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City Council Agenda 2008 08-26-08 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING 0B CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, August 26, 2008 1B Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV UUUUUUU Wally Werderich Gary Golinski Marty Munns Joe Besco Bob Allen Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting: UU 6:00 p.m., September 16, 2008 City Hall Conference Room Economic Development Committee: UU 7:00 p.m., September 2, 2008 City Hall Conference Room Administration Committee Meeting: UU 7:00 p.m., September 11 2008 City Hall Conference Room Public Safety Committee Meeting: UU 6:00 p.m., September 18, 2008 City Hall Conference Room Presentations: 1.Wolf & Company Audit Presentation City Council Meeting Agenda August 26, 2008 Page 2 Public Hearings: Citizen Comments : Consent Agenda: 1.CC 2008-60 Ordinance Approving an Agreement for Purchase and Sale of Real Estate (Betzwiser Property) – authorize Mayor and City Clerk to execute 2.EDC 2008-33 Cobblestone Commons a.Ordinance Approving the Development Agreement Between the United City of Yorkville and Main Street Commercial Partners. L.L.C. Property “Cobblestone” - authorize Mayor and City Clerk to execute b.Ordinance Approving the United City of Yorkville and Main Street Commercial Partners Development/Economic Incentive Agreement - authorize Mayor and City Clerk to execute 3.EDC 2008-37 City Council Goal Action Plan – Open Space Acquisition – approve action plan as presented 4.ADM 2008-75 Monthly Treasurer’s Report for June 2008 5.ADM 2008-76 Bad Debt Update 6.ADM 2008-77 Resolution Approving a Revised Salary Schedule for the Position of Senior Accountant - authorize Mayor and City Clerk to execute 7.ADM 2008-67 Ordinance Amending the Governing Ordinance of the Mayor and City Council regarding Protocol for Cancelling a Special City Council Meeting - authorize Mayor and City Clerk to execute 8.PW 2008-101 Water Department Report for May 2008 9.PW 2008-102 Water Department Report for June 2008 10.PW 2008-103 Grande Reserve Shared-Use Path – Change Order #1 - authorize decrease in an amount not to exceed $12,700.95 and authorize Mayor to execute 11.PW 2008-104 Goodwill Store (481 E. Countryside Parkway) – Acceptance of Public Improvements and Letter of Credit Reduction #1 - accept public improvements for watermain, sanitary sewer and storm sewer for ownership and maintenance, as described in the bill of sale, and authorize a reduction in US Bank Letter of Credit No. SLCWMIL02396 in an amount not to exceed $499,778.00, subject to verification that the developer has no outstanding debt owed to city 12.PW 2008-105 2008 Crack Filling – Change Order #1 and Supplemental MFT Appropriation Resolution - authorize increase in an amount not to exceed $1084.25 and authorize Mayor to execute, and approve supplemental MFT appropriation resolution in an amount not to exceed $373.60 and authorize City Clerk to execute 13.PW 2008-106 McHugh Roadway Improvements – Change Order #1 - approve increase in an amount not to exceed $2,040.30 and authorize Mayor to execute 14.PW 2008-107 Raging Waves – Streetlighting LOC Reduction #1 - authorize reduction in an amount not to exceed $66,025.00, subject to verification that the developer has not outstanding debt owed to city City Council Meeting Agenda August 26, 2008 Page 3 Consent Agenda (con’t): 15.PW 2008-108 Bristol Bay Phases 2 & 3 (Units 9-13) – Earthwork Bond Reduction #1 - authorize reduction in an amount not to exceed $429,736.80, subject to verification that the developer has no outstanding debt owed to city 16.PW 2008-109 Mill Road Right-of-Way Plat of Dedication (Cross Evangelical Lutheran Church Frontage) - authorize Mayor and City Clerk to execute 17.PW 2008-110 Fox Road Improvements – LAPP Engineering Agreement & MFT Appropriation Resolution - approve as presented and authorize Mayor and City Clerk to execute 18.PW 2008-112 Ordinance Amending Code of Ordinances Prohibiting the Use of Groundwater - authorize Mayor and City Clerk to execute 19.PW 2008-114 City Council Goal Action Plan – Biodiesel, E85 and Hybrid Vehicles - approve action plan as presented 20.PS 2008-30 Police Reports for July 2008 21.PS 2008-32 Ordinance Amending City Code regarding Penalty References - authorize Mayor and City Clerk to execute 22.PS 2008-33 Ordinance Approving a Fine Schedule for the Pre-Payment of Certain Citations Pending Under Administrative Adjudication - authorize Mayor and City Clerk to execute 23.PS 2008-35 Request to Hire Part-Time Civilian Evidence Custodian - approve as presented 24.PS 2008-36 Ordinance Approving the Sale of City Owned Personal Property (1996 Chevrolet Caprice) – authorize Mayor and City Clerk to execute 25.PS 2008-37 Request to Purchase Vehicle – Replacement Squad for M-19 - approve purchase of Chevrolet Impala as presented 26. CC 2008-61 Park Naming Requests a. Autumn Creek Park - approve the name Green’s Filling Station Park b. Whispering Meadows Park - approve the name Bristol Station Park Plan Commission / Zoning Board of Appeals : 1.ZBA 2008-02 Ordinance Approving a Variance in Fence Height for Richard Marker Associates, Inc. – 728 E. Veteran’s Parkway 2.ZBA 2008-03 Ordinance Approving a Variance in Fence Height for RWE Management Company – 102 Garden Street (Yorkville Animal Hospital) Minutes for Approval (Corrections and Additions): Minutes of City Council – July 22, 2008 and August 12, 2008 City Council Meeting Agenda August 26, 2008 Page 4 Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts: $ 1,588,338.06 (vendors) $ 278,550.84 (payroll period ending 8/16/08) $ 1,866,888.90 (total) Reports : Mayor’s Report: City Council Report: 1.CC 2008-62 Water Billing Outstanding Accounts and Water Shut-Off Policy City Attorney’s Report: City Clerk’s Report: City Treasurer’s Report: City Administrator’s Report: Finance Director’s Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports : Public Works Committee Report: 1.No Report. Economic Development Committee Report: 1.EDC 2008-36A Resolution Approving a Memorandum of Understanding between Rush-Copley, Kendall County and the United City of Yorkville 2.EDC 2008-36B Resolution Approving Maintenance and Public Easement Agreement for Rush-Copley Lot 3 Public Safety Committee Report: 1.PS 2008-34 Ordinance Amending the Code of Ordinances Providing for Liquor Control regarding Request for Package Liquor License at Route 34 and Cannonball Trail City Council Meeting Agenda August 26, 2008 Page 5 Administration Committee Report: 1.No Report. Additional Business: Executive Session: 1.For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderwoman Sutcliff Sanitation and Waste Committee: Alderman Allen ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Allen Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher City Council Meeting Agenda August 26, 2008 Page 6 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con’t) ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski