Public Safety Minutes 2011 09-01-11
APPROVED 10/6/11
UNITED CITY OF YORKVILLE
PUBLIC SAFETY MEETING
Thursday, September 1, 2011 6:30pm
City Hall Conference Room
In Attendance:
Chairman Carlo Colosimo Alderman Rose Spears
Alderman Chris Funkhouser Alderman Larry Kot
Other City Officials in Attendance:
Mayor Gary Golinski (
st
1portion of meeting)
Police Chief Rich Hart
Deputy Chief Larry Hilt
Others in Attendance:
Molly Schwartzkopf, Yorkville PD
The meeting was called to order at 6:30pm by Chairman Colosimo and a quorum was
established.
Citizen Comments:
none
Minutes for Correction/Approval:
August 4, 2011
The following corrections were requested:
1.Bart Olson should be shown as City Administrator throughout minutes
2.Alderman Kot should be “In Attendance”, rather than Olson
3.Funkhouser spelled incorrectly
4.Cost for weather warning sirens should be $20,000 each, not for 3 under Old
as
Business, also same paragraph, “committee agreed soon…”, next paragraph
should have space in “west side”
th
circle
5.Item #3, 4 sentence, is misspelled
The minutes were then approved as amended on a motion by Kot and second by Spears.
Unanimous voice vote approval.
New Business:
1. PS 2011-24 Police Reports July-August 2011
Alderman Kot noted an increase in overtime in the last couple months. Chief Hart said it
was related to manpower shortage, court appearances and officers in school.
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Yorkville PD also provided assistance to Oswego during a recent case. Two officers
were assigned to the task force and Chief Hart said valuable experience is gained through
these types of investigations. By committee consensus, this item moves to the consent
agenda.
2. PS 2011-25 Computer/Server Replacement Update
Molly Schwartzkopf of Yorkville PD was present to discuss current computer and server
update issues. She said the computer system is very complex and it is very difficult to
replace just one component. They are working with KenCom on updates for radios and
MDT’s in the squads, etc. When servers are upgraded, the in-car video cameras and
MDT’s must be updated.
She had some preliminary estimates from Digital Patroller and said all Digital Patrollers
are out of warranty. In addition, 6 computer upgrades have been missed in the last 2
years. DP proposed that if the police department makes certain purchases, DP would
warranty part of the old systems until more money is found. The original quote was
$57,000 just for the DP system and it was reduced to $26,000 to work with the PD.
Upgrades for the T-1 connections for the State Police are also needed.
The server was last upgraded 5 years ago with old software being used. Ms.
Schwartzkopf said backups need to be improved as well.
Chairman Colosimo expressed concern for metadata for evidence. Ms. Schwartzkopf
said if the hard drive failed at this point, it would switch over to another drive. However,
a solution is needed for a comprehensive backup. There is currently no backup at a
secondary location and all servers are located downstairs. Monthly tape backups are kept
at a bank vault. Alderman Kot asked if the PD is in compliance with the backup process.
According to Molly, there is no official policy, however, a previous IT person developed
an unofficial policy of backups that is being done. Financial data, working data and
emails system are all captured on tape and are backed up.
Chairman Colosimo asked how much the desired system and maintenance would cost.
Ms. Schwartzkopf said there are many factors to determine the cost. Alderman
Funkhouser asked how critical the upgrade is. June 2012 is when the new dispatch center
and certain requirements become effective. Molly said a new system would be done in
phases and an estimate on the high end would be $146,000 with quotes changing rapidly.
She said much planning will be needed, but a firm number could be obtained in about a
month. Currently there is $6,000 in the budget according to Chief Hart and very few
grants are available.
When the system is purchased, Chairman Colosimo said there must be someone to
maintain it. He praised Ms. Schwarztkopf for the work she has done in going above and
beyond to oversee the computers. Chief Hart added that she uses personal time to keep
things running.
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Chief Hart stated that in January 2013, the City must go to split band requirements or
face a $10,000 a day fine for being non-compliant.
Alderman Kot said staff should work with Administrator Olson to find funding. Mr.
Colosimo suggested the possibility of hiring a contractual contractor for this upgrade
project as they may have shortcuts or ideas to save money. Ms. Schwartzkopf was asked
to work with the current vendor, SPS, and to obtain quotes as well.
Chairman Colosimo suggested placing this item on the next month’s agenda and Molly
was asked to look at updates and a possible company to build the infrastructure and
perform maintenance. She said SPS is currently performing maintenance.
In summary, Mr. Colosimo said certain deadlines must be met or a fine will be levied.
He will ask H. R. to research the possibility of a full-time IT person. This item will
return to Old Business for the October meeting.
3. PS 2011-26 Parking Restriction on Prairie Grass Lane
This is a proposal to restrict parking on Prairie Grass Lane between Hayden and Autumn
Creek Blvd. Chief Hart said this is similar to other restrictions near ballfields and he
strongly recommended this action. This is a main artery and the year-round restriction
will be beneficial for snow removal also. He said there are ongoing problems with
parking due to lack of parking lots at the fields. He said the Park District does not wish
to have the parking lots there. Alderman Spears said the Council can fail to approve new
parks that do not have adequate parking. This item will move to the consent agenda for
the next Council meeting.
Old Business:
1. PS 2011-16 Weather Warning Sirens
Chief Hart said the estimates were less than originally thought and costs for electrical
hookups must now be determined. It also must be decided where to place the towers for
a fall installation. Com Ed must also inspect the sites. Raintree and Grande Reserve will
then have siren coverage. Chief Hart recommended bringing this item back to Public
Safety next month in order to review all cost estimates.
Additional Business:
1. Alderman Kot mentioned the crosswalk area on Rt. 47 and noted that the signs are no
longer put up. He sees kids waiting to cross and drivers do not stop. He mentioned
permanent signs on poles as a possible solution. In view of the impending Rte. 47
improvements, Chairman Colosimo suggested waiting since IDOT will not reimburse the
City if signs are installed now and then taken down for construction. Mr. Kot said the
markings are no longer visible and feels action should be taken in the interim. Chief Hart
said he does not have manpower to place the temporary signs each day and the signs were
damaging the squad cars when placed in the back seats. He said they still conduct
enforcement. Mr. Colosimo said IDOT is responsible for painting even temporary
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markings on the street. Alderman Kot said he will bring this matter up at Public Works
also and it was suggested to ask them to possibly re-paint the stripes.
2. Chairman Colosimo said that the Administration Committee determined that no vice-
chairman had been appointed for the committees. He appointed Alderman Kot as vice-
chairman for Public Safety. He said a new governing ordinance is also being worked
on.
There was no further business and a motion was made by Alderman Spears and seconded
by Alderman Kot to adjourn the meeting. Voice vote approval.
Meeting adjourned at 7:22pm.
Minutes transcribed by
Marlys Young, Minute Taker
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