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City Council Minutes 2010 08-10-10 I NUNUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 10, 2010 Mayor Burd called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Gohnski Present Plocher Present Ward III Munn s Absent Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Deputy Chief of Police Hilt, Public Works Director Dhuse, Public Relations Officer Spies, Community Development Director Barksdale- Noble, and Building Inspector Zabel. Q UORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. - AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., August 17, 2010 City Hall Conference Room Economic Development Committee: 6 :30 p.m., September 7, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., August 19, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., August 26, 2010 City Hall Conference Room PRESENTATIONS Certificate of Recognition — Eagle Scout Jimmy Robbins Mayor Burd presented Jimmy Robbins with a Certificate of Recognition for attaining the level of Eagle Scout. For his project he designed a compass course at Hoover Outdoor Education Center for the Kendall County Forest Preserve District and purchased units to navigate the course. Mr. Robbins stated that he reached his goal with help from his family, troop and the community. . PUBLIC HEARINGS None. CITIZEN COMMENTS Miriam Manthei with Friends of the Library informed the City Council that they would be holding a used book sale during Hometown Days. The group was still taking donations of gently used books. Proceeds will be used to pay for guest speakers and equipment such as a podium. Dave Schramer, Fox Highlands, expressed his concern with the rash of burglaries over the last four to five weeks. He requested additional police protection to address the situation. The Minutes of the Regular Meeting of the City Council — August 10. 2010 — page 2 Walt Stagner, Wildwood, asked if the burglary situation in Fox Highlands was widely known about. Mr. Schramer stated that residents in the area are aware and that one robbery was publicized_ Mr. Stagner asked if the suspect was dangerous. Mr. Schramer stated that it was thought that the suspect was a youngster. Mr. Stagner noted that people are living in historic times with the economy being so bad. He stated that he found it hard to believe that the city was considering $8 million dollars for bike trails. He asked the City Council to vote against it. He suggested that people be asked if they want to donate to the paths. Angel Trenado, E. Fox Street, stated that he has been having a problem with water drainage and flooding in his basement. He stated that he contacted the city but did not receive a good response. He indicated that he has had to gut his home due to the issue and his insurance is not covering the damage. Attorney Orr questioned if this was a matter for the City Council. Mr. Trenado stated that the city staff indicated that they would look at the drain. Attorney Orr suggested he meet with Administrator Olson. Administrator Olson interjected that there has been a delay with the city's insurance adjuster coming out due to the back log of flood claims. Mr. Trenado felt that if the drain had been maintained he would not have had this problem. Attorney Orr stated staff would look into the matter and get back to him. Chris Monkhauser, Kylyns Ridge, commented that the $8 million bond referendum for bike paths will total $12.5 million in the proposed twenty years to pay it off. Originally it was proposed to use the bonds to complete trails per the 80/20 split with IDOT but other specialized projects have been added. He felt it was a frivolous waste of money. He noted that people are making cuts to survive but the city is asking them to pay additional dollars for bike trails. He encouraged the City Council to vote against the referendum. George Frost of Yorkville stated he did not know about the additional paths added into the referendum. He asked what projects were added. Mayor Burd explained that the additional project will be discussed later in the meeting when the issue comes up for a vote. Mr. Frost noted that water bills have increased, police pay is on hold, etc. He asked how the City Council could approve something so outlandish during such dire straits. He asked the City Council to say no to the referendum. CONSENT AGENDA None. PLAN COMMISSION /ZONING BOARD OF APPEAL Director Barksdale -Noble reported that the ordinances on the agenda are for a 194' cell tower on two acres on the northeast comer of Eldamam Road and Route 34. The plans for the tower were presented to the Zoning Board of Appeals and the Plan Commission. Both groups forwarded the ordinances on to the City Council for consideration. Ordinance 2010- 41 Approving a Variance in Height for a Telecommunication Tower For U.S. Cellular (ZBA 2010 -02) A motion was made by Alderman Golinski to approve an ordinance approving a variance in height for a telecommunications tower for U.S. Cellular and authorize the Mayor and City Clerk to execute; seconded by Alderman Spears. Erick Jenkins with U.S. Cellular gave the City Council the highlights from the Zoning Board of Appeals and Plan Commission meetings