City Council Minutes 2010 08-10-10 I
NUNUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, AUGUST 10, 2010
Mayor Burd called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Gilson Present
Werderich Present
Ward I I Gohnski Present
Plocher Present
Ward III Munn s Absent
Sutcliff Present
Ward IV Teeling Present
Spears Present
Also present: City Clerk Milschewski, Attorney Orr, City Administrator/Interim Director of Park and
Recreation Olson, Deputy Chief of Police Hilt, Public Works Director Dhuse, Public Relations Officer
Spies, Community Development Director Barksdale- Noble, and Building Inspector Zabel.
Q UORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
- AMENDMENTS TO THE AGENDA
None.
COMMITTEE MEETING DATES
Public Works Committee Meeting: 6:00 p.m., August 17, 2010
City Hall Conference Room
Economic Development Committee: 6 :30 p.m., September 7, 2010
City Hall Conference Room
Administration Committee Meeting: 6:00 p.m., August 19, 2010
City Hall Conference Room
Public Safety Committee Meeting: 6:00 p.m., August 26, 2010
City Hall Conference Room
PRESENTATIONS
Certificate of Recognition — Eagle Scout Jimmy Robbins
Mayor Burd presented Jimmy Robbins with a Certificate of Recognition for attaining the level of Eagle
Scout. For his project he designed a compass course at Hoover Outdoor Education Center for the Kendall
County Forest Preserve District and purchased units to navigate the course. Mr. Robbins stated that he
reached his goal with help from his family, troop and the community. .
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
Miriam Manthei with Friends of the Library informed the City Council that they would be holding a used
book sale during Hometown Days. The group was still taking donations of gently used books. Proceeds
will be used to pay for guest speakers and equipment such as a podium.
Dave Schramer, Fox Highlands, expressed his concern with the rash of burglaries over the last four to five
weeks. He requested additional police protection to address the situation.
The Minutes of the Regular Meeting of the City Council — August 10. 2010 — page 2
Walt Stagner, Wildwood, asked if the burglary situation in Fox Highlands was widely known about. Mr.
Schramer stated that residents in the area are aware and that one robbery was publicized_ Mr. Stagner
asked if the suspect was dangerous. Mr. Schramer stated that it was thought that the suspect was a
youngster. Mr. Stagner noted that people are living in historic times with the economy being so bad. He
stated that he found it hard to believe that the city was considering $8 million dollars for bike trails. He
asked the City Council to vote against it. He suggested that people be asked if they want to donate to the
paths.
Angel Trenado, E. Fox Street, stated that he has been having a problem with water drainage and flooding
in his basement. He stated that he contacted the city but did not receive a good response. He indicated
that he has had to gut his home due to the issue and his insurance is not covering the damage. Attorney
Orr questioned if this was a matter for the City Council. Mr. Trenado stated that the city staff indicated
that they would look at the drain. Attorney Orr suggested he meet with Administrator Olson.
Administrator Olson interjected that there has been a delay with the city's insurance adjuster coming out
due to the back log of flood claims. Mr. Trenado felt that if the drain had been maintained he would not
have had this problem. Attorney Orr stated staff would look into the matter and get back to him.
Chris Monkhauser, Kylyns Ridge, commented that the $8 million bond referendum for bike paths will
total $12.5 million in the proposed twenty years to pay it off. Originally it was proposed to use the bonds
to complete trails per the 80/20 split with IDOT but other specialized projects have been added. He felt it
was a frivolous waste of money. He noted that people are making cuts to survive but the city is asking
them to pay additional dollars for bike trails. He encouraged the City Council to vote against the
referendum.
George Frost of Yorkville stated he did not know about the additional paths added into the referendum.
He asked what projects were added. Mayor Burd explained that the additional project will be discussed
later in the meeting when the issue comes up for a vote. Mr. Frost noted that water bills have increased,
police pay is on hold, etc. He asked how the City Council could approve something so outlandish during
such dire straits. He asked the City Council to say no to the referendum.
CONSENT AGENDA
None.
PLAN COMMISSION /ZONING BOARD OF APPEAL
Director Barksdale -Noble reported that the ordinances on the agenda are for a 194' cell tower on two
acres on the northeast comer of Eldamam Road and Route 34. The plans for the tower were presented to
the Zoning Board of Appeals and the Plan Commission. Both groups forwarded the ordinances on to the
City Council for consideration.
