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City Council Agenda 2008 02-26-08 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, February 26, 2008 Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV Jason Leslie Gary Golinski Marty Munns Joe Besco Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting: 6:00 p.m., March 18, 2008 City Hall Conference Room Economic Development Committee: 7:00 p.m., March 6, 2008 City Hall Council Chambers Administration Committee Meeting: 7:00 p.m., March 13, 2008 City Hall Council Chambers Public Safety Committee Meeting: 6:00 p.m., February 28, 2008 City Hall Conference Room Presentations: 1.Hoover Outdoor Education Center Property 2.Yorkville Green Committee Update City Council Meeting Agenda February 26, 2008 Page 2 Public Hearings: 1. Raycorp, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting an Annexation Agreement Amendment Ordinance 2004-56, rezoning from the United City of Yorkville R-2 Duplex Two-Family District to the United City of Yorkville B-3 Highway Business District. The real property consists of approximatly 23.95 acres, located at 10312 Rt. 71, Yorkville, Illinois 60560. The property location is approximately ¼ mile west of the intersection of State Routes 71 & 47, on the north side of Route 71. Citizen Comments : Consent Agenda: 1.ADM 2008-07 Monthly Budget Report for December 2007 2.ADM 2008-08 Monthly Treasurer’s Report for December 2007 3.ADM 2008-12 Ordinance Amending the Code of Ordinances of the United City of Yorkville, Requiring a Quorum Physically Present at a Regular Meeting and Allowing Aldermen to be Present by Video or Audio Conference – authorize Mayor and City Clerk to execute 4.ADM 2008-13 Ordinance Amending the Code of Ordinances of the United City of Yorkville, Providing for the Indemnification of Elected Officials – authorize Mayor and City Clerk to execute 5.ADM 2008-14 Northern Illinois Municipal Electric Cooperative – authorize Finance Director to add city to the NIMEC bid list for electric costs 6.PC 2007-38 Resolution Approving the Preliminary and Final Plat of Subdivision for Menard’s th Commercial Commons 6 Addition - authorize Mayor and City Clerk to execute 7.PC 2007-35 Letterle Property Annexation and Zoning a.Ordinance Authorizing the Execution of an Annexation Agreement - authorize Mayor and City Clerk to execute b.Ordinance Annexing - authorize Mayor and City Clerk to execute c.Ordinance Rezoning - authorize Mayor and City Clerk to execute 8.PC 2007-27 Resolution Approving the Preliminary Plan and Final Plat of Subdivision for Lincoln Prairie - authorize Mayor and City Clerk to execute, subject to final staff and legal review 9.PC 2007-14 Yorkville Crossing PUD Amendment Request a. Ordinance Authorizing the Execution of an Amendment to the Planned Unit Development Agreement for Yorkville Crossing - authorize Mayor and City Clerk to execute 10.EDC 2008-04 Tuscan Plaza Second Amendment to Redevelopment Agreement a.Ordinance Approving the Second Amendment to the Tuscan Plaza, Inc. Redevelopment Agreement - authorize Mayor and City Clerk to execute 11.EDC 2008-05 Galena Road Watermain Recapture Agreement – MPI (Grande Reserve) - authorize Mayor and City Clerk to execute 12.EDC 2007-34 Resolution Approving a Financial Institution Land Use/Location Policy - authorize Mayor and City Clerk to execute City Council Meeting Agenda February 26, 2008 Page 3 Consent Agenda (con’t): 13.PW 2008-10 Water Department Reports for November 2007 14.PW 2008-11 Water Department Reports for December 2007 15.PW 2008-16 Ordinance Repealing Old Park Development Standards and Adopting New Park Development Standards for the United City of Yorkville - authorize Mayor and City Clerk to execute 16.PW 2008-17 Sunfield Restaurant – Route 34 Sidewalk Easement - authorize Mayor and City Clerk to execute 17.PW 2008-18 Tuscan Plaza – Plat of Easement - authorize Mayor and City Clerk to execute 18.PW 2008-19 Kendall County Courthouse Expansion – Plat of Easement - authorize Mayor and City Clerk to execute 19.PW 2008-20 Kendall Marketplace – Plats of Easement (Lots 1, 54, & 55) - authorize Mayor and City Clerk to execute 20.PW 2008-21 Morgan Street Townhomes – Plat of Development and Easements - authorize Mayor and City Clerk to execute 21.PW 2008-22 Kendallwood Estates – Watermain Reimbursement Agreement - authorize Mayor and City Clerk to execute 22.PW 2008-23 IDOT Highway Permit No. 2 and Resolution – Kendallwood Estates - authorize Mayor and City Clerk to execute 23.PW 2008-24 Fox Hill Unit 7 – Final Acceptance and Letter of Credit Reduction – accept public improvements for ownership and maintenance, subject to receipt of satisfactory bills of sale and authorize a reduction in Old Second Bank Letter of Credit No. 2942 in an amount not to exceed $181,235.37, subject to verification that developer has no outstanding debt owed to city 24.PW 2008-25 Gawne Lane