HomeMy WebLinkAboutPublic Works Committee Packet 2026 04-21-26
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, April 21, 2026
6:00 p.m.
East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: February 17, 2026
New Business:
1. PW 2026-29 Snow Operations Report
2. PW 2026-30 Capital Improvement Project Updates
3. PW 2026-31 Quarterly Bond and Letter of Credit Reduction Summary
4. PW 2026-32 Grande Reserve Unit 26 – Acceptance
5. PW 2026-33 Grande Reserve Unit 27 – Acceptance
6. PW 2026-34 Kendall Marketplace Phases 2 and 3 – Acceptance
7. PW 2026-35 Quiet Zone Update
8. PW 2026-36 2026 Road to Better Roads Program – MFT Contract Award
9. PW 2026-37 2026 Road to Better Roads Program – Construction Engineering Agreement
10. PW 2026-38 2026 Local Road Program – Change Order No. 1
11. PW 2026-39 2026 Water Main Replacement – Project Update
12. PW 2026-40 Northwest Elevated Water Storage Tank – Design Engineering Agreement –
Change Order No. 1
13. PW 2026-41 North Receiving Station – Design Engineering Agreement – Change Order No. 1
14. PW 2026-42 North Receiving Station – Change Order No. 2
15. PW 2026-43 Fox Hill and Sunflower SSA Mowing and Maintenance – Bid Award
16. PW 2026-44 Parks and Public Works New Building Outfitting
Old Business:
Additional Business:
United City of Yorkville
651 Prairie Pointe Drive
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, April 21, 2026
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. February 17, 2026
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2026-29 Snow Operations Report
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2026-30 Capital Improvement Project Updates
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2026-31 Quarterly Bond and Letter of Credit Reduction Summary
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2026-32 Grande Reserve Unit 26 – Acceptance
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2026-33 Grande Reserve Unit 27 – Acceptance
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2026-34 Kendall Marketplace Phases 2 and 3 – Acceptance
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2026-35 Quiet Zone Update
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2026-36 2026 Road to Better Roads Program – MFT Contract Award
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2026-37 2026 Road to Better Roads Program – Construction Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2026-38 2026 Local Road Program – Change Order No. 1
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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11. PW 2026-39 2026 Water Main Replacement – Project Update
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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12. PW 2026-40 Northwest Elevated Water Storage Tank – Design Engineering Agreement –
Change Order No. 1
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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13. PW 2026-41 North Receiving Station – Design Engineering Agreement – Change Order No. 1
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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14. PW 2026-42 North Receiving Station – Change Order No. 2
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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15. PW 2026-43 Fox Hill and Sunflower SSA Mowing and Maintenance – Bid Award
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
16. PW 2026-44 Parks and Public Works New Building Outfitting
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – February 17, 2026
Public Works Committee – April 21, 2026
Majority
Committee Approval
Minute Taker
Name Department
DRAFT
Page 1 of 2
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 17, 2026, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Craig Soling Alderman Rusty Corneils
Alderman Joe Plocher Alderman Dan Transier
Other City Officials
City Administrator Bart Olson, via Zoom Assistant City Administrator Erin Willrett
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse
Assistant Public Works Director John Sleezer
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Craig Soling.
Citizen Comments: None
Previous Meeting Minutes: January 20, 2026
The minutes were approved as presented.
New Business:
1. PW 2026-18 Snow Operations Report
Mr. Dhuse reported that 2,450 tons of salt have been used this year, more than the last 2 years combined. He
noted the number of tons at the county building and the shop and any remaining salt will be moved to the salt
dome.
2. PW 2026-19 Kendall Marketplace Townhomes – Phase 1 Acceptance
Mr. Sanderson said the punchlist work has been completed for Phase 1 and he recommended acceptance. A one-
year guarantee bond will be required. Work on Phase 2 and 3 has just been finished and that will be on next
month's agenda. This will move to the consent agenda.
3. PW 2026-20 Grande Reserve Unit 6 – Bond Release
All punchlist work has been completed for Unit 6 and Mr. Sanderson recommended release of the maintenance
bond. He noted a couple of the lots have separate bonds and those will be released when the sidewalk work is
complete. This also moves to the consent agenda.
4. PW 2026-21 North Receiving Station – Change Order No. 1
Mr. Sanderson said there were 2 components to the Change Order. One is for credit on different valves.
Some modifications to the water main were made and when construction started, there was a bit of an increase.
In addition, the ComEd service was done by the contractor rather than the city and was added to the Change
Order. Overall, $228,000 is recommended for deduction from the contract. This moves to the regular agenda.
Page 2 of 2
5. PW 2026-22 Faxon Road Reconstruction – Design Engineering Agreement Amendment –
Change Order No. 1
Mr. Dhuse said this item and item 6 are related to the Cyrus 1 project on Faxon and Beecher. There has been
year-long negotiations with residents on the south side of Faxon regarding a re-design for the north side of the
road. It can be done, but will take substantial effort over the original design. Cyrus 1 has approved this, but no
work will begin until the payment is received. The increase is $47,680. This item will move to the regular
agenda.
6. PW 2026-23 Beecher Road Reconstruction – Design Engineering Agreement Amendment -
Change Order No. 1
This is for the east side purchase of Beecher Rd. that Cyrus 1 made and extends the Beecher reconstruction by
1,500 feet, requiring the plans to be changed. The cost is $76,322 and will also be paid for by Cyrus 1. This
moves to the regular agenda.
7. PW 2026-24 2026 Water Main Improvements – Contract Award
Mr. Sanderson said many bids were received for this project which includes water main and road work. The
total bid came in at $5.2 million, higher than anticipated and Winninger Excavating was the low bidder.
Additional water main work had been requested by Public Works and the contract cost will need to be reduced
to accommodate this additional work. He recommends awarding the full amount and doing a Change Order
later to remove about $500,000 of work. The recommended area to be removed is around the Adrian, Blaine and
State St. area. Water main replacement will be done near there in 2028 and those streets will be included then.
The Change Order will be brought forward in March or April. This item moves to the regular agenda.
8. PW 2026-25 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(2026 Water Main Improvements – Construction Engineering)
Mr. Dhuse said this item is a companion to item #7. He said $425,000 is budgeted which includes payment to
Engineering Enterprises for $397,830 and $21,665 for direct expenses. This moves to the regular agenda.
9. PW 2026-26 Fox Hill, Sunflower Estates and Cannonball Estates SSA Maintenance
This is informational and Public Works will go out to bid for a 3-year contract. This year the Public Works crew
finished the trail sealing, saving the residents substantial money. The RFP will be brought to committee in April.
10. PW 2026-27 Leaf Disposal RFP
It has been 3 years since this had been bid and a substantial increase is expected, said Mr. Dhuse. He said they
have built 3 cages on the trucks from an idea from Mr. Sleezer, allowing the trucks to keep moving. Alderman
Corneils asked where the leaves are taken for disposal--they are taken to a farm east of Oswego.
11. PW 2026-28 Boombah Boulevard and Commercial Drive Traffic Control Study - Discussion
Mr. Olson said an analysis was done in 2025 following a likely resident complaint. The t-intersection is
unsignalized, however, the analysis does not warrant a sign at this time. He said if the committee so desires,
this matter would be forwarded to the City Council. It will be moved forward to the regular agenda for Mr.
Olson to present.
Old Business: None
Additional Business:
Alderman Transier received an email from a citizen concerned about one of his trees being trimmed by the city
at Greenbriar and Walsh. Mr. Dhuse said Property Standards called the citizen following a study the city did.
Mr. Dhuse will speak with him. A stop sign was also suggested by another resident, near the end of Greenbriar
An analysis was done and a stop sign is warranted if the tree branch is still impeding sight. Incomplete stops
may also contribute to the problem at this intersection.
There was no further business and the meeting adjourned at 6:20pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2026-29
Snow Operations Report
Public Works Committee – April 21, 2026
None
Informational
Final snow report of the 2025-2026 season.
Eric Dhuse Public Works
Name Department
Summary
April 1, 2026, Final snow report for winter 25-26
Background
We have completed another successful winter operation applying 2,683 tons of salt pre-wet with 15,498
gallons of brine at a cost $193,334 covering 18,182 miles (296 lbs. per mile). Up from last year use of 1,700
tons of salt at$134,674 covering 6,210 miles (546 lbs. per mile).
The use of brine has allowed us to use less salt to achieve better results. Pre-wetting our salt, saves on
average 30% of salt usage. This year that’s over 1,149 tons this year alone or $81,866 savings. This also helped
us build a surplus of salt from prior years. This was very important part of our operation this year. When other
towns were running very low on salt and having to announce service cutbacks, we held to our standard.
Having a reliable fleet was the key to another successful winter operation. Having no major break down,
again is a key component to keeping up with winter weather. In addition, the trackless machine was
instrumental in snow removal without this piece of equipment we would have never been able to clean the
bridge walks.
Lastly, I would like to thank our entire staff. Everyone worked long hours to ensure our roads were safe
for the motoring public.
Recommendation
This is an informational item.
Memorandum
To: Public Works Committee
From: John Sleezer, Assistant Director of Public Works
CC: Bart Olson, City Administrator
CC: Eric Dhuse, Director of Public Works
Date: March 24, 2026
Subject: Snow Report
4/1/2026 Recorder Matt S 12/15 GPT
Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/ Tons of
Truck ID Rte # Driven MPH Miles Salt Used Salt/Mi. Miles Brine Used Ton Salt Salt Used
Y-11 9S 960.3 6.6 346.3 170303 491.8 284.1 1820 16.4 111.00
Y-18 7N 2587.9 10.2 1528.9 828945 542.2 813.0 2678 6.5 414.47
Y-27 6N 2261 8.3 1301.6 665462 511.3 444.1 1127 3.4 332.73
Y-28 9S 1050 7.9 433.0 219407 506.7 104.0 620 5.7 109.70
Y-30 5N 2837.6 7.9 1371.2 740456 540.0 725.2 2183 5.9 370.23
Sub-total 9696.8 8.2 4981.0 2624573 526.9 2370.4 8428 6.3 1338.14
Truck ID Rte# Weight App. Distance AppSalt/per Mi. Gallons App Brine Dist. Gal/tons Total Miles Tons used
Y-32 4N 491756.6 883.4 556.66 1351.7 320 5.5 1256 245.88
Y-34 util. 20425 28.1 726.87 10.21
Y-36 1N 60117 165.7 362.81 249.7 75 1.3 1485 185.64
Y-37 10S 375168.1 753.0 498.23 1115.0 312 5.9 1513 187.58
Y-38 2N 530812.3 1009.0 526.08 1342.7 386 5.1 1686 265.41
Y-39 3N 423712.5 710.0 596.78 1599.2 385 7.5 1287 211.86
Y-40 8S 476022 810.1 587.61 1417.8 403 6.0 1259 238.01
sub-total 2378013.5 4359.3 545.50 7076.1 1881 5.3 8486 1344.59
TruckID Rte# Loads Tons / Load Salt/per Mi. Total Miles Tons used
Y-3 util. 2.5 #DIV/0! 0.00
Y-6 util. 3.0 #DIV/0! 0.00
Y-14 util. 3.0 #DIV/0! 0.00
Y-19 util. 2.5 #DIV/0! 0.00
Total Miles Average Salt (on) Lbs of Lbs of Brine (on) Gallons of Gal Brine/ Tons of
Driven MPH Miles Salt Used Salt/Mi. Miles Brine Used Ton Salt Salt Used
Totals 18182.5 8.2 9340.30 5002586.5 536 4251.4 15504.1 5.8 2682.72
ALL TRUCK DATA
Snow Operations Salt and Brine Data
Brine SettingSalt settingDate
TRUCK ON NEW FORCE AMERICA CONTROLS
TRUCKS ON OLD CIRRUS CONTROLS
1 TON V-BOX ESTIMATED SALT USAGE
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2026-30
Capital Improvement Project Updates
Public Works Committee – April 21, 2026
None
Informational
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of several projects. A
summary of the status of the projects is provided below:
Construction Projects
Well 10
The site / electrical work is underway. All work is to be completed by the end of June. The well will
then be operational.
Well No. 7 Electrical Improvements
All work is to be completed by May.
2025 Water Main Replacement
Construction is underway. The underground work is approximately 95% complete. Concrete and paving
work has begun. Work is expected to be completed by June.
East Alley Water Main Replacement
This work is substantially complete.
LM – North Receiving Station
Construction has begun. This work will continue into fall 2027.
LM – Northwest Elevated Water Storage Tank
Construction has begun. Steel erection is continuing. This work will continue into 2027.
LM – Bluestem Water Main Improvements
This work is substantially complete. Restoration clean-up is beginning this week.
LM – South Receiving Station Standpipe
Construction has begun. Steel erection is continuing. This work will continue into 2027.
LM – South Receiving Station
Construction is set to begin soon.
LM – Rt 126 Water Main Improvements
Construction is underway. The underground work is approximately 90% complete. Work is expected to
be completed in May.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Contrino, City Clerk
Date: April 8, 2026
Subject: Capital Improvement Projects Update
2025 Local Road Program
This work is substantially complete. Punchlist work should be completed soon.
2025 RTBR
This work is substantially complete. Punchlist work should be completed soon.
2026 Local Road Program
This work is scheduled to begin in late April.
2026 RTBR-MFT
The contract should be awarded in April.
2026 Water Main Replacement
This contract has been awarded. We are expecting work to begin in July.
Planning/Design Projects
WIFIA Loan Application
We are targeting a closing soon.
Rt 47 Water Main Replacement – Water Park Way to Jericho
Design engineering is complete. The project will be bid as a part of the Rt 47 work.
Rt 47 Water Main Replacement – Kennedy to Water Park Way
Design engineering is underway.
Rt 47 Water Main Replacement – Caton Farm to Rt 71
Design engineering is underway.
E. Hydraulic Improvements (ITEP) – Phase I
Design engineering is underway.
Kennedy Road Improvements – Phase I
Design engineering is underway
Bertram Drive Improvements
Design engineering is complete.
Kennedy / Freedom Place Intersection Improvements
Land acquisition is in process.
Faxon and Beecher Road Reconstructions
The roadways are being redesigned. Land acquisition is in process.
Whispering Meadows Storm Sewer
Design engineering is underway.
Quiet Zones
Work is in progress. An update will be provided at the meeting.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2026-31
Bond/LOC Reduction Summary Through March 31, 2026
Public Works Committee – April 21, 2026
None
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through March 31, 2026. If you have any questions,
please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Behland, City Clerk
Date: April 8, 2026
Subject: 2026 Bond/LOC Reduction Summary
31-Mar-26
2026 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
2/20/2026 Grande Reserve - Unit 26 X X X 131,137.00$ 589,685.07$
2/20/2026 Grande Reserve - Unit 27 X X X 479,416.72$ 469,321.20$
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2026-32
Grande Reserve Unit 26 – Acceptance
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Subdivision Acceptance Consideration
Brad Sanderson Engineering
Name Department
The developer has requested that the City accept the public improvements for ownership and
maintenance. All work related to the public improvements (except for sidewalk and parkway
trees noted below), including punch list work has been completed.
We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving,
sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted
for ownership and maintenance by the City.
There are currently 10 (out of 90 total) incomplete lots within the unit that still need sidewalk
installed and parkway trees planted. The builder continues to sell lots and construction is
scheduled for several homes so we anticipate that a majority of this work will be completed prior
to the one-year maintenance period expiring.
