Park Board Minutes 2011 01-27-11 4Q
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-43§`
Park Board Meeting
Parks and Recreation Administration Office
7:00 p.m.
January 27, 2011
Call to Order: Ken Koch called the meeting to order at 7:05 p.m.
Roll Call: Ken Koch —Yes; Debbie Horaz—Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Mark
Dilday—Yes; Vicky Coveny—Yes; Kelly Sedgwick—Yes.
Introduction of City Officials and Staff:
• Recreation Manager—Tim Evans
• Parks Superintendent- Scott Sleezer
• Park Designer— Laura Schraw
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman
Guests:
Robyn Sutcliff— City of Yorkville, Ward 3 Alderman
Gary Golinski — City of Yorkville, Ward 2 Alderman
Public Comment:
None
Presentations:
None
Approval of Minutes:
Park Board meeting—April 22, 2010*
Ken Koch asked for a motion to approve the minutes of the April 22, 2010, meeting. These minutes
were not approved in 2010. Kelly Sedgwick made the motion and Debbie Horaz seconded the
motion. The motion to approve the minutes was unanimously approved by voice vote.
Bills Review:
Bill list*
Members reviewed the bills list. There were questions regarding the truck accident expenses —the
bill was paid and we will be reimbursed by the insurance company. Our deductible is $1,000, but
the bill was covered 100% with zero out of.pocket expense. Members discussed that it would be
worthwhile for.the city to have a licensed HVAC staff member to make repairs. There was further
discussion regarding ASCAP, basketball league t-shirts and jerseys (part of basketball fee) and DOT
expenses from Rush-Copley for City CDL driver random drug testing.
Ken Koch asked for a motion to approve the bills list. Vicky Coveny made the motion and Seaver
Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Debbie
Horaz—Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Mark Dilday—Yes; Vicky Coveny—Yes;
Kelly Sedgwick—Yes.
Park Board Meeting
January 27, 2011
Page 2 of 5
Old Business:
Strategic Planning:
Ken will give Bart the list of strategic planning items he has gathered. There are six items—
Budget is the first item.
• 2009 City audit is complete
Office building use
Discussion followed regarding the itemized costs to move the south preschool to the Park &
Recreation Administration Building.
• Paint administration building for preschool - $200.00
• Paint preschool building for public use - $200.00
• Mulch part of the parking lot at the administration building for a playground - $1,200.00
• Additional play equipment for children - $500.00
• Total cost: $2,100.00
The above costs were not approved and the plan will be revisited at the next meeting. There was
lengthy discussion regarding storage at the Park & Recreation Administration Building and the blue
public works building. Scott advised that the preschool is excited about the pending move. Ken
requested to see utilization plans for the current preschool building. Scott advised that the building
currently housing the preschool would be used as a rental. He advised that the intent is to provide a
daily rental to both public and private groups. The draft rental agreement will be brought to the next
meeting for review.
Riverfront Park design
Laura distributed a color copy of the Riverfront Park design and an extended discussion followed
regarding the project design and plan.
Project timeline
• The Bicentennial Riverfront Park's Whitewater Canoe/Kayak Chute is expected to be
completed by IDNR by May 31, 2011. They expect to begin Phase III of the pedestrian
bridge installation this summer.
Tentative project review timeline
• January 25— Park board review of design and comment for additional elements
• February 8—City Council review of design and comment for additional elements
• February 10 —6:00 p.m. — Public meeting on park design prior to park board meeting
• February 24— Park design revisions to park board
• March 10 — Park design revisions to City Council
Park Board Meeting
January 27, 2011
Page 3 of 5
Additional grant applications for park site
• No further information received regarding Boat Access and Development Grant to add boat
launch and access drive/parking lot or EPA 319 grant to upgrade asphalt parking lot to eco-
pavers
• Both grants deal primarily with parking and NOT park development
2010 OSLAD grant review
• Members discussed the current application and scoring system. Recommendation was to
apply again.