Watermain and Roadway Improvements – Change Order #1 - approve a decrease in an amount not to exceed $26,195.20 and authorize Mayor to execute 25.PW 2008-26 Countryside Parkway (E. Kendall - Center Pkwy) – Change Order #2 - approve a decrease in an amount not to exceed $13,016.92 and authorize Mayor to execute 26.PW 2008-27 Raymond Storm Sewer Outfall – Change Order #5 - approve an increase in an amount not to exceed $20,289.75 and authorize Mayor to execute 27.PW 2008-28 In-Town Road Program – Roadway Change Order #4 - approve an increase in an amount not to exceed $60,341.54 and authorize Mayor and City Clerk to execute 28.PW 2008-29 Blackberry Woods – Letter of Credit Reductions #1 - authorize reduction in Castle Bank Letter of Credit No. 7000262003-901 in an amount not to exceed $623,680.99 for earthwork and a reduction in Castle Bank Letter of Credit No. 7000262003-902 in an amount not to exceed $1,954,681.14 for sitework, subject to verification that developer has no outstanding debt owed to city 29.PW 2008-30 Briarwood Subdivision – Bond Reduction #2 - authorize reduction to Safeguard Bond No. 5012882 for sitework in an amount not to exceed $25,769.16, subject to verification that developer has no outstanding debt owed to city City Council Meeting Agenda February 26, 2008 Page 4 Consent Agenda (con’t): 30.PW 2008-31 Raintree Village Units 1, 2, 3, & 4 – Letters of Credit Expiration – authorize City Clerk to call the letters of credit if not renewed by April 14, 2008 31.PW 2008-32 Grande Reserve Units 2 & 5 – Letter of Credit Expiration - authorize City Clerk to call the letter of credit if not renewed by April 18, 2008 32.PW 2008-33 Grande Reserve Units 12,13, & 19a – Supplemental Earthwork Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by April 18, 2008 33.PW 2008-34 Grande Reserve Unit 22 – Sitework Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by May 2, 2008 34.PW 2008-35 The National Bank – Site Development Permit Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by April 18, 2008 35.PW 2008-36 Saravanos Development – Sitework Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by May 30, 2008 36.PW 2008-38 Ordinance Approving an Intergovernmental Agreement between the United City of Yorkville and the Fox Metro Water Reclamation District - authorize Mayor and City Clerk to execute 37.CC 2008-10 Agreement between United City of Yorkville Parks and Recreation Department and Yorkville Youth Baseball/Softball Association - authorize Mayor to execute 38.CC 2008-11 Resolution Approving Athletic Field Use Polices and Procedures – authorize Mayor and City Clerk to execute Plan Commission / Zoning Board of Appeals : Minutes for Approval (Corrections and Additions): Minutes of City Council – None Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts: $ 866,628.01 (vendors) $ 260,079.57 (payroll period ending 2/16/08) $ 1,126,707.58 (total) Reports : Mayor’s Report: 1.CC 2008-12 2007 Annual Service Report 2.COW 2007-35 Ordinance Authorizing the Execution of an Intergovernmental Agreement between the United City of Yorkville and the Village of Montgomery City Council Meeting Agenda February 26, 2008 Page 5 Reports (con’t): City Council Report: City Attorney’s Report: City Clerk’s Report: City Treasurer’s Report: City Administrator’s Report: 1.CC 2008-13 Peg Fee Ordinance Amendment 2.CC 2008-14 Ordinance Approving the First Amendment to the “Tuscan Plaza Development Agreement” Finance Director’s Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: 1.CC 2008-15 Fox Valley YMCA Sponsorship Request for Tri-City Challenge Community & Liaison Report: Committee Reports : Public Works Committee Report: 1.PW 2008-13 Game Farm Road Sidewalk Economic Development Committee Report: 1.EDC 2007-40 Ordinance Approving an Amendment to the Downtown Tax Increment Financing Redevelopment Project Area which Removes Certain Parcels from the Project Area 2. PC 2008-01 Edward Health Ventures – Amended Annexation Agreement & PUD Agreement a. Ordinance Approving An Amendment to the Amended Annexation and Restated Planned Unit Development Agreement to the United City of Yorkville for Fox Valley Farm Partnership, An Illinois Partnership and Edward Health Ventures, An Illinois Not-For-Profit Corporation Public Safety Committee Report: 1.No Report Administration Committee Report: 1.No Report City Council Meeting Agenda February 26, 2008 Page 6 Additional Business: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 2. For the purchase or lease of real property for the use of the public body. 3. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderman Leslie Sanitation and Waste Committee: Alderwoman Sutcliff ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development City Council Meeting Agenda February 26, 2008 Page 7 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con’t) PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski