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City Council Minutes 2011 04-12-11 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 12, 2011 Mayor Burd called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward III Munns Present (arrived 7:04) Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Deputy Chiefs of Police Hilt and Delany, Public Works Director Dhuse, Finance Director Fredrickson, City Engineer Wywrot and Community Development Director Barksdale - Noble. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd asked that Item # 2 under the Mayor's Report, Ordinance Amending the Code of Ordinances Regarding the Cultural Commission (CC 2011 -24) be removed from the agenda. Amendment approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m., April 19, 2011 City Hall Conference Room Economic Development Committee: 6:30 p.m., May 3, 2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., April 21, 2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., April 28, 2011 City Hall Conference Room PRESENTATIONS Certificates of Recognition Mayor Burd presented the Yorkville High School Wrestlers with Certificates of Recognition for their success in the Class 2A Wrestling Tournament in Champaign, Illinois. AJ Messenger took 1S Place, Connor Bass took 2n Place and Adam Wyeth took 3r Place. Brant Corwin and Clayton Bass were both qualifiers at the meet. She congratulated the young men and their coaches for their accomplishments. PUBLIC HEARINGS None. CITIZEN COMMENTS Kathy Neddo thanked and commended Mayor Burd and Aldermen Sutcliff and Plocher for their service to the city. She also wished the new aldermen the best. She gave a brief history of Yorkville happenings such as its creation in 1957, population growth, etc. She noted that Mayor Burd was the first female The Minutes of the Regular Meeting of the City Council — April 12, 2011— page 2 mayor and led the city through hard economic times. She hoped the next administration would follow through with what was started. Rolph Snobeck, Grande Reserve, thanked the City Council for serving. He stated that at a recent town hall meeting it was discussed that if the sales tax increase was approved by the voters, then the property tax increase could be rescinded. He asked the new City Council to follow through on this. He also reported that the Grande Reserve Homeowners Association fee was recently doubled. He asked what the City Council could do to help. He stated that Administrator Olson said the city should not get involved in the matter and he agreed with him. Last year the streets were top coated and weeds were removed by the Bank of America after the city stepped in to help. He felt that maybe if these things were not done the HOA fees would not have increased. CONSENT AGENDA 1. Police Reports for January 2011 (PS 2011 -06) 2. Police Reports for February 2011 (PS 2011 -07) 3. Ordinance 2011 -12 - Amending the Code of Ordinances Providing for Liquor Control (Amending the Number of Package Liquor Licenses) - authorize Mayor and City Clerk to execute (PS 2011 -08) 4. Request to Sell 2003 Ford Crown Victoria (Ml 1) - authorize Police Department to dispose of vehicle via auction (PS 2011 -09) Mayor Burd entertained a motion to approve the consent agenda as presented. So moved by Alderman Werderich; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Sutcliff-aye, Gilson -aye, Teeling -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL None. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of February 22, 2011 and March 8, 2011; seconded by Alderman Werderich. Motion unanimously approved as amended by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated April 5, 2011, totaling the following amounts: checks in the amount of $622,084.37 (vendors); $7,159.61 (payroll period ending 3/18/11); $213,068.29 (payroll period ending 3/26/11); for a total of $842,312.27 (total); seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutcliff -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -aye REPORTS MAYOR'S REPORT Ordinance 2011 -13 Approving the 2011 -2012 Fiscal Budget for the United City of Yorkville (CC 2011 -22) Mayor Burd entertained a motion to approve an ordinance approving the 2011 -2012 Fiscal Budget for the United City of Yorkville, as presented, and to authorize the Finance Director to insert the final subtotals for each budgetary fund into the ordinance, and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman Werderich. Mayor Burd noted that there were several changes to the budget such as the one caused by the Library Board approval of their amended budget last night. Administrator Olson stated that the city's budget did not have to be approved until April 26, 2011. The Minutes of the Regular Meeting of the City Council — April 12, 2011— page 3 Alderman Teeling stated that during the health insurance open enrollment she spoke to Human Resources about the amount of money spent on the elected official's health insurance. She felt the amount, $6,000.00 /month not including the HRA amount, is substantial. She stated that Plano