As required by City Code, the developer will be responsible to provide a performance guarantee
to cover the one-year maintenance period. This period starts after the City formally accepts the
improvements. In this case, coverage of 120% of the remaining sidewalk and parkway trees is
also required.
Original EOPC Value $1,870,296.50
10% of Original EOPC $187,029.65
EOPC of Remaining Sidewalk and Trees x 120% $61,360.00
Required Value (10% of Original + Remaining) $248,389.65
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: April 8, 2026
Subject: Grande Reserve – Unit 26
1
BILL OF SALE
Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt
hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City
of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois
60560, the following personal property to wit described in Exhibit A attached hereto for the
development know as Grande Reserve – Unit 26 and generally shown on Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said
property, that said property is free and clear of all liens, charges and encumbrances, and that
Seller has full right, power, and authority to sell said property and to make this Bill of Sale.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at
___________________________________, this _____ day of _______________, 20__.
_______________________
Signature of Seller
Name:
Title:
Subscribed and Sworn to
before me this _____ day
of _____________, 20__.
_______________________
Notary Public
EXHIBIT A
GRANDE RESERVE - UNIT 26
UNITED CITY OF YORKVILLE
UNIT QUANTITIY
UNIT QUANTITY
FOOT 1,716 FOOT 2,090
FOOT 1,261 FOOT 620
EACH 0 FOOT 585
EACH 11 FOOT 552
EACH 9 FOOT 687
FOOT 325
FOOT 450
EACH 1
FOOT 53
FOOT 4,410
EACH 12
EACH 12
FOOT 660
EACH 3
EACH 1
FOOT 2,231
FOOT 466
FOOT 663
FOOT 145
FOOT 170
FOOT 645
FOOT 353
FOOT 103
EACH 1
EACH 0
EACH 20
EACH 21
EACH 12
EACH 10
EACH 9
SQ YD 10
FOOT 575
EACH 3
EACH 0
FOOT 50
EACH 0
EACH 58
SQ FT 25951
EACH 15
4' DIAMETER MANHOLE - 12'-16'
TRENCH BACKFILL - MAINS 0'-12' DEPTH
TRENCH BACKFILL - MAINS 12'-16' DEPTH
CONNECTION TO EXISTING MANHOLE
6'-0" DIAMETER MANHOLE
UTILITIES
SANITARY SEWER CONSTRUCTION
8" PVC SANITARY SEWER - 0'-12' DEPTH
8" PVC SANITARY SEWER - 12'-16' DEPTH
4' DIAMETER MANHOLE - 0'-8'
ROADWAY
WEST MILLBROOK CIRCLE
KELLOG COURT
SUTHERLAND COURT
STREET LIGHTING
STREET LIGHT 25' STANDARD, COMPLETE INCLUDING
24" RCP STORM SEWER PIPE
HATCH COURT
27" RCP STORM SEWER PIPE
4' DIAMETER MANHOLE - 8'-12'
PCC SIDEWALK - 5" WITH SUBBASE
RIP RAP W/ FABRIC
DRY CONNECTION
12" RCP STORM SEWER PIPE
5'-0" DIAMETER MANHOLE
6" DI WATER MAIN
8" DI WATER MAIN
8" VALVE AND BOX
FIRE HYDRANT AND AUXILIARY VALVE
TRENCH BACKFILL - MAINS
36" RCP STORM SEWER PIPE
FLARED END SECTION W/ GRATE 18"
FLARED END SECTION W/ GRATE 30"
2'-0" DIAMETER INLET
4'-0" DIAMETER CATCH BASIN
4'-0" DIAMETER MANHOLE
NICKERSON COURT
SIDEWALK
INLET FILTER
RCP FES TO BE REMOVED
15" RCP STORM SEWER PIPE
18" RCP STORM SEWER PIPE
21" RCP STORM SEWER PIPE
30" RCP STORM SEWER PIPE
STORM SEWER TO BE REMOVED
TRENCH BACKFILL
CONNECTION TO EXISTING STRUCTURE
MANHOLE TO BE REMOVED
WATER MAIN CONSTRUCTION
STORM SEWER CONSTRUCTION
PRESSURE CONNECTION
MILLBROOKMAGNOLIA RELIANCEMILBROOK
BURGUNDY
S
H
O
E
G
E
R TUSCANYTUSCANY
CRO
O
K
E
R
POTTERGALENAGALENA OWENMILLBROOKRO
Y
A
L
STORY
BROOK
HIGHLANDGOULD
CURTIS
KETCH
U
M
S
H
E
R
I
D
A
N
PRESTON
ELLORY
SHOEGERGAINS
HATCH NICKERSONSUTHERLAND
KELLOGG
WI
L
L
OW
BASSWOODCONCORDGRAPE VINEGRAPE VINECYPRESS
BRADYBROOKSIDEBIG GROVEHIGHLAND
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700 / www.eeiweb.con
LOCATION MAP
DATE:APRIL 2026United City of Yorkville
651 Prairie Pointe Drive
Yorkville, IL 60560
(630) 553-4350
http://www.yorkville.il.us
UNIT 26
GRANDE RESERVE
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:
YO1920
PATH:
H:/GIS/PUBLIC/YORKVILLE/2019/
FILE:
fffää
N O R T H
Legend
Unit 26 Boundary
H:\GIS\Public\Yorkville\2019\YO1920\YO1920_GRANDE RES UNIT 26-27 ACCEPTED\YO1920_GRANDE RES UNIT 26-27 ACCEPTED.aprx
600 0 600300 Feet
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2026-33
Grande Reserve Unit 27 – Acceptance
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Subdivision Acceptance Consideration
Brad Sanderson Engineering
Name Department
The developer has requested that the City accept the public improvements for ownership and
maintenance. All work related to the public improvements (except for sidewalk and parkway
trees noted below), including punch list work has been completed.
We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving,
sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted
for ownership and maintenance by the City.
There are currently 11 (out of 80 total) incomplete lots within the unit that still need sidewalk
installed and parkway trees planted. The builder continues to sell lots and construction is
scheduled for several homes so we anticipate that a majority of this work will be completed prior
to the one-year maintenance period expiring.
As required by City Code, the developer will be responsible to provide a performance guarantee
to cover the one-year maintenance period. This period starts after the City formally accepts the
improvements. In this case, coverage of 120% of the remaining sidewalk and parkway trees is
also required.
Original EOPC Value $2,259,106.00
10% of Original EOPC $225,910.60
EOPC of Remaining Sidewalk and Trees x 120% $51,978.00
Required Value (10% of Original + Remaining) $277,888.60
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: April 8, 2026
Subject: Grande Reserve – Unit 27
1
BILL OF SALE
Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt
hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City
of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois
60560, the following personal property to wit described in Exhibit A attached hereto for the
development know as Grande Reserve – Unit 27 and generally shown on Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said
property, that said property is free and clear of all liens, charges and encumbrances, and that
Seller has full right, power, and authority to sell said property and to make this Bill of Sale.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at
___________________________________, this _____ day of _______________, 20__.
_______________________
Signature of Seller
Name:
Title:
Subscribed and Sworn to
before me this _____ day
of _____________, 20__.
_______________________
Notary Public
EXHIBIT A
GRANDE RESERVE - UNIT 27
UNITED CITY OF YORKVILLE
UNIT QUANTITIY
UNIT QUANTITY
FOOT 3,758 FOOT 1,380
EACH 9 FOOT 523
EACH 11 FOOT 475
FOOT 1,010 FOOT 460
EACH 1 FOOT 1,230
FOOT 435
FOOT 57
FOOT 5,182
EACH 15
EACH 15
FOOT 980
EACH 2
FOOT 2,527
FOOT 824
FOOT 932
FOOT 543
FOOT 561
FOOT 278
FOOT 104
EACH 30
EACH 22
EACH 21
EACH 1
EACH 20
EACH 4
FOOT 610
EACH 3
EACH 123
SQ FT 35455
EACH 17
PCC SIDEWALK - 5" WITH SUBBASE
UTILITIES
SANITARY SEWER CONSTRUCTION
8" PVC SANITARY SEWER - 0'-12' DEPTH
4' DIAMETER MANHOLE - 0'-8'
4' DIAMETER MANHOLE - 8'-12'
CONNECTION TO EXISTING MANHOLE
6" DI WATER MAIN
8" DI WATER MAIN
36" RCP STORM SEWER PIPE
2'-0" DIAMETER INLET
ROADWAY
WEST MILLBROOK CIRCLE
ELLORY COURT
GOULD COURT
STREET LIGHTING
STREET LIGHT 25' STANDARD, COMPLETE INCLUDING
24" RCP STORM SEWER PIPE
CURTIS COURT
30" RCP STORM SEWER PIPE
TRENCH BACKFILL - MAINS 0'-12' DEPTH
DRY CONNECTION
12" RCP STORM SEWER PIPE
INLET FILTER
8" VALVE AND BOX
FIRE HYDRANT AND AUXILIARY VALVE
TRENCH BACKFILL - MAINS
4'-0" DIAMETER CATCH BASIN
4'-0" DIAMETER MANHOLE
5'-0" DIAMETER MANHOLE
5'-0" DIAMETER CATCH BASIN
6'-0" DIAMETER MANHOLE
TRENCH BACKFILL
BIG GROVE CIRCLE
ROYAL COURT
SIDEWALK
15" RCP STORM SEWER PIPE
18" RCP STORM SEWER PIPE
21" RCP STORM SEWER PIPE
CONNECTION TO EXISTING STRUCTURE
WATER MAIN CONSTRUCTION
STORM SEWER CONSTRUCTION
TUSCANYTUSCANY CONCORDMAGNOLIA RELIANCEMILBROOK
BURGUNDY
POTTER
CRO
O
K
E
R
OWEN
RO
Y
A
L
STORY
BROOK
HIGHLANDMERLOTGOULD
CURTIS
KETCH
U
M
GALENAGALEN
A
S
H
E
R
I
D
A
N
PRESTON
ELLORY
GAINS
HATCH GRAPE VINEGRAPE VINEGRAPE VINE
NICKERSONSUTHERLAND BLACKHAWKKELLOGG
BASSWOODWI
L
L
OW
MILLB
R
O
O
K
MILLBROOKSILVER SPRINGSCYPRESS
BROOKSIDEBIG GROVEHIGHLAND
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700 / www.eeiweb.con
LOCATION MAP
DATE:APRIL 2026United City of Yorkville
651 Prairie Pointe Drive
Yorkville, IL 60560
(630) 553-4350
http://www.yorkville.il.us
UNIT 27
GRANDE RESERVE
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:
YO1920
PATH:
H:/GIS/PUBLIC/YORKVILLE/2019/
FILE:
fffää
N O R T H
Legend
Unit 27 Boundary
H:\GIS\Public\Yorkville\2019\YO1920\YO1920_GRANDE RES UNIT 26-27 ACCEPTED\YO1920_GRANDE RES UNIT 26-27 ACCEPTED.aprx
600 0 600300 Feet
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2026-34
Kendall Marketplace Townhomes Phase 2 and 3 – Acceptance
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Subdivision Acceptance Consideration
Brad Sanderson Engineering
Name Department
The developer has requested that the City accept the public improvements for ownership and
maintenance. All work related to the public improvements including punch list work, has been
completed. There is no public sidewalk on this project.
We recommend that the public improvements (water main, sanitary sewer and storm sewer) as
described in the attached Bill of Sale be accepted for ownership and maintenance by the City.
As required by City Code, the developer will be responsible for providing a performance
guarantee to cover the one-year maintenance period. This period starts after the City formally
accepts the improvements.
Original EOPC Value $487,738.50
10% of Original EOPC $48,773.85
Required Value (10% of Original) $48,773.85
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: March 5, 2026
Subject: Kendall Marketplace Townhomes – Phase 2&3
1
BILL OF SALE
Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt
hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City
of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois
60560, the following personal property to wit described in Exhibit A attached hereto for the
development know as Kendall Marketplace Townhomes – Phases 2&3 and generally shown on
Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said
property, that said property is free and clear of all liens, charges and encumbrances, and that
Seller has full right, power, and authority to sell said property and to make this Bill of Sale.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at
___________________________________, this _____ day of _______________, 20__.
_______________________
Signature of Seller
Name:
Title:
Subscribed and Sworn to
before me this _____ day
of _____________, 20__.
_______________________
Notary Public
EXHIBIT A
KENDALL MARKETPLACE TOWNHOMES - PHASE 2 AND 3
UNITED CITY OF YORKVILLE
UNIT QUANTITIY
CU YD 530
FOOT 430
FOOT 129
FOOT 232
EACH 4
EACH 3
LSUM 1
CU YD 835
FOOT 1,869
EACH 6
EACH 5
EACH 5
LSUM 1
CU YD 350
EACH 3
EACH 3
EACH 5
EACH 2
EACH 3
EACH 1
EACH 3
FOOT 311
FOOT 396
FOOT 111
FOOT 222
FOOT 164
FOOT 1,204
UTILITIES
SANITARY SEWER CONSTRUCTION
MANHOLES, TYPE A, 4'-DIA, TYPE 1 FRAME, CLOSED LID
MANHOLES, TYPE A, 5'-DIA, TYPE 1 FRAME, CLOSED LID
CONNECTION TO EXISTING MANHOLE
STORM SEWERS, CLASS A, TYPE 2, 30"
STORM SEWER CONSTRUCTION
TRENCH BACKFILL
FIRE HYDRANT WITH AUXILIARY VALVE AND BOX
CONNECTION TO EXISTING WATER MAIN STUB
WATER MAIN TESTING AND DISINFECTION
TELEVISING AND TESTING
TRENCH BACKFILL
MANHOLES, TYPE A, 5'-DIAMETER, R-2502
STORM SEWERS, CLASS A, TYPE 2, 12"
STORM SEWERS, CLASS A, TYPE 2, 15"
STORM SEWERS, CLASS A, TYPE 2, 18"
INLETS, TYPE A, 2'-DIAMETER, FRAME AND GRATE
CATCH BASINS, TYPE C, 2'-DIAMETER, R-2502
CATCH BASINS, TYPE A, 4'-DIAMETER, R-2502
MANHOLES, TYPE A, 6'-DIA, TYPE 1 FRAME, CLOSED LID
STORM SEWERS, CLASS A, TYPE 2, 27"
VIDEO TAPING STORM SEWERS (ASBUILT-RECORD)
WATER MAIN CONSTRUCTION
WATER MAIN, 8" DI
8" VALVE AND VALVE BOX
TRENCH BACKFILL
8-INCH SDR 26, PVC, SANITARY SEWER
8-INCH SDR 21, PVC, SANITARY SEWER
8-INCH DR 18, PVC, SANITARY SEWER
SANITARY MANHOLE, 4' DIA.