such as the setbacks, structural report, landscaping plan, etc. He stated that upon final approval they will be applying for an access permit with Kendall County and a building permit from the city. Alderman Gilson asked if the 194' was the usual height for this type of tower and Mr. Jenkins stated that it was. He explained that the needs of the users were researched and this is the height needed to use the tower's maximum ability. Alderman Golinski asked if anyone on the Zoning Board of Appeals or Plan Commission opposed the variance and Director Barksdale -Noble stated that one member of the ZBA opposed it due to the impact on future development in the area however there is a five year lease so this can be addressed later. Mr. Jenkins stated that they are mindful of future development and road expansion. Alderman Spears asked if the adjoining properties were informed about the tower and Director Barksdale - Noble stated they were however no one attended the meetings. Alderman Gilson asked how many homeowners were notified and Director Barksdale -Noble stated less than twenty -five. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Page 3 Motion approved by a roll call vote. Ayes -7 Nays -0 Gilson -aye, Sutcli_ -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye Ordinance 2010 -42 Approving a Special Use Permit Application for a Telecommunication Tower for U.S. Cellular (ZBA 2010 -02) A motion was made by Alderman Golinski to approve an ordinance approving a Special Use Permit application for a telecommunications tower for U.S. Cellular and authorize the Mayor and City Clerk to execute; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of June 22, 2010; seconded by Alderman Spears. Motion approved unanim ously by a viva voce vote_ BILLS FOR APPROVAL A motion was made by Alderman Sutcliffto approve the paying of the bills listed on the Detailed Board Report dated August 4, 2010, totaling the following amounts: checks in the amount of $2,803,381,27 (vendors); $230,782.96 (payroll period ending 7/31/2010); for a total of $3,034,164.23; seconded by Alderman Spears. Alderman Gilson stated that he sent questions to Administrator Olson and he received answers however he wanted more details on the inflatables for the Park & Recreation Department. Administrator Olson explained that this charge was for the supplemental insurance to cover the use of a rental of a bounce house. The cost is $250.00 /year for the insurance rider. Alderman Spears asked if the payment of $392.00 to the Mayor's Caucus was an annual amount and Mayor Burd stated it was. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Spears -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -aye REPORTS MAYOR'S REPORT Resolution 2010 -19 Providing for and Requiring the Submission of a Proposition to Issue $8,000,000 General Obligation Bonds to the Voters of the United City of Yorkville at the General Election to be Held on November 2, 2010 (Bike Trail Referendum) (CC 2010 -63) Mayor Burd entertained a motion to approve a resolution providing for and requiring the submission of a proposition to issue $8,000,000.00 General Obligation Bonds to the voters of the United City of Yorkville at the General Election to be held on November 2, 2010 and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff, seconded by Alderman Werderich. Mayor Burd gave background information on the resolution. She stated that she spoke with residents on - this subject and found a clear division on trails; some find them frivolous and others feel they are important. She noted that the City Council set trails as a goal many years ago and that the School District supports the referendum. She further noted that the Park & Recreation Department conducted a survey several years ago and residents indicated they wanted more trails. The city also developed an Integrated Transportation Plan (TTP). She explained that IDOT has picked this time to widen Routes 34, 47 and 71 and will pay for a portion of the trails along these routes. She stated she was not comfortable turning down millions of dollars from IDOT when it would only be a $60 increase in real estate taxes for a $200,000.00 home. She felt this was a one time opportunity. She stated that the City Council really doesn't know where the majority of support lies so it would be voting not on the trails but on letting resident's make a choice. If the majority of residents want trails, they will approve the referendum in November. If not, the referendum will fail and the city can tell IDOT it does not have the funding. She asked the City Council to allow the people to voice their opinion with a referendum. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 4 Alderman Spears stated that she has served on the City Council for over twelve years and that bike paths have been discussed at goal setting sessions for years along with boundary agreements, reduced levy rates, waste transfer facilities, baseball diamonds, a senior center, etc. Over the years there have been many goals which were based on the budget and being fiscally responsible. She stated she did not support a binding referendum due to the current economic times and she encouraged the City Council not to support it either. She felt that trails were nice but not a necessity. She noted that a non - binding referendum would gage interest from the community however a binding referendum takes the interest of possibly a minority of people (she cited a 13% turnout in the last Kendall County election) and makes it law. If a non - binding referendum would be on the ballot and approved, the City Council could then review finances and determine if the project could proceed. She felt that people cannot afford an increase in their real estate taxes. She noted that there are ten taxing bodies on a real estate tax bill and if each increased their fees how will people be able to afford it. She agreed that IDOT's partial funding of trails is tempting but felt it may not fit into the budget. She felt that the City Council should be accountable and not place additional financial burdens on the residents. Alderman Golinski stated that he has been an advocated for trails and a pedestrian friendly city. He noted that Mayor Burd mentioned the ITP which he was involved with. He explained that the group developing the plan met quarterly and they discussed prioritizing trails as well as funding mechanisms. They determined that it was not the proper time to proceed with trails. He stated he had a problem with the mayor because she did not solicit a recommendation from the transportation committee. He agreed that IDOT's funding of 80% of the trails is hard to pass up however maybe the referendum could have been formed in a different way. IDOT is funding twelve miles of trails with the city portion being around $700,000.00. The additional six miles included in the referendum are the remaining $7 million. There may be a time frame on the IDOT trails but there isn't on the additional mileage. He felt that a smaller referendum could have been developed. He stated that he did not mind giving residents a choice however he had a problem going $8 million into debt when the city does not even have a fund balance reserve. He wished there had been more discussion on the referendum and in its current form he could not support it. Administrator Olson clarified three things. One, there will not be an official staff recommendation on the resolution. Two, the selection of the additional trails were a suggestion based on the TTP. The resolution authorizes the city to sell $8 million worth of bonds but it does not say how the money has to be spent. Anything costing over $20,000.00 has to be approved by the City Council. They can decide which bike trails should be built. Third, the Park & Recreation Department survey from 2006 went to 1200 homes with 512 responses. The number one amenity requested was bike trails. Mayor Burd asked if the referendum passes, did the city have to issue $8 million in bonds. Administrator Olson explained that the city did not; the referendum sets the maximum amount but not the exact amount. Alderman Golinski clarified that if the referendum is approved the city could just issue bonds for $750,000.00 to pay the 20% match of IDOT funds. Attorney Orr explained that the referendum allows for bonds up to $8 million. She added that she was not sure how long the city has in which to issue the bonds. Mayor Burd indicated that the $750,000.00 is not needed right away but that she has to sign a contract with IDOT within the next six months. Alderman Spears asked Administrator Olson what the city budget and general fund revenue was in 2006 when the survey was taken. Administrator Olson stated that the budget was around $14 million and he was unsure of the amount of the fund balance. Alderman Spears stated that now the fund balance is zero so how could the city consider issuing more bonds. Administrator Olson went over the bond process, loan repayment, setting a levy to offset the loan payment (interest and principal), etc. Alderman Spears agreed with Alderman Golinski that the referendum should just be for the amount needed to match IDOT's offer. Alderman Gilson posed a different view on referendum support than the mayor did. He stated that his contact with residents was overwhelmingly against the referendum. He stated that trails are a great idea but the country is in the worse economic times since the great depression. The people who contacted him were adamant against trails and expressed how the increase in their taxes would negatively impact them financially. He stated that he did not support the referendum. Alderman Werderich stated that he was close to this issue as he promoted trails during his campaign because he felt they would connect the community. He stated he was not changing his opinion however he respected those opinions against the referendum. He commented that this was the most difficult decision he has had to make. He also noted that he had been contacted by people who were on both sides of the issue. He added that he was on the committee for the TTP with Alderman Golinski and many times funding was discussed however a referendum was never discussed. He felt that it was asking too much of residents. He agreed with Aldermen Golinski and Spears in that he would be more comfortable with a The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 5 more