Administration Minutes 2011 02-17-11
APPROVED W/ CORRECTIONS
3/17/11
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE
Thursday, February 17, 2011
City Hall Conference Room
COMMITTEE MEMBERS PRESENT:
Alderman Sutcliff
Alderman Gilson
Alderman Teeling
Alderman Golinski
OTHER CITY OFFICIALS PRESENT:
City Administrator Bart Olson
City Finance Director Rob Frederickson
Treasurer Bill Powell
Chair Sutcliff called the meeting to order at 6:01pm
Citizen Comments:
Resident Mr. Walker expressed his concerns regarding the
regulations placed on citizen comments.
Minutes for Correction/Approval:
January 20, 2011
The minutes were approved as presented.
New Business:
1. ADM 2011 – 04 Budget Report for January 2011
City Administrator Bart Olson outlined the report and stated that a proposed budget will
be provided to members as of tomorrow.
Alderman Gilson requested information from both Administrator Olson and Director
Frederickson regarding conservative budget practices. He expressed his need to discuss
the budget and his many questions regarding the budget. Further, Alderman Gilson
questioned many line items, particularly those reflecting office supplies, office services,
equipment, and contractual services that could be decreased and free-up additional
revenue. Alderman Gilson had additional questions regarding revenues and expenses for
the Water and Sewer funds as well as the Parks and Recreation budget.
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At this time, the Committee requested to move from Old Business item:
ADM 2010-108 Ordinance Amending City Code Regarding Citizen Comments
.
Administrator Olson stated that this item was tabled at Council then moved to
Administration Committee. Unfortunately, it was not supposed to be on the agenda and
instead will appear before Council next Tuesday.
The Committee then returned to the regular order of the agenda.
2. ADM 2011 – 05 Treasurer’s Report for January 2011
Treasurer Powell briefly reviewed the fund balance, revenues and expenses for January
2011. The Committee recommended this item be forwarded to the Consent Agenda.
3. ADM 2011 – 06 Annual Treasurer’s Report for Fiscal Year 2009-2010
Treasurer Powell noted that this item, as required by law, has been published in the paper.
The Committee recommended this item be forwarded to the Consent Agenda.
Old Business:
1. ADM 2011 – 03 Budget Cutting Ideas
Administrator Olson noted that these items will be discussed in depth at the upcoming
Budget meeting. Alderman Gilson wondered if there was a fee for inactive water
accounts, those that still have service but are utilizing it. Administrator Olson stated that
we do have a minimum fee. Alderman Gilson wondered what recommendation staff
would have regarding additional furloughs. Administrator Olson stated that he was not
going to recommend additional furloughs. Chair Sutcliffe would like to encourage a
partnership with a private company to pursue the possibility of recreational development
(i.e. zip line). The Committee went on to review the other potential recommendations for
revenue generators. Some members of the Committee expressed positive interest in
Digital billboards, cell towers on municipal property, outsourcing, leasing municipal
property (i.e. old post office, river walk building, city hall), business registration, selling
sponsorship opportunities, and enterprise opportunities.
Additional Business:
There being no further business, the Committee adjourned at 9:00pm.
Minutes Respectfully Submitted by:
Kristia Leyendecker, Minute Taker
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