HIGH RIDGECANNONBALLVETERANS
WHITE PLAINS
YELLOWSTONE
IROQUOIS
BEECHERBLACKBERRY SHOR
E
CANYON TRAI
L
IROQUOISWESTERN
GILLESPIEN
O
R
T
H
L
A
N
D
ERICA
ISABELCANYON
EDWARD
Kendall County GIS, Kendall County, Illinois
Engineering Enterprises
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6756
KENDALL MARKETPLACE
PHASE 2
ACCEPTANCE
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
JANUARY 2026
YO2002
YO2002 KM ACCEPTANCE DOC
H:\GIS\PUBLIC\YORKVILLE\2020\
MJT ³United City of Yorkville
651 Prairie Pointe Dr.
Yorkville, IL 60560
LEGEND
PHASE BOUNDARY
600 0 600300 Feet
HIGH RIDGECANNONBALLVETERANS
WHITE PLAINS
YELLOWSTONE
IROQUOIS
BEECHERBLACKBERRY SHOR
E
CANYON TRAI
L
IROQUOISWESTERN
GILLESPIEN
O
R
T
H
L
A
N
D
ERICA
ISABELCANYON
EDWARD
Kendall County GIS, Kendall County, Illinois
Engineering Enterprises
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6756
KENDALL MARKETPLACE
PHASE 3
ACCEPTANCE
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
JANUARY 2026
YO2002
YO2002 KM ACCEPTANCE DOC
H:\GIS\PUBLIC\YORKVILLE\2020\
MJT ³United City of Yorkville
651 Prairie Pointe Dr.
Yorkville, IL 60560
LEGEND
PHASE BOUNDARY
600 0 600300 Feet
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2026-35
Quiet Zone Update
Public Works Committee – April 21, 2026
None
Informational
Downtown and Burlington Northern Santa Fe Quiet Zone Update.
Brad Sanderson Engineering
Name Department
QUIET ZONE UPDATE
United City of Yorkville
1.Quiet Zone Requirements
2.BNSF Quiet Zone –Kennedy
3.BNSF Quiet Zone –Mill Road
4.BNSF Quiet Zone –Beecher Road
5.Downtown Quiet Zone
6.Questions
Agenda
QUIET ZONE REQUIREMENTS
•Quiet Zone Risk Index Must Be Less Than or
Equal to Risk Index with Horns
•Requires Additional Safety Measures Such As:
•Delineators
•Non-Traversable Medians
•One-Way Streets
•Crossing Closures
•Quad Gates
QUIET ZONE REQUIREMENTS (continued)
•Minimum Length is ½ Mile
•Any Crossings Within a ½ Mile Must Be Included in the Proposed Quiet Zone
Even if They Are Outside Your Jurisdiction
•Each Crossing Must Have at Minimum the Following Warning Systems:
•Flashing Lights
•Gates
•Constant Warning Time Detection (CWT)
•On-Site Diagnostic Meeting Review with FRA, Railroad, ICC and IDOT
•Provide Notice of Intent (NOI) To FRA, Railroad, ICC & IDOT
•Installation of Proposed Safety Measures
•Notice of Establishment (NOE)
BNSF Quiet Zone
BNSF Quiet Zone –Kennedy Road
•Existing Conditions
•Constant Warning Time, Gates &
Lights
•Pedestrian Crossing was
Reviewed By the Diagnostic Team
•Proposed Improvements
•100’ of Delineators on Each Side
of the Crossing
•Update Pavement Striping to
Latest MUTCD Standards
•Add No Train Horn Signs
•Widen Escape Area on N. Side
•Estimated Cost = $20K/crossing
BNSF Quiet Zone –Mill Road
•Existing Conditions
•Constant Warning Time, Gates & Lights
•ComEd Entrance
•Proposed Improvements
•110’ of Delineators on the N. Side &
145’ of Delineators on the S. Side
•Update Pavement Striping to Latest
MUTCD Standards
•Add No Train Horn Signs
•Relocate ComEd Entrance At Least 60’
from the Gate Arm
•Estimated Cost = $25K/crossing
Submit Notice of
Intent –Early May
60 Day Comment
Period –May-July
Quiet Zone
Established –
August/September
Next Steps –BNSF Quiet Zone (Mill & Kennedy)
1
2
4
Submit Notice of
Establishment –
July
3
BNSF Quiet Zone –Beecher Road
•Existing Conditions
•Constant Warning Time, Gates &
Lights
•Roadway is only 16’ Wide at Railroad
Crossing
•Proposed Improvements
•100’ of Delineators on Each Side of the
Crossing
•Update Pavement Striping to Latest
MUTCD Standards
•Add No Train Horn Signs
•Widen Road to 24’ Wide & Widen
Railroad Crossing & Install New Gates
•Estimated Cost = TBD
Determine Estimated
Cost for Improvements
Determine Funding
Possibilities
Construction to
Widen the
Roadway
Next Steps –BNSF Quiet Zone (Beecher)
1
2
4
Coordinate with
BNSF Railroad for
Crossing
Improvements
3
Downtown Quiet Zone
Downtown Quiet Zone
•Hoover Forest Preserve
•CWT, Gates & Lights
•Poplar Drive
•CWT, Gates & Lights
•River Birch Lane
•Lights, No Gates or CWT
•Morgan Street
•No Warning Devices
•Adams Street
•No Warning Devices
•State Street
•No Warning Devices
•Main Street
•No Warning Devices
•West Alley
•No Warning Devices
•IL Route 47
•CWT, Gates & Lights
•East Alley
•No Warning Devices
•Heustis Street
•No Warning Devices
•Mill Street
•No Warning Devices
Downtown Quiet Zone
•Warning Device Costs
•$700K for New Crossing Surface, Gates, Lights and
CWT
•CWT Will Require Drainage Improvement To
Function Correctly
•Hydraulic Avenue Considerations
•Edge of Pavement Must Be Shifted 10’ North To
Allow Room for Gate Mechanisms
•Private Crossings
•Not required to be included in the Quiet Zone
•Trains may still blow their horn at a private
crossing. Noise impact to be reviewed
Public Information Meeting
To Discuss Preliminary
Quiet Zone Options and
Possible Road Closures
Review Noise
Impacts of Private
Crossing Horns
Investigate Grants
and Funding
Opportunities
Next Steps –Downtown Quiet Zone
1
2
4
Engage Railroad To
Discuss Agreements and
Project Implementation for
Crossing Improvements
3
Review Needed
Improvements on W.
Hydraulic Avenue
5
QUESTIONS ORCOMMENTS?
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #8
Tracking Number
PW 2026-36
2026 Road to Better Roads Program – MFT Contract Award
Public Works Committee – April 21, 2026
Majority
Consideration of Contract Award
Please see the attached memo.
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the 2026 Road to Better Roads
Program – MFT at 10:00 a.m., March 24, 2026. Representatives from the City, the contractors
bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s
estimate is attached for your information and record.
We recommend the acceptance of the bid and approval of award be made to the low bidder, D.
Construction, Inc. 1488 S Broadway Coal City, IL 60416 in the total amount of $1,302,563.04.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: March 24, 2026
Subject: 2026 Road to Better Roads Program - MFT
Page 1 of 1
BID TABULATION ENGINEER'S ESTIMATE BUILDERS PAVING, LLC
BIDS RECEIVED 10:00 A.M. 03/24/26 52 Wheeler Road 4401 Roosevelt Road
Sugar Grove, IL 60554 Hillside, IL 60162
TOTAL BID $1,470,000.00 $1,428,555.00
BID BOND N/A X
SIGNED BID N/A X
D. CONSTRUCTION, INC.EVERLAST BLACKTOP
1488 S Broadway 2560 Fox Field Road Suite 180
Coal City, IL 60416 St. Charles, IL 60174
TOTAL BID $1,302,563.04 $1,612,698.15
BID BOND X X
SIGNED BID X X
BID SUMMARY
2026 ROAD PROGRAM (MFT)
SECTION NO. 26-00000-00-GM
UNITED CITY OF YORKVILLE
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BID TABULATION
BID TABULATION ENGINEER'S ESTIMATE
BIDS RECD 3/24/2026 52 Wheeler Road
Sugar Grove, IL 60554
ITEM
NO.DESCRIPTION
1 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 1,360 2.00$ 2,720.00$ 1.00$ 1,360.00$ 3.00$ 4,080.00$ 2.50$ 3,400.00$
2 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 460 30.00$ 13,800.00$ 35.00$ 16,100.00$ 58.00$ 26,680.00$ 35.00$ 16,100.00$
3 AGGREGATE SUBGRADE IMPROVEMENT CU YD 460 50.00$ 23,000.00$ 35.00$ 16,100.00$ 45.00$ 20,700.00$ 35.00$ 16,100.00$
4 PREPARATION OF BASE SQ YD 17,395 1.50$ 26,092.50$ 1.15$ 20,004.25$ 1.75$ 30,441.25$ 1.00$ 17,395.00$
5 PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 597 30.00$ 17,910.00$ 33.25$ 19,850.25$ 45.00$ 26,865.00$ 35.00$ 20,895.00$
6 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 129 0.01$ 1.29$ 25.00$ 3,225.00$ 25.00$ 3,225.00$ 20.00$ 2,580.00$
7 HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 8,485 1.90$ 16,121.50$ 3.20$ 27,152.00$ 2.40$ 20,364.00$ 2.00$ 16,970.00$
8 HOT-MIX ASPHALT SURFACE REMOVAL, 4.5"SQ YD 17,395 3.75$ 65,231.25$ 4.75$ 82,626.25$ 4.75$ 82,626.25$ 4.50$ 78,277.50$
9 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 15,410 2.05$ 31,590.50$ 3.25$ 50,082.50$ 2.36$ 36,367.60$ 2.75$ 42,377.50$
10 BITUMINOUS MATERIALS (TACK COAT)POUND 25,985 0.01$ 259.85$ 0.01$ 259.85$ 0.01$ 259.85$ 0.10$ 2,598.50$
11 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 3,020 68.50$ 206,870.00$ 80.00$ 241,600.00$ 88.94$ 268,598.80$ 80.00$ 241,600.00$
12 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 1,340 71.50$ 95,810.00$ 82.00$ 109,880.00$ 88.94$ 119,179.60$ 83.00$ 111,220.00$
13 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 3,820 71.50$ 273,130.00$ 84.00$ 320,880.00$ 92.24$ 352,356.80$ 83.00$ 317,060.00$
14 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1,794 40.70$ 73,015.80$ 38.75$ 69,517.50$ 40.00$ 71,760.00$ 42.00$ 75,348.00$
15 SIDEWALK REMOVAL SQ FT 12,625 1.65$ 20,831.25$ 1.00$ 12,625.00$ 2.00$ 25,250.00$ 2.00$ 25,250.00$
16 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 11,950 9.90$ 118,305.00$ 10.15$ 121,292.50$ 9.50$ 113,525.00$ 10.00$ 119,500.00$
17 DETECTABLE WARNINGS SQ FT 620 27.50$ 17,050.00$ 28.00$ 17,360.00$ 40.00$ 24,800.00$ 35.00$ 21,700.00$
18 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED EACH 2 220.00$ 440.00$ 150.00$ 300.00$ 1,400.00$ 2,800.00$ 300.00$ 600.00$
19 MANHOLES TO BE ADJUSTED EACH 1 880.00$ 880.00$ 780.00$ 780.00$ 2,200.00$ 2,200.00$ 1,000.00$ 1,000.00$
20 MANHOLES TO BE RECONSTRUCTED EACH 1 1,430.00$ 1,430.00$ 1,000.00$ 1,000.00$ 6,000.00$ 6,000.00$ 2,000.00$ 2,000.00$
21 INLETS TO BE ADJUSTED EACH 45 495.00$ 22,275.00$ 430.00$ 19,350.00$ 800.00$ 36,000.00$ 575.00$ 25,875.00$
22 INLETS TO BE ADJUSTED (SPECIAL)EACH 1 1,430.00$ 1,430.00$ 985.00$ 985.00$ 1,200.00$ 1,200.00$ 575.00$ 575.00$
23 INLETS TO BE RECONSTRUCTED EACH 1 1,430.00$ 1,430.00$ 800.00$ 800.00$ 4,000.00$ 4,000.00$ 1,500.00$ 1,500.00$
24 TYPE 1 FRAME, OPEN LID EACH 6 550.00$ 3,300.00$ 450.00$ 2,700.00$ 550.00$ 3,300.00$ 575.00$ 3,450.00$
25 TYPE 1 FRAME, CLOSED LID EACH 1 550.00$ 550.00$ 450.00$ 450.00$ 800.00$ 800.00$ 575.00$ 575.00$
26 TYPE 3 FRAME AND GRATE EACH 1 550.00$ 550.00$ 650.00$ 650.00$ 800.00$ 800.00$ 650.00$ 650.00$
27 TYPE 10 FRAME AND GRATE EACH 4 550.00$ 2,200.00$ 650.00$ 2,600.00$ 1,000.00$ 4,000.00$ 750.00$ 3,000.00$
28 SANITARY MANHOLES TO BE ADJUSTED EACH 3 1,100.00$ 3,300.00$ 1,400.00$ 4,200.00$ 2,200.00$ 6,600.00$ 1,700.00$ 5,100.00$
29 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 138 11.00$ 1,518.00$ 9.00$ 1,242.00$ 11.00$ 1,518.00$ 10.00$ 1,380.00$
30 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 280 2.42$ 677.60$ 1.35$ 378.00$ 2.40$ 672.00$ 2.00$ 560.00$
2026 ROAD PROGRAM (MFT)
UNITED CITY OF YORKVILLE
Hillside, IL 60162 St Charles, IL 60174
BUILDERS PAVING, LLC EVERLAST BLACKTOP
4401 Roosevelt Road 2560 Fox Field Road Suite 180
D CONSTRUCTION, INC.
1488 S. Broadway
Coal City, IL 60416
SECTION NO. 26-00000-00-GM
UNIT PRICEUNITQUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICE
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BID TABULATION
BID TABULATION ENGINEER'S ESTIMATE
BIDS RECD 3/24/2026 52 Wheeler Road
Sugar Grove, IL 60554
ITEM
NO.DESCRIPTION
2026 ROAD PROGRAM (MFT)
UNITED CITY OF YORKVILLE
Hillside, IL 60162 St Charles, IL 60174
BUILDERS PAVING, LLC EVERLAST BLACKTOP
4401 Roosevelt Road 2560 Fox Field Road Suite 180
D CONSTRUCTION, INC.
