City Council Minutes 2010 08-24-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, AUGUST 24,201
Mayor Burd called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Gilson Present
Werderich Absent
Ward I I Golinski Present
Plocher Present
Ward III Munns Present
Sutcliff Present
Ward IV Teeling Present
Spears Present
Also present: City Clerk Milschewski, Attorney Orr, City Administrator /Interim Director of Park -and
Recreation Olson, Police Chief Hart, Police Lieutenant Delaney, City Engineer Wywrot, Public Relations
Officer Spies, Community Development Director Barksdale -Noble and Administrative Assistant Ostreko.
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Burd requested that Item 41 - Appointment of Deputy Chiefs of Police (CC 2010 -60) be tabled
until the September _14, 2010 City Council meeting.
Amendment approved unanim ously by a viva voce vote.
COMMITTEE MEETING DATES
Public Works Committee Meeting: 6:00 p.m., September 21, 2010
City Hall Conference Room
Economic Development Committee: 6:30 p.m., September 7, 2010
City Hall Conference Room
Administration Committee Meeting: 6:00 p.m., September 16, 2010
City Hall Conference Room
Public Safety Committee Meeting: 6:00 p.m., September 23, 2010
City Hall Conference Room
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Burd entertained a motion to go into executive session for the purpose of discussing the
appointment, employment, compensation, .discipline, Performance, _or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing testimony on a complaint lodged
The Minutes of the Regular Meeting of the City Council — August 24 2010 — uage 2
against an employee ofthe_publlc body or againstlegal counsel -for the public body fo determine its
validity. So moved by Alderman Spears; seconded by Alderman Sutcliff.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Plocher -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye
The City Council _entered into-executive session at 7:08 p.m.
The City Council returned to regular session at 8:10 p.m.
CONSENT AGENDA
1. Water Department Report for May 2010 (PW 2010 -49)
2. Water Department Report for June 2010 (PW 2010 -50)
3. Kendall Marketplace — Earthwork Letter of Credit Expiration - authorize City Clerk to call
letter of credit if it is not renewed prior to October 15, 2010 (PW 2010 -54)
4. Route 47 Widening — City Easements
a. Resolution 2010 -20 - Hydraulic Avenue Temporary and Permanent Easements and
Resolution - authorize Mayor; City Clerk, and City Administrator to execute
b. Resolution 2010 -21 - Town Square Park Temporary Easement and Resolution - authorize
Mayor, City Clerk, and City Administrator to execute (PW 2010 -56)
5. Ordinance 2010 -43 - Amending the Code of Ordinance by the Addition of Weight Limits on
Certain Highways (E. Main Street & McHugh Road) - authorize Mayor and City Clerk to execute
(PW 2010 -57)
6. ISAWWA Hold Harmless and Indemnification Agreement - authorize Mayor to execute (PW
2010 -58)
7. Illinois Water and Wastewater Mutual Aid and Assistance Agreement - authorize Mayor
City Clerk and City Attorney to execute (PW 2010 -59)
8. Resolution 2010 -22 - 2010 Miscellaneous Bituminous Patching — MFT Appropriation Resolution
- authorize City Clerk to execute (PW 2010 -60)
9. Resolution 2010 -23 - Revising the Standard Specifications for Improvements - authorize
Mayor and City Clerk to execute (PW 2010 -61)
10. Agreement for Public Utility and Storm Sewer Easements between United City of
Yorkville and the Kendall County Public Building Commission and Kendall County - authorize
Mayor and City Clerk to execute, subject to legal and staff review (PW 2010 -62)
11. Grande Reserve — Letter of Credit Expirations - authorize City Clerk to call the following letters
of credit if they are not renewed prior to October 8, 2010: LOC #5604197 for final home
inspections, LOC #S587890 for sitework, LOC #5585960 for earthwork, LOC #S594295 for final
home inspections, LOC #5587587 for earthwork, LOC #S587891 for landscaping, LOC
#S594168 for final home inspections, LOC #5585959 for earthwork, LOC #S591707 for sitework,
LOC #5590245 for earthwork, LOC # S591705 for sitework, LOC #S590244 for earthwork and
outfall storm sewer, LOC #5591366 for landscaping, LOC #5591367 for sitework, LOC
#5590434 for earthwork, LOC #S598664 for sitework, LOC #5594383 for sitework, LOC
#S594384 for landscaping, and LOC #S590433 for earthwork (PW 2010 -63)
12. Monthly Treasurer's Reports for May, June, and July 2010 (ADM 2010 -44)
Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman
Spears; seconded by Alderman Gilson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye
PLAN COMMISSION /ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of July 13,
2010; seconded by Alderman Spears.
Alderman Gilson asked that corrections be made to the minutes on page 6, second paragraph under Punch
List Process. He asked that the minutes be corrected to read "...may take many years.... ". Also on page
7, second paragraph from top. He asked that it read "...estimates from years ago.... ".
Minutes unanimously approved as corrected by a viva voce vote.
The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 3
BILLS FOR APPROVAL
A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board
Report dated August 17, 2024, totaling the following amounts: checks in the amount of $580,038.81
(vendors); $230,750.74 (payroll period ending 8/14/2010); for a total of $810,789.55; seconded by
Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye
REPORTS
MAYOR'S REPORT
Resolution 2010 -24 Supporting Application/Inclusion in Illinois Transportation
Enhancement Program (Kennedy Road)
(EDC 2010 -30)
Mayor Burd entertained a motion to approve a resolution supporting application/inclusion in the Illinois
Transportation Enhancement Program and authorize the Mayor and City Clerk to execute all documents.
So moved by Alderman Golinski; seconded by Alderman Plocher.
Mayor Burd explained that last year a Bristol resident, Darlene McCue, was killed on Kennedy Road
while riding her bike. A trail in this area, which has already been identified by the Integrated
Transportation Plan, would help ensure the safety of residents. The city previously applied for a grant for
the trail however did not receive it. Staff would like to reapply for the grant.
Alderman Sutcliff asked when the application was due and Administrator Olson stated it was due August
31, 2010. He further explained that the city would not know if they received the grant until December
2011.
Alderman Spears noted that the application asked the city to identify any other program funding. Mayor
Burd stated that the referendum will ask for $1 million for the IDOT 80/20 match trails. Alderman Spears
noted that IDOT has nothing to do with Kennedy Road. Mayor Burd stated that if the referendum passes,
the bond funds will be used for the city's portion of this trail. Alderman Spears asked how this trail will
connect to the Rec Center. Administrator Olson explained that Kennedy Road can be taken to McHugh
Road to Countryside Parkway to-the Rec Center. This trail v"all also connect to the Grande Reserve trails
which connect to Oswego and eventually Montgomery.
Alderman Gilson expressed his concern that the city's portion of the grant was unfunded and unidentified.
He stated that the budget did not allow for the city's portion of the grant so he would be voting against the
resolution. Mayor Burd noted that if the referendum is passed, the City Council can identify funds be
used for this trail.
Alderman Teeling asked if the city was awarded the grant were they obligated to accept it. Administrator
Olson stated that the city can withdraw without a penalty.
Alderman Sutcliff asked who wrote the grant and Administrator Olson explained that City Park Designed
Laura Schraw did. Alderman Sutcliff asked if the accident was mentioned in the grant application and
Administrator Olson stated it was not. Alderman Sutcliff felt the trail was a public safety issue.
Alderman Golinski asked what the construction timeline would be if the grant is awarded and accepted.
Administrator Olson stated that the trail probably would not be constructed for several years. Alderman
Golinski asked if the grant previously applied for was awarded to another community. Administrator
Olson stated that it was. He noted that minor changes were made to this application.
A resident in the audience interjected that the City Council should not be spending money on unnecessary
things. Mayor Burd advised him to vote in November 2010. Residents will decide on the funding for
trails.
Alderman Spears clarified that the vote tonight was for a grant application. She agreed with the resident;
she felt that the grant application would put the city in hole for the city's portion of the funding. She
questioned why grants kept coming before the Council especially when they commit to things that will
affect future Councils.
The Minutes of the Regular Meeting of the City Council — AuLyust 24 2010 — page 4
Mayor Burd stated that the city was not planning on taking money for the grant out of the general fund.
The grant is in anticipation of the referendum passing. If it does not pass, the grant application will be
withdrawn. Administrator Olson added that if the city's portion of the grant is not budgeted, the staff
cannot spend money on the trail.
Motion approved by a roll call vote. Ayes -5 Nays -2
Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye
Boat Access and Development Grant Application
(CC 2010 -68)
Mayor Burd reported that this grant is for access to the Fox River for kayaks and canoes. The city has
applied for this grant in the past however it was not awarded.
