer system was wrong. There was also a hold up because the City was insistent that the railroad had to sign a bunch of releases when the railroad doesn't even own the property the City does. She stated there have also been issues with the contractor. Travis Miller said that if the information had been submitted in complete fashion by the contractor the two issues he said wouldn't have been costly as they were in the three week time frame. We waited for several months for the submittal of these documents. He said this is a critical project for the downtown. Leslie said that he is really disappointed that there hasn't been a foundation even laid. He wants a completed building by December. Garry Cervelli said that he told the builder he had to have the drawings done by the end of this month. He said that way they can have the permits by April 30 and the building could be completed by December. I Travis Miller said that the documents have been prepared and this extends the trigger for all permits that are necessary to build this project from the November date to the June 30` 2008 date as stated they are not asking to extend the time frame to have the building complete. The building to be complete and occupancy permit to be issued for the first level the retail level. He said Kathleen Orr has prepared the ordinances to amend and things are ready to go for that approval. Committee agrees to move forward to the next C.O.W. consent agenda. 8. EDC 200805 Galena Road Watermain Recapture Agreement — MPI (Grande Reserve) Travis Miller noted that the request for the MPI to approve recapture agreement as contemplated by the Grande Reserve Annexation and PUD Agreement. MPI had met a couple of times with staff to determine 3 i what are the most likely areas to obtain a recapture from. He said that there is no guarantee that there will be a recapture. Travis Miller recommends approval and the committee members gave a positive recommendation for approval for the recapture agreement. It will move forward to the next C.O.W. consent agenda. 9. EDC 200806 Millbrook Boundary Agreement — Draft Jason Leslie explains the pre- existing boundary from High Point Road in Plano to Rt. 71. Current staff recommendation is that we consider a boundary with Mill Brook boarding 71 eliminating our access to the south of 71 having the north being up in arms now. Travis Miller said the legal description stops at 71. Jason felt we should not recommend anything at this point. Miller said that the agreement is pretty straight forward. Leslie said that there is no reason to take it out of committee and they could touch base on it again in a few months. 10. EDC 200807 Transition Fee Ordinance — Request for Amendment from Newark School District #18 and #66 Jason Leslie gave his recommendation as staff guidance to pass the resolution to collect the $3000 we currently have in our current ordinance. We are looking at homes that reside in the City of Yorkville that will be attending Newark school district. Joe Besco said all they need to do is prove that there is a need that they need to justify the money. He doesn't want to see them get short changed but he feels they need to justify the transition amount. 11. EDC 200808 Polic Y . f or al Fees Paid by City for Annexation Agreements — Discussion Legal Joe Besco said he wanted direct staff to work together and come up with a policy on why we would pay for annexations for and zoning. He thinks that if the City is paying for annexation zoning there needs to be a direct benefit. He said he talked to Bart and they are both on the same page. Travis Miller said that the next step is to draft a policy with some starting dialog and he wants it to be general with some flexibility. Besco wants the key to be that there has to be some economical benefit to the City. 12. EDC 200809 Appointment of Committee Liaisons Jason Leslie stated that it has been decided that the following liaisons for the following would be. Chamber of Commerce: Jason Leslie Kendal Co. Economic Development: Marty Munns Plan Commission: Joe Besco Bristol Plan Commission: Joe Besco Yorkville Economic Development Corp: Marty Munns Aurora Area convention & Tourism Council: Gary Golinski Downtown Re- Development: Jason Leslie The committee gives approval of appointed liaisons. Old Business: 1. EDC 200753 Comprehensive Plan — Planning Area Discussion Travis Miller said that he gave some additional maps for some additional reference material. He said they talked about water and sewer revisions plans. He goes over attached maps. 4 I 2. EDC 200734 Banking /Land Use Policy Discussion Travis Miller said there are two things here and one is a policy and a guide document with some percentages for financial institutions within a development plan and suggests the proximities between. He believes that this policy will be refined in the future as we exercise it. He cautions that this is just a policy and a measuring stick. Joe Besco wants to know how this would affect a bank going into a strip center. Miller said it wouldn't affect one already coming in. He said it would only affect it if it were a free standing building. Miller goes over the special uses that are attached. He said that Banks, Credit Unions, Drive through Facilities, Savings and Loan fall under these special uses. Miller also stated that they will strike items 1, 2, and 3 under the Drive through facilities subject to the following conditions list. He said it will always be a special use as listed in the ordinance. Miller stated that this is an amendment to the zoning ordinance and we'll have to schedule a public hearing. Next step will be to schedule a public hearing. The policy will move forward to the City Council for adoption. 3. EDC 200740 Ordinance Approving Amendment to Downtown TIF to Remove Certain Parcels Garry Golinski wanted to know how this amendment would affect the City by moving these two properties and how it would affect the TIFF and redevelopment boundary. Jason Leslie stated that he wanted Kathy's direction because she's representing the TIFF Attorney. He felt that we should get her on the record because he doesn't know what the impact will be. He wants to get Golinski's questions answered. Leslie said that we'll review this and ask council questions. Additional Business: 1. Travis Miller reported on the update with the sign ordinance. He stated about thirteen showed up for the round table discussion earlier this week. Had some good input from a few sign companies, builders and other people t hat were invited. We're still sifting through some of the current criticism he noted and also said the revised ordinance will be in the March EDC packet for discussion for staff presentation. 2. Mayor Burd stated that she was writing in the annual report and she wanted to include in her part of the report the Alderman's accomplishments. She wanted accomplishments that what they are proud of from the past year. There was no further discussion and the meeting adjourned at 7:30 pm. 5 Minutes Respectfully Submitted by: Jamie Cheatham I 6 PLEASE SIGN IN MEETING: , i�C SJn MSC. �.���`Y�C C' G�r�1 �9 DATE: 20OR J NAME BUSINESS PHONE # 6 — r c.zl(-� O(��/+tC; 1-l: 7 U S (r(�y�A I 3 SS� 3 - 71 r, 7 Sly y , I �� e- e-9 "3 I ( I I I I I PLEASE SIGN IN MEETING: DATE: aoop) 5, w I NAME BUSINESS I PHONE # 1 - ss3 7S6D oj � I I J f