City Council Agenda 2008 08-26-08
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
AGENDA
CITY COUNCIL MEETING
0B
CITY COUNCIL CHAMBERS
7:00 p.m.
Tuesday, August 26, 2008
1B
Call to Order
:
Pledge of Allegiance
:
Roll Call by Clerk
: WARD I WARD II WARD III WARD IV
UUUUUUU
Wally Werderich Gary Golinski Marty Munns Joe Besco
Bob Allen Arden Joe Plocher Robyn Sutcliff Rose Ann Spears
Establishment of Quorum
:
Introduction of Guests
:
Amendments to Agenda
:
Committee Meeting Dates
:
Public Works Committee Meeting:
UU
6:00 p.m., September 16, 2008
City Hall Conference Room
Economic Development Committee:
UU
7:00 p.m., September 2, 2008
City Hall Conference Room
Administration Committee Meeting:
UU
7:00 p.m., September 11 2008
City Hall Conference Room
Public Safety Committee Meeting:
UU
6:00 p.m., September 18, 2008
City Hall Conference Room
Presentations:
1.Wolf & Company Audit Presentation
City Council Meeting Agenda
August 26, 2008
Page 2
Public Hearings:
Citizen Comments
:
Consent Agenda:
1.CC 2008-60 Ordinance Approving an Agreement for Purchase and Sale of Real Estate (Betzwiser
Property) – authorize Mayor and City Clerk to execute
2.EDC 2008-33 Cobblestone Commons
a.Ordinance Approving the Development Agreement Between the United City of Yorkville and
Main Street Commercial Partners. L.L.C. Property “Cobblestone” - authorize Mayor and
City Clerk to execute
b.Ordinance Approving the United City of Yorkville and Main Street Commercial Partners
Development/Economic Incentive Agreement - authorize Mayor and City Clerk to
execute
3.EDC 2008-37 City Council Goal Action Plan – Open Space Acquisition – approve action plan as
presented
4.ADM 2008-75 Monthly Treasurer’s Report for June 2008
5.ADM 2008-76 Bad Debt Update
6.ADM 2008-77 Resolution Approving a Revised Salary Schedule for the Position of Senior Accountant -
authorize Mayor and City Clerk to execute
7.ADM 2008-67 Ordinance Amending the Governing Ordinance of the Mayor and City Council regarding
Protocol for Cancelling a Special City Council Meeting - authorize Mayor and City Clerk to execute
8.PW 2008-101 Water Department Report for May 2008
9.PW 2008-102 Water Department Report for June 2008
10.PW 2008-103 Grande Reserve Shared-Use Path – Change Order #1 - authorize decrease in an amount
not to exceed $12,700.95 and authorize Mayor to execute
11.PW 2008-104 Goodwill Store (481 E. Countryside Parkway) – Acceptance of Public Improvements and
Letter of Credit Reduction #1 - accept public improvements for watermain, sanitary sewer and
storm sewer for ownership and maintenance, as described in the bill of sale, and authorize a
reduction in US Bank Letter of Credit No. SLCWMIL02396 in an amount not to exceed $499,778.00,
subject to verification that the developer has no outstanding debt owed to city
12.PW 2008-105 2008 Crack Filling – Change Order #1 and Supplemental MFT Appropriation Resolution
- authorize increase in an amount not to exceed $1084.25 and authorize Mayor to execute, and
approve supplemental MFT appropriation resolution in an amount not to exceed $373.60 and
authorize City Clerk to execute
13.PW 2008-106 McHugh Roadway Improvements – Change Order #1 - approve increase in an amount
not to exceed $2,040.30 and authorize Mayor to execute
14.PW 2008-107 Raging Waves – Streetlighting LOC Reduction #1 - authorize reduction in an amount not
to exceed $66,025.00, subject to verification that the developer has not outstanding debt owed to city
City Council Meeting Agenda
August 26, 2008
Page 3
Consent Agenda (con’t):
15.PW 2008-108 Bristol Bay Phases 2 & 3 (Units 9-13) – Earthwork Bond Reduction #1 - authorize
reduction in an amount not to exceed $429,736.80, subject to verification that the developer has no
outstanding debt owed to city
16.PW 2008-109 Mill Road Right-of-Way Plat of Dedication (Cross Evangelical Lutheran Church
Frontage) - authorize Mayor and City Clerk to execute
17.PW 2008-110 Fox Road Improvements – LAPP Engineering Agreement & MFT Appropriation
Resolution - approve as presented and authorize Mayor and City Clerk to execute