and Oswego do not offer this benefit and that Montgomery offers it but the elected officials pay for their insurance. She felt that this needed to be looked at. Administrator Olson explained that health insurance is part of the compensation package given to elected officials. This needs to be changed 180 days before the election. This could be changed for the 2013 election but not for the one that just took place. Officials can choose not to take the insurance in an effort to save money. Alderman Sutcliff stated that she wished she had known earlier how costly the insurance was. Her family was under her husband's health care plan however they switched to the city's plan. The cost for her family to be enrolled was $1,400.00 /month. She stated that if she had known how much it cost it may have affected her decision. Alderman Gilson questioned an item in Administrator Olson's April 8, 2011 budget memo. He asked what the $3,000.00 aggregate for travel and lodging consisted of. Administrator Olson stated that this amount was for the newly elected official's seminar, general staff training and for a conference in Milwaukee Wisconsin that he will be attending. Alderman Gilson thought that all recommended training would be suspended. Administrator Olson stated that at the last meeting the City Council supported removing the IML Conference however recommended training would remain in the budget. Alderman Gilson had another question on the same memo. On page 2, it notes that the acceptance of the Park Board's recommended numbers resulted in a small increase to the transfer from the general fund to the Park & Recreation budget. Alderman Gilson asked what this amount was. Administrator Olson explained that the Park Board proposed a deficiency of $13,500.00. When there is a deficiency or surplus the money goes back to the general fund for cash flow purposes. They may need $13,500.00 but if it is not used it will go back into the general fund. He stated that the Park Board is trying to change the structure of their budget in order to make it easier to track items. Alderman Gilson clarified that the incoming City Council could amend the budget however this was not recommended by the auditors. Administrator Olson explained that the auditors do not like changes in mid- stream or midyear. Even though they do not recommend this, the new City Council may have different spending priorities. Director Fredrickson added that the auditors wouldn't mind a few amendments. Alderman Gilson felt that more cuts were needed in the area of Park & Recreation Department, Community Development, training, etc. Alderman Sutcliff noted that the senior garbage subsidy cost the city $120,000.00 /year. She felt that if a senor qualifies for the Circuit Breaker program then they should receive the subsidy otherwise they should not get it. She stated that there are some seniors who are making over $100,000.00 /year. Using the Circuit Breaker program as a qualifier would make the subsidy more equitable. She felt that the city was not in a financial place to offer the discount. Alderman Spears asked if the $120,000.00 covered all seniors getting the subsidy. She wanted to know what the number was based on. Alderman Sutcliff stated the figure was from staff. Administrator Olson added that 600 households receive the senior discount. Alderman Spears noted that the Circuit Breaker program was being cut. Also, there is a proposed cut to Medicare and Medicaid. She felt any assistance offered to the seniors was beneficial. Mayor Burd clarified that Alderman Sutcliff proposed using the criteria for the Circuit Breaker program to determine who got the senior garbage discount. Alderman Sutcliff stated that was what she proposed and felt it would be simple to qualify people using the criteria. Alderman Plocher suggested that a hardship criteria for everyone so the program would not just be for seniors. Alderman Gilson asked if staff would handle the verification of a person meeting the Circuit Breaker criteria and was concerned what would happen if the program was eliminated. Administrator Olson stated that the intent was to "steal" the Circuit Breaker formula and have the staff administer it. Alderman Gilson asked if any research was done as to how this would affect staff time. Alderman Sutcliff explained that people who qualify for the Circuit Breaker Program have a card they can show staff. She stated that she wanted to vote on amending the program. The Minutes of the Regular Meeting of the City Council — April 12, 2011— page 4 Attorney Orr explained that a motion would be needed to amend the budget. Administrator Olson noted that the line item, garbage surcharge (page 28), is in the general fund. The proposed amount is $1.75 million. If the program is to be eliminated it needs to be amended to $1.295 million. The new figure reflects the complete elimination of the program. The city code would also have to be amended to address this. A motion was made by Alderman Sutcliff to amend the budget line item #01- 000 -44 -00 -4400 from $1.75 million to $1.295 million. Alderman Munns asked if the City Council was picking things out of the budget. Mayor Burd stated that it was up to the discretion of the City Council. Administrator Olson suggested that the line item remain as it is presented until it is determined how many seniors qualify for Circuit Breakers. He noted that the budget is a guideline. If it is the intention of the city to rescind the program then it can be taken out. However, if that is not the intention, it should be left as is. Alderman Werderich stated that changing the budget without changing the policy could leave the city in a precarious position. Alderman Sutcliff withdrew her motion. Original motion approved by a roll call vote. Ayes -6 Nays -2 Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff-aye, Munns -aye, Spears -nay, Plocher -aye, Werderich -aye CITY COUNCIL REPORT None. CITY ATTORNEY'S REPORT Attorney Orr reported that the Library Board has the sole right to prepare its budget and their levy is added to the corporate levy. The city cannot touch the library's budget or funds. Mayor Burd stated that there was discussion about the fund balance at the Library Board meeting. She asked Administrator Olson to address this. Administrator Olson stated that the city has been talking about budgetary deficiencies and the fund balance. He stated that when developing the budget a fund balance prediction is made and as revenues are spent this prediction changes. There is confusion related to this. There are funds shown in the Library saving account but these get depleted due to the audit and budgetary performance. The Library Board has designated funds in an account from impact fees for specific purposes not operations. If these funds are removed, the fund balance would be near zero. Mayor Burd stated that she was questioned as to why the City Council was not doing something about the Library's budget. She felt that staff could help by going to Library Board meetings to explain financial issues to them. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADM USTATOR'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT Administrator Olson reported that on May 14, 2011 is the ribbon cutting for the whitewater park. Invitations will be going out for the "Kayak Attack" this week and so far there are over one hundred people on the VIP list. The event is open to the public. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT No report. The Minutes of the Regular Meeting of the City Council — April 12, 2011— page 5 DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that hydrant flushing was taking place on the north side of town. CHIEF OF POLICE'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY & LIAISON REPORT Kendall Care Breakfast Mayor Burd reported that she attended the Kendall Care Breakfast where reports on the PADS program, Kendall County Food Pantry, a community garden, etc. were given. They will also be holding a clinic on May 21, 2011 from 9:30 a.m. to 2:00 p.m. at the Plano High School. They discussed that they are in need of Band -Aids, ibuprofen, combs, shampoo as well as monetary donations which can be sent to Cross Lutheran Church. Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting on April 11, 2011 where they discussed ComEd power fluctuations, a John Deere tractor, repairs, etc. Also discussed was a need for a grease trap at OJ's bar. Stand by Me Alderman Gilson reminded everyone that the Kendall County Food Pantry was holding their benefit, "Stand by Me" at White Tail Ridge on May 7, 2011 at 5:00 p.m. Kendall County Senior Providers Alderman Spears reported that she attended the Kendall County Senior Providers meeting on April 4, 2011. They discussed the next fundraiser for the Honor Flight on July 15, 2011. Their goal is to raise enough for one flight or $50,000.00. The next Honor Flight to Washington D.C. is April 27, 2011. Northeastern Illinois Area Agency on Aging Alderman Spears reported that she attended the Northeastern Illinois Area Agency on Aging annual executive board meeting where new officers were elected and a guest speaker presented. They also discussed changing their name to Agency on Aging. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Teeling; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Mums -aye The Minutes of the Regular Meeting of the City Council — April 12, 2011— page 6 The City Council entered Executive Session at 8:14 p.m. The City Council returned to regular session at 9:00 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Spears; seconded by Alderman Plocher. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 9:01 p.m. Minutes submitted by: Jac ue Milsc ewski q yn , City Clerk City of Yorkville, Illinois i REGULAR CITY COUNCIL MEETING April 12, 2011 PLEASE PRINT SUBDIVISION OR BUSINESS: 7 AZZ : i 5c, A-s Votbl , / I P S GNIN REGULAR CITY COUNCIL MEETING April 12, 2011 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: 2� 0� sosL i SIGNIN REGULAR CITY COUNCIL MEETING Public Comment April 12, 2011 PLEASE PRINT NAME: SUBDIVISION ORB lNESS: M V A / 4 a / LIZ/ CT) /0 C SIGNIN