Ordinance 2010- 41 Approving a Variance in Height for a Telecommunication Tower
For U.S. Cellular
(ZBA 2010 -02)
A motion was made by Alderman Golinski to approve an ordinance approving a variance in height for a
telecommunications tower for U.S. Cellular and authorize the Mayor and City Clerk to execute; seconded
by Alderman Spears.
Erick Jenkins with U.S. Cellular gave the City Council the highlights from the Zoning Board of Appeals
and Plan Commission meetings such as the setbacks, structural report, landscaping plan, etc. He stated
that upon final approval they will be applying for an access permit with Kendall County and a building
permit from the city.
Alderman Gilson asked if the 194' was the usual height for this type of tower and Mr. Jenkins stated that
it was. He explained that the needs of the users were researched and this is the height needed to use the
tower's maximum ability.
Alderman Golinski asked if anyone on the Zoning Board of Appeals or Plan Commission opposed the
variance and Director Barksdale -Noble stated that one member of the ZBA opposed it due to the impact
on future development in the area however there is a five year lease so this can be addressed later. Mr.
Jenkins stated that they are mindful of future development and road expansion.
Alderman Spears asked if the adjoining properties were informed about the tower and Director Barksdale -
Noble stated they were however no one attended the meetings. Alderman Gilson asked how many
homeowners were notified and Director Barksdale -Noble stated less than twenty -five.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Page 3
Motion approved by a roll call vote. Ayes -7 Nays -0
Gilson -aye, Sutcli_ -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye
Ordinance 2010 -42 Approving a Special Use Permit Application for a Telecommunication Tower
for U.S. Cellular
(ZBA 2010 -02)
A motion was made by Alderman Golinski to approve an ordinance approving a Special Use Permit
application for a telecommunications tower for U.S. Cellular and authorize the Mayor and City Clerk to
execute; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye
MINUTES FOR APPROVAL
A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of June 22,
2010; seconded by Alderman Spears.
Motion approved unanim ously by a viva voce vote_
BILLS FOR APPROVAL
A motion was made by Alderman Sutcliffto approve the paying of the bills listed on the Detailed Board
Report dated August 4, 2010, totaling the following amounts: checks in the amount of $2,803,381,27
(vendors); $230,782.96 (payroll period ending 7/31/2010); for a total of $3,034,164.23; seconded by
Alderman Spears.
Alderman Gilson stated that he sent questions to Administrator Olson and he received answers however
he wanted more details on the inflatables for the Park & Recreation Department. Administrator Olson
explained that this charge was for the supplemental insurance to cover the use of a rental of a bounce
house. The cost is $250.00 /year for the insurance rider.
Alderman Spears asked if the payment of $392.00 to the Mayor's Caucus was an annual amount and
Mayor Burd stated it was.
Motion approved by a roll call vote. Ayes -7 Nays -0
Plocher -aye, Spears -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -aye
REPORTS
MAYOR'S REPORT
Resolution 2010 -19 Providing
for and Requiring the Submission of a Proposition to Issue
$8,000,000 General Obligation Bonds to the Voters of
the United City of Yorkville at the General Election to be Held on November 2, 2010
(Bike Trail Referendum)
(CC 2010 -63)
Mayor Burd entertained a motion to approve a resolution providing for and requiring the submission of a
proposition to issue $8,000,000.00 General Obligation Bonds to the voters of the United City of Yorkville
at the General Election to be held on November 2, 2010 and authorize the Mayor and City Clerk to
execute. So moved by Alderman Sutcliff, seconded by Alderman Werderich.
Mayor Burd gave background information on the resolution. She stated that she spoke with residents on
- this subject and found a clear division on trails; some find them frivolous and others feel they are
important. She noted that the City Council set trails as a goal many years ago and that the School District
supports the referendum. She further noted that the Park & Recreation Department conducted a survey
several years ago and residents indicated they wanted more trails. The city also developed an Integrated
Transportation Plan (TTP). She explained that IDOT has picked this time to widen Routes 34, 47 and 71
and will pay for a portion of the trails along these routes. She stated she was not comfortable turning
down millions of dollars from IDOT when it would only be a $60 increase in real estate taxes for a
$200,000.00 home. She felt this was a one time opportunity. She stated that the City Council really
doesn't know where the majority of support lies so it would be voting not on the trails but on letting
resident's make a choice. If the majority of residents want trails, they will approve the referendum in
November. If not, the referendum will fail and the city can tell IDOT it does not have the funding.