Existing design review
• Lengthy discussion on design and cost.
o Existing large shelter will remain, but the brick stairs are beginning to fall apart and
need to be replaced with new stairs.
o Playground equipment, nearing 15 years of use, is at the end of its life cycle. The
playground is scheduled to be removed this winter.
o Relocating playground will allow old playground area to become a civic lawn for
various events.
Additional elements requested
• Changing stations—check on cost of Port-O-Let
o Ask paddling associations whether they would be interested in making donation for
changing house —could put their name on a plaque acknowledging donation
• Showers to rinse off
Budget
• Grant budget to be revised after consensus on park design. The City would apply for
maximum reimbursement of$400,000 and again use Corlands property as the acquisition
match.
Plan Revisions
• Staff is requesting that we openly discuss any additional park design suggestions and set a
public hearing for February 10, 2011, at 6:00 p.m. before the park board meeting. Members
were in agreement to have a public hearing.
New Business:
Budget reports— December 2010
• Members discussed the budget report included in the packet.
o Requested that Bart put together a budget to include expenses and revenue at the
start of the REC Center.
• There has been no discussion regarding a rent reduction at the REC Center. Members
agreed that if the rent was lowered, that money could be spent in repairs.
Park Board Meeting
January 27, 2011
Page 4 of 5
Reports:
Director's Report
No report
Recreation Report
Tim indicated that the REC Center is moving in the right direction to provide not only memberships,
but other services. He reported on items below:
• Winter Open House—January 14-17 (Fri-Sat-Sun-Mon). Good turnout—41 new members
signed up. Everything went well.
• Family fun night—250-300 people
• Looking into CPR certification for employees —could then offer classes and training to city
staff.
• March 30 — Movie day
• May 13—Senior Health Fair(aimed to get seniors comfortable coming to the REC Center)
• Family swim night- $5
• Good amount of teams come in to play basketball
• Want to let the public know that the REC center provides an important service to the
community.
• Met with high school to hold post prom at REC Center
o Want to plan more teen age activities
• Pool rentals—there is always a lap lane open
• The front desk is aware if the small gym is rented.
Parks Report
Scott reviewed the written report in the agenda packet. He indicated that staff does double-duty, i.e.
snow removal. Further comments follow:
• Scott indicated that he is at the REC Center daily to address any issues and maintenance
problems. Scott, Tim, and Laura work closely together on projects and their teamwork is
important to the success of the REC Center.
• REC Center members are commenting that they can see changes and like it.
• Discussed turf in parks —fertilizer and weed control; fertilizer cut out of budget
Parks Designer Report
Written report in agenda packet. Additional comments:
• Questions regarding the bid from last meeting — Bart e-mailed out late afternoon— Laura
followed up.
• Bids will be open Monday for the equipment for Raintree— Laura will bring to next board
meeting.
• Park Board Meeting
January 27, 2011
Page 5 of 5
Additional Business:
• Alderman Sutcliff asked about projects for minor/school-age students. Scott informed her
that minimum age for park jobs is 17 years old.
• General community discussion.
• Discussion regarding Kiosks for Riverfront Park and other parks to provide information to
visitors
• Laura said we can print signs and laminate them. Look at someone from Chamber to put
together updated map.
• Parking lot map— restaurant list with names and addresses.
• Location of Governor's Hometown Award — put something there.
• Chamber should sponsor this— if they don't do it, Parks and Recreation can do it.
• More information should be put on Yorkville website—include maps.
• Since the State will not have a website for Riverfront Park, members recommended
developing a website that will showcase the park and include the different activities and
services offered.
• Tubing —start in Aurora, Montgomery, Oswego and work down.
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 9:05 pm. Deb Horaz made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: Thursday, February 10, 2011
*items needing Board approval or recommendation
Respectfully Submitted By.
Louise A. Beukelman