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City Council Agenda 2008 07-22-08 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, July 22, 2008 Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Joe Besco Bob Allen Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting: 6:00 p.m., August 19, 2008 City Hall Conference Room Economic Development Committee: 7:00 p.m., August 5, 2008 City Hall Conference Room Administration Committee Meeting: 7:00 p.m., August 14, 2008 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., July 24, 2008 City Hall Conference Room Presentations: 1.Hometown Heroes – Matthew Woodin 2.Swearing-in of Officer Christopher Hayes 3.Presentation of AAIM / DUI Awards to Officer Glenn Calvert, Officer Patrick McMahon, and Officer Ryan Goldsmith City Council Meeting Agenda July 22, 2008 Page 2 Public Hearings: 1. Cross Evangelical Lutheran Church, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting annexation and rezoning from R-1 to a Planned Unit Development, Yorkville, Illinois. The real property consists of approximately 25 acres, located at 7481 Mill Road, Oswego, Illinois. 2. HRM Properties and Development, LLC, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a site plan amendment to the Planned Unit Development and a special uses for a gasoline service station and two drive through facilities. The real property consists of approximately 6.14 acres, located at the northeast corner of U.S. Rt. 34 and Cannonball Trail, Yorkville, Illinois. Citizen Comments : Consent Agenda: 1.ADM 2008-59 Monthly Treasurer’s Report for May 2008 2.ADM 2008-62 Resolution of Authorization to Close Old Second Bank Checking Account No. 30001804 - authorize Mayor and City Clerk to execute 3.ADM 2008-66 Resolution Amending United City of Yorkville Employee Manual Regarding Revised Tuition Reimbursement Policy - authorize Mayor and City Clerk to execute 4.ADM 2008-68 Ordinance Approving the Revision of the 2008-2009 Fiscal Budget for the United City of Yorkville - authorize Mayor and City Clerk to execute 5.ADM 2008-69 Approval for Part-time Employees Mary Garbelman and Future Recreation Center Custodian to Work Over 1000 Hours per Employee Manual Section 1.4.4 - approve as presented 6.ADM 2008-71 Cell Phone Reimbursement for the Mayor – approve reimbursement in the amount of $45.00 per month 7.ADM 2008-72 City Council Goal Action Plan – City Hall - approve action plan as presented 8.ADM 2008-73 City Council Goal Action Plan – Explore Green Design/Certification for Public Buildings - approve action plan as presented 9. PW 2008-87 Raging Waves (Rt. 47 Watermain Crossings) – Bond Reduction #1 - authorize reduction in the amount of $94,293.77, subject to verification that the developer has no outstanding debt owed to city 10.PW 2008-88 Kendallwood Estates – Sitework Letter of Credit Reduction #2- authorize reduction in the amount of $351,857.51, subject to verification that the developer has no outstanding debt owed city 11.PW 2008-89 Goodwill Store – Letter of Credit Expiration - authorize City Clerk to call letter of credit if it is not renewed by September 19, 2008 12.PW 2008-90 Beecher Road – Plat of Dedication for Additional Right of Way - authorize City Clerk to execute 13.PW 2008-91 Rush-Copley Phase 1A – Plat of Easement - authorize City Clerk to execute 14.PW 2008-100 Revised 2007-2008 MFT Appropriation Resolution - authorize City Clerk to execute City Council Meeting Agenda July 22, 2008 Page 3 Plan Commission / Zoning Board of Appeals : Minutes for Approval (Corrections and Additions): Minutes of Special City Council / Joint Meeting with Oswego – May 20, 2008 Minutes of City Council – June 24, 2008 Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts: $ 727,138.61 (vendors) $ 277,587.84 (payroll period ending 7/5/08) $ 1,004,726.45 (total) Reports : Mayor’s Report: 1.CC 2008-56 Appointments to Boards and Commissions 2.CC 2008-57 Resolution Regarding Statement of Regional Opposition to the Canadian National Railway Purchase of the EJ&E 3.CC 2008-58 Request for Sponsorship – YMCA Silver Springs Summer Scamper City Council Report: City Attorney’s Report: City Clerk’s Report: City Treasurer’s Report: City Administrator’s Report: Finance Director’s Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: City Council Meeting Agenda July 22, 2008 Page 4 Committee Reports : Public Works Committee Report: 1.PW 2008-99 City Council Adopt-a-Highway Cleanup Date Economic Development Committee Report: 1.PC 2008-13 Cross Evangelical Lutheran Church a.Ordinance Approving an Annexation Agreement b.Ordinance Annexing c.Ordinance Rezoning 2.PC 2008-11 HRM Properties & Development, LLC (Cannonball Trails/Courthouse Square) a.Ordinance Approving the First Amendment to the Planned Unit Development and Annexation Agreement b.Ordinance Rezoning Public Safety Committee Report: 1.No Report. Administration Committee Report: 1.No Report. Additional Business: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderwoman Sutcliff Sanitation and Waste Committee: Alderman Allen City Council Meeting Agenda July 22, 2008 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con’t) ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Allen Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski