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City Council Agenda 2008 05-27-08 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, May 27, 2008 Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Joe Besco Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting: 6:00 p.m., June 17, 2008 City Hall Conference Room Economic Development Committee: 7:00 p.m., June 5, 2008 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., June 12, 2008 Yorkville Public Library Public Safety Committee Meeting: 6:00 p.m., June 26, 2008 City Hall Conference Room Presentations: 1.Special Olympics Presentation City Council Meeting Agenda May 27, 2008 Page 2 Public Hearings: Citizen Comments : Consent Agenda: 1.PW 2008-68 Water Department Report for March 2008 2.PW 2008-69 Water Department Report for April 2008 3.PW 2008-70 McHugh Road Roadway Improvements – Bid Results - award contract to Aurora Blacktop, Inc. in an amount not to exceed $178,371.85 4.PW 2008-71 2008 Asphalt Surface Treatment – Bid Results - award contract to CAM, LLC in an amount not to exceed $47,005.10 5.PW 2008-72 2008 Crack Filling Project – Bid Results & MFT Appropriation Resolution - award contract to SKC Construction, Inc. in an amount not to exceed $25,289.35 and approve supplemental MFT appropriation resolution and authorize City Clerk to execute 6.PW 2008-73 Van Emmon Water Service Transfers – Change Order #1 - authorize decrease in the amount of $4,061.75 and authorize Mayor to execute 7.PW 2008-74 Kendall Marketplace – Temporary Entrance Permit Bond Release - authorize release of St. Paul Traveler’s Bond No. 104666919 in the amount of $2,500.00 8.PW 2008-75 Kendall Marketplace – Offsite Storm Sewer Bond Release - authorize release of Traveler’s Casualty & Surety Company of America Bond No. 104811916 in the amount of $126,930.00 9.PW 2008-76 Grande Reserve – Letter of Credit Expirations - authorize City Clerk to call letters of credit if they are not renewed by August 1, 2008 10.PW 2008-80 Wells 3 & 4 Treatment Facility – Certificate Regarding Operation & Maintenance - authorize Mayor and City Clerk to execute 11.PS 2007-28 Ordinance Amending Ordinance No. 2008-38 Providing for the Registration of Mobile Food Vendor Units - authorize Mayor and City Clerk to execute Plan Commission / Zoning Board of Appeals : Minutes for Approval (Corrections and Additions): Minutes of City Council – April 22, 2008 City Council Meeting Agenda May 27, 2008 Page 3 Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts: $ 258,141.09 (vendors FY 07/08) $ 266,752.18 (vendors FY 08/09) $ 2,107.61 (payroll period ending 5/9/08) $ 258,861.65 (payroll period ending 5/10/08) $ 785,862.53 (total) Reports : Mayor’s Report: 1.CC 2008-38 Appointment of Scott Gengler as Ward 1 Alderman to Replace Former Alderman Jason Leslie 2.CC 2008-39 Appointments to Boards and Commissions 3.CC 2008-40 Appointment of Hearing Officers 4.CC 2008-41 Swearing-in of Appointed Officials City Attorney Kathleen Field Orr City Administrator Brendan McLaughlin Chief of Police Harold Martin Parks and Recreation Director Dave Mogle Finance Director and Budget Officer Susan Mika Public Works Director Eric Dhuse City Engineer Joe Wywrot Building Inspector/Zoning Official William Dettmer Deputy Clerk Lisa Pickering Deputy Treasurer Jennifer Milewski 5.CC 2008-42 Metropolitan Mayor’s Caucus Update City Council Report: 1.CC 2008-43 Resolution Supporting the Kendall County Special Olympics City Attorney’s Report: City Clerk’s Report: City Treasurer’s Report: 1.CC 2008-44 Annual Police Pension Report City Administrator’s Report: Finance Director’s Report: Director of Public Works Report: City Council Meeting Agenda May 27, 2008 Page 4 Reports (con’t) : Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports : Public Works Committee Report: 1.No report. Economic Development Committee Report: 1.PC 2007-42 Windmill Farms (Jake Land Group, LLC) a.Ordinance Authorizing the Execution of an Annexation and PUD Agreement b.Ordinance Annexing c.Ordinance Rezoning 2.PC 2008-17 Ordinance Rezoning Certain Property in Furtherance of an Annexation Agreement (Lincoln Prairie) 3.PC 2008-04 Yorkville Town Center (Raycorp, Inc.) a.Ordinance Approving the First Amended Annexation Agreement and PUD Agreement b.Ordinance Rezoning Public Safety Committee Report: 1.PS 2008-18 Request for Sponsorship – Kendall County Special Olympics “Family Fun Festival” 2.PS 2007-28 Ordinance Amending the Code of Ordinances Providing for the Registration of Solicitors, Hawkers and Itinerant Merchants Administration Committee Report: 1.No report. Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. 2. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: City Council Meeting Agenda May 27, 2008 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderwoman Sutcliff Sanitation and Waste Committee: ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski