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City Council Minutes 2010 09-14-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, SEPTEMBER 14,201 Mayor Burd called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Lieutenants Schwartzkopf and Delaney, Finance Director Fredrickson, City Engineer Wywrot, Public Relations Officer Spies and Community Development Director Barksdale - Noble. UORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd requested that a presentation to Officer Jeff Johnson be added to the agenda. Amendment approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., September 21, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., October 5, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., September 16, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., September 23, 2010 City Hall Conference Room PRESENTATIONS Certificate of Appreciation ATF Special Agent Mitchell Wido and his dog D6ja explained to the City Council that officers and their dogs go through a rigorous ten week training course in order for the canine officer to be trained to detect up to 19,000 different explosives. Officer Jeff Johnson and his canine partner O'Neill went through the program, served the community and now O'Neill is retiring. Special Agent Wido, Chief Hart, Mayor Burd presented Officers Johnson and O'Neill with Certificates of Appreciation for their assistance and support of the Bureau of Alcohol, Tobacco and Firearms. Mayor Burd stated she greatly appreciated what the officers have done for the Police Department. Yorkville Dam by Alan Grelck Mayor Burd reported that Alderman Werderich asked for a presentation to address questions on the dam project. Alan Grelck, the IDNR engineer in charge of the dam project, explained that he has spent four years working on the dam. Phase 1 which was finished two years ago consisted of construction of the steps, fish ladder and wall north of the dam. Phase 2 is construction of the bypass channel which is under The Minutes of the Regular Meeting of the City Council — September 14 2010 — page 2 way now. There have been issues with the river such as flooding however construction has caught up and they are ready to begin testing the bypass. They will be controlling the amount of water num n g through the channel while kayakers and canoeists make trial runs down the chute. Testing should finish between now and October 4, 2010 if the weather cooperates. Once the testing has been completed, the final work on the dam will be finished. The coffer dam near the bridge will be removed and sidewalks will be installed along the river. The last thing removed will be the coffer dam upstream. Phase 3 will be the construction of a pedestrian bridge over the river. He was unsure when this would be completed due to the lack of funds. Mr. Grelck entertained questions. Alderman Spears asked what would happen if the tests fail. Mr. Grelck explained they were not pass /fail tests but rather ones to show the engineers that the chute is accurate. If it is not, it can be adjusted by removing, adding or moving boulders. He reminded the Council that this is the IDNR's first attempt at construction of a dam of this type and it is the first in the Midwest. Alderman Werderich asked if there would be control of the water going through the chute. Mr. Grelck explained there would be very little; minor control of water flow could be done by moving concrete blocks. Alderman Werderich asked if the water current and depth would be fixed. Mr. Grelck indicated that these would fluctuate; in a dry summer there may not be water going over the dam. Mr. Grelck was asked if more water through the chute would change the class. He indicated that it should be rated a 2.5 and that testing would determine this. Administrator Olson added that there will be two pools; a novice and an advanced. The difficulty will be determined by the water features. Mr. Grelck explained that canoes using the channel on the south side will follow the river bank while kayakers can scoot over to use the north chute which will be more challenging. Mr. Loftus, a member of the audience, asked about the maintenance of the chute. He questioned if the river floods and takes out the chute who would be responsible to replace it. Mr. Grelck explained that maintenance, which will be the responsibility of the city, will consist of keeping tree limbs and other debris out of the area. If boulders are moved due to flooding, the city will have to work with the state to make repairs. Treasurer Powell asked what the plan was for removal of debris. Mr. Grelck stated it was up to the city to address this. He felt the city has equipment to properly maintain the dam. Alderman Sutcliff asked if the chute would be closed during winter. Administrator Olson explained that per the IDNR, the facility has to remain open year round. It can only be closed if the IDNR closes river. Alderman Gilson asked when the project would be totally completed and Mr. Grelck stated he was unsure as funding is unavailable. Alderman Gilson asked if a dry summer would affect fishing. Mr. Grelck stated that it shouldn't. Alderman Gilson wanted to know what safety measures were being planned. Mr. Grelck stated that better access will help safety issues but other than that he was not aware of any other plans for safety measures. He explained that there was no roll with this dam and so far things are functioning as they are supposed to. There were no further questions. Mr. Grelck invited the public to come to the dam and see it. PUBLIC HEARINGS None. CITIZEN COMMENTS Howard Manthei with the Friends of the Chapel on the Green distributed information on the chapel. He noted that the chapel and the Kendall County Historical Society have been in the news recently due to the closing of the chapel. He gave a brief history of the chapel and its connection to the Historical Society. He told of the numerous documented and categorized donations of historic artifacts which were recently moved out of the chapel and placed in a barn at Lyon Farm because the Historical Society voted to close the chapel. The Boy Scouts were kicked out and the locks were changed. He commented that the current officers of the Society have no respect for the museum or artifacts. He expressed his concern that if the moved artifacts are not properly taken care of they will deteriorate. He stated that some people are claiming the building is an asbestos hazard but as long as the asbestos is not disturbed there is no hazard. He felt that the odds of reversing recent events are slim to none and he felt the current officers of the society should resign. He hoped in January 2011 the current officers would be replaced. On behalf of the Friends of the Chapel Mr. Manthei thanked everyone for their support. CONSENT AGENDA 1. Senior Services Associates Beecher Center Use Agreement (ADM 2010 -45) i The Minutes of the Regular Meeting of the City Council — September 14, 2010 — page 3 Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Werderich; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of July 27, 2010; seconded by Alderman Spears. Motion approved unanim ously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated September 7, 2010, totaling the following amounts: checks in the amount of $504,406.32 (vendors); $6,790.01 (payroll period ending 7/31/2010); $235,606.96 (payroll period ending 8/28/2010); for a total of $746,803.29; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -aye REPORTS MAYOR'S REPORT Appointment of Deputy Chiefs of Police (CC 2010 -60) Mayor Burd and Chief Hart reported that a new position, Deputy Chief of Police, has been created for the Police Department. They swore in Police Lieutenants Hilt and Delaney as the new Deputy Chiefs. Chief Hart explained that Deputy Chief Hilt will be assigned to operational duties while Deputy Chief Delaney will be assigned to administrative duties. Mayor Burd stated she was happy that Chief Hart was feeling better. Appointment of Finance Director (CC 2010 -71) Mayor Burd reported that Rob Frederickson will be starting as Finance Director on September 28, 2010. He has come to Yorkville from Rolling Meadows and was the unanimous choice of the committee. Mayor Burd entertained a motion to approve the appointment of Rob Frederickson as Finance Director. So moved by Alderman Sutcliff; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye KenCom Funding Agreement (CC 2010 -72) Mayor Burd reported that Alderman Munns attended the KenCom meeting where he was presented with an amendment to the 2007 Intergovernmental Agreement. The amendment changes how the service is funded and will increase funding each year. Residents are currently paying four separate taxes for public safety. Mayor Burd stated that she invited the Kendall County Board to discuss the agreement with the City Council. She was told by Anne Vickery that Kendall County's funding for bonds has fallen short due to the economy thus creating a need for more money. Ms. Vickery proposed that the city's payment not begin until 2012. The Minutes of the Regular Meeting of the City Council — September 14 2010 — page 4 Kendall County Board members John Purcell and Nancy Martin were present and suggested that everyone work together on this problem. Mr. Purcell noted that Kendall County has to supply the jail facility and the courthouse. He added that $14 million has been spent on public safety. Mayor Burd acknowledged that KenCom is an important resource but noted that Yorkville is not a home ruled community so there is no revenue source for the increased contribution. She explained that some other services funding would have to be cut if the amendment is approved. Attorney Orr explained that the Intergovernmental Agreement states that Kendall County is willing to provide the physical location for the 911 system and provide the costs of operation in excess of the telephone surcharge. It also states that KenCom will perform the functions of creating and operating the 911 emergency telephone system, operating the dispatch system, employing the people to man the service, determine the surcharge rate and suggest changes if necessary. Alderman Spears stated she attended the KenCom meeting where Sheriff Randall proposed a contribution of $150,000.00 from the sheriff's department so that the city would not have to pay until the year 2014. Mayor Burd interjected that SheriffRandall's contribution should automatically be used for KenCom. County