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Home My WebLink AboutResolution 2026-033Resolution No. 2026-33 A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF PLAYGROUND EQUIPMENT FROM GAMETIME IN AN AMOUNT NOT TO EXCEED $110,000.00 WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home -rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the playground equipment located at Sunflower Park (the "Park") is twenty years old and reaching the end of its useful lifespan; and WHEREAS, the City has $110,000.00 in the Fiscal Year 2027 budget for the purchase of playground equipment for Sunflower Park; and WHEREAS, GameTime (the "Supplier") is a supplier of playground equipment, and has provided the City with a quote (the "Quote"), attached hereto and incorporated herein as Exhibit A; and WHEREAS, the Quote has been obtained through OMNIA Partners, a State and Local Government cooperative purchasing program that guarantees local governments are quoted the best reasonable price; and WHEREAS, pursuant to the provisions of the Quote, the total cost of the playground equipment for Sunflower Park is $100,578.89; and WHEREAS, the City has purchased equipment from the Supplier in the past, and the City has a good relationship with the Supplier; and WHEREAS, the City has no need or purpose for the playground equipment that will be replaced at the Park (the "Used Equipment"); and WHEREAS, the City Administrator has authority pursuant to Yorkville City Code Section 1-7-3(11)(2)(b) to sell or donate personal property that is no longer necessary, useful to or in the best interests of the City; and WHEREAS, the City has been contacted by Kids Around the World, a not -for -profit entity located in Rockford, Illinois ("KATW"), about the possibility of donating the Used Equipment, Resolution No. 2026-33 Page 1 which KATW would remove from its current site and refurbish and reinstall in an underprivileged country; and WHEREAS, donating the Used Equipment would save the City's Parks Department numerous staff hours that would have been spent dismantling and disposing of the Used Equipment; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health and safety of the City and its residents to authorize and approve the purchase of the playground equipment from the Supplier in accordance with the provisions of the Quote, and to donate the Used Equipment to KATW as proposed by the City's Parks Department. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The City Administrator is authorized and directed to proceed with the purchase of the playground equipment described in Exhibit A, from GameTime, in an amount not to exceed $100,578.89. Section 3. In consideration of the foregoing recitals, the City Administrator is hereby authorized and directed by the Corporate Authorities to donate the playground equipment located at Sunflower Park to Kids Around the World. Section 4. This Resolution shall be in full force and effect upon its passage and approval as provided by law. [Remainder of'page intentionally blank. Roll call vote follows.] Resolution No. 2026-33 Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 241h day of March, A.D. 2026. &CIYLERK VV� KEN KOCH AYE DAN TRANSIER AYE ARDEN JOE PLOCHER AYE CRAIG SOLING AYE CHRIS 1~UNKHOUSER AYE MATT MAREK AYE RUSTY CORNEILS AYE RUSTY HYETT ABSENT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this,�4 ay of Ma)-(/i— , A.D. 2026. Attest: Ty CLERK Resolution No. 2026-33 Page 3 QUOTE 179272-01-02 • 03/10/2026 Sunflower Park (Rev) Customer: United City of Yorkville 1765 Walsh Drive Yorkville, IL 65060 United States Ship to Zip: 65060 Prepared for: Scott Sleezer Phone:630-553-4370 Fax: 630-553-4377 ssleezer@yorkville.il.us Gam�Tim� Prepared by: GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Quantity Part # Description Unit Price Amount RDU GameTime - Powerscape Modular 5-12 Unit (per attached drawings) $119,813.00 $119,813.00 Custom: 2 Color HDPE: Accent 2: Accent: Arch: , Basic: Deck:Pvc: HDPE: Metal Roof: , Roto Plastic: , Tube: • (1) 3900 — Spin Chimes 20" 2S • (1) 3950 — Roller Balls 12" 2S • (1) 3962 — Buzz Game Sensor 20" with back • (1) 4956 — Answer Wheel • (1) 4957 — Bubble Mirror • (1) 4960 — Stained Glass Yellow • (1) 4961— Stained Glass Green • (1) 4962 — Echo Chamber (1) 16465 — Slide Transfer (Ada) • (1) 80000 — 49" Sq Punched Steel Deck • (1) 80203 — Tin Roof Gable • (1) 80687 — Handhold/Kick Plate Pkg • (1) 80930 — Gizmo Panel - 5 Gizmos • (1) 81666 — Fun Seat • (1) 81688 — Therapeutic Rings Attch • (1) 81699 — Bongos • (2) 90005 -- Two Piece Hex Deck, Ada Ramp Access • (1) 90023 — 3'-0" Transfer System WI Barrier • (3) 90265 — 7' Upright, Alum • (5) 90266 — 8' Upright, Alum • (2) 90267 — 9' Upright, Alum • (4) 90272 —14' Upright, Alum • (1) 90306 — Climber Archway W/Socket & Barrier • (1) 90317 — Toad Stool Climber (1) 90429 — Ada Crow'S Nest Molded Steer Wheel • (1) 90578 — Swerve Slide • (1) 90669 — Spiral Step Climber (5'-0) & 5'-6") • (1) 90674 — Std Access Ramp Link 3 Dk Gr • (1) 91139 — Entryway - Barrier • (2) 91146 — Entryway - Guardrail • (1) 91365 — Sensory Wave Panel wl stainled glass • (1) 91427 — PS Sensory Wave Challenge Transfer 2' • (1) 91458 — Sensory Wave Entryway for 2' Deck • (1) 91471 —1' Sensory Wave Ramp Att. 11 • (1) 91539 — 3' Roller Slide (1) 91561— Flower Spinner Panel • (1) 91680—Narrows Climber (5'-7') Page 1 of 4 QUOTE 179272-01-02 • 03/10/2026 • (1) 95162 — Inchworm Climber • (2) G90262 — 4' Upright, Galv • (3) G90265 — 7' Upright, Galv • (2) G90267 — 9' Upright, Galv • (2) 81769 — Talk Tube Ground Level Attach 2-5 2 10768 GameTime - Toad Stool Seat 1 6258 GameTime - Sensory Cove Climber - Triangle Basic: , Roof: , Roof 2: 1 6262 GameTime - Inclusive Whirl - Basic 2 Color HDPE: , Basic: , HDPE: 1 14928 GameTime - NDS Inclusive Play Sign Package 1 178749 GameTime - Owner's Kit Contract:OMNIA #2017001134 n GameTime $726.00 $1,452.00 $3,698.00 $3,698.00 $18,034.00 $18,034.00 $98.07 $98.07 Sub Total $143,095.07 Discount ($61,271.52) Freight $4,205.34 Grand Total $86,028.89 Comments *MATERIALS ONLY: Quotation does not include any site work, off-loading, storage, safety surfacing, or installation. *Promotional discount pricing is valid through March 31, 2026. Page 2 of 4 QUOTE 179272-01-02 • 03/10/2026 GAMETIME - TERMS & CONDITIONS: Gam�Tim� - JAL.. _ culi L_ • PRICING: Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request updated pricing if your quote is older than 30 days before making a purchase. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. dba GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. Consult local sales representative for CWO terms. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. dba GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 6-8 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales taxis shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. SUPPLY ONLY: • All items are quoted supply only. • Installation services are not included. • Customer is responsible for coordinating delivery, receipt, unloading, and inventory equipment. • Missing or damaged equipment must be reported within 60 days of delivery. Page 3 of 4 QUOTE 179272-01-02 • 03/10/2026 ACCEPTANCE OF QUOTATION: �am�Tirrrle .. corgi Hama �Y Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed): John Purcell Title: Mayor Telephone: 630-553-4350 Fax: P.O. Number: Purchase Amount: $86,028.89 SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Salesperson's Signature BILLING INFORMATION: Bill to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive Address: Date: Custo AerSignatLr-e-- City, State: Yorkville, IL Zip: 60560 Tel:630-553-4370 Fax:630-553-4377 E-mail: ssleezer@yorkville.il.us SHIPPING INFORMATION: Ship to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive Address: City, State: Yorkville, IL Zip: 60560 Tel:630-553-4370 Fax:630-553-4377 E-mail: ssleezer@yorkville.il.us Page 4 of 4 QUOTE 179272-01-02 • 03/10/2026 ACCEPTANCE OF QUOTATION!: ca-6MOMM" . . PL,-, Cr_Rr . Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. John Purcell Title: Mayor Accepted By (printed): - TPIPnh,)nP._ 630-553-4350 Fax: P.O. Number: PUrchase Amount: $86,028.39 SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Salesperson's Signature BILLING INFORMATION: Bill to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive D ate: Custo. Signature`-_ Address: City, state: Yorkville, IL _ Z1p: 60560 Tel.630-553-4370 Fax:630-553-4377 E-mail: ssleezer@yorkville.il.us SHIPPING INFORMATION= Ship to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive Address: City, state: Yorkville, IL Zip: 60560 Tel:630-553-4370 Fan:630-553-4377 E-mail: ssleezer@ycrkvilleJl.us Page 4 of 4 QUOTE 179272-02-01 • 02/23/2026 Sunflower Park Inclusive Whirl Customer: United City of Yorkville 1765 Walsh Drive Yorkville, IL 65060 Unified States Snip to Zip: 65060 C15"MAIII-M44). - Poured -In -Place for Under Prepared for: Scott Sleezer Phone:630-553-4370 Fax:630-553-4377 ssleezer@yorkville.il.us Prepared by: GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Quantity Part # Description Unit Price Amount 1 INSTALL MISC - 310 SF of Poured Rubber Surfacing Installation $14,550.00 $14,550.00 *For Under Inclusive Whirl Only *Includes 4" Compacted Stone Sub -Base Contract:OMNIA #2017001134 Sub Total $14,550.00 Grand Total $14,550.00 Comments *Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. *Pricing does not include bonding or permitting. If required, additional fees will apply Page 1 of 4 QUOTE 179272-02-01 • 02/23/2026 GAMETIME - TERMS & CONDITIONS: Garr�.Tim� —AL,-. CCirza_ .,,. • PRICING Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request updated pricing if your quote is older than 30 days before making a purchase. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (if you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate fine item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. dba GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. Consult local sales representative for CWO terms. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. dba GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 6-8 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. Page 2 of 4 QUOTE 179272-02-01 • 02/23/2026 INSTALLATION CONDITIONS: CO.-SIMEOMM&M.-) n r-'L^ CORD : - • ACCESS: The site must be clear, level, and provide unrestricted access for trucks and machinery. Any site that is inaccessible may incur additional charges. • STORAGE: The customer is responsible for providing a secure area for off-loading and storing equipment during installation. Once equipment is delivered to the site, the owner assumes responsibility for any theft or vandalism unless alternative arrangements are made and documented in the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only, prior to the installation of drains, subbase, or surfacing. The customer is responsible for any unforeseen conditions such as buried utilities (public or private), tree stumps, rocks, or any other concealed materials or conditions that may result in additional labor or material costs. • UTILITIES: The installer will contact 811 to locate all public utilities before layout and excavation of footer holes. The owner is responsible for identifying any private utilities. Cunningham Recreation and the installer are not liable for any damage to unmarked private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise stated. The price includes only the items specified in this quotation. Additional site work or specialized equipment needs may result in price adjustments. • SITE CONDITIONS: The site must have a slope of less than 1.5%. Any excavation or grading required to achieve an acceptable slope is the responsibility of others unless otherwise noted. All demolition and site preparation must be completed before the installation crew is mobilized. • GENERAL INSTALLATION NOTES: Installation will be performed according to the manufacturer's specifications by a GameTime-certified installer. A one-year warranty on all labor is provided from the date of completion. Product warranty and service claims may not include labor. ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. John Purcell Accepted By (printed): Telephone: 630-553-4350 P.O. Number: Purchase Amount: $14,550.00 SALES TAX EXEMPTION CERTIFICATE #- (PLEASE PROVIDE A COPY OF CERTIFIC Salesperson's Signature Title: Mayor Fax: Date: Page 3 of 4 QUOTE 179272-02-01■ 02/23/2026 INSTALLATION CONDITIONS: CGaM&=_-r,1M� • ACCESS: The site must be clear, level, and provide unrestricted access for trucks and machinery. Any site that is inaccessible may incur additional charges. • STORAGE: The customer is responsible for providing a secure area for off-loading and staring equipment during installation. Once equipment is delivered to the site, the owner assumes responsibility for any theft or vandalism unless alternative arrangements are made and documented in the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only, prior to the installation of drains, subbase, or surfacing. The customer is responsible for any unforeseen conditions such as buried utilities (public or private), tree stumps, rocks, or any other concealed materials or conditions that may result in additional labor or material costs. • UTILITIES: The installer will contact 811 to locate all public utilities before layout and excavation of footer holes. The owner is responsible for identifying any private utilities. Cunningham Recreation and the installer are not liable for any damage to unmarked private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise stated. The price includes only the items specified in this quotation. Additional site work or specialized equipment needs may result in price adjustments. • SITE CONDITIONS' The site must have a slope of less than 1.59A. Any excavation or grading required to achieve an acceptable slope is the responsibility of others unless otherwise noted. All demofition and site preparation must be completed before the installation crew is mobilized. • GENERAL INSTALLATION NOTES: Installation will be performed according to the manufacturer's specifications by a GameTime-certified installer. A one-year warranty on all tabor is provided from the date of completion. Product warranty and service claims may not include labor, ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. John Purcell Accepted By (printed): Telephone: 630-553-4350 P.O. Number: Purchase Amount: $14,560.00 SALES TAX EXEMPTION CERTIFICATE (PLEASE PROVIDE. A COPY OF CERTIFICATE) ,., 't Salesperson's Signature Title: Ma Fax: 0 ate: -Customer Signature Sign He's Page 3 or 4 QUOTE 179272-02-01 • 02/23/2026 BILLING INFORMATION: Bill to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive Address: City, state: Yorkville, IL Tel: 630-553-4350 Fax: E-mail: ssleezer@yorkville.il.us SHIPPING INFORMATION: Ship to: United City of Yorkville Contact: Scott Sleezer Address: 651 Prairie Pointe Drive Address: City, State: Yorkville, IL Tel: 630-553-4370 Zip: 60560 Zip: 60560 Fax: 630-553-4377 E-mail: ssleezer@yorkville.il.us Gamilr�Tim� . Page 4 of 4