Public Works Minutes 2011 01-18-11
APPROVED 2/15/11
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, January 18, 2011 – 6:30 P.M.
COMMITTEE MEMBERS PRESENT
:
Alderman Plocher
Alderman Gilson
Alderman Teeling
OTHERS CITY OFFICIALS PRESENT
Joe Wywrot - City Engineer
Eric Dhuse – Public Works Director
Rob Frederickson – Finance Director
Members of the Public Present:
Dena Ranieri – FMHC for Verizon Wireless
Scott Randau – Wills Burke Kelsey
This meeting was called to order at 6:30pm. The minutes for the November 16, 2010,
and December 21, 2010, meetings were unanimously approved.
Items Recommended for Consent Agenda:
PW 2010-70 Water Department Report for November 2010
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2. PW 2010-71 Water Department Report for December 2010
The Committee recommended the reports for the Consent Agenda.
New Business:
1. PW 2011 – 03 Stagecoach Crossing – Earthwork Letter of Credit
Expiration
The City was notified that the letter of credit for the above property is due to
expire April 30, 2011, in the amount of $26,039.10. Staff recommends
authorizing the City Clerk to call the letter of credit if it is not renewed prior to
April 15, 2011. The Committee unanimously approved.
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2. PW 2011 – 04 Bridge Street Commons (1115 – 1185 North Bridge) –
Permanent Water Main Easement
The proposed easement would allow for the connection of two dead-end water
mains at the Route 47/Landmark intersection. Alderman Gilson referred to the
memo regarding the chronic drainage problems. Engineer Wywrot stated that the
area is very flat, creating a pooling of water. In addition, the existing storm sewer
is a bottomless catch basin so that during a water event the water pools and then
soaks into the ground. Alderman Gilson then referred to the waiver of up to
$1,000 of fees. Engineer Wywrot stated that estimated fee waiver would be about
$450. The Committee agreed to move this to the Consent Agenda.
3. PW 2011 – 05 Verizon Wireless – Water Tower Lease Agreement
The Committee is being presented with a draft of a proposed land lease agreement
for a new telecommunications antenna and equipment installed on a city tower
located at 3099 Lehman Crossing. Director Dhuse introduced Dena Ranieri,
representing Verizon. Staff wanted to inform the Committee of the progress on
this project and seek approval to continue to move forward with the project. The
Committee instructed staff to move forward and granted permission for Director
Dhuse to give water tower plans to Verizon. Ms. Ranieri clarified language in the
draft contract regarding 24-hour access as well as the size of the shelter and the
total lease area.
4.
PW 2011 – 06 Sewer Infrastructure Improvement and Maintenance Fee
A few of the sewer debts could not be refinance, nor did the City have the
opportunity to consider abatement or non-abatement. These bonds were either
low-interest loans or debt certificates not backed by property taxes. The expected
funding gap in the sewer fund is now only about $264,000 next year. This is the
gap between revenues (property taxes from non-abatement and expected sewer
connection fees) and expenses (all sewer debts). It had been previously discussed
that the remainder of this gap should be covered by a sewer bonding fee. Director
Frederickson reviewed the attached spreadsheet that outlined two fee alternatives.
The first would spread the fee over 12 months beginning June 2011. The second,
would spread the fee over 16 months, beginning February 2011. Where the first
option would result in a $3.73 per month per user fee the second option would
result in a $2.80 per month per user sewer bonding fee. The first alternative would
raise $268,560 and the second alternative would raise $268,800, both with an
overage of approximately $4500. This additional overage would protect the City
against any bad debt or failure to pay. Following clarification questions from
Alderman Gilson, the Committee recommended the 16-month option and that the
item be moved forward for Discussion.
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5. PW 2011 – 07 Downtown Parking Lot – Engineering Amendment #1
Engineer Wywrot introduced the proposed amendment in the amount of a $9,500
increase due to a significant change in the design of the project
. The original project
proposed modular block retaining wall. It has since been determined that the wall as
proposed is not feasible but instead required a more expensive cast-in-place concrete
retaining wall. Staff investigated two additional alternatives and determined the second
alternative would cost much less than the originally proposed concept. Staff is
recommending the amendment for Phase 1 & 2 engineering in the amount of $9,500.
After clarifying the cost of continuing with the original concept and ensuring that the
number of parking places will not decrease under alternative number 2, the Committee
agreed to move the item to the Consent Agenda.
Old Business
1. PW 2010 – 47 Proposed Revisions to Nuisance Ordinance – Weeds and
Property Maintenance
Director Dhuse noted that the proposed Ordinance contains the provisions regarding
height exceptions for vacant lots as requested. Alderman Gilson stated the Ordinance
was a lot better but still expressed concern that this was going to cause more problems in
the future. The Committee agreed to move the item forward for Discussion.
2. PW 2010 – 77 Parkway Tree Program Discussion
Director Dhuse explained that language has been added to the Ordinance that would
allow residents of non-accepted subdivisions to participate in the Parkway Tree program.
The Committee discussed the possibility to create a tree bank system whereby the
developer would provide upfront funding for the replacement of parkway trees. Director
Dhuse stated that he would discuss this with Administrator Olson and bring something
back to the Committee in the future. The Committee agreed the item would be moved
forward for Discussion.
Additional Business
Engineer Wywrot informed the Committee that the County had approved the bridge
project intergovernmental agreement, approved an agreement with IDOT for this project
as well as approved the project proposal.
Additionally, he asked the Committee if they would hear a presentation next month
regarding Storm Water Utilities. The Committee agreed to listen to the presentation.
Director Dhuse informed the Committee that the City would be assisting the school
district in removing the ice from their parking lots.
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There be no further business, the Committee adjourned at 7:25pm.
Minutes Respectfully Submitted by:
Kristia RM Leyendecker
Minute Taker
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