She asked the City Council to allow the people to voice their opinion with a referendum.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 4
Alderman Spears stated that she has served on the City Council for over twelve years and that bike paths
have been discussed at goal setting sessions for years along with boundary agreements, reduced levy
rates, waste transfer facilities, baseball diamonds, a senior center, etc. Over the years there have been
many goals which were based on the budget and being fiscally responsible. She stated she did not
support a binding referendum due to the current economic times and she encouraged the City Council not
to support it either. She felt that trails were nice but not a necessity. She noted that a non - binding
referendum would gage interest from the community however a binding referendum takes the interest of
possibly a minority of people (she cited a 13% turnout in the last Kendall County election) and makes it
law. If a non - binding referendum would be on the ballot and approved, the City Council could then
review finances and determine if the project could proceed. She felt that people cannot afford an
increase in their real estate taxes. She noted that there are ten taxing bodies on a real estate tax bill and if
each increased their fees how will people be able to afford it. She agreed that IDOT's partial funding of
trails is tempting but felt it may not fit into the budget. She felt that the City Council should be
accountable and not place additional financial burdens on the residents.
Alderman Golinski stated that he has been an advocated for trails and a pedestrian friendly city. He noted
that Mayor Burd mentioned the ITP which he was involved with. He explained that the group developing
the plan met quarterly and they discussed prioritizing trails as well as funding mechanisms. They
determined that it was not the proper time to proceed with trails. He stated he had a problem with the
mayor because she did not solicit a recommendation from the transportation committee. He agreed that
IDOT's funding of 80% of the trails is hard to pass up however maybe the referendum could have been
formed in a different way. IDOT is funding twelve miles of trails with the city portion being around
$700,000.00. The additional six miles included in the referendum are the remaining $7 million. There
may be a time frame on the IDOT trails but there isn't on the additional mileage. He felt that a smaller
referendum could have been developed. He stated that he did not mind giving residents a choice however
he had a problem going $8 million into debt when the city does not even have a fund balance reserve. He
wished there had been more discussion on the referendum and in its current form he could not support it.
Administrator Olson clarified three things. One, there will not be an official staff recommendation on the
resolution. Two, the selection of the additional trails were a suggestion based on the TTP. The resolution
authorizes the city to sell $8 million worth of bonds but it does not say how the money has to be spent.
Anything costing over $20,000.00 has to be approved by the City Council. They can decide which bike
trails should be built. Third, the Park & Recreation Department survey from 2006 went to 1200 homes
with 512 responses. The number one amenity requested was bike trails.
Mayor Burd asked if the referendum passes, did the city have to issue $8 million in bonds. Administrator
Olson explained that the city did not; the referendum sets the maximum amount but not the exact amount.
Alderman Golinski clarified that if the referendum is approved the city could just issue bonds for
$750,000.00 to pay the 20% match of IDOT funds. Attorney Orr explained that the referendum allows
for bonds up to $8 million. She added that she was not sure how long the city has in which to issue the
bonds. Mayor Burd indicated that the $750,000.00 is not needed right away but that she has to sign a
contract with IDOT within the next six months.
Alderman Spears asked Administrator Olson what the city budget and general fund revenue was in 2006
when the survey was taken. Administrator Olson stated that the budget was around $14 million and he
was unsure of the amount of the fund balance. Alderman Spears stated that now the fund balance is zero
so how could the city consider issuing more bonds. Administrator Olson went over the bond process,
loan repayment, setting a levy to offset the loan payment (interest and principal), etc. Alderman Spears
agreed with Alderman Golinski that the referendum should just be for the amount needed to match
IDOT's offer.
Alderman Gilson posed a different view on referendum support than the mayor did. He stated that his
contact with residents was overwhelmingly against the referendum. He stated that trails are a great idea
but the country is in the worse economic times since the great depression. The people who contacted him
were adamant against trails and expressed how the increase in their taxes would negatively impact them
financially. He stated that he did not support the referendum.
Alderman Werderich stated that he was close to this issue as he promoted trails during his campaign
because he felt they would connect the community. He stated he was not changing his opinion however
he respected those opinions against the referendum. He commented that this was the most difficult
decision he has had to make. He also noted that he had been contacted by people who were on both sides
of the issue. He added that he was on the committee for the TTP with Alderman Golinski and many times
funding was discussed however a referendum was never discussed. He felt that it was asking too much of
residents. He agreed with Aldermen Golinski and Spears in that he would be more comfortable with a
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 5
more affordable referendum. He asked what the $8 million covered. Administrator Olson directed him to
the city's website which has a map of the twelve trails including the ones along Routes 34, 47 and 71.
Also two big bike trail projects were added to the IDOT projects; the ComEd trail which would connect
Windett Ridge to the downtown and a bridge over the Fox River. The bridge was added because when
Route 47 is expanded there will not be room for pedestrians on the bridge. He also explained that MFT
funds are the dedicated funding mechanism for IDOT. The only way there wouldn't be funding is if there
was a vote of authorization against the projects. Mayor Burd added that IDOT has construction funds for
Routes 47 and 71 and that Yorkville is IDOTs focal point.
Mayor Burd noted that the amount of the referendum could be amended. She asked that if it is amended
the wording also be amended to include pedestrian walkways so that the funds can be used for sidewalks.
Alderman Sutcliff stated she supported the resolution. She felt residents have the right to voice an
opinion on trails. She added that residents have told her they want bike trails and she felt it was a huge
priority based on the survey results.
A motion was made by Alderman Plocher to amend the resolution to include pedestrian walkways;
seconded by Alderman Werderich.
Alderman Spears questioned if the walkways would fall under the 80/20 offer from IDOT. Administrator
Olson explained that there are areas where trails are not going to be practical so carriage walks will be
installed.
Alderman Werderich asked if the amendment was for a pedestrian walkway or right of ways (ROW).
Mayor Burd stated it was for walkways needed in areas such as in the downtown where there will only be
room for a carriage walk. Alderman Werderich asked for clarification as to what a carriage walk was.
Administrator Olson explained that a carriage walk is where there is a sidewalk without a parkway or
grassy area. Attorney Orr clarified that a walkway is concrete whereas a ROW is just for land.
Alderman Spears asked if IDOT was matching funds for the walkways and A dministrat or Olson stated
that this was not for certain but generally they are interchangeable. He added that some sidewalks are
being covered 100% if they replace existing ones. Alderman Spears asked if the resolution was amended
to $750,000.00 would it cover the pedestrian walkways. Administrator Olson explained it was up to the
City Council to choose what the funds cover. He indicated that items 1 through 5 of the resolution fall
under IDOT's 80/20 funding. Mayor Burd added that this is not costing anything until the City Council
decides which projects to pursue. She stated that IDOT just wants a commitment from the city.
Alderman Spears asked if these funds could be allocated to sidewalks in Grande Reserve. Administrator
Olson stated that the City Council can determine where they want to spend the money, even outside of the
city. Attorney Orr added that the funds can only be used for what is in the resolution; not for sewers
roads, etc.
Alderman Golinski stated he was concerned with the 80/20 routes. If the city can't afford its portion will
IDOT still build the trails? Mayor Burd stated they would not. Alderman Golinski stated that he would
like a specific referendum for a specific amount of money and specific projects.
Motion to amend (add pedestrian walkways) approved by a roll call vote. Ayes -6 Nays -1
Plocher -aye, Werderich -nay, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Spears -aye
A motion was made by Alderman Golinski to amend the resolution to $1 million for the 80/20 IDOT
match for six specific projects; seconded by Alderman Werderich.
Attorney Orr asked for clarification on the motion so she could amend the resolution. Alderman Golinski
clarified he wanted to amend the resolution to $1 million for the state routes and the Kennedy Road
project. He included Kennedy Road due to the pending grant. There was a brief discussion how the
wording of the resolution should be amended. Administrator Olson asked the City Council to give
Attorney Orr some latitude in the wording. Attorney Orr proposed the wording be changed to
"... $1,000,000 for the purpose of acquiring land and constructing bike trails and pedestrian walkways for
projects requiring 20% city funding."
Alderman Sutcliff stated she did not realize that when Route 47 is expanded there will not be pedestrian
access to cross the river. Administrator Olson stated that he believed this was the case but would confirm
this. Alderman Sutcliff felt that no pedestrian crossing over the river was asking for trouble. Alderman
Gilson commented that he thought when IDOT proposed the plan sidewalks were part of it. He stated
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 6
that he reviewed the plans and there was a sidewalk across the river. Administrator Olson stated that he
may have misspoke.
Alderman Teelmg commented that Alderman Golinski's amendment was a good idea. It will give people
the chance to vote.
Amended motion ($1 million) approved by a roll call vote. Ayes -5 Nays -3
Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay,
Sutcliff-nay, Spears -nay, Plocher -aye, Burd -aye
Original motion approved as amended by a roll call vote. Ayes -5 Nays -2
Spears -nay, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye
Attorney Orr stated she would report on the exact revised verbiage at the next meeting.
CITY COUNCIL REPORT
Rec Center — Discussion
(CC 2010 -67)
Alderman Spears requested this be put on the agenda. She stated that since the Rec Center was purchased
there have been both negative and positive responses. The negative is due to the cost to run the facility
and the deficit it runs in. She stated that she wanted people to be able to vote on the Rec Center. She
suggested a referendum be placed on the next ballot asking that the Rec Center lease be terminated. She
stated she was against leasing the Rec Center and expressed her concern with the cost of operating the
facility. She stated that even the city's financial consultant voiced their concern about the businesses
spreadsheets, taxes owed, water expenses, etc. She read from the consultant's report and the lease
agreement. Alderman Spears asked that the public be given information and allowed to vote if the Rec
Center should remain open.
Mayor Burd noted that a referendum could not be put on the November ballot because today was the last
- - day to approve a resolution asking for a referendum. She explained that it would cost the city $750,000.00
to terminate the lease. Attorney Orr added that there could not be a referendum to terminate the agreement
as this could cause litigation.
Alderman Spears suggested that the city work with the owners, the Walkers, to renegotiate the lease
agreement. Mayor Burd stated that she already gave staff direction to do this. She indicated that the city
has no money to get out of the lease. She also explained that there are 1300 people with memberships
that would also have to be compensated. Administrator Olson stated that the center has operating cost of
$600,000.00 /year and its deficit is $60,000.00. He felt that renegotiating the lease had its merits.
Alderman Gilson noted that when the Rec Center was first proposed it was to be self sustaining however
it has run in a deficit each year with a proposed deficit for future years. Administrator Olson explained
that there are three more years left on the lease agreement which causes $180,000.00 loss to the budget.
He stated that from a cash flow perspective this is not hurting the general fund as there is a surplus on the
operation side of the Park & Recreation Department budget. Mayor Burd added that if the city owned the
building it would not have to pay the real estate taxes. Alderman Gilson did not understand why the city
signed a contract with a $750,000.00 termination fee. He felt that because the Rec Center was not self -
sustaining it should be shed. He asked for a cost analysis if the Rec Center was shed (savings on rent,
salaries, insurance, etc). Administrator Olson reiterated that the city would not spend about
$60,000.00 /year for the next three years or $180,000.00 without the Rec Center but would lose
$750,000.00 getting out of the lease.
Mr. Ron Walker was present and addressed the City Council. He explained that the center has turned a
profit however there is an escrow account being held against the profits. If the escrow amount had been
taken out of the equation it would have shown positive cash flow. He disagreed with Administrator
Olson's opinion that the deficit would continue over the upcoming years.
There was a brief discussion on revenue and expenses including how the escrow account affected
revenue, the first years lack of memberships, the negative effect of real estate taxes, the city's portion of
real estate taxes, and Park & Recreation Department budget cuts, etc.
Dave Schramer of Fox Highlands addressed the City Council regarding health awareness and prevention.
He noted that there is an increase in women having cardiac issues. He asked the City Council to embrace
the thought process of healthy living with the Rec Center and bike trails. Healthy living helps reduce
health care costs.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Page 7
Alderman Sutcliff asked how many seniors use the facility and Superintendent of Recreation Swithin
stated about 900 /month. She asked how the city's purchase of the building would affect the ComEd deal.
Administrator Olson stated that ComEd gives a break to non - revenue generating customers. A better way
to save money would be to make the building more energy efficient.
Alderman Golinski clarified that the city would have to pay a $100,000.00 termination fee along with the
remainder of the lease.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Administrator Olson reported on the following:
• The search for a new Finance Director is down to three candidates. There will be an Executive
Session at the next Administration Committee meeting for an interview of the final candidate.
Alderman Sutcliff asked if other members of the City Council not on the Administration
Committee could attend and Mayor Burd stated that she is relying on the committee and their
input. She stated that she would think about bypassing the Administration Committee to bring
the candidate directly to the City Council. She indicated she would notify the City Council of her
decision
• He has fielded questions on general municipal liability as relating to the bike trail referendum.
He noted that there is an article in the IML Review magazine which addresses this. With
recreational amenities it has to be proven that there was willful misconduct in order for the
municipality to be liable. With general municipal liability, in order for the municipality to be
considered potentially liable, the complainant must be an intended and permitted user of the
facility. It also has to be proven that the city did not provide ordinary care. Mayor Burd stated
that many times the City Council wants to be sympathetic to residents' complaints but if a
resident sues the city the legal fees have to come out of the general fund. Administrator Olson
added that the city's insurance representative wanted to caution the City Council from openly
encouraging residents from contacting them with issues such as drainage problems as Alderman
Gilson did in the city's newsletter. This may open the city to liability. Alderman Spears noted
that a resident contacted her regarding flooding issues and she directed her to Director Barksdale -
Noble. She asked if this was wrong for her to do. Administrator Olson stated that she was
correct to do this so staff can investigate and direct the resident properly.
r
FINANCE DIRECTOR'S REPORT
Administrator Olson reported that the Finance Department was working on developing a new format for
the budget report.
CITY ENGINEER'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE'S REPORT
Mayor Burd reported that Chief Hart was doing well and should be back on duty next Monday. She
stated she advised him to stay home but he told her he was "going crazy" at home.
Deputy Chief of Police Hilt reported on the following:
• He spoke with the resident who chased the burglary suspect. The Police Department has added
additional patrols in the area and the burglaries are under investigation. He advised residents to
make sure their doors are locked on both their houses and cars.
• The Police Department received a grant for five mobile date units. Each unit costs $3,000.00.
• The Police Department now has an intern from Western Illinois University.
• The August 3, 2010 National Night Out event was very successful.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 8
Mayor Burd asked if someone from the Police Pension Board could report to the City Council to dispel
the negative articles in the newspaper. She added that the Board has done well with their investments
even in this economy.
DIRECTOR OF PARKS & RECREATION'S REPORT
Interim Director of Park and Recreation Olson reported that Music Under the Stars will be held in
conjunction with Riverfest at the Riverfront Park. The Chamber of Commerce is sponsoring Riverfest.
4
COMMUNITY DEVELOPMENT DIRECTOR REPORT
Director Barksdale -Noble reported on the following:
• Cracks have been filled, binder repairs have been made and the seal coat is to follow in Grande
Reserve., Work should be done by August 22, 2010.
• TriLands has been contacted in regards to Countryside Center. They have cut the weeds,
removed the broken street light, etc. They do not have the funds to seed the open space.
• The city has received property complaints about Rainy Day Kennels. The property is not within
city limits so the city has no jurisdiction. Kendall County had been notified of the complaints.
• The Building Department has acquired an unpaid intern who will work three days per week.
COMMUNITY RELATIONS OFFICER'S REPORT
No report.
COMMUNITY & LIAISON REPORT
Women's Right to Vote
Alderman Sutcliff reported that in honor of the anniversary of women getting the right to vote, she is
sponsoring a movie event at Rush Copley on August 22, 2010 at 5:00 p.m.
Northeastern Illinois Area Agency on Aging
Alderman Spears reported that she was recently appointed to serve on the Grant Committee of the eight
County region of Northeastern Illinois Area Agency on Aging (NEIL). She reported that due to the
economy, NEIL has not received any spending authority, federal funds are dried up, state funds have not
been received and NEIL may have to send grantees one half of what is coming to them. If NEIL does not
receive state funds in August, the Community Nutrition Program and Legal Services will be greatly
affected. The committee also discussed the updated and new federal Title IIID Older Americans Act
programs and services. Programs specific to Kendall County are:
• Fall Prevention Exercise Program - Kendall County Senior Services has begun an ongoing fall
prevention exercise program. Participants are required to present a doctor's note to participate.
Participants are assessed on their own fear of falling and re- assessed either when they complete
the program or after 12 months of participation.
• Medication Management — pilot program using the Visiting Nurses Association as the Pharmacist
and the Case Coordinating Units as the referral source. Through the Outreach Program, the case
coordinator identifies individuals expected to be at high risk for medication problems, due to
multiple diseases and/or frail conditions of individuals. Through the Intake Program, the case
coordinator records an individuals' demographic and contact information as well as reviews older
person's history of high medication use and signs or symptoms of possible medication- related
problems. Next is the Medication Assessment Program where case coordinators complete
assessment questions that will assist the case manager in dete the client's eligibility for
the Medication Management Program.
• Pharmacist Consultation - A pharmacist will review the medication regimen and may include a
consultation with the case manager. The pharmacist will develop an intervention plan, including a
statement of the problem, the goal of therapy and a proposed solution. The protocol should
include guidelines for medication use and an approach for informing the physician. Through the
Intervention Plan Implementation, the pharmacist will contact the physicians to present the
problem, discuss the course of therapy, the treatment and obtain follow -up orders. A letter will
also be sent to the case manager and client that will provide the assessment of the client's
medication. The Title III pharmacist must include the collection of all program data including
number of persons screened, number and types of medication errors detected, types of
recommendations and identify problematic drugs.
Also discussed were grants. Staff recommended the current non - competitive Title III Older Americans
Act grantees funded for FY2010 (ending September 30, 20 10) have their funding renewed for FY2011.
The grants are based on a 3 -year cycle and FY2011 is the third year of the cycle. If grantees are not doing
well, NEIL will not renew the grant; and they will seek a competitive agency in the same county. Upon
review and discussion of each of the eight regions' grantees, the Committee unanim ously approved
renewing current grantees. The board of directors will vote on this recommendation later this week.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Wage 9
Kendall County grantees include the Community Nutrition Network; Kendall County Health Department,
Oswego Village, Prairie State Legal Services, Visiting Nurse Association of Fox Valley, Senior Services
Associates, Inc.'s Case Coordination Unit, and the Family Caregiver Support Program.
SENIOR LIFESTYLE EXPO
NEIL is hosting the 15"' annual Senior Lifestyle Expo from 9:00 a.m. to 2:00 p.m. on Tuesday, August
24th and Wednesday, August 25th. The Expo will once again be held at the Drury Lane in Oakbrook
Terrace. It supports the Holiday Meals on Wheels program that provides nutritious means to vulnerable
frail elders on holidays and weekends when the weekday program is closed.
STATISTICAL REVIEW OF 2 nd QUARTER - HOME DELIVERED MEALS
Kendall County's Community Nutrition Network budgeted 21,500 meals at a cost of $1.05 per meal for
the year. At the second quarter 10,948 meals or 51 % have been delivered.. Will County has a waiting list
of 209 individuals to receive home delivered meals. Village of Oswego Congregate Meals has served 341
individuals or 74% of annual budgeted meals. Kendall County Caregiver Individual Counseling reported
being at 50 %; Support Groups at 43 %. Senior Services Associates Caregiver Resource Center Assistance
reported 52 %; Gap - Filling at 67 %; and, Legal Services at 50 %.
UNITED WAY
Mayor Burd reported the United Way Float Your Boat event will be held August 21, 2010. Alderman
Werderich will not available to attend the event so anyone interested to contact her.
i
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Redistricting
(ADM 2010 -22)
Administrator Olson reported that the city does not have to redistrict at this time. He suggested waiting to
do so until after the next census.
ADDITIONAL BUSINESS
Countryside Center
Alderman Spears reported that she met with Mr. Dube, President of Tri-Lands to discuss the former
Countryside Center, now Tri-Lands property. He apologized for the residents having to contact her
regarding the condition of the property. They discussed what he could do to make the property safe and
somewhat presentable. He agreed to fill the large pot holes, cut the weeds spray the blacktop with weed
killer, and remove the debris. Since the meeting this has been done. A property tour transpired and Mr.
Dube assured Alderman Spears that he would personally visit the property every three to four weeks; and,
on a weekly basis, his staff would maintain the property and take pictures to be submitted to him. He
asked Alderman Spears to contact him if any additional concerns developed. She thanked Mr. Dube for
his efforts.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded
by Alderman Spears.
Adjournment of the meeting was unanimously approved by a viva voce vote.
Meeting adjourned at 10:12 P.M.
The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 10
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
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