The URL can be used to link to this page

Home My WebLink AboutResolution 2026-039Resolution No. 2026-39 A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING THE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS SSA MOWING AND MAINTENANCE CONTRACT WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home -rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, Special Service Areas have been established in the Fox Hill and Sunflower Estates Subdivisions (collectively, the "Subdivisions"), providing funding for the City to mow and maintain common areas within the Subdivisions; and WHEREAS, the City desires to hire a third party to mow and maintain common areas at the Subdivisions (the "Project"); and WHEREAS, in compliance with all applicable Illinois laws, bids were accepted to complete the Project and a public bid opening was held at 9:00 a.m. on April 1, 2026; and WHEREAS, only one bid was received for the Project, submitted by Cox Landscaping LLC, of Yorkville, Illinois, a company the City has successfully contracted with in the past for lawn mowing and maintenance work; and WHEREAS, the City's engineers and staff find that the lowest responsible bidder is Cox Landscaping LLC, of Yorkville, Illinois, for a cost as described in the Cost Sheet, attached hereto as Exhibit A; and WHEREAS, it has been recommended to the Corporate Authorities that the bid by Cox Landscaping LLC be accepted. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Resolution No. 2026-39 Page 1 Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. The Corporate Authorities hereby find and declare that a bid by Cox. Landscaping LLC of Yorkville, Illinois is the lowest responsible bid and therefore accept the bid. Section 3. That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 28th day of April, A.D. 2026. KEN KOCH AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE RUSTY CORNEILS AYE Cu V v`—J ITY CLERK DAN TRANSIER AYE CRAIG SOLING AYE MATT MAREK AYE RUSTY HYETT AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _j,�_ day of IVI 2026. Attest; Y CLERK MAYOR Resolution No. 2026-39 Page 2 Requesting: Issue Date: INVITATION TO PROPOSAL Proposals) for Landscape Maintenance Services for the Fos Hill and SUn lo"er Estates Subdivisions Special Services Area March 11, 2026 Pre -Proposal Meeting: N/A Pre -Proposal Meeting NIA Location: Last Date for Questions: March '�. _101-6 Addendum Posted: March 27. 2016 Proposals Due: April 1. 2026, at 9:00 a.m. Location: United City of Yorkville 651 Prairie Pointe Drive Yorkville. Illinois 60560 Note: Illinois Prevailing Wage Act (82011,CS 1 ,011-1?) does not apply All questions concerning this solicitation shall be submitted via e-mail to the Director of Public Works betbre the date the last date for questions stated above. A written response in the form of a public addendum will be published on the City's website by the said date above. Contact with anyone other than the Director of Public 1Vorks for matters relative to this solicitation during, the solicitation process is prohibited. Contact for this proposal: Eric Dhuse. Director of Public Works in writing at edhuseiz!yorkvilie. il.us LEGAL NOTICE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS LANDSCAPE MAINTENANCE SERVICES The United Cit-, of Yorkville. Illinois will accept sealed Proposals ror Landscape Maintenance Services for the Fos Hill and Suntlo\�er Fstates Subdivisions Special Services Area. Sealed Proposals will be received at the address listed below until Wednesday' April 1, 2026, at 9:00 a.m. Proposals will be publicly opened and read aloud at the date and time stated abo%e. Proposals not physicalh, received by the date and time listed above dill be returned. unopened to the firm. Ernailed or faked Proposals will not be accepted, All Proposals should be addressed to: United Citv of Yorkville Re: ( vendor name) in%itation to Proposal - SSA Landscape tilaintenance Ser, ices Attention: brie Dhuse. Director of Public Works 651 Prairie Pointe Drive York\ ille_ IL 60560 Proposal packets are a.ailable online at http:A%-xNiv.%orkville.iLus. The link: can be round under the l3ttsinesS Fab -Proposals c- RFPs, Additional packets may be picked up at the t nited Cite of Yorkville City Hall. 6-51 Prairie Pointe Dri\e. York`\ iltc_ IL 60560. Please contact the Cit1 B rk to schedule a time to pick up the packet. Any questions regarding this legal notice or specifications shall be directed to Eric Dhuse. Director of Public Works in writin' at edhuseFallorkville.il.us. The Proposal shall at all times observe and conform to all Federal. State. and C'it\ laws. ordinances. and regulations �,,hich ma4 in any manner affect the preparation of Proposals or the performance of the contract. 2I The Contractor shall not close any street or private dri\ e%%av Withi)Ut the consent ol' the Director of Public Works. and Ille proper notification ol'the abetted husiness%resident. 43. Use of Fire Hvdrants No lire lit drants sliall be used to obtain water 6or non -emergency use. Contact the s Director of Public Works at 6 0.978,710? for access. 43. Waiver of lien Where applicable a waiver of lien and Contractors affidavit must be submitted by the Contractor. verith inu that all subcontractors and material in%oices have been paid prior to the City appro,ing final payment. 44. Notices An\ notice Shall be in tOting and shall be deemed sufficient "lien personall% served or sent pre -paid first-class United States mail as f611o�� s: To the Cit1 : ('it: Administrator (.;nitcd City of)'orkN ille 651 Prairie Point [hive Yorkville. Illinois 60560 To the Contractor: Marls Cox Cox Landscaping LLC 9000 U5 RT 34 Yorkville IL 60560 I® C'ONTRAC,rOR CERTIFICATIONS The undersigned Contractor: A. Certifies that it is not barred from contrac;tin:: or contracting with the Otv as a result ol'a N iolation ofeither Paragraph ; 3F:-3 i Bid rig�gin�o) or 33E--1 (Bid rotating-) ot'Act I. Chapter 720 of the Illinois Compiled Statutes regarding criminal interference w th public contracting: and B. Swears under oath that it is not delinquent in the payment of any tat administered by the Illinois Department of Revenue as required by Chapter 65. Act 5. paragraph 1 1-411 of the Illinois Compiled Statutes: and C. States that is has a written seXual harassment policy as required b) the Illinois Human Rights Act (775 lI_C'S 5r2-105{A)(4)) a cop) of ��hich shall be prop ided to the Cite upon request. and D. Agrees to comply �%ith the requirements of the Illinois Iluman Rights Act regarding Equal Lmplo)ment Opportunities as required hN Section 2-105 of the Illinois Human Rights Act (775 ILC'S 5'2-105) and agrees to comply xeith the Equal Ftnployment Opportunity Clause_ Section 750. Part 750. Chapter X. Subtitle B of l itle 44 of the 1111nois Administrative Code incorporated herein b) reference: and E. :agrees to cornph tic ith . nrrent applicable re=,ulaticros of the Americans c; ith Disabilities Act: and F. Agrees to comply %iIth the ci%i1 rights standard, set forth in Title VI1 of the Civil Rights Act as mandated in EXecutiXe Carder No. 11246. U S.C.A. Section 3000e n.l 14 (September 24� 1965 ): and G. ;1Lrees to provide a drug -tire %wrkpiace pursuant to the Drug-1=ree Workplace .Act 00 1I_CS 580!] et seq.) i'5 or more emplo)-ces under a contract of more than S5.000 or fur indiV ideals only ��hen greater than S5.000). Mark Cox r I-MICd NL Ile of C•1.117�TUL'lrll' Si,�;rtcrrtu•e ; rf .� ru trua,-c ci K� pr•� erN�rlr�r? Dole 20 COST SHEET The undersigned. having examined the specilications. and all conditionS atiecting the specified project, of'ter to furnish all services- labor, and incidentals speeitied for the price below. The undersigned Contractor certifies that they are not barred from contracting on this contract as a result of a conviction for the Violation of state lases prohibiting proposal rigging or proposal rotating (720 II.CS 5133E-l. of seq.) and is not delinquent in and taxes to the Illinois Department of- Revenue (6? ILLS 5!11-I1'-1). It is understood that the Cite reserves the riuFht to reject any and all proposals and to «ake any irreLnilarities and that the prices contained herein %vill remain valid for a period of not less than fort --five (-I?) days. 1 (We) propose to complete the follmNing project as more hilly described in the specifications for the follo«ino: ConiDanN Name: Cox Landscaping LLC J_ O w- oral has not altered anv ol' the tsrittcn texts svithm this document. OttfN those areas requiring input M the respondent hate been changer{ or completed. I1 it i., the ('{,t7trucYur irr10001? rn wili_e a wlhc.r,rttruc•h,rtsl to 1111,1111 the Ivtill ircilw,rr; o! the C"Euatrcrct. the C'rtt nnisl he Odvi.sed o1'the .stnc��u�rucvr,r'.s e,anrl?coat nume, address, ielephonc erne( /ax narnahea•.s. and cr c o17tucr pe1,,c1n1".s racmre at the time r#'pr•r,po.su! .submfllul. Will you he Utilizing a subcontractor:' It res. have N ou included all required Information «ith -VUUr proposal submittal? OR NO PROPOSAL — Keep our company on your Contractors List NO PROPOSAL — Remove our compan% tram Your Contractors List YES NO ,Si'Z,nrnlre Dole S1grwrrrre Dure X 21 COST SHEET CONTINUED TOTAL COST: General Maintenance Mowing - Fox _Hill Contract Year Cost (hourly) 2026-2027 $55.00 20-7-2028 $55.00 2028-2029 $60.00 Contract Year Cost Acre 2026-2027 $60.00 2027-2078 $60.00 $65.00 -�028-2039 Mo-wing - Sunflower Estates Debris Removal Contract Year Cost (Acre) '_is216-?027 $60.00 2027-'_0?8 $60.00 'U28-7('219 $65.00 Labor Contract Year Cost Hour! '-026-2027 $55.00 2027-2028 $55.00 2028-20 9 $60.00 Marie Cox P1417II 1i ., 41174' Ur 0 MI/WLIOP Contract Year Cost (Hourly) 2026-2027 $55.00 21027-2038 $55.00 _0-18-2o-) $60.00 Mulch Contract Year Cost(per yard) 2026-2027 $65.00 '01_7-3028 $65.00 2038-2079 $70.00 04ro1/2026 .Signulrrre f;J .d w1w-r_ed Represenlufire Dale l2 DETAIL EXCEPTION SHEET Am eXception Must be cleark noted on this sheet. Failure to do so may be the reason for the re_jec'tion of the proposal. It is not our intention to prohibit any potential Contractor from contracting b� \ roue of the specifications. but to describe the rnatcrial(s) and sera iee(s) act -milk required. the Cit} reser-ves the right it) accept or reject an} or all exceptions. Contractor's exceptions are: NIA 23 SUBCONTRACTOR LISTING Pro,. ide the name. contact information. and \aluz cat «ork for each and even- subcontractor NOTch \�i91 be emp[o.ed on this project. Subcontractor No. I NIA B11A'il]c s's \anot' . {(IdI AS t WY. Sleffe. zip (ucle C r.)tls10 pllrs,,rt Telel,lrr,lre trrluhrr r alue 14 t{ r,rk \rlttlrr r,l'{i +rk Subcontractor No. 2 N/A Bfr.%iOWss . \ ame .4,hlrc s C'iw. Stw . 7ii, C'ncls C O)MIc'r Prr'.cw! Telephone _%wnher { c11ue uJ Jl url� A unfre ul Work Subcontractor No. 3 N/A Business Name Adell-v.ss Orr..4rale. Zip C•utle 01011,10 PLr-sr;,t Telephuae 1 tlnther elllf L' of {� l,1'ii Aware Ul I{ ork 24 REFERENCES Enter belch% current business references for whom you halve performed %torte similar to that required by this proposal. Reference No. 1 Viilaae of Osweao Busine.l.+ Haim. 100 Theodore Drive Oswego IL 60543 Cir.r. sr'ne. Zip Code Russ Garcia 630-330-3211 C'rxrrvcl Porsurr - Teltplrcrne Xrmrher May 2021 - Present _ Mowing and Landscape Maintenance Rules „j'.'; rvkV Vww-C , r! ork Reference No. 2 Village_of Montgome Bvvirrto '.,r,r,, 200 N River Road IL 60538 Cih', .Store. %If, C'och' Mark Wolf 331-212-9043 C uruu'1 PertirrrTeiephone Vurnho May 2023 -FiesenL Mowinq and Landscape Maintenance metes (?I Service ti'ulrrrr u/ {I rrrk Reference No. 3 Kendall County Facilities Manaqement Office B usilloss 1 Lllrre 804 W. John Street Yorkville, IL 60560 :l ddresr Ofi..Slule. Zip Code Luke Prisco 630-385-3001 C •onlucl Per ufr T ,lephfine \"umber May 2022 - Present T. Mowing and Landscape Maintenance Dim ,,; :._,,.,.,_ . Mare of rf ork CONTRACT This contract (--Contract") made and entered into thisp��da� of " '_0'6. h% and het�%een the United C'it% otYorkJlle. Kendall