Board member Nancy Martin stated that the funds were to be used for equipment however will now be used to offset Yorkville's contribution. Alderman Spears felt that if there was no cost to the city until the year 2014 there was no reason not to support the amendment. Alderman Werderich asked what the Police Department's position in the matter was. Chief Hart stated that the Yorkville, Plano and Oswego Police Departments wonder where this will end as residents are already paying four taxes for public safety. Alderman Werderich asked what would happen if the City Council did not agree with the amendment. Attorney Orr explained that there is a contract in place with no termination date which states that Kendall County is responsible for costs in excess of the funds collected from the surcharge. A municipality can back out of the agreement however it has to be compliant with code and give four years notice. Mayor Burd added that the county will still have to provide 911 services. Alderman Teeling asked if $260,000.00 was needed to run KenCom and Ms. Martin explained that this was the deficit. Alderman Teeling asked if the public safety tax was paying for 911 services and Ms. Martin stated it was not; the funds were used to add an addition to the jail. Mayor Burd added that 70% of the inmates in the jail are not Kendall County residents; the County rents space to other counties. She noted that currently the jail is only half full. Alderman Gilson asked if the city does not agree to the funding amendment would it have to perform its own dispatching and if so what will it cost. Chief Hart stated that it will cost more for the city to do its own dispatching than pay what Kendall County is asking for. He explained that a study was done which showed that $1.2 million plus the cost of a building was needed to start a dispatch center. Attorney Orr added that Kendall County may still get the surcharge even if the city has its own center. She stated she was researching the matter with the state. Mayor Burd stated that three municipalities are paying the most into KenCom. She felt that Kendall County has a set an amount that they will pay into KenCom however they want municipalities to have an open checkbook. Mr. Purcell explained that the county will contribute $1.6 million while the difference is split between municipalities based on the number of users. Alderman Spears noted that Oswego has less calls because they use KenCom differently than Yorkville does. They use a different band when an officer goes on break. There was discussion regarding an increase in the 911 surcharge; funds being used to repair antiquated equipment, shortage of dispatchers, KenCom recommending a referendum to increase the surcharge rather than change the Intergovernmental Agreement, etc. Mayor Burd stated that Alderman Mums would be attending the October KenCom meeting and needed to have a response from the city. She asked the City Council if they felt the city should pay more to KenCom beginning in 2014. The majority of the City Council (7 to 1 present) supported the current contract without the amendment. Mayor Burd gave Alderman Munns direction to take this decision back to the KenCom Board. Nancy Martin thanked the City Council for the opporonity to discuss the matter as Plano did not allow this. She indicated she would take tonight's information back to the Kendall County Board. The Minutes of the Regular Meeting of the City Council — September 14, 2010 — paze 5 CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that new cases of Emerald Ash Borers have been found in Windett Ridge. The city is working with the Homeowner's Association and developer to remediate the situation. CHIEF OF POLICE'S REPORT Chief Hart thanked everyone for the cards and well wishes while he was ill. He also reported that there were no arrests made this year at Hometown Days. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson thanked everyone who worked on Hometown Days. Mayor Burd congratulated him on a great job. She stated she received positive feedback on the layout of the event. She noted that no taxpayer's dollars were used on the event as it funds itself and even makes a profit. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies thanked everyone for their support of the Patriot's Walk last Saturday in honor of the events of September I l Also, the Second Annual Share and Care event will be held October 16, 2010 at the Kendall County Fairgrounds from 9:00 a.m. to 3:00 p.m. COMMUNITY & LIAISON REPORT Ochoa Presentation Mayor Burd reported that she went with Yorkville Economic Development Corporation Director Lynn Dubajic to the Upper Illinois River Valley Authority meeting in Utica, Illinois. Their Board voted on a resolution of intent to support regional stimulus for the Ochoa project. She stated that Mrs. Dubajic is doing a great job moving the project forward and she has found a buyer for the project's bonds. It is looking probable and promising. She indicated she would keep the City Council updated on the progress. Senior Services Fashion Show Mayor Burd reported that Senior Services would be holding a fashion show on Sunday, September 19, 2010 from 11:00 to 1:00 p.m. at Timber Creek in Sandwich, Illinois. Tickets are $37.00 for the fundraiser. Old Jail Mayor Burd reported that she met with developer Harold Oliver at the Old Jail last Saturday. They walked through the building and discussed a plan of attack. Mr. Oliver will be heading a workforce of volunteers to clean up the debris in the building on Saturday September 19, 2010. He will be providing masks and gloves to workers. She encouraged anyone interested in helping to show up. She reported that old books from 1850 were found in the building and packed up for use later. Alderman Gilson stated that he thought Mr. Oliver already had a committee established. Mayor Burd explained that he has people to work on the electrical, plumbing, etc. however he wants this to be a community project. Alderman Gilson asked if the city should be concerned with asbestos or lead paint. Mayor Burd stated that someone has volunteered their services for remediation of these things. The Minutes of the Regular Meeting of the City Council — September 14 2010 — page 6 Northwest Water Planning Area Mayor Burd reported that she attended the Northwest Water Planning Area Alliance meeting on September 10, 2010 where the mayor of Aurora was voted in as chairman. She stated that she felt that Yorkville is fortunate to be part of the alliance. Kane/Kendall County Mayor and Managers Meeting Mayor Burd reported that she attended the Kane/Kendall County Mayor and Managers meeting on September 1, 2010. The group got a solid waste update. The County voted against landfills in Kendall County however they looked at the possibility of a transfer station in the county. They looked at the compensation of tipping fees to those affected by the transfer station. Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting where Philippe Moreau from Walter E. Deuchler Associates gave a presentation on the YBSD expansion project. Also discussed were the concerns of sharing the cost of sewer repairs; Ralph Pfister's consultants contract and his retirement party. The Blackberry Creek bridge and dam repairs were also discussed. Administrator Olson added that the City Council will be discussing an Intergovernmental Agreement for the engineering and repair of the bridge over the creek at the next Public Works Committee meeting. These items are not included in the budget. Community Nutrition Network Alderman Spears reported that she had been invited to speak at the Community Nutrition Network in Grundy County where the Volunteer of the Year was named. She encouraged people to help deliver meals to those in need. Park Board Alderman Teeling reported that she attended the Park Board meeting where baseball fields were discussed. Yorkville Economic Development Corporation Mayor Burd reported that she attended the Yorkville Economic Development Corporation meeting on September 7, 2010 where Kathy Farren from the Kendall County Record gave a presentation. Ochoa Enterprises joined as anew member and the November 11, 2010 annual meeting was discussed. Connie Payton will speak at the annual meeting. Director Dubajic is also working on collecting outstanding dues. Sudden Cardiac Death Talk Mayor Burd reported that a talk on Sudden Cardiac Death would be held on September 17, 2010 at 7:00 p.m. at White Tail Ridge. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT CQMTTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Yorkville High School Traffic Alderman Sutcliff asked Chief Hart about traffic control at Yorkville High School. She noticed that there wasn't an officer directing traffic. Chief Hart explained that during the first month of school an officer helps crossing kids from the Yorkville High School Academy but traffic usually works itself out as the year progresses. He stated he would look into her concern. The Minutes of the Regular Meetine of the City Council — September 14 2010 — paee 7 Holiday Under the Stars Alderman Spears asked if there is a plan for traffic control during Holiday Under the Stars. Mrs. Spies explained that this has been discussed with the Police Department. Also, two busses have been rented to shuttle -people from the school parking lot to Town Square Park. Downtown Parking Lot Alderman Spears noted that the parking lot behind Kendall Pub is in unacceptable condition with several potholes and faded Iines. She suggested that the city find fiends to repave the lot. Director Dhuse stated it would cost $30,000.00 to repave the lot and that he was working with Administrator Olson to find fiends. Halloween Hours Mrs. Spies reported that the Halloween trick or treat hours would be October 31, 2010 from 4:00 to 7:00 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Spears; seconded by Alderman Sutcliff. . Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 9:24 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i REGULAR CITY COUNCIL MEETING SevTe"�BE-e-44 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: ado 6 k G7 � 4 Qx P, a D)' r V 6 1 key a � Vo e U/Z-, z v If ,,S� Iva", w VO LL I SIGN J REGULAR CITY COUNCIL MEETING SFt��nl 2010 PLEASE PRINT i NAME: SUBDIVISION OR BUSINESS: oL Q�l I , USIA cC� (,jtj "y SIGNIN I REGULAR CITY COUNCIL MEETING Public Comment September 14, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: Vv e It- L// l i SIGNIN