1488 S. Broadway
Coal City, IL 60416
SECTION NO. 26-00000-00-GM
UNIT PRICEUNITQUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICE
31 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 88 6.05$ 532.40$ 1.85$ 162.80$ 6.50$ 572.00$ 6.00$ 528.00$
32 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 120 11.55$ 1,386.00$ 3.60$ 432.00$ 11.50$ 1,380.00$ 10.00$ 1,200.00$
33 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 65 20.90$ 1,358.50$ 7.25$ 471.25$ 22.00$ 1,430.00$ 15.00$ 975.00$
34 SIGN PANEL - TYPE 1 SQ FT 43 27.50$ 1,182.50$ 20.50$ 881.50$ 35.00$ 1,505.00$ 28.00$ 1,204.00$
35 TELESCOPING STEEL SIGN SUPPORT FOOT 48 16.50$ 792.00$ 15.00$ 720.00$ 22.00$ 1,056.00$ 30.00$ 1,440.00$
36 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 209 40.00$ 8,360.00$ 60.00$ 12,540.00$ 36.00$ 7,524.00$ 50.00$ 10,450.00$
37 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 20 77.00$ 1,540.00$ 90.00$ 1,800.00$ 135.00$ 2,700.00$ 85.00$ 1,700.00$
38 REMOVAL AND REINSTALL BRICK PAVERS SQ FT 125 18.70$ 2,337.50$ 18.00$ 2,250.00$ 15.00$ 1,875.00$ 35.00$ 4,375.00$
39 CLASS B PATCHES, 8 INCH SQ YD 750 110.00$ 82,500.00$ 107.50$ 80,625.00$ 115.00$ 86,250.00$ 130.00$ 97,500.00$
40 CLASS B PATCHES, 8.5 INCH SQ YD 450 115.00$ 51,750.00$ 115.00$ 51,750.00$ 121.00$ 54,450.00$ 135.00$ 60,750.00$
41 SODDING, SPECIAL SQ YD 1,240 19.53$ 24,217.20$ 18.00$ 22,320.00$ 12.00$ 14,880.00$ 24.00$ 29,760.00$
42 SUPPLEMENTAL WATERING UNIT 20 27.50$ 550.00$ 50.00$ 1,000.00$ 125.00$ 2,500.00$ 80.00$ 1,600.00$
43 TRAFFIC CONTROL AND PROTECTION, (SPECIAL)L SUM 1 27,583.00$ 27,583.00$ 42,291.85$ 42,291.85$ 60,000.00$ 60,000.00$ 30,227.10$ 30,227.10$
44 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ 10,000.00$ 10,000.00$ 3,500.00$ 3,500.00$
45 CRACK ROUTING FOOT 48,000 0.06$ 2,880.00$ 0.02$ 960.00$ 0.01$ 480.00$ 0.01$ 480.00$
46 CRACK FILLING POUND 16,000 1.85$ 29,600.00$ 1.60$ 25,600.00$ 2.48$ 39,680.00$ 1.90$ 30,400.00$
47 ROUTING AND SEALING CRACKS FOOT 26,770 0.72$ 19,274.40$ 0.65$ 17,400.50$ 1.10$ 29,447.00$ 0.72$ 19,274.40$
TOTAL (Items 1 - 47)1,302,563.04$ 1,428,555.00$ 1,612,698.15$ 1,470,000.00$
% BELOW/ABOVE ENGINEER'S ESTIMATE -11.4%-2.8%9.7%
The highlighted cell contained an error and has been corrected with the right value.
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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DATE:
PROJECT NO.:
FILE:
BY:
JANUARY 2026
YO2523
MJT
2026 MFT
ROAD PROGRAM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2523
United City of Yorkville
651 Prairie Pointe Dr.
Yorkville, IL 60560
N O R T H
°
YO2523_2026 MFT Road Program
RESURFACING
CONCRETE PATCHING04,0002,000
US Feet
EXHIBIT 1 - LOCATION MAP
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #9
Tracking Number
PW 2026-37
2026 Road to Better Roads – Construction Engineering Agreement
Public Works Committee – April 21, 2026
Majority
Approval
Please see the attached memo.
Eric Dhuse Public Works
Name Department
Summary
A proposed PSA from EEI to perform construction engineering on the 2026 RTBR
program. This program utilizes MFT funds and is separate from the Local Roads paving project.
Background
This is our annual MFT paving program. We separate this out from the Local Roads
program because we do not have enough funds in MFT to complete all the paving we have
programmed.
This year the focus areas are resurfacing in River’s Edge and Cornerstone subdivisions
along with the continuation of concrete repairs on E. Countryside Parkway, Market View,
Menard, and Carpenter St.
EEI is proposing an hourly rate PSA for the construction engineering services in the
estimated amount of $109,574. The services provided for this compensation include, but are not
limited to, construction layout and observation, monitor adherence to plans and specs, making
sure the contractor stays on schedule, answering questions or concerns in the field, prepare and
verify pay estimates, perform punch lists, and close out the project.
At this time, there is $125,000 budgeted in the proposed FY27 budget for this item.
Recommendation
Staff recommends approval of this contract.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: April 8, 2026
Subject: 2026 RTBR Construction Engineering Agreement
UNITED CITY OF YORKVILLE 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 1
2026 Road to Better Roads Program
United City of Yorkville
Professional Services Agreement – Construction Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as
the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the
"Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide
any and all necessary engineering services to the City as indicated on the Scope of Services
(Attachment B). Construction Engineering for all roadways indicated on Attachment E will be
provided. Engineering will be in accordance with all City and Illinois Department of
Transportation requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-terminating
party or upon completion of the Services. Upon termination the Contractor shall be
compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to Contractor:
ENGINEER shall receive as compensation for all work and services to be performed herein,
an amount based on the Estimated Level of Effort and Associated Cost included in
Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of
$109,574.00. The hourly rates for this project are shown in the attached 2026 Standard
Schedule of Charges (Attachment F). All payments will be made according to the Illinois State
Prompt Payment Act and not less than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B thereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of any
change in the rates specified in Section C hereof (or on any attachments hereto) and said
changes shall only be effective on and after May 1st of that same year.
E. Ownership of Records and Documents:
Contractor agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City. Contractor
agrees to keep such information confidential and not to disclose or disseminate the
information to third parties without the consent of the City. This confidentiality shall not apply
UNITED CITY OF YORKVILLE 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 2
to material or information, which would otherwise be subject to public disclosure through the
freedom of information act or if already previously disclosed by a third party. Upon termination
of this agreement, Contractor agrees to return all such materials to the City. The City agrees
not to modify any original documents produced by Contractor without contractors consent.
Modifications of any signed duplicate original document not authorized by ENGINEER will
be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete,
unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to
the ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
Contractor shall have sole control over the manner and means of providing the work and
services performed under this agreement. The City’s relationship to the Contractor under this
agreement shall be that of an independent contractor. Contractor will not be considered an
employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee of
the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes
500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or
attempted bribery of an officer or employee of the State of Illinois or any other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in
default for a period of six months or more in an amount of $600 or more on the repayment of
any educational loan guaranteed by the Illinois State Scholarship Commission made by an
Illinois institution of higher education or any other loan made from public funds for the purpose
of financing higher education (5 ILCS 385/3).
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free
Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract.
UNITED CITY OF YORKVILLE 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 3
The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees
certify and agree to take steps to ensure a drug free workplace by informing employees of
the dangers of drug abuse, of the availability of any treatment or assistance program, of
prohibited activities and of sanctions that will be imposed for violations; and that individuals
with contracts certify that they will not engage in the manufacture, distribution, dispensation,
possession, or use of a controlled substance in the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois
Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section
504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity
clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically
incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal
Employment Opportunity, as amended by Executive Order 11375, and as supplemented by
U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to
incorporate this clause into all subcontracts under this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in violation
of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S.
Department of Commerce promulgated under that Act (30 ILCS 582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the
date of completion of this Contract or the date of final payment under the Contract, all books
and records relating to the performance of the Contract and necessary to support amounts
charged to the Village under the Contract. The Contract and all books and records related to
the Contract shall be available for review and audit by the Village and the Illinois Auditor
General. If this Contract is funded from contract/grant funds provided by the U.S.
Government, the Contract, books, and records shall be available for review and audit by the
Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring
agency. The Contractor agrees to cooperate fully with any audit and to provide full access to
all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting federal
income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___
Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes
be withheld on payments made to non resident aliens for the performance of personal
services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal
Tax Payer Identification Number or Social Security Number is (provided separately) and is
doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole
Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization
UNITED CITY OF YORKVILLE 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 4
(IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___
Medical and Health Care Services Provider Corp.
I. Indemnification:
Contractor shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or
negligence of Contractor or its Subcontractors of any employee of any of them. In the event
that the either party shall bring any suit, cause of action or counterclaim against the other
party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred
to answer and/or defend such action, including reasonable attorney fees and court costs. In
no event shall the either party indemnify any other party for the consequences of that party’s
negligence, including failure to follow the ENGINEER’s recommendations.
J. Insurance:
The Engineer agrees that it has either attached a copy of all required insurance certificates
or that said insurance is not required due to the nature and extent of the types of services
rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attached Exhibits.
Except for those terms included on the Exhibits, no additional terms are included as a part of
this agreement. All prior understandings and agreements between the parties are merged
into this agreement, and this agreement may not be modified orally or in any manner other
than by an agreement in writing signed by both parties. In the event that any provisions of
this agreement shall be held to be invalid or unenforceable, the remaining provisions shall
be valid and binding on the parties. The list of attachments are as follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimated Level of Effort and Associated Cost
Attachment D: Estimated Project Schedule
Attachment E: Location Map
Attachment F: 2026 Standard Schedule of Charges
UNITED CITY OF YORKVILLE 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 5
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the Contractor:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
651 Prairie Pointe Drive Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this ___day of _________, 2026.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
John Purcell Bradley. P. Sanderson, PE
Mayor Chief Operating Officer/President
_________________________________ ________________________________
Jori Contrino Christopher J. Ott, PE.
City Clerk Project Manager
ENGINEERING ENTERPRISES, INC. ATTACHMENT A - MARCH 2026
PAGE 1
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire
integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence
over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to
the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls.
Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances
in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in
connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any
contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of
construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing
of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish
and perform the work in accordance with the contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or
employees or any other person at the site or otherwise furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of
assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.
OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.
OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of
means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The
ENGINEER’S consideration of a component does not constitute acceptance of the assembled items.
The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard,
reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes
completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor
and OWNER for them to address.
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and
reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of
contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto.
ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion
of probable construction costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the
printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data,
graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or
information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic
media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from
the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the
beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or
known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of
risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement.
The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER
shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be
agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination
provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions
(environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the
obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is
acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition.
In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER:
(i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the
Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER
agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to
the OWNER.
ENGINEERING ENTERPRISES, INC. ATTACHMENT A - MARCH 2026
PAGE 2
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither
the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable
to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to
the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of
profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred
from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the
OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named
herein in all contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either
party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional
Services Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice
for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement
and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90)
calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the
nature of the project, and the failure of the parties to reach agreement on the compensation and schedule
adjustments necessitated by such changes.
Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being
performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER
because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to
require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry
out the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such
performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention
to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected
by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to
avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force
majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act
of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common
carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due
and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement,
and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the
event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and
binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without
the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an
assignment for purposes of this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the
provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the
prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of
its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable.
Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either
party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered.
Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit,
enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement.
UNITED CITY OF YORKVILLE, IL 2026 ROAD TO BETTER ROADS PROGRAM
PAGE 1
2026 Road to Better Roads Program
United City of Yorkville, IL
Professional Services Agreement – Construction Engineering
Attachment B – Scope of Services
Construction Engineering:
Attend the Pre-Construction Meeting with the Contractor and City Staff
Provide construction layout for the proposed improvements
Provide resident engineering for periodic on-site observation
Daily documentation of work tasks and calculation of installed pay items
Monitor adherence to specifications.
Monitor adherence to construction schedule and make recommendations when appropriate.
Monitor traffic control on a regular basis.
Gather material inspection and coordinate any required testing on behalf of the City.
Provide guidance to the contractor when questions arise during construction.
Prepare/verify pay estimates.
Gather and review waivers of lien.
Provide information to residents as required.
Perform punch list inspections, provide follow up inspections and recommend acceptance
when appropriate
Communicate activities with City weekly, or as required based on onsite activities.
Prepare necessary IDOT closeout paperwork
o BLR 13230 – Engineer’s Final Payment Estimate
o BLR 13210 – Request for Approval of Change in Plans
o BLR 14222 – Municipal Maintenance Expenditure Statement
ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2523-PPROJECT TITLEDATE PREPARED BY2026 Road to Better Roads Program - Construction EngineeringROLE PIC PM SPE 1 PE SPT 1 ST ADMINPERSONRATE $268 $228 $203 $184 $179 $153 $79CONSTRUCTION ENGINEERING3.12 10 6 6 2 26 5,296$ 3.24 8 16 28 5,480$ 3.32 8 60 400 2 472 88,298$ Construction Engineering Subtotal: 4 22 74 422 - - 4 526 99,074$ 4 22 74 422 - - 4 526 99,074 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = -$ PM Project ManagerVehicle Charges ($90/Day) = 4,500$ SPE 1 Senior Project Engineer IRubino (Material Testing) = 6,000$ PE Project EngineerDIRECT EXPENSES = 10,500$ SPT 1 Senior Project Technician IST Senior TechnicianLABOR SUMMARYADMIN Adminstrative AssistantEEI Labor Expenses = 99,074$ TOTAL LABOR EXPENSES99,074$ TOTAL COSTS 109,574$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:CTI3/26/26COSTTASK NO.TASK DESCRIPTIONHOURSConstruction AdministrationConstruction LayoutObservation and Documentation
ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of Yorkville YO2523-PPROJECT TITLEDATE PREPARED BY2026 Road to Better Roads Program - Construction Engineering CTIAPR MAY JUN JUL AUG SEP OCTCONSTRUCTION ENGINEERING3.13.23.3 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comObservation and DocumentationConstruction LayoutTASK NO.TASK DESCRIPTION3/26/262026Contract Administration
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DATE:
PROJECT NO.:
FILE:
BY:
JANUARY 2026
YO2523
MJT
2026 MFT
ROAD PROGRAM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2523
United City of Yorkville
651 Prairie Pointe Dr.
Yorkville, IL 60560
N O R T H
°
YO2523_2026 MFT Road Program
RESURFACING
CONCRETE PATCHING04,0002,000
US Feet
ATTACHMENT E - LOCATION MAP
EEEENNNNNGGGGGIIINNNNNEEEEEEEERRRRRIIINNNNNGGGGG EEEEENNNNNTTTTTEEEERRRRRPPPPPRRRRRIIIISSSSSEEEESSSSS,,,,, IIIINNNNNCCCCC.....
5252525252 WWWWWheheheheheeleleleleererererer RRRRRoaoaoaoaoad,d,d,d,d,SSSSSugugugugugararararar GGGGGrororororoveveveveve,,,,,ILILILL 6666605050505055454545454
PhPhPhPhPh:::::63636363630.0.0.0.0.46464646466.6.6.6.6.67676767670000000000 •••••FxFxFxFxFx:::::63636363630.0.0.0.0 46464646466.6.6.6.6.67676767670101010101
wwwwwwwwwww.w.w.w.w.eeeeeeeeeeiwiwiwiwiwebebebebeb.c.c.c.c.comomomomom
OOOOOUUUUUTTTSSSSSTTTTTAAAAANNNNNDDDDDINNNNNGGGGG SSSSSEEEEERRRRRVVVVVIIIIICCCCCEEEEE ••••• EEEEEVVVVVEEEERRRRRYYYYY CCCCCLLLLIIIIEEEENNNNNTTT ••••• EEEEEVVVVVEEEERRRRRYYYYY DDDDDAAAAAYYYYY
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $268.00
Principal E-3 $262.00
Senior Project Manager E-2 $254.00
Project Manager E-1 $228.00
Senior Project Engineer/Surveyor II P-6 $218.00
Senior Project Engineer/Surveyor I P-5 $203.00
Project Engineer/Surveyor P-4 $184.00
Senior Engineer/Surveyor P-3 $169.00
Engineer/Surveyor P-2 $153.00
Associate Engineer/Surveyor P-1 $139.00
Senior Project Technician II T-6 $191.00
Senior Project Technician I T-5 $179.00
Project Technician T-4 $167.00
Senior Technician T-3 $153.00
Technician T-2 $138.00
Associate Technician T-1 $120.00
Engineering/Land Surveying Intern I-1 $ 89.00
Director of Marketing and Business Development M-4 $141.00
Marketing Coordinator M-2 $105.00
Executive Administrative Assistant A-4 $ 84.00
Administrative Assistant A-3 $ 79.00
VEHICLES. DRONE, EXPERT TESTIMONY, REPROGRAPHICS AND DIRECT COSTS*
Vehicle for Construction Observation $ 20.00 ^
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $245.00
Expert Testimony $300.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
*unless specified otherwise in agreement
^ per day charges capped at the current IDOT daily rate
ATTACHMENT F
STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2026
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #10
Tracking Number
PW 2026-38
2026 Local Road Program – Change Order No. 1
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Please see the attached memo.
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present a plan for additional work for the above-referenced
project.
Background
The United City of Yorkville and Builders Paving, LLC recently entered into an agreement for a
contract value of $2,259,788.00 for the above-referenced project. The above-referenced project
came in ($300,212) under budget. As a result, City Staff obtained a quote from Builders Paving,
LLC to complete additional work. The proposed additional work is summarized as follows:
Resurfacing Church Street from W. River Street to W. Center Street
Widen the Turn Radius at Church Street and W. River Street Intersection
Sidewalk Extension on White Oak Way to Fox Road
The estimated cost to complete the additional work is $140,047.45.
Questions Presented:
Should the City approve the additional street work and quote from Builders Paving, LLC?
Discussion:
Builders Paving has held their prices from the originally bid project work but has asked for a
traffic control adjustment to incorporate additional traffic control associated with the extra work.
There was also one new pay item that was requested to complete the necessary work at W. River
Street and Church Street intersection. The unit price for the new item and the traffic control
adjustment are reasonable.
Action Required:
Consideration of approval for Change Order No. 1 with Builders Paving LLC.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: April 14, 2026
Subject: 2026 Local Road Program – Change Order No. 1
CHANGE ORDER
Order No. 1
Date: April 28, 2026
Agreement Date: N/A
NAME OF PROJECT: 2026 Local Road Program____________________________________
OWNER: United City of Yorkville
CONTRACTOR: Builders Paving, LLC
The following changes are hereby made to the CONTRACT DOCUMENTS:
1) Addition of Church Street Resurfacing & White Oak Way Sidewalk
$140,047.45
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 2,259,788.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 2,259,788.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(decreased) by:
$ _140,047.45
The new CONTRACT PRICE including this CHANGE ORDER will be $ 2,399,835.45
Justification:
1) Additional paving work on Church Street and sidewalk work on White Oak Way
Change to CONTRACT TIME:
The contract time is increased/decreased by 0 days.
Requested by: _ __ Builders Paving, LLC.
Recommended by: Engineering Enterprises, Inc.
Accepted by: United City of Yorkville_
To: Contact:United City Of Yorkville
Yorkville 2026 Road Program Additional StreetsProject Name:Bid Number:13126
Fax:Yorkville, IL 60560
Address:651 Prairie Pointe Drive Phone:(630) 553-4350
Project Location:Various Streets, Yorkville, IL Bid Date:3/3/2026
Addendum #:1
The following is a recap of our quantities and pricing for this project.
Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity
05 130.00 SY $30.00 $3,900.00Partial Depth Patch (SPL) {SY}
06 150.00 SY $30.00 $4,500.00HMA Surf Rem- BJ {SY}
07 1,630.00 SY $2.10 $3,423.00HMA Surf Rem VD TY 1- 1.875" Avg {SY}
09 950.00 SY $1.65 $1,567.50HMA Surf Rem 1.5" {SY}
12 1,750.00 LB $0.01 $17.50Bit Materials (Tack Coat) {LB}
14 175.00 TON $70.50 $12,337.50HMA BC IL 9.5 N50 {TN}
15 225.00 TON $70.50 $15,862.50HMA SC IL 9.5 Mix "D" N50 {TN}
17 430.00 FOOT $37.50 $16,125.00Comb C&G R&R
18 730.00 SF $1.25 $912.50Sidewalk Rem
19 2,720.00 SF $9.00 $24,480.00PCC Sidewalk 5"
20 64.00 SF $23.00 $1,472.00Detectable Warning
21 2.00 EACH $785.00 $1,570.00MH To Adj
23 1.00 EACH $435.00 $435.00Inlets To Adj
25 1.00 EACH $425.00 $425.00TY 1 Frame OL
28 1.00 EACH $1,650.00 $1,650.00Sanitary MH To Adj
30 1.00 EACH $350.00 $350.00Vavle Box To Adj
31 6.20 SF $5.50 $34.10THPL Pavt Mark L&S
32 615.00 FOOT $0.75 $461.25THPL Pavt Mark 4"
33 52.00 FOOT $1.30 $67.60THPL Pavt Mark 6"
35 14.00 FOOT $5.50 $77.00THPL Pavt Mark 24"
39 60.00 SY $40.00 $2,400.00HMA Driveway R&R {SY}
40 30.00 SY $3.00 $90.00PCC Driveway R&R
41 30.00 SF $18.00 $540.00Brick Paver R&R
45 1,325.00 SY $18.00 $23,850.00Sodding
48 1.00 LS $15,000.00 $15,000.00TCP SPL
X 40.00 SY $212.50 $8,500.00Pavt Widening (Eath Ex, 12" Stone, 4" Pavt)
Total Bid Price:$140,047.45
Notes:
•Our pricing is based upon completing all work in the 2026 construction season, unless otherwise noted, and is based upon material and cartage
rates in effect at the time of this proposal. Due to the volatility of the petroleum market, our proposal is subject to adjustment, based upon the
market price and availability of raw materials and cartage rates at the time of installation.
•All roadway and pavement construction to be installed per IDOT Standard Specifications for Road & Bridge Construction, latest edition.
•This proposal is valid for a period of thirty (30) days from the date of issue and may be revised or rescinded thereafter, at our discretion, without
prejudice.
Payment Terms:
This is a unit price proposal, with the completed cost of each item based upon the unit prices and quantities as measured in the field.
Page 1 of 2
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Builders Paving, LLC
Authorized Signature:
Estimator:Chris Mentone
(847) 419-9000 cmentone@builderspavingllc.com
Page 2 of 2
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LOCATION MAP
DATE:
PROJECT NO.:
FILE:
BY:
APRIL 2026
YO2522
MJT
2026 LOCAL
ROAD PROGRAM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2025\YO2522
United City of Yorkville
651 Prairie Pointe Dr.
Yorkville, IL 60560
N O R T H
°
YO2522_2026 LOCAL ROAD PROGRAM
ADDITIONAL RESURFACING
RESURFACING
0 4,0002,000
US Feet
CITYWIDE SIDEWALK REPAIR
ADDITIONAL
CITYWIDE SIDEWALK REPAIR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #11
Tracking Number
PW 2026-39
2026 Water Main Replacement – Project Update
Public Works Committee – April 21, 2026
Majority
Approval
Please see the attached memo.
Brad Sanderson Engineering
Name Department
This memo serves as an update from the last discussion with the Committee on February 17th.
Since that time, the IEPA has confirmed that there are SRF funds available to cover the entire
amount of the proposed project. Therefore, instead of reducing the overall contract price via
change order as suggested in February to stay within the original requested loan amount
($5,310,283.00), staff is recommending increasing the loan amount to cover the entire amount.
The new loan amount would then be $6,144,448.24. Annual debt service would be
correspondingly adjusted from approximately $245,000 to $280,000 (please see attached update
debt service schedule).
Staff is recommending this as it is an opportunity to replace additional water main with the
advantage of the low-interest loan. There are no guarantees that the City will obtain this type of
loan in the future and costs continue to significantly rise in the water industry.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Contrino, City Clerk
Rob Fredrickson, Finance Director
Date: April 13, 2026
Subject: 2026 Water Main Improvements - Update
Preliminary, as of March 26, 2026
United City of Yorkville, Illinois
IEPA L17-6790
Estimated
$6,144,449 / 2.16%
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
06/30/2027 - - - - -
12/30/2027 73,319.00 2.160% 66,360.05 139,679.05 -
04/30/2028 - - - - 139,679.05
06/30/2028 74,111.00 2.160% 65,568.20 139,679.20 -
12/30/2028 74,912.00 2.160% 64,767.81 139,679.81 -
04/30/2029 - - - - 279,359.01
06/30/2029 75,721.00 2.160% 63,958.76 139,679.76 -
12/30/2029 76,538.00 2.160% 63,140.97 139,678.97 -
04/30/2030 - - - - 279,358.73
06/30/2030 77,365.00 2.160% 62,314.36 139,679.36 -
12/30/2030 78,201.00 2.160% 61,478.82 139,679.82 -
04/30/2031 - - - - 279,359.18
06/30/2031 79,045.00 2.160% 60,634.25 139,679.25 -
12/30/2031 79,899.00 2.160% 59,780.56 139,679.56 -
04/30/2032 - - - - 279,358.81
06/30/2032 80,762.00 2.160% 58,917.65 139,679.65 -
12/30/2032 81,634.00 2.160% 58,045.42 139,679.42 -
04/30/2033 - - - - 279,359.07
06/30/2033 82,516.00 2.160% 57,163.77 139,679.77 -
12/30/2033 83,407.00 2.160% 56,272.60 139,679.60 -
04/30/2034 - - - - 279,359.37
06/30/2034 84,307.00 2.160% 55,371.81 139,678.81 -
12/30/2034 85,218.00 2.160% 54,461.29 139,679.29 -
04/30/2035 - - - - 279,358.10
06/30/2035 86,138.00 2.160% 53,540.94 139,678.94 -
12/30/2035 87,069.00 2.160% 52,610.64 139,679.64 -
04/30/2036 - - - - 279,358.58
06/30/2036 88,009.00 2.160% 51,670.30 139,679.30 -
12/30/2036 88,959.00 2.160% 50,719.80 139,678.80 -
04/30/2037 - - - - 279,358.10
06/30/2037 89,920.00 2.160% 49,759.05 139,679.05 -
12/30/2037 90,891.00 2.160% 48,787.91 139,678.91 -
04/30/2038 - - - - 279,357.96
06/30/2038 91,873.00 2.160% 47,806.29 139,679.29 -
12/30/2038 92,865.00 2.160% 46,814.06 139,679.06 -
04/30/2039 - - - - 279,358.35
06/30/2039 93,868.00 2.160% 45,811.12 139,679.12 -
12/30/2039 94,882.00 2.160% 44,797.34 139,679.34 -
04/30/2040 - - - - 279,358.46
06/30/2040 95,907.00 2.160% 43,772.62 139,679.62 -
12/30/2040 96,942.00 2.160% 42,736.82 139,678.82 -
04/30/2041 - - - - 279,358.44
06/30/2041 97,989.00 2.160% 41,689.85 139,678.85 -
12/30/2041 99,048.00 2.160% 40,631.57 139,679.57 -
04/30/2042 - - - - 279,358.42
06/30/2042 100,117.00 2.160% 39,561.85 139,678.85 -
12/30/2042 101,199.00 2.160% 38,480.58 139,679.58 -
04/30/2043 - - - - 279,358.43
06/30/2043 102,292.00 2.160% 37,387.63 139,679.63 -
12/30/2043 103,396.00 2.160% 36,282.88 139,678.88 -
04/30/2044 - - - - 279,358.51
06/30/2044 104,513.00 2.160% 35,166.20 139,679.20 -
12/30/2044 105,642.00 2.160% 34,037.46 139,679.46 -
04/30/2045 - - - - 279,358.66
06/30/2045 106,783.00 2.160% 32,896.53 139,679.53 -
12/30/2045 107,936.00 2.160% 31,743.27 139,679.27 -
04/30/2046 - - - - 279,358.80
06/30/2046 109,102.00 2.160% 30,577.56 139,679.56 -
12/30/2046 110,280.00 2.160% 29,399.26 139,679.26 -
04/30/2047 - - - - 279,358.82
06/30/2047 111,471.00 2.160% 28,208.24 139,679.24 -
12/30/2047 112,675.00 2.160% 27,004.35 139,679.35 -
04/30/2048 - - - - 279,358.59
06/30/2048 113,892.00 2.160% 25,787.46 139,679.46 -
12/30/2048 115,122.00 2.160% 24,557.43 139,679.43 -
04/30/2049 - - - - 279,358.89
06/30/2049 116,365.00 2.160% 23,314.11 139,679.11 -
12/30/2049 117,622.00 2.160% 22,057.37 139,679.37 -
04/30/2050 - - - - 279,358.48
06/30/2050 118,892.00 2.160% 20,787.05 139,679.05 -
12/30/2050 120,176.00 2.160% 19,503.02 139,679.02 -
04/30/2051 - - - - 279,358.07
06/30/2051 121,474.00 2.160% 18,205.12 139,679.12 -
12/30/2051 122,786.00 2.160% 16,893.20 139,679.20 -
04/30/2052 - - - - 279,358.32
06/30/2052 124,112.00 2.160% 15,567.11 139,679.11 -
12/30/2052 125,453.00 2.160% 14,226.70 139,679.70 -
04/30/2053 - - - - 279,358.81
06/30/2053 126,808.00 2.160% 12,871.81 139,679.81 -
12/30/2053 128,177.00 2.160% 11,502.28 139,679.28 -
04/30/2054 - - - - 279,359.09
06/30/2054 129,561.00 2.160% 10,117.97 139,678.97 -
12/30/2054 130,961.00 2.160% 8,718.71 139,679.71 -
04/30/2055 - - - - 279,358.68
06/30/2055 132,375.00 2.160% 7,304.33 139,679.33 -
12/30/2055 133,805.00 2.160% 5,874.68 139,679.68 -
04/30/2056 - - - - 279,359.01
06/30/2056 135,250.00 2.160% 4,429.59 139,679.59 -
12/30/2056 136,710.00 2.160% 2,968.89 139,678.89 -
04/30/2057 - - - - 279,358.48
06/30/2057 138,187.00 2.160% 1,492.42 139,679.42 -
04/30/2058 - - - - 139,679.42
Total $6,144,449.00 -$2,236,309.69 $8,380,758.69 -
Yield Statistics
Bond Year Dollars $103,532.86
Average Life 16.850 Years
Average Coupon 2.1600000%
Net Interest Cost (NIC)2.1600000%
True Interest Cost (TIC)2.1600000%
Bond Yield for Arbitrage Purposes 2.1600000%
All Inclusive Cost (AIC)2.1600000%
IRS Form 8038
Net Interest Cost 2.1600000%
Weighted Average Maturity 16.850 Years
IEPA L176790 PRLM v4 - up | SINGLE PURPOSE | 3/26/2026 | 2:35 PM
Speer Financial, Inc.
Page 1
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Legend
Water Main
Diameter
3" WATER MAIN AND SMALLER
4" WATER MAIN
6" WATER MAN
8" WATER MAIN
10" WATER MAIN
12" WATER MAIN
16" WATER MAIN
UNKNOWN WATER MAIN
2026 Water Main Replacement
Road Resurfacing Only
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
JANUARY 2026
YO2509
YO2509_2025 Water Main Replacement & Resurfacing.aprx
H:\GIS\PUBLIC\YORKVILLE\2025\
MJT ³
3,000 01,500 Feet
LOCATION MAP
2026 WATER MAIN
IMPROVEMENTS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #12
Tracking Number
PW 2026-40
Northwest Elevated Water Storage Tank – Design Engineering – Change Order No. 1
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Please see the attached memo.
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Design Engineering Contract Amendment No. 1 for the above-
referenced project. This is a zero-cost amendment and is necessary for the City’s IEPA Loan.
Background:
The United City of Yorkville entered into a loan agreement with the IEPA to receive a Low Interest Loan
for the construction of the Yorkville Northwest Elevated Water Storage Tank (EWST) project, including
construction costs and design and construction engineering. The total contract amount for Design
Engineering was a fixed fee amount of $258,234. There is no cost change to this contract, but a contract
amendment is required that reflects the final breakdown between professional engineering services by
EEI and direct expenses and subconsultant expenses. The proposed contract amendment has been
submitted in draft form to the IEPA who have given their verbal confirmation on the changes.
Question Presented:
Should the City approve Contract Amendment No. 1 for Design Engineering, which would be a zero-cost
change from the original contract amount of $258,234?
Discussion:
The City is receiving IEPA Loan funding for this project, including reimbursement for design engineering
previously completed. The design engineering contract was fixed fee in the amount of $258,234,
including EEI’s professional services and expenses which include direct expenses and subconsultant
expenses. While additional engineering work was required by EEI to complete design, total expenses,
including direct expenses and subconsultant expenses, were less than originally budgeted. Although there
was no cost change to the overall fixed fee design contract as a result of the difference in final breakdown
between EEI’s fees and expenses, a zero-cost contract amendment to reflect the final breakdown is
necessary in order for the City to receive reimbursement from the IEPA loan program for full design
engineering costs. This is a zero-cost change order to the City and does not affect the contract price for
the project, that will provide the necessary documentation for the IEPA to reimburse the City with the
loan funding.
Action Required:
Consideration of approval of Contract Amendment No. 1 for Design Engineering, for a zero-cost change
as described above and in the enclosed attachments.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Rob Fredrickson, Finance Director
Jori Contrino, City Clerk
Date: April 3, 2026
Subject: Yorkville Northwest Elevated Water Storage Tank
To: Bart Olson Change Order Number: 1
City Administrator Change Order Date: 4/28/26
United City of Yorkville
651 Prairie Pointe Drive Project Name: Northwest Elevated Water
Storage Tank – Design Engineering
Project Number: YO2418
Description of Work / Scope Change / Reason for Change
The City is receiving IEPA Loan funding for this project, including reimbursement for design engineering
previously completed. The design engineering contract was fixed fee in the amount of $258,234, including EEI’s
professional services and expenses which include direct expenses and subconsultant expenses. While additional
engineering work was required by EEI to complete design, total expenses, including direct expenses and
subconsultant expenses, were less than originally budgeted. Although there was no cost change to the overall
fixed fee design contract as a result of the difference in final breakdown between EEI’s fees and expenses, a
zero-cost contract amendment to reflect the final breakdown is necessary in order for the City to receive
reimbursement from the IEPA for full design engineering costs.
The enclosed amended design engineering level of effort and associated costs reflects the final breakdown for
design engineering between EEI’s professional fees and direct expenses including subconsultant expenses. This
is a zero-cost change order to the City and does not affect the contract price for the project.
Authorized by: Authorized by Owner/Client/Agent:
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, IL 60554
By:_____________________________ By:____________________________
Date:___________________________ Date:___________________________
CHANGE ORDER
ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST
PROFESSIONAL ENGINEERING SERVICES
CLIENT PROJECT NUMBER
United City of Yorkville YO2418-P
PROJECT TITLE DATE PREPARED BY
Northwest Elevated Water Storage Tank (Spheroid) - Design Contract Amendment
ROLE PIC QC/QA SPM PM SPE 2 PE SPT 2 SPT 1 ADMIN
RATE $246 $241 $234 $210 $200 $168 $175 $164 $70
PROJECT FACILITATION & ADMINISTRATION
0.01 Project Management and Administration 2 12 14 3,012.00
0.02 On-going City Communication/Coordination/Updates 12 4 16 3,692.00
0.03 9 9 12 3 12 45 9,519.00
Project Facilitation & Administration Subtotal: 11 21 - 24 7 12 - - - 75 16,223.00
PRELIMINARY DESIGN PHASE
1.01 Confirm the Size of the EWST (2.0 MG) 1 4 5 1,210.00
1.02 Confirm the location of the EWST 4 2 2 8 1,886.00
1.03 Prepare Summary of Potential Bidders / Tank Erectors 1 2 2 4 9 1,733.00
1.04 Coordinate Soil Borings and Soils Report 1 1 4 4 10 1,823.00
1.05 Conduct Site Visits (2) - Pre and Post Design 6 6 6 18 3,714.00
1.06 Perform a JULIE Design Request 2 6 8 1,428.00
1.07 Prepare Draft Site Plan (Rough grading, Water Main, Storm Sewer/Drainage) 2 8 1 8 12 31 5,806.00
1.08 Prepare Preliminary Routing of Off-site Water Main (Approximately 1,500 feet) 2 8 8 12 30 5,606.00
1.09 - -
1 2 3 546.00
1 2 4 7 1,246.00
Stormwater Permitting (Assumes No Wetlands, No Floodplain)1 8 2 11 2,146.00
1 2 3 546.00
City Building Permit 1 1 2 378.00
Federal Aviation Administration 1 2 4 7 1,246.00
1.10 Electrical/ComEd Application and Initial Coordination 4 16 16 36 7,012.00
1.11 Facilitate Mixing System Discussions with Vendors 2 4 4 8 18 3,466.00
1.12 Facilitate Cathodic Protection Discussions with Vendors 2 4 4 4 14 2,794.00
1.13 Prepare/Review Coating Systems and Tank Optional Features with City Staff 2 4 4 4 14 2,794.00
1.14 Develop Tank Orientation/Tank Cross-Section Plans 2 6 12 20 3,650.00
1.15 Prepare Logo Renderings (3) and Facilitate Logo Discussion with City 1 4 4 4 24 37 6,658.00
1.16 Telecommunication Facility Location Coordination 4 24 28 4,736.00
1.17 Prepare 30% Complete Drawings and Specifications 4 8 8 12 32 6,212.00
1.18 2 2 492.00
Preliminary Design Phase Subtotal: 8 38 - 75 41 83 36 72 - 353 67,128.00
FINAL DESIGN PHASE
2.01 Prepare 60% Complete Drawings and Specifications 16 16 16 48 9,184.00
2.02 1 1 4 6 1,034.00
2.03 4 40 8 40 40 132 24,244.00
2.04 4 4 8 1,804.00
2.05 1 4 6 11 2,089.00
2.06 1 2 1 12 16 2,877.00
2.07 SCADA Integration and Design 2 4 4 8 18 3,466.00
2.08 Complete Plans and Specifications to 100% 4 2 4 2 8 12 32 6,018.00
2.09 1 1 2 1 2 7 1,443.00
Final Design Phase Subtotal: 5 15 - 77 32 77 - 72 - 278 52,159.00
BIDDING AND CONTRACTING PHASE
3.01 1 4 2 8 15 2,825.00
3.02 Respond to Bidder Inquiries/Prepare Addenda 6 12 6 20 44 8,463.22
3.03 4 4 280.00
3.04 Prepare IEPA - Notice of Intent 2 2 336.00
3.05 Prepare for and Attend Bid Opening 4 4 2 10 1,652.00
3.06 Assist City in Review of Bids and Prepare Bid Tabulation/Contract 1 4 2 7 1,053.00
3.07 2 2 492.00
Bidding and Contracting Phase Subtotal: 2 8 - 20 8 38 - - 8 84 15,101.22
FUNDING ASSISTANCE
4.01 Preparing and Coordinating Illinois PWSLP Loan Application 4 16 24 80 124 23,320.00
4.02 Coordinating WIFIA Loan 8 40 48 8,400.00
Funding Assistance Subtotal: 4 16 - 32 - 120 - - - 172 31,720.00
SURVEYING
5.01 Surveying (Topographic Survey, ALTA Survey, and Plat of Easement/Easement Exhibit) 31 18 49 10,404.00
Surveying Subtotal: - - 31 - - - 18 - - 49 10,404.00
30 98 31 228 88 330 54 144 8 1,011 192,735.22
EEI STAFF
PIC Principal In Charge 67.28$
SPM Senior Project Manager Vehicle Charges/Mileage = -$
PM Project Manager Electrical/SCADA = 16,477.50$
SPE 2 Senior Project Engineer II 41,375.00$
PE Project Engineer 2,333.50$
SPT 2 Senior Project Technician II Title Commitment = 1,233.00$
SPT 1 Senior Project Technician I 4,012.50$
ST Senior Technician DIRECT EXPENSES = 65,498.78$
ADMIN Adminstrative Assistant
192,735.22$
192,735.22$
258,234.00$
52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com
Present Final Layout and Logo to City Council/PW Committee
7/9/24 MLP
TASK
NO.TASK DESCRIPTION HOURS COST
Project Initiation & Progress Meetings (3 Total Meetings with City plus internal review meetings)
Permits/Sign-offs
IDNR - EcoCAT Sign-off
SHPO/HARGIS - Historic Sign-off
IDNR - Notice of Intent (NOI)
Printing =
Coordinate with Landscape Architect
Prepare 95% Complete Drawings and Specifications
Prepare Basis of Design for EWST for IEPA Permit (Public Water Supplies)
Prepare, Coordinate, and Submit IEPA Permit Applications (Public Water Supplies)
Prepare 95% Engineer's Opinion of Probable Construction Cost
Prepare 100% Engineer's Opinion of Probable Construction Cost
Prepare Final Bid Documents and Coordinate Advertise for Bid
Maintain Bidders List, Coordinate Addenda and Distribution - Use Quest
Attend City Council/PW Committee Meeting for Anticipated Contract Award
PROJECT TOTAL:
DIRECT EXPENSES
TOTAL COSTS
Geotechnical and CCDD =
Archaeological Survey =
Landscape Architect =
LABOR SUMMARY
EEI Labor Expenses =
TOTAL LABOR EXPENSES
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #13
Tracking Number
PW 2026-41
North Receiving Station – Design Engineering Agreement – Change Order No. 1
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Please see the attached memo.
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Design Engineering Contract Amendment No. 1 for the above-
referenced project. This is a zero-cost amendment and is necessary for the City’s IEPA Loan.
Background:
The United City of Yorkville entered into a loan agreement with the IEPA to receive a Low Interest Loan
for the construction of the Yorkville North Receiving Station project, including construction costs and
design and construction engineering. The total contract amount for Design Engineering was a fixed fee
amount of $279,368. There is no cost change to this contract, but a contract amendment is required that
reflects the final breakdown between professional engineering services by EEI and direct expenses and
subconsultant expenses. The proposed contract amendment has been submitted in draft form to the IEPA
who have given their verbal confirmation on the changes.
Question Presented:
Should the City approve Contract Amendment No. 1 for Design Engineering, which would be a zero-cost
change from the original contract amount of $279,368?
Discussion:
The City is receiving IEPA Loan funding for this project, including reimbursement for design engineering
previously completed. The design engineering contract was fixed fee in the amount of $279,368,
including EEI’s professional services and expenses which include direct expenses and subconsultant
expenses. While additional engineering work was required by EEI to complete design, total expenses,
including direct expenses and subconsultant expenses, were less than originally budgeted. Although there
was no cost change to the overall fixed fee design contract as a result of the difference in final breakdown
between EEI’s fees and expenses, a zero-cost contract amendment to reflect the final breakdown is
necessary in order for the City to receive reimbursement from the IEPA loan program for full design
engineering costs. This is a zero-cost change order to the City and does not affect the contract price for
the project, that will provide the necessary documentation for the IEPA to reimburse the City with the
loan funding.
Action Required:
Consideration of approval of Contract Amendment No. 1 for Design Engineering, for a zero-cost change
as described above and in the enclosed attachments.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: April 3, 2026
Subject: Yorkville North Receiving Station
To: Bart Olson Change Order Number: 1
City Administrator Change Order Date: 4/28/26
United City of Yorkville
651 Prairie Pointe Drive Project Name: North Receiving Station –
Design Engineering
Project Number: YO2415
Description of Work / Scope Change / Reason for Change
The City is receiving IEPA Loan funding for this project, including reimbursement for design engineering
previously completed. The design engineering contract was fixed fee in the amount of $279,368, including EEI’s
professional services and expenses which include direct expenses and subconsultant expenses. While additional
engineering work was required by EEI to complete design, total expenses, including direct expenses and
subconsultant expenses, were less than originally budgeted. Although there was no cost change to the overall
fixed fee design contract as a result of the difference in final breakdown between EEI’s fees and expenses, a
zero-cost contract amendment to reflect the final breakdown is necessary in order for the City to receive
reimbursement from the IEPA for full design engineering costs.
The enclosed amended design engineering level of effort and associated costs reflects the final breakdown for
design engineering between EEI’s professional fees and direct expenses including subconsultant expenses. This
is a zero-cost change order to the City and does not affect the contract price for the project.
Authorized by: Authorized by Owner/Client/Agent:
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, IL 60554
By:_____________________________ By:____________________________
Date:___________________________ Date:___________________________
CHANGE ORDER
ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST
PROFESSIONAL ENGINEERING SERVICES
CLIENT PROJECT NUMBER
United City of Yorkville YO2415-P
PROJECT TITLE DATE PREPARED BY
Lake Michigan North Receiving Station
ROLE PIC SPM PM SPS 1 PE SPT 2 SPT 1 ST ADMIN
RATE $246 $241 $210 $186 $168 $175 $164 $140 $70
DESIGN ENGINEERING - CONTRACT AMENDMENT
2.1 Project Management and Administration 6 16 22 4,836.00$
2.2 Project Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings)16 16 20 32 84 17,368.00$
2.3 Design and Project Manual Preparation for Permit Issue 8 24 60 200 80 4 376 67,352.00$
2.4 Design and Project Manual Preparation for Bid Issue 4 16 40 88 72 4 224 40,112.00$
2.5 Permitting Coordination 24 43 67 12,341.23$
2.6 Bidding and Contracting 4 2 16 80 4 106 18,546.00$
2.7 Illinois PWSLP Loan Application 4 16 32 75 127 24,160.00$
2.8 WIFIA Loan Coordination 16 32 48 8,736.00$
2.9 Surveying 12 9 4 25 4,866.00$
Design Engineering Subtotal:42 74 236 9 554 - 152 - 12 879 198,317.23$
42 74 236 9 554 - 152 - 12 879 198,317.23$
EEI STAFF
PIC Principal In Charge 346.44$
SPM Senior Project Manager Mileage =116.83$
PM Project Manager 7,725.00$
SPS 1 Senior Project Surveyor I 44,262.50$
PE Project Engineer Architectural =21,000.00$
SPT 2 Senior Project Technician II 7,600.00$
SPT 1 Senior Project Technician I DIRECT EXPENSES =81,050.77$
ST Senior Technician
ADMIN Adminstrative Assistant
198,317.23$
198,317.23$
279,368.00$
52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com
LABOR SUMMARY
EEI Labor Expenses =
TOTAL LABOR EXPENSES
TOTAL COSTS
PROJECT TOTAL:
DIRECT EXPENSES
Printing =
Geotechnical Engineering =
MEP/SCADA Engineering =
Structural Engineering =
3/30/26 CRW
TASK
NO.TASK DESCRIPTION HOURS COST
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #14
Tracking Number
PW 2026-42
North Receiving Station – Change Order No. 2
Public Works Committee – April 21, 2026
Majority
Consideration of Approval
Please see the attached memo.
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 2 for the above-referenced project.
A Change Order, as defined by the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion, or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville entered into an agreement with Whittaker Construction and Excavating, Inc.
for the construction of the Yorkville North Receiving Station project for a value of $6,786,500.00 for the
above-referenced project. The contract value was previously reduced to $6,558,504.77 through Change
Order No. 1 that included a net credit of $227,995.23 on the project. The project is being funded through
an IEPA Low Interest Loan.
Question Presented:
Should the City approve Change Order No. 2, which would increase the contract amount by $141,680.60
to a total contract value of $6,700,185.37, for an overall current net deduct on the project of $86,314.63
from the original contract?
Discussion:
The enclosed change order document includes a detailed summary of the contract changes and each
proposed change order (PCO) item. These items are necessary to proceed with construction of the
improvements.
PCO #4 includes the cost for modifications proposed by the Contractor and requested by the City for
select HVAC equipment being furnished and installed on the project. PCO #5 includes an additional
component required for the site piping due to conditions of existing water main uncovered during
construction, that was necessary for completing the water main improvements and connecting between
existing and proposed piping.
PCO #6 includes modifications for the Receiving Station Building foundation that were required based on
the soil and groundwater conditions encountered during construction. Upon excavating for the new
foundation, groundwater conditions were found to be far worse than anticipated, raising concerns over
subsequent hydrostatic pressures and the original structurally designed foundation. The hydrostatic
pressures and buoyant forces could result in heaving of the lower-level and make it more prone to leaking.
The design for the foundation was changed to incorporate the following modifications that were
determined to be required and are recommended to provide the City with the optimal foundation to
function as intended:
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Rob Fredrickson, Finance Director
Jori Contrino, City Clerk
Date: April 14, 2026
Subject: North Receiving Station
1. Thicker concrete foundation slab (increase from 6” to 12” slab).
2. Subsequent over excavation and backfill for the foundation.
3. Installing rebar in the foundation slab instead of wire wound fabric as originally intended.
4. Adding membrane waterproofing on the exterior of the foundation walls in lieu of waterproof
admixture originally included in the concrete.
5. Additional contractor time, material, and equipment for the lower-level redesign.
6. Two-month time extension for procuring additional materials and modified construction.
PCO #7 includes a credit back to the City for eliminating the orthophosphate chemical feed system from
the project. This system was initially assumed to be required for boosting corrosion control at the entry
points to the City’s distribution system from DuPage Water Commission (DWC). The system and
components were included in the original design and construction contract as the City’s Corrosion
Control Treatment Study, required by the IEPA for the City’s Lake Michigan water source switchover,
was in progress. The analysis portion of that study was completed at the end of 2025 and the final report
submitted to IEPA in early 2026. The study determined that sufficient corrosion control is provided in the
delivered water, and it was not necessary for the City to install and maintain its own supplementary
system. After discussion with the City, this system and the associated equipment and components are
being eliminated from the project.
The above items are necessary to proceed with construction of the Receiving Station. The requested time
extension will extend the contract completion from April 2027 to June 2027, which remains ahead of
schedule for when the improvements need to be complete in place based on DWC’s schedule for
completing their improvements to begin supplying Lake Michigan water to the City.
The project is being funded through an IEPA Low Interest Loan, and the proposed change order has been
submitted in draft form to the IEPA Loan Manager who has given their verbal confirmation on the
changes.
Action Required:
Consideration of approval of Change Order No. 2 for an increase in the contract amount by $141,680.60
to a total contract value of $6,700,185.37, for an overall current net deduct on the project of $86,314.63
from the original contract.
CO-01
CHANGE ORDER
Order No. 2
Date: April 28, 2026
Agreement Date: July 17, 2025
NAME OF PROJECT: North Receiving Station
OWNER: United City of Yorkville
CONTRACTOR: Whittaker Construction & Excavating, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
PCO #4 (HVAC Modifications – Dampers): The mechanical dampers were all
specified as galvanized steel for the application in the Receiving Station. During
submittal review after discussion with the City, it was proposed by the Contractor and
the City requested aluminum dampers in the chemical feed room, and it was determined
to include additional protective finished coating for these components in addition to the
manufacturer’s standard coating. Both of these are to provide additional corrosion
protection and resistance, and help improve the useful life of the equipment. The
proposed change order (PCO) includes the cost for making these changes for the
associated equipment. (Add: $1,539.06)
PCO #5 (Site Piping Modifications): Adjustments were made during construction to
the overall site piping phasing plan and layout, for modifications to the existing site
piping necessary for construction of the improvements after award of the project. One of
the modifications required included installing an additional 16-inch sleeve with stainless
steel bolts that was necessary to connect proposed water main to existing at a tee
connection, because of the configuration of the existing water main and proximity of the
bell of the existing piping to the new connection. (Add: $2,264.56)
PCO #6 (Receiving Station Foundation Modifications): After excavation for the
foundation of the new Receiving Station Building, soil and groundwater conditions were
different than anticipated and designed for in the original structural design based on the
initial geotechnical investigation. This led to concerns with the ability of the lower-level
foundation and walls, as designed, to prevent groundwater infiltration and function as
intended for the building. The design for the foundation was modified including updated
drawings and details to incorporate the following modifications that were determined to
be required to provide the City with the optimal foundation to function as intended:
1. Thicker concrete foundation slab (increase from 6” to 12” slab)
2. Overexcavation and backfill for the foundation (122 total cubic yards (CY), 50 CY of
which was included in the base contract
3. Installing rebar in the foundation slab instead of wire wound fabric originally intended
4. Adding membrane waterproofing on the exterior of the foundation walls in lieu of
waterproof admixture originally included in the concrete
5. Additional contractor time, material, and equipment for the lower-level redesign
CHANGE ORDER NO. C-02
Page 2
(continued) CO-02
6. Two-month time extension for procuring additional materials and modified
construction of the foundation
The PCO includes the contractor’s additional labor, equipment, and
materials associated with the above modifications that were determined to be required
for the foundation, and include credits for the items associated with construction of the
original foundation design. (Add: $196,880.00)
PCO #7 (Credit for Eliminating Orthophosphate Chemical Feed System): The City
currently treats finished water at its existing well water treatment plants with corrosion
control. The City’s Optimal Corrosion Control Treatment (OCCT) Study, required by the
IEPA for switching the City’s water source, was in progress at the time of design and
bidding for this project. It was assumed that a similar corrosion control treatment using
an Orthophosphate Chemical Feed System, which is what the City of Chicago currently
utilizes for corrosion control in its distribution system and in the water that DuPage
Water Commission (DWC) delivers to its customers, would be required. The system, if
required, would have allowed for the City to add additional corrosion control at the
Receiving Station, to supplement/boost the level being delivered by DWC before
entering the City’s distribution system. These components were included in the
Receiving Station.
The testing and analysis of the City’s OCCT Study was completed at the end
of 2025, and the final report submitted to IEPA in early 2026, and the results indicated
that the corrosion control treatment provided through the delivered water/DWC was
adequate to maintain effective corrosion control throughout the City’s distribution
system. The City does not need to add and maintain an additional supplementary
corrosion control chemical feed system, and after discussions with Staff, it was
determined to eliminate the Orthophosphate Feed System and associated equipment
and appurtenances from the project. (Credit: $59,003.02)
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 6,786,500.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 6,558,504.77
The CONTRACT PRICE due to this CHANGE ORDER will be
increased (decreased) by: $ 141,680.60
The new CONTRACT PRICE including this CHANGE ORDER will be $ 6,700,185.37
Change to CONTRACT TIME:
The CONTRACT TIME will be increased/decreased by 60 calendar days.
The date for completion of all work will be June 16, 2027
CHANGE ORDER NO. C-02
Page 3
(continued) CO-03
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or
objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL
GENERAL CONDITIONS.
Requested by: Whittaker Construction & Excavating, Inc.
Recommended by: Engineering Enterprises, Inc.
Accepted by: United City of Yorkville
Approved by: Illinois Environmental Protection Agency
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #15
Tracking Number
PW 2026-43
Fox Hill and Sunflower SSA Mowing and Maintenance – Bid Award
Public Works Committee – April 21, 2026
Majority
Approval
Staff is proposing to award a 3 year contract to Cox Landscaping for the mowing
and maintenance of the Fox Hill and Sunflower SSA areas
Eric Dhuse Public Works
Name Department
Summary
Results of the RFP fort the Fox Hill and Sunflower SSA Mowing and Maintenance areas
Background
The Fox Hill SSA was started in 2004 and the Sunflower Estates SSA was started in
2007. Since that time, the city has managed these subdivision open areas to maintain entry ways,
boulevards, trails, and ponds.
Below is a breakdown of each subdivisions work items that are contemplated each year
before submitting the levy to the county.
Fox Hill
Mowing – approximately 5 acres of turf grass, mainly adjacent to the trail system that
runs throughout the single family portion only, of this development. Mowing also
includes mechanical string trimming of all trees and the asphalt trail. We also provide
fertilization and weed control for all turf grass areas. Trimming along private fences is
NOT included in mowing, all fences are maintained privately. We have seen a dramatic
increase in mowing and general maintenance costs over the last contract. The increase
for mowing was 100% from the last contract.
Tree trimming – Fox Hill was constructed from the mid 90’s through the mid 00’s, so the
trees are mature and need trimming from time to time. We have increased our trimming
program as the trees have matured. We now also have trees that are dying and trees that
have roots that are buckling the trail system. We are addressing them as needed.
General maintenance – this is for areas that may have grass die back, erosion, graffiti, or
other items that are not specifically covered. We have our mowing contractor supply us
with hourly wages in the contract, so the costs are known.
Sign Maintenance – There was an entry sign to the subdivision at the corner of Diehl
Farm Rd. and Rt. 34 before the widening of Rt. 34 occurred. IDOT paid the city $23,000
for the right to remove the sign and widen the highway. This money is still in the
account to replace the sign. We have finally found a location for the sign, and I actually
though I had mad progress with a sign vendor, but I was wrong. Assistant Director
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: April 7, 2026
Subject: Fox Hill and Sunflower SSA Maintenance Bid Award
Sleezer is currently trying to find sign companies that are interested in working with us to
build and install a sign.
Trail maintenance – Fox Hill had been constructed for quite some time before the city
took over administration and maintenance of the common areas. When we took over, the
trails needed work and have been patched and sealed three times under our supervision,
including last year. PW performed the crack sealing and seal coating for the entire trail
system last year, saving the residents money.
Sunflower Estates
Mowing – approximately 5 acres of turf grass. The areas consist of the entrances and
around the three storm water basins. This also mechanical string trimming of all
landscape areas and sidewalk. Fertilization and weed control are also provided for all
turf grass areas.
Tree trimming – Sunflower has many mature trees at both entrances and along the
parkway of the north stormwater basin. These trees must be trimmed from time to time.
We significantly altered the look of the south entrance last year by removing overgrown
bushes and Mugo pines along with dead or dying trees. We then installed new trees on
the eastern parkway to balance the look. We will continue to trim on an as needed basis.
General maintenance – this is for areas that may have grass die back, erosion, graffiti, or
other items that are not specifically covered. Landscape plantings are also contemplated
in this area. Sunflower has perennials near the entrance signs that need replacement from
time to time. We have our mowing contractor supply us with hourly wages in the
contract, so the costs are known.
Pond Maintenance – Sunflower has three stormwater basins. This has been the largest
expense for this SSA area. Some years ago, it was decided to naturalize these basins to
ensure proper function and to avoid dredging the pond bottoms due to silting. Instead of
raising the levy to a very high amount, the city paid for the naturalization and the SSA
area is repaying the city over time. This will increase the levy gradually instead of a
sudden increase to the residents. To maintain these basins, it is necessary for us to
perform a controlled burn in the early spring. From there, we will be able to assess the
overall health of the area and decide if we need to add more plants or leave everything as
it is.
Sign Maintenance – we contemplate any repairs, maintenance, or replacement of the
entryway signs to the subdivision.
Bid Results
Although we advertised in the Beacon News and on our website, we only received 1 bid.
Luckily, it was from the vendor that has the current contract, Cox Landscaping. Cox has won the
bid twice before this bid as well. We have a good working relationship with them and have no
problem recommending them for award of this contract.
The mowing rates for the stayed the same as the last year of the current contract until the
final year (28-29) when they increase from $60 to $65/acre. General Maintenance, Debris
Removal, Labor, and Mulch all stayed the same for the first two years of the contract as well and
only increase $5/hr or $5/yd in the last year of the proposed contract.
I have attached the completed bid sheet along with the entire completed ITB for your
review.
Recommendation
Staff recommends awarding the contract to Cox Landscaping.
Sold To:
United City of Yorkville - 119899
651 Prairie Pointe Drive
Yorkville, IL 60560
Bill To:
United City of Yorkville - 119899
651 Prairie Pointe Drive
Yorkville, IL 60560
Certificate of Publication:
Order Number: 43458
Purchase Order: Fox Hill & Sunflower SSA Mowing & Maintenance RFP
State of Illinois - Kane
Chicago Tribune Media Group does hereby certify that it is the publisher of the Aurora Beacon News Classified. The Aurora Beacon
News Classified is a secular newspaper, has been continuously published Daily for more than fifty (50) weeks prior to the first
publication of the attached notice, is published in the City of Aurora, Township of Aurora, State of Illinois, is of general circulation
throughout that county and surrounding area, and is a newspaper as defined by 715 IL CS 5/5.
This is to certify that a notice, a true copy of which is attached, was published 1 time(s) in the Aurora Beacon News Classified. The first
publication of the notice was made in the newspaper, dated and published on 3/15/2026, and the last publication of the notice was
made in the newspaper dated and published on 3/15/2026.
This notice was also placed on a statewide public notice website as required by 715 ILCS 5/2. 1.
PUBLICATION DATES: 15 Mar 2026.
Aurora Beacon News Classified
In witness, an authorized agent of The Chicago Tribune Media Group has signed this certificate executed in Chicago, Illinois on this
16 Mar 2026, by
Chicago Tribune Company
_________________________________________
Jeremy Gates
Page 1 of 2
Page 2 of 2
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Economic Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #16
Tracking Number
PW 2026-44
Outfitting of the New Public Works and Parks Building
Public Works Committee – April 21, 2026
Supermajority (6 out of 9)
Approval
Please see the attached memo.
Eric Dhuse Public Works
Name Department
Summary
Staff is proposing to outfit the new Parks/PW shop with the following supplies and
equipment.
Background
Now that we are entering the final stages of construction of the new facility, we are
looking to purchase all of the equipment and supplies we will need to outfit it properly. We
knew going into the project that we would have to purchase large amount of new and specialty
equipment. Both Parks and PW have been “getting by” or “making do” for years due to space
constraints and because we knew it would be better to get new things when we moved so they
didn’t get damaged beforehand.
Below is a list of the more expensive, specialty equipment with a brief description of why
its needed.
Forklift – although the parks department has a forklift, it is not large enough or heavy
duty enough to lift and set pallets on the mezzanine. The new unit will be able lift
heavier loads and can lift them to the mezzanine.
Pallet Stacker – this is mainly for the records storage area. This unit is made to load and
unload pallets from shelving. Until we can sort through all the records, this seems to be
the best way to store them and access them.
Sign Making Equipment – with this equipment, we will be able to make our own signs.
This will save us money in the long run and will cut down on the waiting time that we
experience now. Unfortunately, the startup costs are going to be ~$70,000.
Welder Fume Vacuum – this is a large unit for the mechanics area. Currently, the street
department and parks department have small units that they will be able to use in the
individual shops for small projects.
Floor Cleaners – with a shop and interior of this size large, self-propelled floor cleaners
are a must.
