HomeMy WebLinkAboutAdministration Committee Minutes 2026 03-18-26APPROVED 9/16/26
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, March 18, 2026 6:00pm
East Conference Room, #337
651 Prairie Pointe Drive, Yorkville, IL
Committee Members In Attendance:
Chairman Rusty Corneils Alderman Matt Marek
Alderman Ken Koch
Absent: Alderman Chris Funkhouser
Other City Officials In Attendance:
City Administrator Bart Olson / Zoom Assistant City Administrator Erin Willrett
Finance Director Rob Fredrickson
Others in Attendance:
Marie Murrell, Insurance Broker / Zoom
The meeting was called to order at 6:00pm by Chairman Rusty Corneils
Citizen Comments: None
Minutes for Correction/Approval: February 18, 2026
The minutes were approved as presented.
New Business:
1. ADM 2026-17 Budget Report for February 2026
Mr. Olson said the February 26th column showing $598,000, reflects November consumer sales
including 2 weeks of Costco sales. The December sales shows an all-time high of $740,000
which staff believes may be due to a double payment from a big box store similar to a couple
months ago. All other figures fall within expectations, he said. Mr. Fredrickson added that
February 2026 sales were 18% higher than February last year. Some of that is Costco.
2. ADM 2026-18 Treasurer's Report for February 2026
Finance Director Fredrickson reported the following revenues:
February 2026
Beg. Fund Balance $ 70,261,803
YTD Revenues: $102,128,707
YTD Expenses: $ 96,315,064
Proj. End. Fund Bal. $ 76,075,447
This will move forward to the consent agenda.
3. ADM 2026-19 Cash Statements for November 2025 – January 2026
Mr. Fredrickson said these reports are for information. The first page represents cash balances
and the second page reflects investments. No further discussion.
4. ADM 2026-20 Review of Invoices Between $5,000 and $25,000
a. February 24, 2026 Bill List
b. March 10, 2026 Bill List
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This is informational. Alderman Marek asked if the AEP Energy will maintain the same status as
the city switches to Lake Michigan water. Mr. Fredrickson expects some costs will go down.
5. ADM 2026-21 Website Report for February 2026
Ms. Willrett said the website hits were at a low point due to the time of year, however, social
media outlets are trending very high. The city is promoting the special census temporary jobs
available. Alderman Koch asked if the Parks and Rec registrations affect the website hits. They
do not affect the website since those registrations are done through Rectrac.
6. ADM 2026-22 Project Cost Summary Report Update - Lake Michigan Water Sourcing
Project and Public Works and Parks Department Facility (March 2026)
The City is waiting for bids from DuPage Water Water Commission, said Mr. Olson. The cost
estimates shown are after the city increased cost estimates after the first bid. The costs have not
come down yet, but are dependent on the next bids not yet received. The Public Works facility is
moving along and staff is on track for a summer transition to the building.
7. ADM 2026-23 Resolution Approving a Lease Agreement with Marco Technologies LLC
for Copiers
Mr. Fredrickson said the city currently has a 3 year contract with Marco and this resolution would
extend that to 5 years. A refresh of all 10 copiers would be done city-wide and no issues have
occurred. The current contract cost is $2,680 monthly and the new cost would be $2,605 and was
bid through a cooperative. He recommended approving the extension and this will move forward
to the regular agenda.
8. ADM 2026-24 Resolution Approving Health, Vision, Dental and Life Insurance Coverage
for the Fiscal Year 2027
Insurance Broker Alliant provided information about insurance coverage. Costs have trended up
10% overall, however, the city rate has remained just under 10%. Blue Cross Blue Shield had an
overall increase of 16.3%, however, Alliant was able to negotiate that to 10.5% and then with the
bundling discount, the rate eventually came down to 8.85% for the city. It was recommended to
keep dental, vision and life as part of the bundling. Mr. Fredrickson added that the city also
received quotes from United Healthcare and Cigna. Marie Murrell was on Zoom and available
for questions. This moves to the regular agenda with committee approval.
9. ADM 2026-25 Salary Range Approval
Ms. Willrett distributed a salary schedule with adjusted ranges for 2027 reflecting a 5.5%
increase. The highlighted positions are new positions for 2027 and will be posted in the new FY.
Other municipalities were surveyed to ensure the city was competitive. Some of the new
positions are in response to the expected data centers and the inspectors will be offset with permit
fees. Mechanics will be hired rather than outsource the work and they will service the entire city
fleet. This schedule will be rolled into the budget document.
Old Business: None
Additional Business:
There was no further business and the meeting adjourned at 6:18pm.
Respectfully transcribed by Marlys Young, Minute Taker