HomeMy WebLinkAboutPublic Works Committee Minutes 2026 07-21-26APPROVED 8/18/26
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 21, 2026, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Craig Soling Alderman Rusty Corneils
Alderman Joe Plocher
Absent: Alderman Dan Transier
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett
Engineer Brad Sanderson, EEI Administrative Intern John Burner
Public Works Director Eric Dhuse
Other Guests: none
The meeting was called to order at 6:00pm by Chairman Craig Soling.
Citizen Comments: None
Previous Meeting Minutes: June 16, 2026
The minutes were approved as presented.
New Business:
1. PW 2026-56 Capital Improvement Project Updates
Mr. Sanderson said this is the typical quarterly report. There are many projects underway now and he
highlighted the large road program which has only minor items left to complete. The MFT portion of the road
program has a pre-construction meeting scheduled for next week with work slated to start mid to late-August.
He also said the 2026 water main replacement funded through low interest loan funds has started. There are
many smaller projects being done at this time as well. He said the quiet zones are progressing. Delineators are
being ordered, striping has been completed and they will be finished in October. These are the 2 eastern-most
crossings for BNSF.
It was also noted that Public Works will move into their new facility in August.
2. PW 2026-57 Quarterly Bond and Letter of Credit Reduction Summary
This is also the typical quarterly report with a large amount of activity and several reductions, some in Grande
Reserve and Kendall Marketplace, reported Mr. Sanderson.
3. PW 2026-58 Water Meter Replacement Program – Change Order
Mr. Dhuse said there is a $67,000 increase to the cost. It was found that MSI missed some water meters and it
was not caught until after the bid. In addition, some re-plumbing and re-piping needed to be done. When the
replacement project is finished, all meters will be on radio-read. He noted that the scrap value of the old meters
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was $62,000 with more received today. This will move to the City Council
4. PW 2026-59 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(Kennedy Road Roadway Improvements – Phase II)
Mr. Dhuse said this is the usual design engineering agreement and is for the stretch of Kennedy Rd. between
Emerald Lane and Freedom Place. It is part of a grant from the Kane Kendall Council of Mayors. Both phases
of engineering are not eligible for grant reimbursement and the city is responsible for that amount. He said the
total amount is $437,000 over 2 budget years. For this year, $305,000 is budgeted. Next year it is $285,000,
some of which includes land acquisition for right-of-way. This moves to the City Council.
5. PW 2026-60 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(Adams and Van Emmon Retaining Wall – Design Engineering)
Staff has been trying to move this project forward over the past year, said Mr. Dhuse. He noted a correction in
the contract cost of $84,785 shown in the staff memo. He said $45,000 of that is for the sub-consultant for
structural design. He said the wall would run from lower Adams to upper Adams where it meets Van Emmon
and is about 300 feet long. Administrator Olson asked what it may look like. No decisions have been made yet,
but EEI will bring treatment options to the next meeting. Alderman Soling asked if the wall would be drilled in,
which it will be. He noted that gravel had been laid down to help the problem, however, it washed away. He
said the resident there had their house struck by a semi-truck. This will move to the consent agenda.
6. PW 2026-61 Eldamain Water Main Loop – South – Change Order No. 3 - Balancing
Mr. Sanderson said this is the final balancing Change Order and will close out the project. It was funded by
Cyrus 1 for installing water main to their site. It was decreased by $69,000. This moves to the consent agenda.
7. PW 2026-62 Bluestem Water Main Improvements – Change Order No. 3 – Final Balancing
This project is also nearing completion and the contract was reduced by $84,000. It is recommended for
approval by Mr. Sanderson and this also moves to the consent agenda.
8. PW 2026-63 East Alley Water Main Improvements – Change Order No. 2 – Final Balancing
This project will be closing out and was for water main and sewer work in the east alley. Some additions were
made during the course of the project, but overall the contract cost was reduced by $260,000. Mr. Sanderson
commented on the reasons for the reduction. He said they were very conservative with the design and the soils
showed some contamination in that area. It was thought the soils would need to be hauled away, however, that
was not the case which resulted in savings. Also, the soil borings had shown a rock formation, however, it was
soft and could easily be excavated out without special equipment. The sanitary sewer costs were able to be
reduced due to less work than thought. This moves to the consent agenda.
9. PW 2026-64 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc.
(Lake Michigan – Water Source Transfer Plan)
Mr. Dhuse said this study shows how the city water reacts to the Lake Michigan water in the copper pipes. It
will show where the water feeds are, how to flush and treat it and is required by the EPA. The cost is not to
exceed $167,000 and $187,500 is budgeted. This moves to the Council consent agenda.
10. PW 2026-65 Route 47 Utility Relocation – Illinois Department of Transportation Agreement
This is a draft agreement from IDOT for funding of some of the water main replacement along Rt. 47 from
Waterpark Way to Carpenter St. There are 2 areas of conflict, one in front of Wrigley and the other north of
Corneils on the west side. Fortunately the city has water main in existing easements, since IDOT will now pay
for relocation of main, based on their policy. This agreement spells this out and a substantial amount of main
needs to be moved resulting in a cost of about $3 million. About 74% will be paid for by IDOT and the city has
the rest of the cost. All the details and terms are in the agreement. The city needs to front-fund and then seek
reimbursement. A cost estimate was just sent to IDOT and a final version of the agreement should be received in
a couple weeks. This matter will move to the City Council on the 28th provided all the materials have been
received from IDOT.
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Old Business: None
Additional Business:
Alderman Corneils said some cleanup of stone and dirt is needed on Center Parkway in Countryside following
some sidewalk replacement. Mr. Dhuse said it will be done.
Alderman Soling said several residents of his neighborhood called after the July 4th parade and requested the city
to contact the township to restrict parking to only one side of the streets and on Leisure, for that event. It would
be a safety factor so that emergency vehicles could get through. Also, the residents were upset because work and
landscaping that was just done, was destroyed and drivers caused big ruts in the yards. He requested the
township to erect signs or place barriers. Mr. Soling said some of the residents parked their own cars or put
other barriers in place to prevent parking.
There was no further business and the meeting adjourned at 6:22pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker