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Public Works Minutes 2011 08-16-11 APPROVED 9/20/11 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, August 16, 2011 – 6:00 P.M. COMMITTEE MEMBERS PRESENT : Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHERS CITY OFFICIALS PRESENT Mayor George Golinski Bart Olson – City Administrator Eric Dhuse – Public Works Director Jeff Freeman – EEI Brad Sanderson - EEI Members of the Public Present: Clark Kromenaker – Resident Sunflower Estates Rhonda McKeever – Resident Sunflower Estates Kathy Grubar – Resident Sunflower Estates Stephen Shula – Resident Sunflower Estates Connie Kollmeyer – Resident Sunflower Estates Mark Kirk – Resident Country Hills Jerry West – Resident Country Hills Bob Creadeur – Resident Country Hills Elizabeth Creadeur – Resident Country Hills Citizen Comments: There were no citizen comments at this time. This meeting was called to order at 6:00pm. The minutes for the July 19, 2011, meetings were unanimously approved as corrected. New Business: At this time, the Committee altered the agenda by moving up new business #2. 1 2. PW 2011 – 54 Country Hills Drive and Greenfield Turn Staff from EEI investigated the possible installation of yield signs at the intersection of Country Club Hills and Greenfield. It was determined that there is no signage control at the crossing, the intersection at Country Club Hill and Greenfield does not appear to have any sight distance constraints and appears to be “open”, there is a painted crosswalk across Country Hills Drive, and the governing entity on traffic control signage, the Manual of Uniform Traffic Control Devices (MUTCD) provides guidelines regarding vehicular, bicycle and pedestrian traffic volumes including number and angle, speeds, sight distances and reported crash experiences. Staff quoted from the MUTCD which states “…the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of- way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right- of-way at the intersection under the normal right-of-way rule have been reported within a 3­year period, or that three or more such crashes have been reported within a 2­year period.” As there are no sight distance constraints and there does not appear to be an accident history, this intersection does not appear to be a good candidate for yield signs. Staff has provided an illustration, noting the location of the intersection and the appropriate sections from the MUTCD. The Committee agreed with staffs’ recommendation and determined that no further action was required. 3. PW 2011 – 55 Windett Ridge Pedestrian Crossing Signs Staff has investigated the possible installation of pedestrian crossing signs and crosswalk on Windett Ridge Road approximately 263 feet east of Claremont Court. It was determined that there is no signage control or pavement marking control at the crossing, and the governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD) provides guidelines regarding vehicular traffic warning signs. 2 Specifically, Section 2C.49 of the MUTCD would appear to apply to this case. Although there does not appear to be any sign distance restrictions, pedestrians or bicyclists could be unexpectedly entering the roadway. Therefore, it would be not be inappropriate for the City to install signage on both approaches to the crossing on Windett Ridge Road in accordance with the MUTCD. A painted crosswalk does not appear to be required unless the City would like to legally establish the crosswalk. Staff has provided an illustration noting the location of the crossing and the complete section from the MUTCD on warning and pedestrian crossing installation. Administrator Olson has asked staff to perform a comprehensive review to determine if other similar situations exist within the City. If so, those same situations can be dealt with in a similar fashion. The Committee felt that sign option W11-15 would be most appropriate for this area. Staff will move forward with this proposed signage. At this time, the Committee returned to the regular order of the agenda. 1. PW 2011 – 53 Sunnydell Lane and Greenfield Turn Staff has investigated the possible installation of yield signs at the intersection of Sunnydell and Greenfield. It was determined that there is no signage control at the crossing, the intersection at Sunnydell and Greenfield does not appear to have any sight distance constraints and appears to be “open”, and the governing entity on traffic control signage, the Manual of Uniform Traffic Control Devices (MUTCD) provides guidelines regarding vehicular, bicycle and pedestrian traffic volumes including number and angle, speeds, sight distances and reported crash experiences. As there are no sight distance constraints and there does not appear to be an accident history, this intersection does not appear to be a good candidate for yield signs. In addition, yield signs are typically not used to aid pedestrian crossings. A more appropriate approach to this intersection may be the use of crosswalks. However, in this case, the sidewalks have not been installed at all of the intersection leg’s, therefore, installation of the crosswalks are not appropriate at this time. Staff has provided an illustration, noting the location of the intersection and the appropriate sections from the MUTCD. At this time, Chair Gilson asked if anyone present wanted to speak on this issue. Residents expressed their concerns that the recommendation did not account for the mitigating circumstances of adolescent bicycle traffic. The location of a nearby park at the end of the cul-de-sac created a good number of children bicycling in the area. Additionally, property at the intersection 3 contributed to sight issues due to uneven topography as well as an empty overgrown lot. Residents also noted that this area had become a cut through for residents of Raintree and many times the speed limit was not honored. It was the hope of the residents that a four-way stop would be installed, as yield signs would probably be ignored. The Committee discussed this request in light of other similar situations in the City from the past. It was noted by one of the residents that the staff recommendation was based on an existing standard but he felt the standard provided only for minimum requirements. Administrator Olson noted that the standards referred to by EEI were national standards that would hold up in a court of law. After additional discussion regarding engineering standards, the Committee asked EEI to perform additional on-site evaluations, particularly during times when children would most likely be present (i.e. before and after school). 