Public Works Minutes 2011 08-16-11
APPROVED 9/20/11
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, August 16, 2011 – 6:00 P.M.
COMMITTEE MEMBERS PRESENT
:
Alderman George Gilson
Alderman Diane Teeling
Alderman Jackie Milschewski
Alderman Larry Kot
OTHERS CITY OFFICIALS PRESENT
Mayor George Golinski
Bart Olson – City Administrator
Eric Dhuse – Public Works Director
Jeff Freeman – EEI
Brad Sanderson - EEI
Members of the Public Present:
Clark Kromenaker – Resident Sunflower Estates
Rhonda McKeever – Resident Sunflower Estates
Kathy Grubar – Resident Sunflower Estates
Stephen Shula – Resident Sunflower Estates
Connie Kollmeyer – Resident Sunflower Estates
Mark Kirk – Resident Country Hills
Jerry West – Resident Country Hills
Bob Creadeur – Resident Country Hills
Elizabeth Creadeur – Resident Country Hills
Citizen Comments:
There were no citizen comments at this time.
This meeting was called to order at 6:00pm. The minutes for the July 19, 2011, meetings
were unanimously approved as corrected.
New Business:
At this time, the Committee altered the agenda by moving up new business #2.
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2. PW 2011 – 54 Country Hills Drive and Greenfield Turn
Staff from EEI investigated the possible installation of yield signs at the
intersection of Country Club Hills and Greenfield. It was determined that
there is no signage control at the crossing, the intersection at Country Club
Hill and Greenfield does not appear to have any sight distance constraints
and appears to be “open”, there is a painted crosswalk across Country Hills
Drive, and the governing entity on traffic control signage, the Manual of
Uniform Traffic Control Devices (MUTCD) provides guidelines regarding
vehicular, bicycle and pedestrian traffic volumes including number and
angle, speeds, sight distances and reported crash experiences.
Staff quoted from the MUTCD which states “…the use of YIELD or STOP
signs should be considered at the intersection of two minor streets or local
roads where the intersection has more than three approaches and where one
or more of the following conditions exist:
A. The combined vehicular, bicycle, and pedestrian volume entering the
intersection from all approaches averages more than 2,000 units per day; B.
The ability to see conflicting traffic on an approach is not sufficient to
allow a road user to stop or yield in compliance with the normal right-of-
way rule if such stopping or yielding is necessary; and/or C. Crash records
indicate that five or more crashes that involve the failure to yield the right-
of-way at the intersection under the normal right-of-way rule have been
reported within a 3year period, or that three or more such crashes have
been reported within a 2year period.”
As there are no sight distance constraints and there does not appear to be an
accident history, this intersection does not appear to be a good candidate for
yield signs. Staff has provided an illustration, noting the location of the
intersection and the appropriate sections from the MUTCD.
The Committee agreed with staffs’ recommendation and determined that no
further action was required.
3. PW 2011 – 55 Windett Ridge Pedestrian Crossing Signs
Staff has investigated the possible installation of pedestrian crossing signs
and crosswalk on Windett Ridge Road approximately 263 feet east of
Claremont Court. It was determined that there is no signage control or
pavement marking control at the crossing, and the governing entity on
traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD) provides guidelines regarding vehicular traffic warning signs.
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Specifically, Section 2C.49 of the MUTCD would appear to apply to this
case. Although there does not appear to be any sign distance restrictions,
pedestrians or bicyclists could be unexpectedly entering the roadway.
Therefore, it would be not be inappropriate for the City to install signage on
both approaches to the crossing on Windett Ridge Road in accordance with
the MUTCD. A painted crosswalk does not appear to be required unless
the City would like to legally establish the crosswalk. Staff has provided an
illustration noting the location of the crossing and the complete section
from the MUTCD on warning and pedestrian crossing installation.
Administrator Olson has asked staff to perform a comprehensive review to
determine if other similar situations exist within the City. If so, those same
situations can be dealt with in a similar fashion. The Committee felt that
sign option W11-15 would be most appropriate for this area. Staff will
move forward with this proposed signage.
At this time, the Committee returned to the regular order of the agenda.
1. PW 2011 – 53 Sunnydell Lane and Greenfield Turn
Staff has investigated the possible installation of yield signs at the
intersection of Sunnydell and Greenfield. It was determined that there is no
signage control at the crossing, the intersection at Sunnydell and Greenfield
does not appear to have any sight distance constraints and appears to be
“open”, and the governing entity on traffic control signage, the Manual of
Uniform Traffic Control Devices (MUTCD) provides guidelines regarding
vehicular, bicycle and pedestrian traffic volumes including number and
angle, speeds, sight distances and reported crash experiences.
As there are no sight distance constraints and there does not appear to be an
accident history, this intersection does not appear to be a good candidate for
yield signs. In addition, yield signs are typically not used to aid pedestrian
crossings. A more appropriate approach to this intersection may be the use
of crosswalks. However, in this case, the sidewalks have not been installed
at all of the intersection leg’s, therefore, installation of the crosswalks are
not appropriate at this time. Staff has provided an illustration, noting the
location of the intersection and the appropriate sections from the MUTCD.
At this time, Chair Gilson asked if anyone present wanted to speak on this
issue. Residents expressed their concerns that the recommendation did not
account for the mitigating circumstances of adolescent bicycle traffic. The
location of a nearby park at the end of the cul-de-sac created a good number
of children bicycling in the area. Additionally, property at the intersection
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contributed to sight issues due to uneven topography as well as an empty
overgrown lot. Residents also noted that this area had become a cut
through for residents of Raintree and many times the speed limit was not
honored. It was the hope of the residents that a four-way stop would be
installed, as yield signs would probably be ignored.