Mayor Burd entertained a motion to authorize staff to apply for an IDNR Access Area Development
Grant and authorize the Mayor and City Clerk to execute all document. So moved by Alderman Sutcliff;
seconded by Alderman Plocher.
Administrator Olson reiterated that the city applied for this grant however it was not awarded because the
state had no money. The stated has now asked people to reapply. He noted that there is a penalty if the
city withdraws the application; the city will not be able to submit any applications to this grant program
for two years.
Alderman Spears questioned the mention of a deed in the application as well as the references to Kane
County. She also questioned if residents in the Riverwood area were aware of the boat access.
Administrator Olson explained that residents have been contacted and that there will be an open house for
the public. As to the deed, it was considered an "urban legend" because no one could find it however it
has been found and is legal. He also clarified that Riverwood is where the grantee lives, not where the
ramp goes. Alderman Spears recommended that there be a "First Reading" of the grant so that residents
can be made aware of it.
Alderman Gilson asked how much money was involved with the original grant and Administrator Olson
stated he did not know. Alderman Gilson asked how much it costs for the application and Administrator
Olson stated less than $10.00. Alderman Gilson wanted to know why the city would rely on the state to it
pay it back. Administrator Olson explained that the city is the lead agency with the state paying the grant
money back. If this doesn't work, there are TIF funds available.
Alderman Sutcliff felt that if the state is making the application available, the city would be remiss in not
applying. She felt it was worth the try.
Motion approved by a roll call vote. Ayes -5 Nays -2
Teeling -aye, Gilson -nay, Sutcliff-aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -aye
Approval of Historical Street Names
(CC 2010 -69)
Mayor Burd entertained a motion to approve the following names as official historic street names in the
United City of Yorkville: Edward Stumbo, William E. Kinnett, Phillip Henker, James Harkness, Marcus
Fenton, John Demetralis and Kathy Farren. So moved by Alderman Teeling; seconded by Alderman
Plocher.
Tony Scott with the Kendall County Record Newspaper indicated that Kathy Farren, editor of the
newspaper, respectfully asked to be withdrawn from consideration.
Alderman Spears noted that Mrs. Farren's father -in -law's name was approved a few years ago. She
further noted that these names were reviewed however the Human Resource Commission (HRC) asked
for additional information before nominating the names. As to Kathy Farren being nominated, she
thought the person needed to be retired from the job indicated in the application. She felt that Mrs. Farren
should not be considered at this time as she was still the editor of the paper.
Public Relations Officer Spies explained that there were names needing more information which was
never received. The HRC voted to move the names forward anyway. There was a suggestion that the
criteria for the program be changed.
Alderman Spears noted that there is currently no new development in the city so the street name program
could be put on hold.
The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 5
Alderman Plocher stated he was surprised at the number of names rejected by the HRC. He supported the
list as presented.
Alderman Sutcliff asked who paid for the street signs. Administrator Olson stated that the developer does
through the city. Director Dhuse added that the developer pays for the first two signs through the street
sign budget.
Alderman Spears noted that she has been involved with the HRC since the onset and has spent years
working on this project. She spent time making sure the program's criteria were met. She felt that the
HRC may not be sure of the criteria.
A motion was made by Alderman Gilson to table this item back to the Human Resource Commission for
discussion on the criteria; seconded by Alderman Spears.
Motion to table defeated by a roll call vote. Ayes -3 Nays -5
Sutcliff -nay, Munns -nay, Spears -aye, Plocher -nay, Golinski -aye, Teeling -nay, Gilson -aye
Alderman Golinski asked if the criteria were met. Mayor Burd stated that the HRC is aware of the criteria
and that many hours were spent on the street names. She indicated that the commission discarded many
names and that she was unsure why they voted on the ones presented. Alderman Golinski stated it would
be helpful to see the criteria. As to Mrs. Farren, it appears the criteria have not been met. Mayor Burd
stated that the commission read the criteria and vote per their interpretation.
Motion approved by a roll call vote. Ayes -4 Nays -3
Gilson -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -nay, Teeling -aye
Fund Balance — Discussion
(CC 2010 -70)
Mayor Burd reported that she received several emails from residents who were confused about the fund
balance situation. She also received an email from Alderman Spears that contained misinformation about
the fund balance. She explained that the city has found itself $1 million short due to not receiving funds
from developers. The city policy is to have 15.25% in the fund balance. When she became mayor the
fund balance was at $2.6 million however it was determined that this was more actually reflected at $1.2
million. She stated that even after twelve years on the City Council she did not understand the fund
balance as it is difficult to understand municipal accounting. She hoped the new Finance Director will be
cleaner with this process. She stated that she asked Administrator Olson for a report on the fund balance.
Administrator Olson went over a PowerPoint presentation on the fund balance (see attached), the fund
balance as reflected in the Treasurer's Report, the amounts written off (landfill costs, litigation, etc.), etc.
Larry DeBord, resident, stated that he was confused that fimds from the landfill appeal were included in
the budget. Administrator Olson explained that these amounts have now been written off. He further
explained that some items written off were related to Ocean Atlantic, some were deposits not collected
and some were for services done but not reimbursed.
Alderman Gilson asked if the $1.1 million written off had been collected, would it have paid for the
landfill litigation. Administrator Olson stated it would. Alderman Gilson stated that there was a memo
dated April 12, 2010 from former Finance Director Mika. He went over page 53 of the memo which
indicated revenue expenses and differences. The grand total is the proposed 10 /11 budget. He stated that
the deficit the Director Mika's indicates is alarming. He did not feel the city was "holding its own ".
Mayor Burd noted that the discussion was to be on the fund balance not the budget. She discussed the
water fiord. Water bills have been increased because bonds were issued to pay for water improvements.
Growth to help pay for the bonds did not come in as expected. Also, there were tap on fees from the
Grande Reserve development which were to be paid back to the developer however they were not put
aside; they were spent. She indicated that the water fiord should be self sufficient however because of
these factors it is in deficit. If development starts up again, it will help this account out. Administrator
Olson added that the water fund deficit impacts the fund balance.
Alderman Golinski questioned the city's credit rating versus the fund balance. He noted that in February,
S &P and Finch lowered the city's bond rating due to the decrease in the general fund. Mayor Burd stated
that the rating have been recalibrated and have increased since February. S &P congratulated the city for
its bad debt policy and write -offs.
The Minutes of the Regular Meeting of the City Council — August 24,2010 — Page 6
Mayor Burd explained that the city has nothing extra in the budget. She stated that the previous
administration showed a large fund balance however it was padded. The recession has put the city in a
bad position. The real estate portion of income is minimal and the city can't rely on funds from the state.
Even though, the city still can pay its bills. It is not in dire straits but there are no extra funds.
There was discussion on sales tax, the general fund reserve and Alderman Spears' email as mentioned by
Mayor Burd. Alderman Spears distributed a CD with her email on it and Alderman Golinski suggested
that it the future when Mayor Burd references something like an email she distributed for the City
Council to review.
CITY COUNCIL REPORT
No report.
CITY ATTORNEY'S REPORT
Attorney Orr reported that the city acquired the old jail today. Mayor Burd added that she met with
developer Harold Oliver who has about twenty -five people who are interested in being on the committee
to renovate the building. The first action will be to clean the building out. She stated that she was going
to set up a commission to oversee historic buildings. Administrator Olson added that the city will be
submitting for reimbursement from IDOT tomorrow.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
CITY ENGINEER'S REPORT
City Engineer Wywrot reported that the pavement project in Grande Reserve is 75% complete.
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse reported that brush pick up has been completed and water shut offs have been done.
CHIEF OF POLICE'S REPORT
Mayor Burd stated she was glad to have Chief Hart back. Chief Hart reported that an IMAGE grant was
used over the weekend to target seat belt, speeding and DUI violators.
DIRECTOR OF PARKS & RECREATION'S REPORT
Interim Director of Park and Recreation Olson reported that the River Night event was held for one hour
before the electric went out and a storm rolled in. Also, Hometown Days will be held over Labor Day
weekend with Thursday being family night with just carnival rides and hotdogs. On Friday Aurora East
will be playing Yorkville High School.
COMMUNITY DEVELOPMENT DIRECTOR REPORT
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
Mrs. Spies reported that the Patriot's Walk would be held Saturday, September 11, 2010 at 9:00 a.m.. the
Bristol- Kendall Fire District, Boy Scouts, Police Department, etc. will be participating. The walk is in
remembrance of the 911 victims.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 7
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
ADDITIONAL BUSINESS
Alderman Werderich
Alderman Golinski reported that Alderman Werderich is in Missouri for a kayak race and is currently in
second place.
Cardboard Boat Race
Ma j bt Burd reported that the city participated in a cardboard boat race. Alderman Plocher gave it a good
shdt �ut the boat, shaped like an airplane, sunk. She thanked Superendent Sleezer for his work on the
boat.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Sutcliff; seconded by
Alderman Teeling.
Adjournment of the meeting was unanimously approved by a viva voce vote.
Meeting adjourned at 10:07 P.M.
Minutes submitted by:
Jacquelyn N ewski,
City C lc& 'Yorkville, Illinois
REGULAR CITY COUNCIL MEETING
August 24, 2010
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS
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SIGNIN
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RE: Bill List 8/24/10 - 'att.net Mail' Page 1 of 2
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� L MAIL
RE : Bill List 8/24/10 Tuesday, August 24, 2010 9:16 AM
From: "Bart Olson" <BOlson @yorkville.il.us>
To: "gilsonwardl @comcast.net" <gilsonwardl @comcast.net>
..... .. -- .._ .... _..... _ -
i
Hello George (all other elected officials blindcopied),
1) Page 5, Civil Environmental Consultants - This invoice has nothing to do with having (or not having a grant
writer). CEC is an environmental company that conducted a phase I study of the downtown east -side parking
lot and Grainco /FS area. This study was entered into a few years ago as part of a brownfield grant the City
received. This expense was the last invoice owed to CEC, and paying it allows us to close the grant. We had
been receiving reimbursement for expenses as we went along in this grant program, this expense is part of our
local share and so there is no final reimbursement.
2) Contains 1" and 2" meters, for stock and new installation. One 1" went to Pulte, one for replacement of an
existing meter, and 1 for the new Subway. The 2" went in at We Grow Kids daycare. There was also a
multiread module in this invoice - a replacement for one that malfunctioned. All meters were bought ready to
install with fittings and gaskets.
3) This was for recycling containers for each City park. Timeline for reimbursement should be 90 days.
4) This expense for the Planning Commissioner's Newsletter.
5) A contractor came in to City Hall and asked for roof permit and we granted it. The address was on Route
47, and we determined after he left that it was for Cross Lutheran Church. So we called the contractor and
informed him he had to go to the County and we refunded the fee. Roof permits are almost always issued
immediately upon application.
6) The Wildman bill is for the landfill appeal.
Bart Olson
City Administrator
Interim Director of Parks and Recreation
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630- 553 -8537 office
630- 308 -0582 cell
bolson yorkville.il.us
- - - -- Original Message---- -
From: gilsonwardlO- Gomcast.net [ mailto : gilsonwardlCcacomcast.netl
Sent: Monday, August 23, 2010 3:24 PM
To: Bart Olson
Subject: Bill List 8/24/10
Bart,
Sorry for the late submittal. Can you please provide detailed answers to the following questions:
1) Page 5 - Civil and Environmental- Close Grant and Submit Documentation - $725
http: / /us.mc8l2. mail.yahoo. com/ me /showMessage ?sMid= 8 &filterBy= &.rand= 319526853 ... 8/24/2010
RE: Bill List 8/24/10 - 'att.net Mail' Page 2 of 2
- Please detail which grant this is and if and when these costs will be reimbursed.
2) Page 10- HD Supply - Water Meters (All) for $2781.56 - Please detail if these are meters complete and
where these water meters are going as well as the detail on reimbursement.
3) Page 13 - The Prestwick Group- Eng and Recycle Cans for $5307.00.
- Please detail this grant expense and the terms and timelines of reimbursement.
4) Page 18 - PlanComm Champlain Planning Press - Comm /Dev Subscription $165
- Please detail books and maps as well as purpose.
5) Page 20 - A & E Roofing for $50 - Refund Permit Fee, Structure Not In Jurisdiction
- Please detail this situation as to how this happened and why we did not know if was within our jurisdiction.
6) Page 26 - Wildatry, Wildman, Harrold, and Allen - Local Siting Engagement for $5043.65.
- Please detail this counsel in terms of details on "Local Siting Engagement ".
Thanks for your time and detailed response.
Respectfully,
George Gilson Jr.
Alderman - Ward 1
Sent from my BlackBerry(r) wireless device from U.S. Cellular
http: / /us.mc812. mail. yahoo. com/ me /showMessage ?sMi d= 8 &filterBy =& .rand= 319526853... 8/24/2010
8/25/2010
United City of Yorkville
Fund Balance Discussion
City Council
August 24, 2010
i
What is a fund balance?