18.PW 2008-112 Ordinance Amending Code of Ordinances Prohibiting the Use of Groundwater - authorize
Mayor and City Clerk to execute
19.PW 2008-114 City Council Goal Action Plan – Biodiesel, E85 and Hybrid Vehicles - approve action
plan as presented
20.PS 2008-30 Police Reports for July 2008
21.PS 2008-32 Ordinance Amending City Code regarding Penalty References - authorize Mayor and City
Clerk to execute
22.PS 2008-33 Ordinance Approving a Fine Schedule for the Pre-Payment of Certain Citations Pending
Under Administrative Adjudication - authorize Mayor and City Clerk to execute
23.PS 2008-35 Request to Hire Part-Time Civilian Evidence Custodian - approve as presented
24.PS 2008-36 Ordinance Approving the Sale of City Owned Personal Property (1996 Chevrolet Caprice) –
authorize Mayor and City Clerk to execute
25.PS 2008-37 Request to Purchase Vehicle – Replacement Squad for M-19 - approve purchase of
Chevrolet Impala as presented
26. CC 2008-61 Park Naming Requests
a. Autumn Creek Park - approve the name Green’s Filling Station Park
b. Whispering Meadows Park - approve the name Bristol Station Park
Plan Commission / Zoning Board of Appeals
:
1.ZBA 2008-02 Ordinance Approving a Variance in Fence Height for Richard Marker Associates, Inc. –
728 E. Veteran’s Parkway
2.ZBA 2008-03 Ordinance Approving a Variance in Fence Height for RWE Management Company –
102 Garden Street (Yorkville Animal Hospital)
Minutes for Approval (Corrections and Additions):
Minutes of City Council – July 22, 2008 and August 12, 2008
City Council Meeting Agenda
August 26, 2008
Page 4
Bill payments for approval from the current Bill List (Corrections and Additions)
:
Checks total these amounts:
$ 1,588,338.06 (vendors)
$ 278,550.84 (payroll period ending 8/16/08)
$ 1,866,888.90 (total)
Reports
:
Mayor’s Report:
City Council Report:
1.CC 2008-62 Water Billing Outstanding Accounts and Water Shut-Off Policy
City Attorney’s Report:
City Clerk’s Report:
City Treasurer’s Report:
City Administrator’s Report:
Finance Director’s Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks & Recreation Report:
Community Development Director Report:
Community Relations Officer:
Community & Liaison Report:
Committee Reports
:
Public Works Committee Report:
1.No Report.
Economic Development Committee Report:
1.EDC 2008-36A Resolution Approving a Memorandum of Understanding between Rush-Copley,
Kendall County and the United City of Yorkville
2.EDC 2008-36B Resolution Approving Maintenance and Public Easement Agreement for Rush-Copley
Lot 3
Public Safety Committee Report:
1.PS 2008-34 Ordinance Amending the Code of Ordinances Providing for Liquor Control regarding
Request for Package Liquor License at Route 34 and Cannonball Trail
City Council Meeting Agenda
August 26, 2008
Page 5
Administration Committee Report:
1.No Report.
Additional Business:
Executive Session:
1.For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of
approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
PUBLIC WORKS
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Vice-Chairman: Alderman Plocher Streets and Alleys YBSD
Committee: Alderwoman Sutcliff Sanitation and Waste
Committee: Alderman Allen
ECONOMIC DEVELOPMENT
Committee Departments Liaisons
Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce
Vice-Chairman: Alderman Allen Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Munns Plan Commission
Committee: Alderman Besco Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention &
Tourism Council
Downtown Re-development
PUBLIC SAFETY
Committee Departments Liaisons
Chairman: Alderwoman Spears Police Human Resource Comm.
Vice-Chairman: Alderwoman Sutcliff Schools School District
Committee: Alderman Werderich Public Relations KenCom
Committee: Alderman Plocher
City Council Meeting Agenda
August 26, 2008
Page 6
COMMITTEES, MEMBERS AND RESPONSIBILITIES (con’t)
ADMINISTRATION
Committee Departments Liaisons
Chairman: Alderman Munns Finance Metra
Vice-Chairman: Alderman Werderich Public Properties Library
Committee: Alderwoman Spears Personnel Cable Consortium
Committee: Alderman Golinski