C lt,. an Illinois Municipal Corporation. hereinafter referred to as the "Cin-" and Cox Landscaping„LLC hereinafter referred to as the "Contractor" and its successors. WITNESSETH: WHEREAS. the Citti has heretofore solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Landscape Maintenance Services for the Fox l till and Sunflower Estates Subditiision Special Services Area. WHEREAS. the Cite has found that the Contractor is the lo\sest responsible Contractor for said work and has awarded the Contractor this contract for said work: and WHEREAS. the entire proposal packet toY�cther with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the -Contract Document;". The City assumes that submission of a proposal means that the person Submitting= the proposal has familiarized themsek es t\Ith rill conditions and intends to contph \pith them unless noted ether«Ise. NOW- THEREFORE. for and in consideration cif their mutual promises and agreements. the parties hereto do herebt agree as folioNNs: The Contractor agrees to I`urnish all materials, supplies. tools. equipment, labor and other ser, ices necessart- to commence and complete the work in accordance X ith the speci f ications, conditions, and prices stated in the proposal packet. The Cit\ %ill pay the Contractor in the amounts_ manner and at times asset torth in the Contract Documents. INi WITNESS WHEREOF. the parties hereto have executed. or caused to he executed by their club, authorized officials. this Contract as of the daN and year first abo,.e «ritten: t. Y OF YORKVILLE: B,: Attest: in � 'Lr B. `Fitness: CONTRACTOR: wala �� ... SiCiminre Mark Cox Owner Prins A [r m and Tilic 26 AC"R" CERTIFICATE OF LIABILITY INSURANCE DATE (MMiDDIYYYY) 04/01/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: O S 13 G S e PHONE 630-688-2386 FAx Wr. -- Insurance Counts 9_EMi. ' PO Box 1031 INSURERS AFFORDING COVERAGE .NAIC lF Montgomery, IL 60536 INSURERA: Travelers Casualty Ins Co_�__ INSURED W INSURER a JNSURERC. Cox Landscaping, LLC 204 East Park INSURER O.__....._. Yorkville, IL 60536--- INSURER F : rnvcaer•-rc "r-1211FICATE NUMBER- REVISION NUMBER: . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADOL SUB POLICY EFF POLICY EXP 'N TYPE OF INSURANCE POLICY NUMBER MMUDD MKM LIMITS 'i COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S r.f ' 000 _. ^ X CLAIMS -MADE OCCUR `-1 I DAMAGE 70 RENTED PREMISES LEane ,omunceS100000 X MED EXP(" one person) 5 CG 22 92 - Snow Plow A 1. Coverage X BIP-00SR219885 1-25-26 1-25-27 I PERSONAL aADVINJURY $1 004 000 __ GEN11 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 52 000000 PRODUCTS - COMPIOP AGG y$ -- � PRO- POLICY 7L JECT LOC OTHER: - __.. —.._. AUTOMOBILE LIABILr7Y X ANY AUTO COMBINED SINGLE LIMIT g l a 0 0, 00 0 (Ea ec�idant) BODILY INJURY (Par person) ._ - S BODiI_Y INJURY (Per accident) $ A OWNED SGHEDULED AurosoNLY E AUTOs X HIRED NON -OWNED AUTOS ONLY AUTOS ONLY X BA-00SR219010 I, E I� 1-25-26 1-25-27 PROPERTY DAMAGE Per accident n $1 000 000 —! ._..._ _ X UMBRELLALIAB OCCUR I EACH OCCURRENCE 51 OOO, 000,.,, ` AGGREGATE S —_ A EXCESS LIAR CLAIMS -MADE _ X X CUP-008R396689 1-25-26 1-25-27 $ DED RETENTION $ A WOPAERSCONPENSATION AND EMPLOYERS' LJABILITY YIN ANYPROPRIETORIPARTNENEXECLfnV E Y OFFICERlMEMBEREXCLUDED? NIA (Mandatary in NH) If yes, describe under DESCRIPTION OF OPERATIONS below X UB-00SR218990 :1-25-26 1-25-27 PER 071+ ! STATUTE ER E.L. EACH ACCIDENT EL.D4SEASE-EAEMPLOYEE ._. $ 1,000,000 $ 1 r OOO t 000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 I ' DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached It more space is requimd) Additional Insured, non-contributory: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 UERTIFIGAI t HULULK Pn United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Joseph C. Keske V IWOO-LU77 AI.VrW %.VRrVRfAI E%Jn. MI Ilyl lu IC.l t-, ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ACORDs provided by Forms Bass. www.FGTMSBOSS.com; (C) Impressive Publishing 800-208-1977