Park Board Minutes 2011 05-12-11 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560
Park Board Meeting Minutes
Parks and Recreation Administration Office
7:00 p.m.
May 12, 2011
Call to Order: Deb Horaz, Vice-President, called the meeting to order at 7:05 p.m.
Roll Call: Deb Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Vickie Coveny-Yes; Kelly
Sedgwick-Yes
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Superintendent of Parks— Scott Sleezer
• Superintendent of Recreation —Tim Evans
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman (arrived 7:10 pm)
Public Comment:
None
Presentations:
None
Approval of Minutes:
April 14, 2011*
Deb Horaz asked for a motion to approve the meeting minutes of April 14, 2011. Seaver Tarulus
made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved
by voice vote.
April 28, 2011*
Deb Horaz requested that moving forward, the following name references be followed in the
narrative transcription of the board minutes:
• First occurrence of a board member, staff, or guest: First and last name
• Following occurrences: Last name
• Board member(s) or member(s): the Board
There was one correction in the list of guests attending the meeting:
• Dave Rushton, GHC, Yorkville s/b Dave Rushton, GKC
Deb Horaz asked for a motion to approve the meeting minutes of April 28, 2011, as amended. Amy
Cesich made the motion and Seaver Tarulis seconded the motion. The motion was unanimously
approved by voice vote.
Park Board Meeting
May 12, 2011
Page 2 of 4
Bills Review:
Bill list*
Bill list— FY 11*; Bill list— FY12*
The Board reviewed the bills lists. Tim Evans answered questions regarding what items were sold
in the REC Center.
Deb Horaz asked for a motion to approve the bills list. Vickie Coveny made the motion and Kelly
Sedgwick seconded the motion. The motion was approved by roll call vote: Deb Horaz-Yes; Seaver
Tarulis-Yes; Amy Cesich-Yes; Vickie Coveny-Yes; Kelly Sedgwick-Yes
Old Business:
Riverfront Park Use Policy*
Bart Olson reviewed the changes requested by the Board in the Riverfront Park Use Policy (included
in the agenda packet). Sections 2 and 3 were written incorporating comments from the Park Board.
This language could be inserted into the current Park Reservation policy or approved as its own
policy.
After lengthy discussion and input from Olson, the Board concluded that the Riverfront Park Use
Policy should be folded into the Park Reservation Policy. Horaz commented that new aldermen
should review the policy. Olson advised that all aldermen will be able to review the policy at City
Council.
The Board recommended folding the Riverfront Park Use Policy into the Park Reservation Policy
and bringing it to City Council for approval. Scott Sleezer commented that going forward; changes
to the policy could be made and approved by the Board when necessary.
Olson will fold Riverfront Park Use Policy into Park Reservation Policy. Olson will bring policy to City
Council for approval.
New Business:
April 2011 Budget Report— Discussion
Olson reviewed the April 2011 budget figures in the agenda packet. Discussion followed. Evans
reported he received the REC Center real estate tax bill and noted it was $7,000 higher than last
year. The assessed value of the property did not increase. Evans also commented that the REC
Center is getting more people in the door. Staff is doing a good job of monitoring everyone coming
and going through Center.
Sedgwick advised that he uses www.Sportsvite.com for his sports leagues. He recommended that
Evans look at the website to use at REC Center. Evans will check software and determine whether
it would be a good tool to use at REC Center.
Park Board Meeting
May 12, 2011
Page 3 of 4
Old Business:
Strategic Planning
Tabled
Additional Business
• Olson advised that Geneva Kayak told him they are in the process of increasing their
insurance to $2 million as required in the RFP. To date, Olson has not received the updated
insurance certificate.
• Horaz said there were comments at City Council from new aldermen regarding a playground
at Riverfront Park. Olson commented that a new playground at Riverfront Park could be
planned for in the budget. Coveny did not want to spend that kind of any money in one park.
Discussion followed. It was suggested that when Laura Schraw returned from medical leave,
that she conceptualize a drawing with options to put in less expensive playground equipment
and doing it in phases. There was additional discussion regarding volunteer build and
getting private donations. Sleezer commented that safety is always a consideration.
• Sleezer advised that out of budget necessity, playground equipment has not been
addressed. He will put together a report on the number of playgrounds, age, etc. and bring
to the next meeting.
• Further discussion followed regarding River City Roasters leasing the back half of the
building at Riverfront. Sleezer will contact River City Roasters regarding additional ideas for
space at Riverfront. Creative Kernels will have a booth at Kayak Attack.
Old Business: Continued
Strategic Planning
Tabled
Reports:
Director's Report
• Kayak Attack is Saturday, May 14, 2011
• Paddlers are on the river and signs have been posted.
• Olson reported that the erosion in the chute will be fixed by the contractor.
o Extended contract to finish chute in September
o Engineers said there may be a way to do temporary closures
o They may have to replant rocks, soil, and seed
• Bridge awarded to a contractor—no closure of chute required
• The Record will come to take photos of the bridge— large crane on riverbank
• Bridge construction will begin in July or August.
Park Board Meeting
May 12, 2011
Page 4 of 4
Recreation Report
Written report in agenda packet. Additional comments were as follows:
• Evans explained the REC Center report in the agenda packet was for information purposes
to show how many people are coming through the Center. Horaz requested a summary
report from Evans. Evans will e-mail summary report to Board as requested.
• Discussion followed on repair/replacement issues coming up
o HVAC - $30,000 —2 units —tied into lease negotiations
o Equipment is getting older— had a-mails about this. For example, Stairmaster is old —
needs repair
o Board wanted an estimate of how much equipment needs to be replaced; equipment
leasing options were discussed.
o Olson will put together numbers for the rest of this term regarding running costs.
• REC Center appraisal still pending
• Volunteers needed for summer events—thank you for those who have volunteered
• Bike Trail donations —suggestion to put digital thermometer on Facebook
• Zumba classes going very well — plan to offer more classes
Parks Report
• Kayak Attack— May 14, 2011
o VIP section will be open from 11 am to 1 pm; Sleezer invited board to comedown and
enjoy the activities. There will be raft rides down the river; a DJ; speeches at noon
• A truckload of Turface was purchased —charges will be on the next 2 bill lists
o Sleezer advised Turface is necessary and helps for playability and with rain —
typically, this product is purchased in March/April, but because of budget constraints,
it was put in the May bills.
• Park employees are on flexible schedules. Therefore, the public may see park vehicles
around at all times of the day. Sleezer and Evans are aware of staff schedules.
• Tournaments are scheduled every weekend until end of August.
Parks Designer Report
No report
Adjourn Meeting:
Deb Horaz asked for a motion to adjourn the regular meeting at 8:10 p.m. Vickie Coveny made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: May 26, 2011
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman