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Administration Minutes 2011 03-17-11 APPROVED W/ CORRECTIONS 4/21/11 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE Thursday, March 17, 2011 City Hall Conference Room COMMITTEE MEMBERS PRESENT: Alderman Sutcliff (arrived at 6:05pm) Alderman Gilson Alderman Teeling Alderman Golinski OTHER CITY OFFICIALS PRESENT: City Manager Bart Olson HR Manager, Meghan Ostreko Treasurer Bill Powell Joe Liberty, Better Business Planning Alderman Teeling called the meeting to order at 6:00pm Citizen Comments: There were no citizens present for comment. Minutes for Correction/Approval: February 17, 2011 The minutes were approved as corrected. New Business: At this time, the Committee moved New Business item #4 to the top of the agenda. 4. ADM 2011 – 10 Employee Benefits Renewal Administrator Olson began reviewing the Employee Benefit Renewal memo, specifically the employee benefit contribution. The proposal would bring into line the amount contributed by families versus employee, employee plus spouse and employee plus spouse and child. HR Manager Ostreko noted that the greatest change in benefits offered is reflected in co-pays for medical visits and contributions for prescriptions. Alderman Gilson wanted to know the percentage of employees utilizing HMO versus PPO. HR Manager Ostreko stated that, including employees, retirees, elected officials, and COBRA there are 41 are on PPO and 45 are on HMO. Alderman Gilson also noted that YBSD rates did not change because they are grandfathered into the plan. HR Ostreko noted that the letter from BCBC stated that because the City made changes to their plan last year that prevents any grandfathering. Alderman Gilson wonders if it is worth it to increase the deductible to $7,000. City Administrator Olson stated that it was definitely 1 worth it for the PPO. Administrator Olson clarified the cost differences from last year and the division of payment between premium and HRA contribution. The Committee requested the item be moved to the Board agenda for discussion. At this time, the Committee returned to the regular order of the agenda. 1. ADM 2011 – 07 Budget Report for February 2011 Administrator Olson noted that nothing has changed in the projected column versus budgeted amounts except in the health insurance area. However, there will be changes seen as the City shifts to accrual accounting. Alderman Gilson then questioned projections for building permits, developmental fees, traffic fines, administrative adjudication, and police tows in the general fund, as well as select line items in the other funds. 2. ADM 2011 – 08 Treasurer’s Report for February 2011 Treasurer Powell informed the Committee of an issue regarding two funds that have been moved due to a change to the Bank Reform bill. Currently, Treasurer Powell and Finance Director Frederickson are reviewing alternatives for these two funds that will enable the funds to be FDIC insured and yet earn beneficial interest. 3. ADM 2011 – 09 Purchase Order Policy Revision Administrator Olson noted the two changes that are proposed. The first clarifies language for non-state bid items so that they are sent only to businesses registered with the City. The second change, initiated by the Auditors, would eliminate additional, unnecessary paperwork for the purchase of smaller items. This item was forwarded to the Board for consent. Old Business: Additional Business: Chair Sutcliffe requested that there be research on any cost savings for changing over the billing for water to e-billing. There being no further business, the Committee adjourned at 7:37pm. Minutes Respectfully Submitted by: Kristia Leyendecker, Minute Taker 2