Library Minutes 2011 01-10-11
APPROVED W/ CORRECTIONS
2/14/11
Yorkville Public Library
Board of Trustees
Monday, January 10, 2011
902 Game Farm Road
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Wilkinson-absent, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Brookins-absent,
Frisch-yes, Lindblom-yes, Johnson-absent.
Also present: Library Director Michelle Pfister
Recognition of Visitors –
Tony Scott--Kendall County Record, Mariann Manthei--Friends of the Library, JoAnn
Gryder
Amendments to the Agenda –
President Gambro said she wished to discuss building
and associated capital purchases. A computer support person will also be discussed later.
Minutes –
December 13, 2010
Mariann Manthei’s report should be placed under “Report of the Library Director” rather
than under “Staff Comment”. Zach Frisch made a motion to approve the minutes as
corrected and Carol LaChance seconded the motion. Voice vote approval.
Correspondence –
None
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
Sandy Lindblom summarized the report as follows:
1.Received real taxes in amount of $31,000-plus
2.Per capita grant in amount of $17,000 was received
3.Page 2: total revenue is $51,226.97
4.Library bond of $234,562 and $180,900 was paid
5.Total expenses of $497,651.36
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Detail Board Report highlights:
1.$15,540 for service agreement with 3M
2.Michelle ordered 20,000 stickers for book ID tags at $.80 each and tags for the
checkout system at $.30 each
3.1,000 cases were ordered for DVD’s and CD’s
4.$240 quarterly invoice for fire monitoring
5.Invoices for $262 and $365 for AT&T were for T-1 lines, actual phone line is
$64.39
6.Page 4: annual fire inspection from Fox Valley Fire & Safety for $595
7.Page 6: $276.92 for divider rods for music collection
8.Large Nicor bill due to cold weather
9.Page 8: $125 for half of cost of Library program that Friends is organizing
10.Page 8: elevator maintenance
11.Locksmith repaired front door for $64
12.Total of $56,532.60 for invoices
Payment of Bills
Gail Gaebler moved to pay the invoices in amount of $56,532.60 and payroll in amount
of $43,760.23. Carol LaChance seconded the motion.
Roll call vote: Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes,
Lindblom-yes. Passed 6-0.
Report of the Library Director
1.14,557 total circulated items
2.51 new patrons
3.493 items added to collection
4.Two books were discussed at the holiday party
5.Eight people attended the Friends of the Library meeting
6.Mariann Manthei reported on the Pepsi project and the alleged scam in the voting
process. The Friends will try to find funds regardless of the outcome. She also
reported that the upcoming Civil War show will be publicized soon.
7.Gail Gaebler complimented the Friends group for being so active.
8.The Library will sponsor a program called ‘Organizing for Everyone”.
Participants must register.
9.Kids’ programs and bedtime story hour going well
10.Michelle spoke with the attorney about an expanded Library sign that could be
paid for from development funds. However, due to economy she felt timing
might not be right.
11.Library has new on-line newspaper called Yorkville Patch
12.Four proposals received for computer tech support. The preferred company,
Yorkville PC, can also do web design and has a local office. They will be called
as needed, about 2-3 hours a week.
City Council Liaison –
no report
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Standing Committees
Policy
The Policy Committee met prior to the regular Board meeting. It was noted that Zach
replaces Reggie Brookins on this committee. Gail reported 2 items were discussed:
1) using the tax bill method for charging non-resident Library fees and 2) possible fees
for computer services.
1) Non-resident Library fees:
Ms. Gaebler said that if tax bills are not available for Library patrons, information can be
found on the computer by library staff and the rate is then calculated. Non-resident
patrons receive the same benefits and the committee felt this was a fair manner. Michelle
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said that Oswego uses this method and she suggested a May 1 start date. A renter’s fee
was also discussed and it was suggested to charge 15% of their monthly rent.
The Policy Committee recommended the tax bill method of calculating a non-resident
library card cost and a motion was made by Gail Gaebler to adopt this method beginning
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May 1. Zach Frisch seconded the motion. No discussion. (Policy attached to official
minutes).
Roll call vote: Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes,
Gambro-yes. Passed 6-0.
2) Fees for Computer Usage
Michelle explained the discussion about Library computers. Currently, anyone with an
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Illinois library card can use the computers for 3 hours. If a patron has card, they can
use a library computer for 15 minutes express. For a fee of $5, a non-card holder can use
the computer for 3 hours, paid in advance. There is also a limit of 3 hours per day. It
was noted that the Library also has wireless service for those who have their own
computer.
Bob Allen suggested trying this for a couple months to examine the usage by non-card
holders. Sandy said she liked Bob’s idea of a trial run and said the Board could make a
policy and revoke it if not working.
Carol LaChance moved to adopt the computer policy and Zach seconded this motion.
Roll call vote: Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes, Gambro-yes,
Gaebler-yes. Passed 6-0.
Unfinished Business
Building Update
Michelle reported that city workers damaged a fence while removing snow. This will be
fixed in the Spring.
New Business
President Gambro said the Board was still vague on what would constitute a capital
purchase. Ms. Gambro said potential purchases need to be put in writing, so Michelle
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will ask the attorney for a written explanation of approved expenditures from the building
and development fees.
Additional Business
--Michelle gave a demonstration of the new pull-down screen in the meeting room and
said there is also one in the historical wing.
--President Gambro presented a book purchased in honor of past President Jo Ann Gryder
for her Library service from 2001-2010. Ms. Gryder thanked the Board.
--President Gambro said that Board member Reggie Brookins has possibly moved from
the area. There was a brief discussion.
There was no other business and the meeting was adjourned at 8:08pm.
Minutes by Marlys Young
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