The Committee discussed this request in light of other similar situations in
the City from the past. It was noted by one of the residents that the staff
recommendation was based on an existing standard but he felt the standard
provided only for minimum requirements. Administrator Olson noted that
the standards referred to by EEI were national standards that would hold up
in a court of law.
After additional discussion regarding engineering standards, the Committee
asked EEI to perform additional on-site evaluations, particularly during
times when children would most likely be present (i.e. before and after
school).
4. PW 2011 – 56 Pavement Management Study Presentation
Brad Sanderson of EEI, presented a Pavement Management Program
Overview. A Pavement Management Program is a decision making
process or system that helps municipalities make cost-effective decisions
concerning the maintenance and rehabilitation of their jurisdiction’s
pavements for which they are responsible in a systematic way. The
Pavement Management Program would include gathering roadway data and
inspection of roadways; the development of a database to record current
and past conditions; a budget tool to develop budget scenarios for future
expenditures; enable the City to prioritize roadway projects, and finally,
provide a method to convey plans to staff and the community. Mr.
Sanderson concluded his presentation by summarizing that this program
would 1) improve the efficiency of decision-making involving pavement
management activities; 2) develop multi-year program that can be easily
justified and communicated; 3) predict future conditions of pavement for
different levels of funding and show the effects of under-funded road
programs; 4) monitor progress; and finally, support requests to state
legislatures for additional funding for pavement maintenance and
rehabilitation activities.
Discussion followed the presentation regarding the amount of time for a
project like this to be completed as well as the cost for not only the
software but also the analysis and date entry. Mr. Sanderson stated that
they would provide a proposal that would address these issues. Alderman
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Gilson noted that he would like to see any road projects coordinated with
sewer projects, utilizing data from a previous study. Administrator Olson
stated that a proposal would be provided to the Committee at their next
meeting.
Old Business
1. PW 2011 – 47 Discussion and Update on the Flooding Issues in
Sunflower Estates
Jeff Freeman of EEI, reviewed the information provided to the committee
at last months meeting. The proposed solution to the flooding and drainage
issues would be a large diameter storm sewer to convey flow to south
detention pond. The estimated construction cost would be $107,000.
Chair Gilson asked if anyone present wanted to speak on this issue.
Residents commented on the fact that the current system was designed for a
10 year rain event; however, the flooding was happening more frequently.
Additionally, the severity of the flooding prevents residents from being able
to drive their vehicles out of the neighborhood. Further discussion ensued
around the proposed location of the new drainage pipe and compliance with
Illinois Drainage Law. Further more, the Committee discussed the cost of
the proposed project and the lack of available funding. Director Dhuse
stated that it may be possible for some of the work to be completed by the
Public Works department and some materials could be changed which
would decrease the cost. The Committee requested a revision of the
proposal base on Director’s Dhuse suggestions be brought to the next
committee meeting.
2. PW 2011 – 48 Discussion and Update on Road Maintenance on
Tommy Hughes Way and Saravanos Drive
Director Dhuse informed the Committee that the pot holes had been filled
and a paver was on-site to complete the road. It was noted that the property
owner had provided an aerial photo depicting the exact area that would be
paved. Administrator Olson stated that the owners of Tommy Hughes Way
and the proprietor, with whom there is supposed to be a maintenance
agreement, are still discussing responsibility for the road maintenance.
Chair Gilson requested that staff find out who was going to handle the road
and when it would be done.
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3. PW 2011 – 52 Windett Ridge Mowing Update
Administrator Olson told the Committee that 170 tickets had been issued
and the matter would be before the Adjudicator next Wednesday. If the
property owners did not show, liens would be issued. Chair Gilson
informed the Committee that he had been contacted to negotiate with the
property owner and he declined to participate.
4. PW 2010 – 31 Kendall Marketplace Development/Infrastructure
Update
Staff has developed a preliminary plan for stabilizing the site and seeks
concurrence from the City prior to proceeding with completing the work. The
proposed scope of work generally consists of curb and gutter installation, HMA
removal, HMA installation at entrances, aggregate placement, and minor grading
and seeding. Currently, it is estimated that the cost of the proposed work to be
between $115,000 – 125,000. It is the understanding of staff that there is
approximately $270,000 available for the City to perform this work. If an
agreement on the work scope is reached, it is estimated that a contractor could be
in place by mid to late September with the work being completed in October.
The Committee recommended that staff move forward with a bid package.
5. PW 2011 – 43 Emerald Ash Borer Update
Last month, the Committee asked for quotes for chemicals and injection kits to
combat the Emerald Ash Borer. Staff has obtained one hard quote from the only
vendor that is local, one from an online supplier and one directly from the
company. John Deer Landscaping quoted $2,439.36; Tree Care Supplies.com
quoted $2,826.29; and Arbor Jet catalog quoted $2,672. Not only was John Deer
Landscaping the least expensive, they will also come to Yorkville and teach us
how to properly administer the treatments. For this reason, staff recommends
purchasing the treatment from John Deere Landscaping of Batavia. The
Committee agreed.
Additional Business
Alderman Kot stated that he had received complaints regarding sporadic extended power
outages. Administrator Olson noted that he had contacted ComEd and was waiting for a
response back. Alderman Kot asked about the possibility of pedestrian crossing signs at
Route 47 and Main and Route 47 and Hydraulic. Director Dhuse stated he needed to get
in touch with IDOT because they would have to provide permission. Alderman Kot
asked about the synchronization process of lights in Yorkville. Director Dhuse stated that
all lights are timed and cleaned once a month. Alderman Gilson spoke about a complaint
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he had received from a resident on West Washington. Director Dhuse stated he was
aware of the complaint and that a member of his staff had already met with the resident.
There be no further business, the Committee adjourned at 8:07pm.
Minutes Respectfully Submitted by:
Kristia RM Leyendecker
Minute Taker
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