Administration Minutes 2011 01-20-11
APPROVED 2/17/11
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE
Thursday, January 20, 2011
City Hall Conference Room
COMMITTEE MEMBERS PRESENT:
Alderman Robyn Sutcliff
Alderman Diane Teeling
Alderman Gary Golinski
OTHER CITY OFFICIALS PRESENT:
Mayor Valorie Burd
City Finance Director Rob Frederickson
Treasurer Bill Powell
Chair Sutcliff called the meeting to order at 6:06pm
Minutes for Correction/Approval:
April 15, 2010 and November 18, 2010
There were two corrections to the minutes, one on page 4 and the other on page 1. The
minutes were approved as corrected.
New Business:
1. ADM 2011 - 01 Treasurer’s Report for November & December 2010
Treasurer Powell noted the reports have been updated to reflect ending fund balances at
the end of fiscal year 2010. The ending fund balance for the General Fund is negative
$492,939, which is a decrease of $1,711,196 from the previous fiscal year. Additionally,
the Auditors are now requiring that the City record sales and business tax rebates on the
accrual, rather than cash basis, in order to be in compliance with Generally Accepted
Accounting Principals (GAAP).
Mayor Burd took the opportunity to inform the Committee that resulting from a
conversation with the Auditors, she wanted to remind all Aldermen that any information
regarding the audit, prior to the release of the official report, is strictly prohibited by state
statute and the Illinois Municipal Handbook. The report is not released to the Council
until after it has been received and reviewed by Staff and the Mayor.
Finance Director Frederickson stated they would be receiving the report next week and
plans to hold an audit discussion to review the Management Letter and the auditors
report. The Treasurer’s Report was recommended for the Consent Agenda.
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2. ADM 2011 - 02 Budget Report for November and December 2010
The Committee briefly reviewed the report. Finance Director Frederickson noted that all
the recommendations for clarifying funds have been accomplished. It his plan to meet
the requirements for the CAFR (Comprehensive Annual Financial Report) in next years
financial reporting.
Alderman Golinski requested additional information regarding the additional revenue
under Grants of $17,442.31. Director Frederickson stated he believed that was the Full
Circle Grant for Community Development. Alderman Golinski also questioned the
increase in Administrative Salaries. Director Frederickson stated he would confirm, but
he believed that was due to severance payouts. The Committee approved the report.
3. ADM 2011 – 03 Budget Cutting Ideas
Chair Sutcliff had requested this memo and felt there were some interesting ideas. She
suggested that the Committee read it, as Administrator Olson was not here to discuss.
Mayor Burd reiterated that the misconception that cutting the General Fund would aid in
paying for the sewer fund still exists. That action would require eliminating most City
services. Another issue regarding the debt of the City has to due with litigation expenses
regarding de-annexation, the landfill, tickets appealed, as well as other issues. Although
the attorneys are winning, the defendants are appealing and this creates additional costs.
Chair Sutcliff requested that a breakdown of litigation costs be provided to the Council.
Chair Sutcliff also encouraged the Alderman to think creatively for ideas to create
revenue. The Committee agreed to move the item for discussion at the budget meeting.
Old Business:
1. CC 2010-108 Ordinance Amending City Code Regarding Citizen Comments
Effective January 1, 2011, the Open Meetings Act requires that public comments at all
public meetings be allowed. This will be accomplished at the Committee level by adding
“Citizen Comments” to the agenda. It appears that public comment will be limited but
extended with a 2/3 vote of the committee. The Committee recommended this item for
the Consent Agenda.
Additional Business:
Chair Sutcliff first, made the recommendation that the RFP for the building at Watershed
Park be initiated. Secondly, she also presented at idea to work with other communities
along the river to encourage use of the river for kayaking, tubing and ferrying. Finally,
she requested confirmation that City Hall is utilized as a warming center. There being no
further business, the meeting was adjourned at approximately 7:10pm.
Minutes Respectfully Submitted by:
Kristia Leyendecker, Minute Taker
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