Tv and Mounts – this is for 20 TVs with mounts. We are buying and mounting
ourselves to save money. The tv’s for the conference room and training room (4 units)
are large screens with the capability of casting directly to the tv, just like city hall
conference rooms. The smaller tv’s will also have that capability which will allow us to
use them in meetings, or for large format plans, or for SCADA.
Underbody Truck Wash – this is a very expensive unit, but not nearly as expensive as it
was going to be to integrate it into our wash bay. We also feel a portable unit will work
better and can be serviced much easier than an integrated underbody wash system built
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: April 7, 2026
Subject: Outfitting new Parks and PW Shop
into the wash bay floor. Once we knew integrating one was too expensive, we looked to
get a good system that we can place on the floor and still get the same results since
cleaning the underbody is just as important, if not more important that the rest of the
truck, to inhibit rust and rot of metal parts.
Brine Making and Filling Equipment – our brine making unit is 15 years old and parts
are becoming harder to find. In addition, the filling station is new, and the two units
don’t communicate well. There is also a 10,000 tank that will complete our setup. We
would have purchased it years ago, but we simply don’t have the space at PW.
Exercise Equipment - includes tread mill, stationary bike, dumbbells, and free weights
with racks to be able to perform many different exercises.
Mechanic Tools - Tire Mounter, Tire safety cage, diagnostic tool for trucks, large tool
set, and toolboxes are all for the new mechanic shop. We have these in for placeholders,
our thought is to hire the mechanic and let them decide which units to purchase. They
will have far more experience than we do at those kinds of purchases.
Water Filling Station – Currently, we have an honor system at Tower Lane where trucks
can fill up a tanker for $50 per load that is billed to them at the end of the season. We
would like an automatic station that takes credit cards. This station would be right in front
of the building along Boombah Blvd. and would be accessible even after hours. The unit
we specified is built in Aurora and the cost was much less than the competition.
Decorating – This is a placeholder from Kluber for the mural in the long hallway
between the admin offices and the training room/shop areas. This will also allow us to
professionally frame some of our old blueprints and any other decorating we need. I
don’t envision spending the full amount but wanted to be conservative at this time.
Scissor Lift – with the high ceilings in the main garage, this piece of equipment has
become necessary for maintenance. Although we shouldn’t have to complete any
maintenance (besides routine maintenance) in the new building in the first year, staff
thought we should purchase the unit now, while we are outfitting the entire shop.
The rest of the items are much lower priced, but just as important. The remaining items will
generally fall into 3 categories: outfitting the Administration side, kitchen and locker room, or
the individual department shops. A few items of note would be:
Kitchen and Locker Room Outfitting – this would include the full kitchen outfitting for
almost 40 employees, placing furniture in the changing rooms, washer and dryer, and a
boot drying rack.
Admin Outfitting – Smart boards, Owl recording device, plotter, office supplies,
janitorial supplies, garbage cans, etc. This would cover what we need to get up and
running and stock the shelves for the new building.
Department Shop Outfitting – most of the remaining list would be tools and equipment
to outfit the Sign, Streets, Water/Sewer, and Parks shops. These would include hand
tools, toolboxes, gas cabinets, bench grinders, vices, jacks and jack stands, etc.
With this type of purchasing, we will have many vendors that exceed the $25,000 threshold
for bidding. Although we did not formally put out RFP’s, we did use Sourcewell when we
could, and researched the other purchases and compared prices. Staff has attached a spreadsheet
detailing the purchases, vendors, cost, and total price to outfit the new building. The list of those
vendors that are over the $25,000 threshold are:
Safewash – underbody truck wash $122,710
Brown Equipment – Brine Unit and Tank $153,382
FCE – Floor Cleaners $117,123
Atlas – Forklift, Scissor Lift, Pallet Stacker $114,485
Airgas – Torches, Welder, Fume Vac, Cutter $36,701
Elemech – Bulk Water Station $48,500
Life Fitness – Exercise Equipment, Weights $40,924
IT Supply – Sign Printer, Plotter $31,845
Harbor Freight – Toolboxes, Misc. Equip. $25,530
Uline – Racking, Wall Organizers $52,948
Southwest Solutions – Wire Cage Extensions $43,000
All other vendors are under the threshold, even with multiple items being purchased.
Some items near the bottom of the spreadsheet need further explanation.
Items 58-65 are budget estimates that will be bought from many different vendors closer
to the time of move in.
Items 66-68 vary from department to department and will be purchased just before we
move in, or even afterwards.
Items 69-72 are specialty tools that the mechanic will specify once hired. With the
estimated cost being well over $25,000 theses items will come back for council approval
at that time.
Budget Impact
In the original building budget, there was $1,621,613 in the FF&E (Fixtures, Furniture, and
Equipment) budget. Since that time, we have taken furniture bids totaling $495,938 which
leaves us with $1,125,675 in that budget. At this time, we estimate that outfitting the building
will cost approximately $1,249,694. This includes items such as the plotter, sign making
equipment, televisions, diagnostic tools, brine making equipment, sign blanks, nuts and bolts,
and many other items that wouldn’t normally be included in and FF&E budget. The difference
between the FF&E budget and the proposed purchases is $124,019. To fund the difference, staff
recommends using contingency funds. To date, we have used $422,822 out of $2,499,437 of the
contingency funds that were budgeted at the beginning of the project. Our contingency balance
is currently $2,076,615.
Unlike conventional purchases where staff would bring each purchase, or group of purchases
forward for council approval, staff is asking for the council to grant authority to The Director of
Public Works and the Director of Park and Recreation, with the approval of the City
Administrator to make these purchases when needed to outfit the new building. Staff has
researched these purchases and believes that the choices that were made were the right fit for our
needs and competitively priced.
Recommendation
Staff is recommending approval of the purchase of the attached items.
Project Account Number Amount Contractual $ Amount ComponentDescriptionFiscal YearVendorCompletedAmount% CompletedRemainingNotesFacility Analysis24-216-60-00-6030 PW & Parks Facility2022 Kluber, Inc. $19,950 $19,950 100.00% - Site Evaluation, Space Needs, Development Options and Costs - completed.Space Needs Analysis24-216-60-00-6030 PW & Parks Facility2023 Kluber, Inc. $17,600 $17,600 100.00% - Space Needs Analysis - completed.Land Acquisition 24-216-60-00-6030 PW & Parks Facility2023 Near North National Title $1,355,182 n/a - - Acquisition of Lot 4 - Yorkville Business Center - Boombah Boulevard - completed.Architectural Services24-216-60-00-6030 PW & Parks Facility2024 - 2026 Kluber, Inc. $1,778,250 $1,813,970 98.03% $35,720Architectural services for New Public Works & Parks Facility - including schematic design, design development, construction, procurement, interior design, coordination of owner's consultants, telecommunication/data design, security evaluation and planning, commissioning, FFE design, fuel station design, storage bin design and salt dome designPreliminary Design Engineering2024 - 2025 $67,671 $76,221 88.78% $8,550Preliminary Engineering services for New Public Works & Parks Facility - including project meetings, topographic and boundary survey, preliminary site geometry, grading, utilities, preliminary storm water report, and preliminary cost estimate. Preliminary soil borings were completed by Rubino. Preliminary landscape architecture was completed as part of final engineering task. - Project completed.Final Design Engineering 2025 $109,880 $107,465 102.25% -$2,415Final Engineering services for New Public Works & Parks Facility - including project meetings, final site design, grading, utilities, pavement design, final storm water report, final cost estimate, and permitting. Final soil borings were completed by Rubino. Preliminary and final landscape architecture was completed together as part of this task. - Project completed.Construction Engineering 2026 $166,139 $195,253 85.09% $29,114Work items will include, but are not limited to, attending meetings, reviewing engineering plans, assisting with pay estimates and change orders when needed, construction layout, construction observation, surveying, and preparation of record drawings. Construction Geotech work is being performed by Rubino. Estimated completion June 2026. Preconstruction Services 2025 $45,000 $45,000 100.00% - Construction 2025-2026 $21,029,446 $29,914,871 70.30% $8,885,425Furniture24-216-60-00-6030 PW & Parks Facility2026 Interiors for Business, Inc. $247,969 $495,939 50.00% $247,969Includes furniture for 11 offices, reception area, training/lunch room, cubicles for 40 employees, conference room and administrative assistant. Provides file cabinets, flat files, lateral files, and other storage needs for the entire office. Miscellaneous Costs24-216-60-00-6030 PW & Parks Facility2023 - 2025 Various $31,773 n/a - - Preliminary Engineering for Facility site locations; publication of purchase notices; crop damage reimbursement and tree removal.$24,868,859 $32,686,268 76.08% $7,817,410Contingency Budgeted RemainingCategoryContingencyUsedContingencyConstruction 1,249,598$ 387,265$ 862,333$ Owner's 499,839$ 23,482$ 476,357$ Risk Reserve 750,000$ 12,075$ 737,925$ Totals 2,499,437$ 422,822$ 2,076,615$ Public Works & Parks Facility Project Costs Summary (thru April 7, 2026)Totals thru April 7, 202624-216-60-00-6030 PW & Parks FacilityRC Wegman24-216-60-00-6030 PW & Parks FacilityEngineering Enterprises, Inc.Construction Manager responsible for the completion of the new Public Works and Parks Facility located on Boombah Boulevard. Preconstruction services have been completed.
Equipment Sourcewell Bid Sole Source Estimate Main Garage Sign Elec./Fac. Streets Sewer/ Water Parks Mechanic Admin Shipping Est. Cost Vendor Total1 Underbody Truck Wash SAFEWASH X $118,710$4,000 $122,710 $122,7102 Brine Making Machine BROWN EQUIPMENT X $66,827$1,000 $67,8273 Brine Filling Station BROWN EQUIPMENT X $65,805$1,000 $66,8054 Water Tank (10,000 Gal) BROWN EQUIPMENT X $16,750$2,000 $18,750 $153,3825 Walk Behind Floor Cleaner FCE X$39,475 $1,000 $40,4756 Floor Cleaner FCE X $75,455$1,193 $76,648 $117,1237 Scissor Lift ATLAS X $33,500$1,000 $34,5008 Forklift (#8000) ATLAS X $65,495$500 $65,9959 Pallet Stacker (#2500) ATLAS X $14,250$100 $14,350 $114,84510 Fume Welder Vacuum AIRGAS X$20,439 $500 $20,93911 Welder AIRGAS X$6,693 $6,69312 Plasma Cutter AIRGAS X$4,469 $100 $4,56913 Cutting Torch AIRGAS$4,500 $4,500 $36,70114 Bulk Water Station ELEMECH X $47,500$1,000 $48,500 $48,50015 Exercise Equipment LIFE FITNESS X$38,924 $2,000 $40,924 $40,92416 Sign Printing Machine IT SUPPLY X $26,345 $500 $26,84517 Plotter IT SUPPLY X$5,000 $5,000 $31,84518 Mobile Workbench Toolbox HARBOR FREIGHT X $3,000 $3,000 $3,000 $3,000 $3,000 $9,000 $24,00019 12 Ton Jack Stands (4) HARBOR FREIGHT X$640 $50 $69020 Tripod Shop Stand HARBOR FREIGHT X$500 $50 $55021 6 Ton Jack Stands (3) HARBOR FREIGHT X $80 $80 $80 $50 $290 $25,53022 PVC Slat Wall Organizer ULINE X $2,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $200 $20,20023 Racking/Shelving ULINE X $5,000 $5,000 $5,687 $5,687 $5,687 $5,687 $32,748 $52,94824 Wire Cage Extention SOUTHWEST SOLUTIONS X $3,000 $10,000 $10,000 $10,000 $10,000 $43,000 $43,00025 Electric Range COSTCO X$980 $98026 Dishwasher COSTCO X$700 $70027 Washing Machine COSTCO X$750 $75028 TV and Mounts COSTCO X$15,990 $15,99029 Electric Dryer COSTCO X$750 $75030 Refrigerators RESTARUANT SUPPLY.COM$4,600 $200 $4,80031 Microwaves RESTARUANT SUPPLY.COM$3,588 $200 $3,78832 Ice Maker RESTARUANT SUPPLY.COM$2,999 $200 $3,19933 Freezer RESTARUANT SUPPLY.COM$1,800 $1,80034 Sign Blanks TCP X $10,000$10,00035 Sign Sheeting TCP X $6,000$6,00036 Rubber Parking Blocks TCP X $1,500$1,50037 Decorating (per Kluber) X$20,000 $20,00038 Yard Ramp YARD RAMP GUY X $16,282$5,000 $21,28239 Laminating Table SIGN OUTLET STORE X $14,800$14,80040 Smart Boards (2) DISPLAYS TO GO X$10,279 $200 $10,47941 Drill Press THE TOOL DEPOT X$5,095 $5,095 $400 $10,59042 Gas Cabinets X-6 JUST RIGHT X $1,502 $1,502 $1,502 $1,502 $1,502 $1,000 $8,51043 AED and CabinetX$10,000 $10,00044 Coaxial CableX$10,000 $10,00045 Bench Vices WILTON X $1,349 $1,349 $1,349 $1,349 $1,349 $500 $7,24546 Sand Blast Cabinet TOOLS AND EQUIPMENT X$4,488 $250 $4,73847 Mower Blade Sharpener SHARPENING SUPPLIES$2,145 $2,145 $100 $4,39048 Shop Gargabe Cans (50)X $2,000$2,00049 Bench Grinder NORTHERN TOOLX $649 $649 $649 $649 $649 $649 $200 $4,09450 Parts Washer NORTHERN TOOLX$2,388 $100 $2,488New Shop Equipment List
51 Pallet Jacks NORTHERN TOOLX $1,410$200 $1,61052 Drop Forge Anvil NORTHERN TOOLX$1,495 $200 $1,69553 Fork Truck Man Platform$2,500$2,50054 Owl THE OWL LAB X$2,000 $2,00055 4 Ton Jacks (7)X $270 $270 $270 $1,080 $1,89056 Fork Truck Hitch ACME TOOLS $800$100 $90057 Compressed Air Attachments ZORO AND VARIOUS X $450 $150 $150 $150 $150 $1,175 $1,200 $3,42558 Boot Drying RackX$1,000 $1,00059 Janitorial SuppiesX$5,000 $5,00060 Wash Bay ToolsX $2,500$2,50061 VaccumsX$3,000 $3,00062 Garbage Gondola (2)X $2,000$2,00063 Changing Room FurnitureX$1,500 $1,50064 Natural Gas GrillX$1,200 $1,20065 Kitchen SuppliesX$1,000 $1,00066 Hand Tools VARIES PER DEPARTMENTX $6,000 $6,000 $6,000 $6,000 $6,000 $30,000$60,00067 Assorted Bins (nuts, bolts, etc) VARIES PER DEPARTMENTX $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $30,00068 Workbenches VARIES PER DEPARTMENTX $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $30,00069 Diagnostic Tool for TrucksX$45,000$45,00070 Tire Mounter and BalancerX$30,000$30,00071 Large Tool SetX$25,000$25,00072 Tire Safety CageX$5,000 $5,000$1,224,601$25,093$1,249,694Sub TotalShipping (Est.)Grand totalMECHANIC WILL SPECIFY. WILL RETURN FOR APPROVAL THENMECHANIC WILL SPECIFY. WILL RETURN FOR APPROVAL THENMECHANIC WILL SPECIFY. WILL RETURN FOR APPROVAL THENMECHANIC WILL SPECIFY. WILL RETURN FOR APPROVAL THEN