❑ Auditing practices definition
■ Assets, liabilities, and fund balance from prior year
❑ Yorkville policy definition - Approved in 2004
■ Undesignated, unrestricted
❑ Savings account?
■ Rainy day fund
❑ Usually not shown in budgeting
I
1
i
8/25/2010
Why have a fund balance?
❑ To maintain the City's credit rating
❑ To meet seasonal cash flow shortfalls
❑ To provide for unexpected
contingencies
r
❑ To continue to provide services
How much should we have?
❑ Our policy says 15% to 25% of one
year's expenses
❑ Translates into 2 to 3 months worth
of expenses
❑ As much as the City Council dictates
through policy decisions
■ Fund Balance Policy and Budgeting!
2
8/25/2010
UNITED CITY OF YORKVILLE, ILLINOIS
BALANCE. SHELT General
GOVERNIIENIALFUNDS Fund
April 30,2(X)6 ASSETS
Cash and Cash Equivalents $ 5,672,608
Deposit with Escrow Agent -
Receivables:
Property Taxes Receivable 1,569,528
Intergovernmental Receivables 1,141,422
$675k = 6.6 % Acmunts Receivable 674,374
Interfund Receivable 315,746
Other Assets 79,3
Fund Balances:
Reserved for Prepaids 79,393
Reserved for Capital Purposes 2,782,623
rvet
$2.7m = 27% Majoaor Funds 2,917,136
Special Revenue Funds -
Debt Service Fund
Capital Project Fund
$5.8m = 57% Total Fund Balances 5,809,152
57% - 27% - 6.6% _ —23% Fund Balance
UNITED CITY OF YORKVILLE, General
Balance Shect Fund
Govmmental Funds Assets
April 30, 2007 Cash and Cash Equivalents S 6,852,743
Receivables
Property Taxes Receivable 1,810,490
Intergovernmental Receivables 1,278,888
$1.2M = 11.7% Accounts und Re Recci 'able 210,095
htterfcciva les 2,876,034
Other Assets 117,467
Fund Balances
Reserved for
Prepaids 117,467
Capital Pu oses 2,359,251
$2.3m = 23% Unreserved, Un esignated Reported In
General Fund 2,841,106
Special Revenue Funds
Debt Service Funds
Capital Project Funds
$5.3m = 52% 5,317,824
52% - 23% - 11.7% = —17% Fund Balance
3
8/25/2010
t1NITLO CITY T"Y O F YORKV ° ILLP I
Assets
15alance Shcet Cash and Cash Equivalents $ 281,077
Governmental Funds Receivables
Property Taxes Receivable 2,374,324
April 3 0, 290S Intergovemmental Receivables 1,446,693
Accounts Receivable 1,085,875
$1.1m = 7.9% �0 Interfund Receivables 1,027,671
Other Assets 287,036
Total Assets $ 6,502,676
Fund Balances
Reserved for
Prepaids 287,036
Capital Purposes
Unreserved, Undesignated Reported In
General Fund 2,665,300
Special Revenue Funds
Debt Service Funds
Capital Project Funds
$ 2 .9m = 21.60/ 2,952,336
21.6% - 7.9% = —13.7% Fund Balance
UNTTLID CITY OF YpHKY11,LI;, II General
Fund
Balalwe sheet
Governmental Funds Assets
Cash and Cash Equivalents $
April 30, 2009 Receivables
Property Taxes Receivable 1,390,069
Intergovernmental Receivables 1,553,123
$1.3 m = 12 .4% Accounts Receivable 1,298,559
lnterfund Receivables 69,220
Grant Receivable
Other Assets 164,587
Fund Balances
Reserved for
Prepaids 164,587
Capital Purposes
Debt Service
Unreserved, Undesignated Reported In
General Fund 1.230,953
Special Revenue Funds
Capital Project Funds
$1.4m = 13 .4% Total Fund Balanc 1,395,540
13.4% - 12.4% = N1% Fund Balance
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8/25/2010
1% Fund Balance?
❑ Undesignated, unreserved funds in
general fund
■ Cash flow, when needed, from water and
sewer fund
❑ Still trying to collect money owed to City
• Judgment against Ocean Atlantic
• Collections
• Working with developers
W
1% Fund Balance?
❑ Goal setting session
■ November 2009
■ Goal #1 - Build Fund Balance
❑ Budget discussions
• March 2010
• Reason for revenue increases and
expense cuts? 0% fund balance
i
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