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City Council Minutes 2010 08-24-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 24,201 Mayor Burd called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Absent Ward I I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, Attorney Orr, City Administrator /Interim Director of Park -and Recreation Olson, Police Chief Hart, Police Lieutenant Delaney, City Engineer Wywrot, Public Relations Officer Spies, Community Development Director Barksdale -Noble and Administrative Assistant Ostreko. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd requested that Item 41 - Appointment of Deputy Chiefs of Police (CC 2010 -60) be tabled until the September _14, 2010 City Council meeting. Amendment approved unanim ously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., September 21, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., September 7, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., September 16, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., September 23, 2010 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of discussing the appointment, employment, compensation, .discipline, Performance, _or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged The Minutes of the Regular Meeting of the City Council — August 24 2010 — uage 2 against an employee ofthe_publlc body or againstlegal counsel -for the public body fo determine its validity. So moved by Alderman Spears; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Plocher -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye The City Council _entered into-executive session at 7:08 p.m. The City Council returned to regular session at 8:10 p.m. CONSENT AGENDA 1. Water Department Report for May 2010 (PW 2010 -49) 2. Water Department Report for June 2010 (PW 2010 -50) 3. Kendall Marketplace — Earthwork Letter of Credit Expiration - authorize City Clerk to call letter of credit if it is not renewed prior to October 15, 2010 (PW 2010 -54) 4. Route 47 Widening — City Easements a. Resolution 2010 -20 - Hydraulic Avenue Temporary and Permanent Easements and Resolution - authorize Mayor; City Clerk, and City Administrator to execute b. Resolution 2010 -21 - Town Square Park Temporary Easement and Resolution - authorize Mayor, City Clerk, and City Administrator to execute (PW 2010 -56) 5. Ordinance 2010 -43 - Amending the Code of Ordinance by the Addition of Weight Limits on Certain Highways (E. Main Street & McHugh Road) - authorize Mayor and City Clerk to execute (PW 2010 -57) 6. ISAWWA Hold Harmless and Indemnification Agreement - authorize Mayor to execute (PW 2010 -58) 7. Illinois Water and Wastewater Mutual Aid and Assistance Agreement - authorize Mayor City Clerk and City Attorney to execute (PW 2010 -59) 8. Resolution 2010 -22 - 2010 Miscellaneous Bituminous Patching — MFT Appropriation Resolution - authorize City Clerk to execute (PW 2010 -60) 9. Resolution 2010 -23 - Revising the Standard Specifications for Improvements - authorize Mayor and City Clerk to execute (PW 2010 -61) 10. Agreement for Public Utility and Storm Sewer Easements between United City of Yorkville and the Kendall County Public Building Commission and Kendall County - authorize Mayor and City Clerk to execute, subject to legal and staff review (PW 2010 -62) 11. Grande Reserve — Letter of Credit Expirations - authorize City Clerk to call the following letters of credit if they are not renewed prior to October 8, 2010: LOC #5604197 for final home inspections, LOC #S587890 for sitework, LOC #5585960 for earthwork, LOC #S594295 for final home inspections, LOC #5587587 for earthwork, LOC #S587891 for landscaping, LOC #S594168 for final home inspections, LOC #5585959 for earthwork, LOC #S591707 for sitework, LOC #5590245 for earthwork, LOC # S591705 for sitework, LOC #S590244 for earthwork and outfall storm sewer, LOC #5591366 for landscaping, LOC #5591367 for sitework, LOC #5590434 for earthwork, LOC #S598664 for sitework, LOC #5594383 for sitework, LOC #S594384 for landscaping, and LOC #S590433 for earthwork (PW 2010 -63) 12. Monthly Treasurer's Reports for May, June, and July 2010 (ADM 2010 -44) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears; seconded by Alderman Gilson. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of July 13, 2010; seconded by Alderman Spears. Alderman Gilson asked that corrections be made to the minutes on page 6, second paragraph under Punch List Process. He asked that the minutes be corrected to read "...may take many years.... ". Also on page 7, second paragraph from top. He asked that it read "...estimates from years ago.... ". Minutes unanimously approved as corrected by a viva voce vote. The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 3 BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated August 17, 2024, totaling the following amounts: checks in the amount of $580,038.81 (vendors); $230,750.74 (payroll period ending 8/14/2010); for a total of $810,789.55; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye REPORTS MAYOR'S REPORT Resolution 2010 -24 Supporting Application/Inclusion in Illinois Transportation Enhancement Program (Kennedy Road) (EDC 2010 -30) Mayor Burd entertained a motion to approve a resolution supporting application/inclusion in the Illinois Transportation Enhancement Program and authorize the Mayor and City Clerk to execute all documents. So moved by Alderman Golinski; seconded by Alderman Plocher. Mayor Burd explained that last year a Bristol resident, Darlene McCue, was killed on Kennedy Road while riding her bike. A trail in this area, which has already been identified by the Integrated Transportation Plan, would help ensure the safety of residents. The city previously applied for a grant for the trail however did not receive it. Staff would like to reapply for the grant. Alderman Sutcliff asked when the application was due and Administrator Olson stated it was due August 31, 2010. He further explained that the city would not know if they received the grant until December 2011. Alderman Spears noted that the application asked the city to identify any other program funding. Mayor Burd stated that the referendum will ask for $1 million for the IDOT 80/20 match trails. Alderman Spears noted that IDOT has nothing to do with Kennedy Road. Mayor Burd stated that if the referendum passes, the bond funds will be used for the city's portion of this trail. Alderman Spears asked how this trail will connect to the Rec Center. Administrator Olson explained that Kennedy Road can be taken to McHugh Road to Countryside Parkway to-the Rec Center. This trail v"all also connect to the Grande Reserve trails which connect to Oswego and eventually Montgomery. Alderman Gilson expressed his concern that the city's portion of the grant was unfunded and unidentified. He stated that the budget did not allow for the city's portion of the grant so he would be voting against the resolution. Mayor Burd noted that if the referendum is passed, the City Council can identify funds be used for this trail. Alderman Teeling asked if the city was awarded the grant were they obligated to accept it. Administrator Olson stated that the city can withdraw without a penalty. Alderman Sutcliff asked who wrote the grant and Administrator Olson explained that City Park Designed Laura Schraw did. Alderman Sutcliff asked if the accident was mentioned in the grant application and Administrator Olson stated it was not. Alderman Sutcliff felt the trail was a public safety issue. Alderman Golinski asked what the construction timeline would be if the grant is awarded and accepted. Administrator Olson stated that the trail probably would not be constructed for several years. Alderman Golinski asked if the grant previously applied for was awarded to another community. Administrator Olson stated that it was. He noted that minor changes were made to this application. A resident in the audience interjected that the City Council should not be spending money on unnecessary things. Mayor Burd advised him to vote in November 2010. Residents will decide on the funding for trails. Alderman Spears clarified that the vote tonight was for a grant application. She agreed with the resident; she felt that the grant application would put the city in hole for the city's portion of the funding. She questioned why grants kept coming before the Council especially when they commit to things that will affect future Councils. The Minutes of the Regular Meeting of the City Council — AuLyust 24 2010 — page 4 Mayor Burd stated that the city was not planning on taking money for the grant out of the general fund. The grant is in anticipation of the referendum passing. If it does not pass, the grant application will be withdrawn. Administrator Olson added that if the city's portion of the grant is not budgeted, the staff cannot spend money on the trail. Motion approved by a roll call vote. Ayes -5 Nays -2 Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye Boat Access and Development Grant Application (CC 2010 -68) Mayor Burd reported that this grant is for access to the Fox River for kayaks and canoes. The city has applied for this grant in the past however it was not awarded. Mayor Burd entertained a motion to authorize staff to apply for an IDNR Access Area Development Grant and authorize the Mayor and City Clerk to execute all document. So moved by Alderman Sutcliff; seconded by Alderman Plocher. Administrator Olson reiterated that the city applied for this grant however it was not awarded because the state had no money. The stated has now asked people to reapply. He noted that there is a penalty if the city withdraws the application; the city will not be able to submit any applications to this grant program for two years. Alderman Spears questioned the mention of a deed in the application as well as the references to Kane County. She also questioned if residents in the Riverwood area were aware of the boat access. Administrator Olson explained that residents have been contacted and that there will be an open house for the public. As to the deed, it was considered an "urban legend" because no one could find it however it has been found and is legal. He also clarified that Riverwood is where the grantee lives, not where the ramp goes. Alderman Spears recommended that there be a "First Reading" of the grant so that residents can be made aware of it. Alderman Gilson asked how much money was involved with the original grant and Administrator Olson stated he did not know. Alderman Gilson asked how much it costs for the application and Administrator Olson stated less than $10.00. Alderman Gilson wanted to know why the city would rely on the state to it pay it back. Administrator Olson explained that the city is the lead agency with the state paying the grant money back. If this doesn't work, there are TIF funds available. Alderman Sutcliff felt that if the state is making the application available, the city would be remiss in not applying. She felt it was worth the try. Motion approved by a roll call vote. Ayes -5 Nays -2 Teeling -aye, Gilson -nay, Sutcliff-aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -aye Approval of Historical Street Names (CC 2010 -69) Mayor Burd entertained a motion to approve the following names as official historic street names in the United City of Yorkville: Edward Stumbo, William E. Kinnett, Phillip Henker, James Harkness, Marcus Fenton, John Demetralis and Kathy Farren. So moved by Alderman Teeling; seconded by Alderman Plocher. Tony Scott with the Kendall County Record Newspaper indicated that Kathy Farren, editor of the newspaper, respectfully asked to be withdrawn from consideration. Alderman Spears noted that Mrs. Farren's father -in -law's name was approved a few years ago. She further noted that these names were reviewed however the Human Resource Commission (HRC) asked for additional information before nominating the names. As to Kathy Farren being nominated, she thought the person needed to be retired from the job indicated in the application. She felt that Mrs. Farren should not be considered at this time as she was still the editor of the paper. Public Relations Officer Spies explained that there were names needing more information which was never received. The HRC voted to move the names forward anyway. There was a suggestion that the criteria for the program be changed. Alderman Spears noted that there is currently no new development in the city so the street name program could be put on hold. The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 5 Alderman Plocher stated he was surprised at the number of names rejected by the HRC. He supported the list as presented. Alderman Sutcliff asked who paid for the street signs. Administrator Olson stated that the developer does through the city. Director Dhuse added that the developer pays for the first two signs through the street sign budget. Alderman Spears noted that she has been involved with the HRC since the onset and has spent years working on this project. She spent time making sure the program's criteria were met. She felt that the HRC may not be sure of the criteria. A motion was made by Alderman Gilson to table this item back to the Human Resource Commission for discussion on the criteria; seconded by Alderman Spears. Motion to table defeated by a roll call vote. Ayes -3 Nays -5 Sutcliff -nay, Munns -nay, Spears -aye, Plocher -nay, Golinski -aye, Teeling -nay, Gilson -aye Alderman Golinski asked if the criteria were met. Mayor Burd stated that the HRC is aware of the criteria and that many hours were spent on the street names. She indicated that the commission discarded many names and that she was unsure why they voted on the ones presented. Alderman Golinski stated it would be helpful to see the criteria. As to Mrs. Farren, it appears the criteria have not been met. Mayor Burd stated that the commission read the criteria and vote per their interpretation. Motion approved by a roll call vote. Ayes -4 Nays -3 Gilson -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -nay, Teeling -aye Fund Balance — Discussion (CC 2010 -70) Mayor Burd reported that she received several emails from residents who were confused about the fund balance situation. She also received an email from Alderman Spears that contained misinformation about the fund balance. She explained that the city has found itself $1 million short due to not receiving funds from developers. The city policy is to have 15.25% in the fund balance. When she became mayor the fund balance was at $2.6 million however it was determined that this was more actually reflected at $1.2 million. She stated that even after twelve years on the City Council she did not understand the fund balance as it is difficult to understand municipal accounting. She hoped the new Finance Director will be cleaner with this process. She stated that she asked Administrator Olson for a report on the fund balance. Administrator Olson went over a PowerPoint presentation on the fund balance (see attached), the fund balance as reflected in the Treasurer's Report, the amounts written off (landfill costs, litigation, etc.), etc. Larry DeBord, resident, stated that he was confused that fimds from the landfill appeal were included in the budget. Administrator Olson explained that these amounts have now been written off. He further explained that some items written off were related to Ocean Atlantic, some were deposits not collected and some were for services done but not reimbursed. Alderman Gilson asked if the $1.1 million written off had been collected, would it have paid for the landfill litigation. Administrator Olson stated it would. Alderman Gilson stated that there was a memo dated April 12, 2010 from former Finance Director Mika. He went over page 53 of the memo which indicated revenue expenses and differences. The grand total is the proposed 10 /11 budget. He stated that the deficit the Director Mika's indicates is alarming. He did not feel the city was "holding its own ". Mayor Burd noted that the discussion was to be on the fund balance not the budget. She discussed the water fiord. Water bills have been increased because bonds were issued to pay for water improvements. Growth to help pay for the bonds did not come in as expected. Also, there were tap on fees from the Grande Reserve development which were to be paid back to the developer however they were not put aside; they were spent. She indicated that the water fiord should be self sufficient however because of these factors it is in deficit. If development starts up again, it will help this account out. Administrator Olson added that the water fund deficit impacts the fund balance. Alderman Golinski questioned the city's credit rating versus the fund balance. He noted that in February, S &P and Finch lowered the city's bond rating due to the decrease in the general fund. Mayor Burd stated that the rating have been recalibrated and have increased since February. S &P congratulated the city for its bad debt policy and write -offs. The Minutes of the Regular Meeting of the City Council — August 24,2010 — Page 6 Mayor Burd explained that the city has nothing extra in the budget. She stated that the previous administration showed a large fund balance however it was padded. The recession has put the city in a bad position. The real estate portion of income is minimal and the city can't rely on funds from the state. Even though, the city still can pay its bills. It is not in dire straits but there are no extra funds. There was discussion on sales tax, the general fund reserve and Alderman Spears' email as mentioned by Mayor Burd. Alderman Spears distributed a CD with her email on it and Alderman Golinski suggested that it the future when Mayor Burd references something like an email she distributed for the City Council to review. CITY COUNCIL REPORT No report. CITY ATTORNEY'S REPORT Attorney Orr reported that the city acquired the old jail today. Mayor Burd added that she met with developer Harold Oliver who has about twenty -five people who are interested in being on the committee to renovate the building. The first action will be to clean the building out. She stated that she was going to set up a commission to oversee historic buildings. Administrator Olson added that the city will be submitting for reimbursement from IDOT tomorrow. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that the pavement project in Grande Reserve is 75% complete. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that brush pick up has been completed and water shut offs have been done. CHIEF OF POLICE'S REPORT Mayor Burd stated she was glad to have Chief Hart back. Chief Hart reported that an IMAGE grant was used over the weekend to target seat belt, speeding and DUI violators. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported that the River Night event was held for one hour before the electric went out and a storm rolled in. Also, Hometown Days will be held over Labor Day weekend with Thursday being family night with just carnival rides and hotdogs. On Friday Aurora East will be playing Yorkville High School. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that the Patriot's Walk would be held Saturday, September 11, 2010 at 9:00 a.m.. the Bristol- Kendall Fire District, Boy Scouts, Police Department, etc. will be participating. The walk is in remembrance of the 911 victims. COMMUNITY & LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council — August 24 2010 — Page 7 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Alderman Werderich Alderman Golinski reported that Alderman Werderich is in Missouri for a kayak race and is currently in second place. Cardboard Boat Race Ma j bt Burd reported that the city participated in a cardboard boat race. Alderman Plocher gave it a good shdt �ut the boat, shaped like an airplane, sunk. She thanked Superendent Sleezer for his work on the boat. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Sutcliff; seconded by Alderman Teeling. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:07 P.M. Minutes submitted by: Jacquelyn N ewski, City C lc& 'Yorkville, Illinois REGULAR CITY COUNCIL MEETING August 24, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS 'J l ' II I i t SIGNIN I RE: Bill List 8/24/10 - 'att.net Mail' Page 1 of 2 I � L MAIL RE : Bill List 8/24/10 Tuesday, August 24, 2010 9:16 AM From: "Bart Olson" <BOlson @yorkville.il.us> To: "gilsonwardl @comcast.net" <gilsonwardl @comcast.net> ..... .. -- .._ .... _..... _ - i Hello George (all other elected officials blindcopied), 1) Page 5, Civil Environmental Consultants - This invoice has nothing to do with having (or not having a grant writer). CEC is an environmental company that conducted a phase I study of the downtown east -side parking lot and Grainco /FS area. This study was entered into a few years ago as part of a brownfield grant the City received. This expense was the last invoice owed to CEC, and paying it allows us to close the grant. We had been receiving reimbursement for expenses as we went along in this grant program, this expense is part of our local share and so there is no final reimbursement. 2) Contains 1" and 2" meters, for stock and new installation. One 1" went to Pulte, one for replacement of an existing meter, and 1 for the new Subway. The 2" went in at We Grow Kids daycare. There was also a multiread module in this invoice - a replacement for one that malfunctioned. All meters were bought ready to install with fittings and gaskets. 3) This was for recycling containers for each City park. Timeline for reimbursement should be 90 days. 4) This expense for the Planning Commissioner's Newsletter. 5) A contractor came in to City Hall and asked for roof permit and we granted it. The address was on Route 47, and we determined after he left that it was for Cross Lutheran Church. So we called the contractor and informed him he had to go to the County and we refunded the fee. Roof permits are almost always issued immediately upon application. 6) The Wildman bill is for the landfill appeal. Bart Olson City Administrator Interim Director of Parks and Recreation United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630- 553 -8537 office 630- 308 -0582 cell bolson yorkville.il.us - - - -- Original Message---- - From: gilsonwardlO- Gomcast.net [ mailto : gilsonwardlCcacomcast.netl Sent: Monday, August 23, 2010 3:24 PM To: Bart Olson Subject: Bill List 8/24/10 Bart, Sorry for the late submittal. Can you please provide detailed answers to the following questions: 1) Page 5 - Civil and Environmental- Close Grant and Submit Documentation - $725 http: / /us.mc8l2. mail.yahoo. com/ me /showMessage ?sMid= 8 &filterBy= &.rand= 319526853 ... 8/24/2010 RE: Bill List 8/24/10 - 'att.net Mail' Page 2 of 2 - Please detail which grant this is and if and when these costs will be reimbursed. 2) Page 10- HD Supply - Water Meters (All) for $2781.56 - Please detail if these are meters complete and where these water meters are going as well as the detail on reimbursement. 3) Page 13 - The Prestwick Group- Eng and Recycle Cans for $5307.00. - Please detail this grant expense and the terms and timelines of reimbursement. 4) Page 18 - PlanComm Champlain Planning Press - Comm /Dev Subscription $165 - Please detail books and maps as well as purpose. 5) Page 20 - A & E Roofing for $50 - Refund Permit Fee, Structure Not In Jurisdiction - Please detail this situation as to how this happened and why we did not know if was within our jurisdiction. 6) Page 26 - Wildatry, Wildman, Harrold, and Allen - Local Siting Engagement for $5043.65. - Please detail this counsel in terms of details on "Local Siting Engagement ". Thanks for your time and detailed response. Respectfully, George Gilson Jr. Alderman - Ward 1 Sent from my BlackBerry(r) wireless device from U.S. Cellular http: / /us.mc812. mail. yahoo. com/ me /showMessage ?sMi d= 8 &filterBy =& .rand= 319526853... 8/24/2010 8/25/2010 United City of Yorkville Fund Balance Discussion City Council August 24, 2010 i What is a fund balance? ❑ Auditing practices definition ■ Assets, liabilities, and fund balance from prior year ❑ Yorkville policy definition - Approved in 2004 ■ Undesignated, unrestricted ❑ Savings account? ■ Rainy day fund ❑ Usually not shown in budgeting I 1 i 8/25/2010 Why have a fund balance? ❑ To maintain the City's credit rating ❑ To meet seasonal cash flow shortfalls ❑ To provide for unexpected contingencies r ❑ To continue to provide services How much should we have? ❑ Our policy says 15% to 25% of one year's expenses ❑ Translates into 2 to 3 months worth of expenses ❑ As much as the City Council dictates through policy decisions ■ Fund Balance Policy and Budgeting! 2 8/25/2010 UNITED CITY OF YORKVILLE, ILLINOIS BALANCE. SHELT General GOVERNIIENIALFUNDS Fund April 30,2(X)6 ASSETS Cash and Cash Equivalents $ 5,672,608 Deposit with Escrow Agent - Receivables: Property Taxes Receivable 1,569,528 Intergovernmental Receivables 1,141,422 $675k = 6.6 % Acmunts Receivable 674,374 Interfund Receivable 315,746 Other Assets 79,3 Fund Balances: Reserved for Prepaids 79,393 Reserved for Capital Purposes 2,782,623 rvet $2.7m = 27% Majoaor Funds 2,917,136 Special Revenue Funds - Debt Service Fund Capital Project Fund $5.8m = 57% Total Fund Balances 5,809,152 57% - 27% - 6.6% _ —23% Fund Balance UNITED CITY OF YORKVILLE, General Balance Shect Fund Govmmental Funds Assets April 30, 2007 Cash and Cash Equivalents S 6,852,743 Receivables Property Taxes Receivable 1,810,490 Intergovernmental Receivables 1,278,888 $1.2M = 11.7% Accounts und Re Recci 'able 210,095 htterfcciva les 2,876,034 Other Assets 117,467 Fund Balances Reserved for Prepaids 117,467 Capital Pu oses 2,359,251 $2.3m = 23% Unreserved, Un esignated Reported In General Fund 2,841,106 Special Revenue Funds Debt Service Funds Capital Project Funds $5.3m = 52% 5,317,824 52% - 23% - 11.7% = —17% Fund Balance 3 8/25/2010 t1NITLO CITY T"Y O F YORKV ° ILLP I Assets 15alance Shcet Cash and Cash Equivalents $ 281,077 Governmental Funds Receivables Property Taxes Receivable 2,374,324 April 3 0, 290S Intergovemmental Receivables 1,446,693 Accounts Receivable 1,085,875 $1.1m = 7.9% �0 Interfund Receivables 1,027,671 Other Assets 287,036 Total Assets $ 6,502,676 Fund Balances Reserved for Prepaids 287,036 Capital Purposes Unreserved, Undesignated Reported In General Fund 2,665,300 Special Revenue Funds Debt Service Funds Capital Project Funds $ 2 .9m = 21.60/ 2,952,336 21.6% - 7.9% = —13.7% Fund Balance UNTTLID CITY OF YpHKY11,LI;, II General Fund Balalwe sheet Governmental Funds Assets Cash and Cash Equivalents $ April 30, 2009 Receivables Property Taxes Receivable 1,390,069 Intergovernmental Receivables 1,553,123 $1.3 m = 12 .4% Accounts Receivable 1,298,559 lnterfund Receivables 69,220 Grant Receivable Other Assets 164,587 Fund Balances Reserved for Prepaids 164,587 Capital Purposes Debt Service Unreserved, Undesignated Reported In General Fund 1.230,953 Special Revenue Funds Capital Project Funds $1.4m = 13 .4% Total Fund Balanc 1,395,540 13.4% - 12.4% = N1% Fund Balance 4 8/25/2010 1% Fund Balance? ❑ Undesignated, unreserved funds in general fund ■ Cash flow, when needed, from water and sewer fund ❑ Still trying to collect money owed to City • Judgment against Ocean Atlantic • Collections • Working with developers W 1% Fund Balance? ❑ Goal setting session ■ November 2009 ■ Goal #1 - Build Fund Balance ❑ Budget discussions • March 2010 • Reason for revenue increases and expense cuts? 0% fund balance i 5