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HomeMy WebLinkAboutPublic Works Committee Minutes 2026 04-21-26APPROVED 5/19/26 Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 21, 2026, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Craig Soling Alderman Rusty Corneils Alderman Joe Plocher Alderman Dan Transier Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Assistant Public Works Director John Sleezer Superintendent of Parks Scott Sleezer Director of Parks and Recreation Tim Evans Other Guests: Todd Borneman, student The meeting was called to order at 6:00pm by Chairman Craig Soling. Citizen Comments: None Previous Meeting Minutes: February 17, 2026 The minutes were approved as presented. New Business: 1. PW 2026-29 Snow Operations Report Mr. Dhuse said salt usage was up by 1,000 tons. There were several snow-producing events, though not a large amount of snow. There are 3 separate systems on the trucks that measure salt usage at this time, but next year there will be only 2 systems. The total usage was 2,600 tons of salt, up 1,700 from last year. Public Works will save $80,000 by making their own brine. 2. PW 2026-30 Capital Improvement Project Updates Mr. Sanderson referenced the memo with the activity detail. Last years' water main program did not finish in the fall, so it is being finished now. Underground is done and concrete work is underway with a completion date in May. The water tank on Eldamain and the standpipe on the south side are going vertical and the local road program will start the first week of May. This is for info. 3. PW 2026-31 Quarterly Bond and Letter of Credit Reduction Summary There were 2 reductions in Grande Reserve in the first quarter. This moves to the consent agenda. 4. PW 2026-32 Grande Reserve Unit 26 - Acceptance All punchlist items are done except some sidewalk and funds will be withheld until it is done. That will be addressed in a year and staff recommends acceptance. This moves to consent also. Page 2 of 3 5. PW 2026-33 Grande Reserve Unit 27 - Acceptance All punchlist items are done except for some sidewalk, which should be done in a year. Acceptance is recommended and funds are being withheld. This also moves to the consent agenda. 6. PW 2026-34 Kendall Marketplace Phases 2 and 3 - Acceptance Engineer Sanderson reported phases 2 and 3 punchlist items are completed and there is no public sidewalk here. He recommended acceptance and this moves forward to the consent agenda. 7. PW 2026-35 Quiet Zone Update A slide presentation was given by Mr. Sanderson to update the committee on the BNSF line and the downtown quiet zone efforts. He discussed the improvements and requirements for a quiet zone including on-site diagnostic review with the railroad, ICC and IDOT officials. There were reviews of each of the crossings and feedback was given by the outside agencies. More paperwork is then submitted by the city. There are 4 crossings for the BNSF line: Cannonball (done by County), Kennedy, Mill and Beecher. Delineators are the preferred barriers and other measures were also recommended. He listed the improvements needed at each location. He anticipates the quiet zones can be established in August or September. He noted that Beecher Road had more difficulties due to its narrowness and it will be delayed. Updates will be provided to the committee. Most of the downtown crossings do not have the appropriate warning devices and it is estimated the cost will be about $700,000 each crossing, to meet the requirements. He noted the pavement will need to be shifted to the north at the Hydraulic crossing and an update will be brought back to committee regarding this crossing. There are also private crossings to the east of the downtown, however, they do not need to be in the quiet zone. Sounding the horn will be at the engineer's discretion at the private drives and a sound engineer is being consulted. An update presentation will be given at City Council as well. 8. PW 2026-36 2026 Road to Better Roads Program – MFT Contract Award This is the second road program and this contract is for the MFT portion. The low bidder was D Construction at about $1.3 million, which was $170,000 below estimate. Mr. Sanderson recommends D Construction and this moves to the City Council. 9. PW 2026-37 2026 Road to Better Roads Program – Construction Engineering Agreement Mr. Dhuse stated this is the typical construction engineering agreement and goes with the item above. The agreement is for $109,574 with EEI and is below the budgeted amount of $125,000. This will move forward to the City Council. 10. PW 2026-38 2026 Local Road Program – Change Order No. 1 This is related to the contract with Builders for the local road program. Between the contracts with Builders and D Construction, they came in substantially less than budgeted. As a result, it was suggested to do additional paving along Church St. since River Rd. is being done as well. The second item is related to sidewalk in White Oak, Mr. Sanderson suggested rolling these items into the contract and they add up to $140,000. This will move to the City Council consent agenda. 11. PW 2 026-39 2026 Water Main Replacement – Project Update This was discussed in February at committee and the City Council issued an intent to award the contract. The committee discussion noted there was a lot of additional work and water main and likely above budget. It was above budget about $500,000 so a Change Order was issued. Since then, the IEPA has informed the city that additional low interest loan funds are available. Mr. Sanderson said the city could take the whole amount. There are advantages to using this money and there are no guarantees of future loan money. Staff recommends moving ahead with this and do the full amount of the project. The committee concurred and it moves to City Council. Page 3 of 3 12. PW 2026-40 Northwest Elevated Water Storage Tank – Design Engineering Agreement – Change Order No. 1 This project was done through a low interest loan from IEPA and it covered engineering and construction, said Mr. Sanderson. For the first time, the IEPA is asking for specific numbers from the sub-contractors, prior to reimbursement. This agreement will specify the exact amounts and will be submitted for payment. This moves to the consent agenda. 13. PW 2026-41 North Receiving Station – Design Engineering Agreement – Change Order No. 1 Mr. Sanderson said this agreement is for the same requirements as above item. The specific numbers are needed for reimbursement and this will move forward to the consent agenda. 14. PW 2026-42 North Receiving Station – Change Order No. 2 This Change Order is for the construction of the north receiving station. There was a previous Change Order credit for about $230,000. The Change Order being considered now is an add-on of about $140,000 for additional water main piping and a big addition was a modification to the foundation due to high underground water being more than the design could handle. There was concern by EEI that with the additional water, it could cause cracks in the lower floor foundation footings. A re-design was done with a thicker base slab which added a great deal to the contract. Also, due to a corrosion control study, some of the equipment items were no longer needed and resulted in a large credit to the city. The project is still within budget. This moves forward to City Council. 15. PW 2026-43 Fox Hill and Sunflower SSA Mowing and Maintenance – Bid Award Mr. Dhuse said this contract is awarded every 3 years. Cox Landscaping, the present contractor, was the only vendor to submit a bid. It will be the same price for the next 2 years and then an additional $5 per acre in the third year. This moves forward to the consent agenda and he recommended awarding the contract to Cox. 16. PW 2026-44 Parks and Public Works New Building Outfitting A comprehensive list of needs for the new building was compiled by John Sleezer, Facilities Manager and Parks staff. They looked at costs and many vendors will be over $25,000. Staff discussed some of the more expensive equipment to be purchased. Mr. Olson noted that the total amount shown is less than the budgeted amount. Old Business: None Additional Business: None There was no further business and the meeting adjourned at 6:40pm. Minutes respectfully transcribed by Marlys Young, Minute Taker