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Plan Commission Minutes 2011 07-13-11 APPROVED 10/12/11 UNITED CITY OF YORKVILLE PLAN COMMISSION Library Historic Room Wednesday, July 13, 2011 7:00pm Commission Members in Attendance: Chairman Tom Lindblom Charles Kraupner Clarence Holdiman Sandra Adams Michael Crouch Jeff Baker Art Prochaska Absent: Jane Winninger, Jack Jones Other City Staff Krysti Barksdale-Noble, Economic Development Director Other Guests Attorney Dan Kramer, Matt Schury-Kendall County Record Chairman Tom Lindblom called the meeting to order at 7:00pm. Roll call was taken and a quorum was established. Mr. Lindblom welcomed Art Prochaska to the committee. Previous Meeting Minutes - June 8, 2011 The minutes were approved on a motion by Kraupner and second by Holdiman. Voice vote approval. Citizen’s Comments None Public Hearings 1.PC 2011-04 United City of Yorkville, Kendall County, Illinois, is proposing to amend Title 10, Chapter 14, Section 11 of the Yorkville City Code to provide regulations as to the application process and withdrawal of applications in the Yorkville Zoning Ordinance. A motion was made by Adams and seconded by Crouch to open Public Hearing PC 2011-04. Unanimous voice vote approval. Ms. Barksdale-Noble gave an overview of this proposed amendment and said the City is amending the zoning code related to the administrative enforcement of the zoning code. The City staff has been reviewing old files of developer applications in an effort to clean up the files. In some cases, deposits or review fees are still being held and all applicants were contacted. No policy has been in place, so an amendment has been drafted to refund the money. 1 If an application is incomplete, the applicant is notified about the deficiency and they are given a 90-day timeline. If there is no response to the written request, the application will be cancelled if dormant for 6 months. This matter has already been presented to the Administration and Economic Development Committees and they are comfortable with this proposal. A motion was made by Prochaska and seconded by Adams to close the Public Hearing. Voice vote approval. In response to an inquiry by Mike Crouch, Ms. Barksdale-Noble said the funds are being held in an interest-bearing account. Any application fees go into the General Fund and other deposits are placed into separate accounts. Crouch also asked how many of the applicants are in bankruptcy. Several of them are currently in bankruptcy and were not aware there was money being held. Ms. Barksdale- Noble said the City will not become involved in any bankruptcy proceedings in these cases. She said this policy just applies to applications. Mr. Baker was concerned about subdivisions with unfinished streets and sewers. Those expenses are covered by separate deposits or securities. Ms. Barksdale-Noble said application money cannot be held for another purpose such as unfinished work. Prochaska asked about administrative costs and whether they can be recouped. Deposits go towards any out of pocket fees the City incurs such as Public Hearings. Action Item Kraupner made a motion to approve the text amendment for Title 10, Chapter 14, Section 11 and Adams seconded the motion. Crouch asked if action could be taken since no “action item” was listed on the agenda. This is permissible. Roll call: Holdiman-yes, Crouch-yes, Kraupner-yes, Adams-yes, Baker-yes, Lindblom- yes, Prochaska-abstain. Motion passed. Old Business 1.Update on PC 2011-02 United City of Yorkville is proposing to amend Title 11, Chapter 1, Section 4 of the Municipal Subdivision Control Ordinance to revise the definition of “Subdivision” as it relates to the enumerated instances for which a plat is not required. Ms. Barksdale-Noble said there was a request for additional information at the last meeting to provide a definition of “re-subdivision”. At the Council meeting, the Subdivision Control Ordinance was amended as recommended by staff, however, without separating “subdivision” and “re-subdivision” as recommended by this Commission. New Business 1.PC 2011-03 Alfred and Jacqueline Jongejan have filed an application with Kendall County, Illinois requesting a Special Use for a Bed & Breakfast establishment in the County. The property consists of approximately 2.4 acres and is located at 7336A Route 34 in Bristol Township. 2 Attorney Dan Kramer was present to represent the petitioners, the Jongejans. They have purchased a mansion on Route 34 for a bed and breakfast. They will not be making any changes to the outside, however, on the interior, they will make it handicapped accessible and make other upgrades. The petitioners will be living in a cottage near the home. The property is across from the City boundaries and the petitioners wish to work with the City and be included in Yorkville literature. They already have a positive recommendation from Bristol Township. Action Item i.Mile and ½ Review A motion was made by Crouch and seconded by Kraupner to recommend approval for this Special Use request. Roll call: Crouch-yes, Kraupner-yes, Adams-yes, Baker-yes, Holdiman-yes, Prochaska- abstain, Lindblom-yes. Motion passed. Additional Business Krysti provided an update on the building code update. A Public Hearing was held at City Council the previous night and the City is moving forward with the revisions. She said the update could affect some of the Plan Commission decisions. There was no further business and the meeting was adjourned on a motion by Kraupner and second by Adams. Voice vote approval. Meeting adjourned at 7:22pm. Minutes respectfully submitted by Marlys Young, Minute Taker 3