affordable referendum. He asked what the $8 million covered. Administrator Olson directed him to the city's website which has a map of the twelve trails including the ones along Routes 34, 47 and 71. Also two big bike trail projects were added to the IDOT projects; the ComEd trail which would connect Windett Ridge to the downtown and a bridge over the Fox River. The bridge was added because when Route 47 is expanded there will not be room for pedestrians on the bridge. He also explained that MFT funds are the dedicated funding mechanism for IDOT. The only way there wouldn't be funding is if there was a vote of authorization against the projects. Mayor Burd added that IDOT has construction funds for Routes 47 and 71 and that Yorkville is IDOTs focal point. Mayor Burd noted that the amount of the referendum could be amended. She asked that if it is amended the wording also be amended to include pedestrian walkways so that the funds can be used for sidewalks. Alderman Sutcliff stated she supported the resolution. She felt residents have the right to voice an opinion on trails. She added that residents have told her they want bike trails and she felt it was a huge priority based on the survey results. A motion was made by Alderman Plocher to amend the resolution to include pedestrian walkways; seconded by Alderman Werderich. Alderman Spears questioned if the walkways would fall under the 80/20 offer from IDOT. Administrator Olson explained that there are areas where trails are not going to be practical so carriage walks will be installed. Alderman Werderich asked if the amendment was for a pedestrian walkway or right of ways (ROW). Mayor Burd stated it was for walkways needed in areas such as in the downtown where there will only be room for a carriage walk. Alderman Werderich asked for clarification as to what a carriage walk was. Administrator Olson explained that a carriage walk is where there is a sidewalk without a parkway or grassy area. Attorney Orr clarified that a walkway is concrete whereas a ROW is just for land. Alderman Spears asked if IDOT was matching funds for the walkways and A dministrat or Olson stated that this was not for certain but generally they are interchangeable. He added that some sidewalks are being covered 100% if they replace existing ones. Alderman Spears asked if the resolution was amended to $750,000.00 would it cover the pedestrian walkways. Administrator Olson explained it was up to the City Council to choose what the funds cover. He indicated that items 1 through 5 of the resolution fall under IDOT's 80/20 funding. Mayor Burd added that this is not costing anything until the City Council decides which projects to pursue. She stated that IDOT just wants a commitment from the city. Alderman Spears asked if these funds could be allocated to sidewalks in Grande Reserve. Administrator Olson stated that the City Council can determine where they want to spend the money, even outside of the city. Attorney Orr added that the funds can only be used for what is in the resolution; not for sewers roads, etc. Alderman Golinski stated he was concerned with the 80/20 routes. If the city can't afford its portion will IDOT still build the trails? Mayor Burd stated they would not. Alderman Golinski stated that he would like a specific referendum for a specific amount of money and specific projects. Motion to amend (add pedestrian walkways) approved by a roll call vote. Ayes -6 Nays -1 Plocher -aye, Werderich -nay, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Spears -aye A motion was made by Alderman Golinski to amend the resolution to $1 million for the 80/20 IDOT match for six specific projects; seconded by Alderman Werderich. Attorney Orr asked for clarification on the motion so she could amend the resolution. Alderman Golinski clarified he wanted to amend the resolution to $1 million for the state routes and the Kennedy Road project. He included Kennedy Road due to the pending grant. There was a brief discussion how the wording of the resolution should be amended. Administrator Olson asked the City Council to give Attorney Orr some latitude in the wording. Attorney Orr proposed the wording be changed to "... $1,000,000 for the purpose of acquiring land and constructing bike trails and pedestrian walkways for projects requiring 20% city funding." Alderman Sutcliff stated she did not realize that when Route 47 is expanded there will not be pedestrian access to cross the river. Administrator Olson stated that he believed this was the case but would confirm this. Alderman Sutcliff felt that no pedestrian crossing over the river was asking for trouble. Alderman Gilson commented that he thought when IDOT proposed the plan sidewalks were part of it. He stated The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 6 that he reviewed the plans and there was a sidewalk across the river. Administrator Olson stated that he may have misspoke. Alderman Teelmg commented that Alderman Golinski's amendment was a good idea. It will give people the chance to vote. Amended motion ($1 million) approved by a roll call vote. Ayes -5 Nays -3 Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff-nay, Spears -nay, Plocher -aye, Burd -aye Original motion approved as amended by a roll call vote. Ayes -5 Nays -2 Spears -nay, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye Attorney Orr stated she would report on the exact revised verbiage at the next meeting. CITY COUNCIL REPORT Rec Center — Discussion (CC 2010 -67) Alderman Spears requested this be put on the agenda. She stated that since the Rec Center was purchased there have been both negative and positive responses. The negative is due to the cost to run the facility and the deficit it runs in. She stated that she wanted people to be able to vote on the Rec Center. She suggested a referendum be placed on the next ballot asking that the Rec Center lease be terminated. She stated she was against leasing the Rec Center and expressed her concern with the cost of operating the facility. She stated that even the city's financial consultant voiced their concern about the businesses spreadsheets, taxes owed, water expenses, etc. She read from the consultant's report and the lease agreement. Alderman Spears asked that the public be given information and allowed to vote if the Rec Center should remain open. Mayor Burd noted that a referendum could not be put on the November ballot because today was the last - - day to approve a resolution asking for a referendum. She explained that it would cost the city $750,000.00 to terminate the lease. Attorney Orr added that there could not be a referendum to terminate the agreement as this could cause litigation. Alderman Spears suggested that the city work with the owners, the Walkers, to renegotiate the lease agreement. Mayor Burd stated that she already gave staff direction to do this. She indicated that the city has no money to get out of the lease. She also explained that there are 1300 people with memberships that would also have to be compensated. Administrator Olson stated that the center has operating cost of $600,000.00 /year and its deficit is $60,000.00. He felt that renegotiating the lease had its merits. Alderman Gilson noted that when the Rec Center was first proposed it was to be self sustaining however it has run in a deficit each year with a proposed deficit for future years. Administrator Olson explained that there are three more years left on the lease agreement which causes $180,000.00 loss to the budget. He stated that from a cash flow perspective this is not hurting the general fund as there is a surplus on the operation side of the Park & Recreation Department budget. Mayor Burd added that if the city owned the building it would not have to pay the real estate taxes. Alderman Gilson did not understand why the city signed a contract with a $750,000.00 termination fee. He felt that because the Rec Center was not self - sustaining it should be shed. He asked for a cost analysis if the Rec Center was shed (savings on rent, salaries, insurance, etc). Administrator Olson reiterated that the city would not spend about $60,000.00 /year for the next three years or $180,000.00 without the Rec Center but would lose $750,000.00 getting out of the lease. Mr. Ron Walker was present and addressed the City Council. He explained that the center has turned a profit however there is an escrow account being held against the profits. If the escrow amount had been taken out of the equation it would have shown positive cash flow. He disagreed with Administrator Olson's opinion that the deficit would continue over the upcoming years. There was a brief discussion on revenue and expenses including how the escrow account affected revenue, the first years lack of memberships, the negative effect of real estate taxes, the city's portion of real estate taxes, and Park & Recreation Department budget cuts, etc. Dave Schramer of Fox Highlands addressed the City Council regarding health awareness and prevention. He noted that there is an increase in women having cardiac issues. He asked the City Council to embrace the thought process of healthy living with the Rec Center and bike trails. Healthy living helps reduce health care costs. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Page 7 Alderman Sutcliff asked how many seniors use the facility and Superintendent of Recreation Swithin stated about 900 /month. She asked how the city's purchase of the building would affect the ComEd deal. Administrator Olson stated that ComEd gives a break to non - revenue generating customers. A better way to save money would be to make the building more energy efficient. Alderman Golinski clarified that the city would have to pay a $100,000.00 termination fee along with the remainder of the lease. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Administrator Olson reported on the following: • The search for a new Finance Director is down to three candidates. There will be an Executive Session at the next Administration Committee meeting for an interview of the final candidate. Alderman Sutcliff asked if other members of the City Council not on the Administration Committee could attend and Mayor Burd stated that she is relying on the committee and their input. She stated that she would think about bypassing the Administration Committee to bring the candidate directly to the City Council. She indicated she would notify the City Council of her decision • He has fielded questions on general municipal liability as relating to the bike trail referendum. He noted that there is an article in the IML Review magazine which addresses this. With recreational amenities it has to be proven that there was willful misconduct in order for the municipality to be liable. With general municipal liability, in order for the municipality to be considered potentially liable, the complainant must be an intended and permitted user of the facility. It also has to be proven that the city did not provide ordinary care. Mayor Burd stated that many times the City Council wants to be sympathetic to residents' complaints but if a resident sues the city the legal fees have to come out of the general fund. Administrator Olson added that the city's insurance representative wanted to caution the City Council from openly encouraging residents from contacting them with issues such as drainage problems as Alderman Gilson did in the city's newsletter. This may open the city to liability. Alderman Spears noted that a resident contacted her regarding flooding issues and she directed her to Director Barksdale - Noble. She asked if this was wrong for her to do. Administrator Olson stated that she was correct to do this so staff can investigate and direct the resident properly. r FINANCE DIRECTOR'S REPORT Administrator Olson reported that the Finance Department was working on developing a new format for the budget report. CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT Mayor Burd reported that Chief Hart was doing well and should be back on duty next Monday. She stated she advised him to stay home but he told her he was "going crazy" at home. Deputy Chief of Police Hilt reported on the following: • He spoke with the resident who chased the burglary suspect. The Police Department has added additional patrols in the area and the burglaries are under investigation. He advised residents to make sure their doors are locked on both their houses and cars. • The Police Department received a grant for five mobile date units. Each unit costs $3,000.00. • The Police Department now has an intern from Western Illinois University. • The August 3, 2010 National Night Out event was very successful. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 8 Mayor Burd asked if someone from the Police Pension Board could report to the City Council to dispel the negative articles in the newspaper. She added that the Board has done well with their investments even in this economy. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported that Music Under the Stars will be held in conjunction with Riverfest at the Riverfront Park. The Chamber of Commerce is sponsoring Riverfest. 4 COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Barksdale -Noble reported on the following: • Cracks have been filled, binder repairs have been made and the seal coat is to follow in Grande Reserve., Work should be done by August 22, 2010. • TriLands has been contacted in regards to Countryside Center. They have cut the weeds, removed the broken street light, etc. They do not have the funds to seed the open space. • The city has received property complaints about Rainy Day Kennels. The property is not within city limits so the city has no jurisdiction. Kendall County had been notified of the complaints. • The Building Department has acquired an unpaid intern who will work three days per week. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY & LIAISON REPORT Women's Right to Vote Alderman Sutcliff reported that in honor of the anniversary of women getting the right to vote, she is sponsoring a movie event at Rush Copley on August 22, 2010 at 5:00 p.m. Northeastern Illinois Area Agency on Aging Alderman Spears reported that she was recently appointed to serve on the Grant Committee of the eight County region of Northeastern Illinois Area Agency on Aging (NEIL). She reported that due to the economy, NEIL has not received any spending authority, federal funds are dried up, state funds have not been received and NEIL may have to send grantees one half of what is coming to them. If NEIL does not receive state funds in August, the Community Nutrition Program and Legal Services will be greatly affected. The committee also discussed the updated and new federal Title IIID Older Americans Act programs and services. Programs specific to Kendall County are: • Fall Prevention Exercise Program - Kendall County Senior Services has begun an ongoing fall prevention exercise program. Participants are required to present a doctor's note to participate. Participants are assessed on their own fear of falling and re- assessed either when they complete the program or after 12 months of participation. • Medication Management — pilot program using the Visiting Nurses Association as the Pharmacist and the Case Coordinating Units as the referral source. Through the Outreach Program, the case coordinator identifies individuals expected to be at high risk for medication problems, due to multiple diseases and/or frail conditions of individuals. Through the Intake Program, the case coordinator records an individuals' demographic and contact information as well as reviews older person's history of high medication use and signs or symptoms of possible medication- related problems. Next is the Medication Assessment Program where case coordinators complete assessment questions that will assist the case manager in dete the client's eligibility for the Medication Management Program. • Pharmacist Consultation - A pharmacist will review the medication regimen and may include a consultation with the case manager. The pharmacist will develop an intervention plan, including a statement of the problem, the goal of therapy and a proposed solution. The protocol should include guidelines for medication use and an approach for informing the physician. Through the Intervention Plan Implementation, the pharmacist will contact the physicians to present the problem, discuss the course of therapy, the treatment and obtain follow -up orders. A letter will also be sent to the case manager and client that will provide the assessment of the client's medication. The Title III pharmacist must include the collection of all program data including number of persons screened, number and types of medication errors detected, types of recommendations and identify problematic drugs. Also discussed were grants. Staff recommended the current non - competitive Title III Older Americans Act grantees funded for FY2010 (ending September 30, 20 10) have their funding renewed for FY2011. The grants are based on a 3 -year cycle and FY2011 is the third year of the cycle. If grantees are not doing well, NEIL will not renew the grant; and they will seek a competitive agency in the same county. Upon review and discussion of each of the eight regions' grantees, the Committee unanim ously approved renewing current grantees. The board of directors will vote on this recommendation later this week. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — Wage 9 Kendall County grantees include the Community Nutrition Network; Kendall County Health Department, Oswego Village, Prairie State Legal Services, Visiting Nurse Association of Fox Valley, Senior Services Associates, Inc.'s Case Coordination Unit, and the Family Caregiver Support Program. SENIOR LIFESTYLE EXPO NEIL is hosting the 15"' annual Senior Lifestyle Expo from 9:00 a.m. to 2:00 p.m. on Tuesday, August 24th and Wednesday, August 25th. The Expo will once again be held at the Drury Lane in Oakbrook Terrace. It supports the Holiday Meals on Wheels program that provides nutritious means to vulnerable frail elders on holidays and weekends when the weekday program is closed. STATISTICAL REVIEW OF 2 nd QUARTER - HOME DELIVERED MEALS Kendall County's Community Nutrition Network budgeted 21,500 meals at a cost of $1.05 per meal for the year. At the second quarter 10,948 meals or 51 % have been delivered.. Will County has a waiting list of 209 individuals to receive home delivered meals. Village of Oswego Congregate Meals has served 341 individuals or 74% of annual budgeted meals. Kendall County Caregiver Individual Counseling reported being at 50 %; Support Groups at 43 %. Senior Services Associates Caregiver Resource Center Assistance reported 52 %; Gap - Filling at 67 %; and, Legal Services at 50 %. UNITED WAY Mayor Burd reported the United Way Float Your Boat event will be held August 21, 2010. Alderman Werderich will not available to attend the event so anyone interested to contact her. i COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Redistricting (ADM 2010 -22) Administrator Olson reported that the city does not have to redistrict at this time. He suggested waiting to do so until after the next census. ADDITIONAL BUSINESS Countryside Center Alderman Spears reported that she met with Mr. Dube, President of Tri-Lands to discuss the former Countryside Center, now Tri-Lands property. He apologized for the residents having to contact her regarding the condition of the property. They discussed what he could do to make the property safe and somewhat presentable. He agreed to fill the large pot holes, cut the weeds spray the blacktop with weed killer, and remove the debris. Since the meeting this has been done. A property tour transpired and Mr. Dube assured Alderman Spears that he would personally visit the property every three to four weeks; and, on a weekly basis, his staff would maintain the property and take pictures to be submitted to him. He asked Alderman Spears to contact him if any additional concerns developed. She thanked Mr. Dube for his efforts. EXECUTIVE SESSION None. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Spears. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:12 P.M. The Minutes of the Regular Meeting of the City Council — August 10, 2010 — page 10 Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois 1 REGULAR CITY COUNCIL MEETING I August 10, 2010 i PLEASE PRINT NAME: SUBDIVISION OR BUS SS: 6 A l l� Yo rkU 4 tl 1 0 �l AVM � - LyN,J �c�✓j2Arn� f�a x �G�/�,�yv,�s ry- d6 -d-,P/ Cr I 5 S GV /�- LT�./L ;� � S � � �,�✓ a L Ck )-YLC- e--- V6 Ky Il e— , �dhnip 2 - n �a c,A T r oo SIGNIN REGULAR CITY COUNCIL MEETING August 10, 2010 PLEASE PRINT N SUBDIVISION OR BUSINESS: �ll� 1►�l S Sco U-i S � acv E y e r-\ M(z� CcWlkc.,kr �Cov-,%CINA. ols9cCL) SIGNIN