4. PW 2011 – 56 Pavement Management Study Presentation Brad Sanderson of EEI, presented a Pavement Management Program Overview. A Pavement Management Program is a decision making process or system that helps municipalities make cost-effective decisions concerning the maintenance and rehabilitation of their jurisdiction’s pavements for which they are responsible in a systematic way. The Pavement Management Program would include gathering roadway data and inspection of roadways; the development of a database to record current and past conditions; a budget tool to develop budget scenarios for future expenditures; enable the City to prioritize roadway projects, and finally, provide a method to convey plans to staff and the community. Mr. Sanderson concluded his presentation by summarizing that this program would 1) improve the efficiency of decision-making involving pavement management activities; 2) develop multi-year program that can be easily justified and communicated; 3) predict future conditions of pavement for different levels of funding and show the effects of under-funded road programs; 4) monitor progress; and finally, support requests to state legislatures for additional funding for pavement maintenance and rehabilitation activities. Discussion followed the presentation regarding the amount of time for a project like this to be completed as well as the cost for not only the software but also the analysis and date entry. Mr. Sanderson stated that they would provide a proposal that would address these issues. Alderman 4 Gilson noted that he would like to see any road projects coordinated with sewer projects, utilizing data from a previous study. Administrator Olson stated that a proposal would be provided to the Committee at their next meeting. Old Business 1. PW 2011 – 47 Discussion and Update on the Flooding Issues in Sunflower Estates Jeff Freeman of EEI, reviewed the information provided to the committee at last months meeting. The proposed solution to the flooding and drainage issues would be a large diameter storm sewer to convey flow to south detention pond. The estimated construction cost would be $107,000. Chair Gilson asked if anyone present wanted to speak on this issue. Residents commented on the fact that the current system was designed for a 10 year rain event; however, the flooding was happening more frequently. Additionally, the severity of the flooding prevents residents from being able to drive their vehicles out of the neighborhood. Further discussion ensued around the proposed location of the new drainage pipe and compliance with Illinois Drainage Law. Further more, the Committee discussed the cost of the proposed project and the lack of available funding. Director Dhuse stated that it may be possible for some of the work to be completed by the Public Works department and some materials could be changed which would decrease the cost. The Committee requested a revision of the proposal base on Director’s Dhuse suggestions be brought to the next committee meeting. 2. PW 2011 – 48 Discussion and Update on Road Maintenance on Tommy Hughes Way and Saravanos Drive Director Dhuse informed the Committee that the pot holes had been filled and a paver was on-site to complete the road. It was noted that the property owner had provided an aerial photo depicting the exact area that would be paved. Administrator Olson stated that the owners of Tommy Hughes Way and the proprietor, with whom there is supposed to be a maintenance agreement, are still discussing responsibility for the road maintenance. Chair Gilson requested that staff find out who was going to handle the road and when it would be done. 5 3. PW 2011 – 52 Windett Ridge Mowing Update Administrator Olson told the Committee that 170 tickets had been issued and the matter would be before the Adjudicator next Wednesday. If the property owners did not show, liens would be issued. Chair Gilson informed the Committee that he had been contacted to negotiate with the property owner and he declined to participate. 4. PW 2010 – 31 Kendall Marketplace Development/Infrastructure Update Staff has developed a preliminary plan for stabilizing the site and seeks concurrence from the City prior to proceeding with completing the work. The proposed scope of work generally consists of curb and gutter installation, HMA removal, HMA installation at entrances, aggregate placement, and minor grading and seeding. Currently, it is estimated that the cost of the proposed work to be between $115,000 – 125,000. It is the understanding of staff that there is approximately $270,000 available for the City to perform this work. If an agreement on the work scope is reached, it is estimated that a contractor could be in place by mid to late September with the work being completed in October. The Committee recommended that staff move forward with a bid package. 5. PW 2011 – 43 Emerald Ash Borer Update Last month, the Committee asked for quotes for chemicals and injection kits to combat the Emerald Ash Borer. Staff has obtained one hard quote from the only vendor that is local, one from an online supplier and one directly from the company. John Deer Landscaping quoted $2,439.36; Tree Care Supplies.com quoted $2,826.29; and Arbor Jet catalog quoted $2,672. Not only was John Deer Landscaping the least expensive, they will also come to Yorkville and teach us how to properly administer the treatments. For this reason, staff recommends purchasing the treatment from John Deere Landscaping of Batavia. The Committee agreed. Additional Business Alderman Kot stated that he had received complaints regarding sporadic extended power outages. Administrator Olson noted that he had contacted ComEd and was waiting for a response back. Alderman Kot asked about the possibility of pedestrian crossing signs at Route 47 and Main and Route 47 and Hydraulic. Director Dhuse stated he needed to get in touch with IDOT because they would have to provide permission. Alderman Kot asked about the synchronization process of lights in Yorkville. Director Dhuse stated that all lights are timed and cleaned once a month. Alderman Gilson spoke about a complaint 6 he had received from a resident on West Washington. Director Dhuse stated he was aware of the complaint and that a member of his staff had already met with the resident. There be no further business, the Committee adjourned at 8:07pm. Minutes Respectfully Submitted by: Kristia RM Leyendecker Minute Taker 7