Library Minutes 2011 07-11-11
APPROVED W/ CORRECTIONS
8/8/11
Yorkville Public Library
Board of Trustees
Monday, July 11, 2011
902 Game Farm Road – Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by Barb Johnson
Roll Call:
Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-absent, Gaebler-yes, Allen-yes,
LaChance-absent, Chacon-absent, Somerlot-yes.
Also present: Library Director Michelle Pfister
Recognition of Visitors –
Mariann Manthei, Friends of the Library, Alderman Rose Spears, City Finance Director
Rob Fredrickson, City Liaison Carlo Colosimo
Amendments to the Agenda –
Ms. Gryder asked to add a discussion of the Library meeting hours and have the Library
stay open until 8:30 on Monday nights to allow for use of the boardroom. It was
mentioned that this had been discussed in the past as well.
Minutes –
June 13, 2011
Sandy Lindblom questioned the costs of bonding Library officials, however, Michelle
confirmed the numbers were correct. One typing error will be corrected. A motion was
then made by Ms. Gaebler and seconded by Ms. Lindblom to approve the minutes with
that correction. Voice vote approval.
Correspondence –
Library Director Pfister read a resignation letter from Board member Zach Frisch. New
Board member Judy Somerlot was welcomed to the Board.
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
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1.Treasurer Lindblom reported the City is using a new format in the reports
provided.
2.A large amount of money was received from taxes
3.Trustee Allen questioned a “principal payment” not made (shown on page 5). Mr.
Fredrickson said this is the way the debt service is set up and an interest payment
is made each year in June. The second interest payment is made in December
along with principal.
Invoices:
1.Treasurer Lindblom said an invoice for Baker & Taylor was shown as
miscellaneous, however, in the future it will be coded to development book fees.
2.Page 2: $893 for renewal of bonding for Ms. Pfister
3.Page 3: $180 charge for Weblinx—PALS previously handled the Library email,
however, by the end of July, the Library must switch to a new system. A new
website is also being designed.
Payment of Bills:
Motion:
Ms. Gryder moved to pay the payroll in the amount of $38,492.76 and invoices
in the amount of $12,408.10. Ms. Somerlot seconded the motion.
Roll call vote: Johnson-yes, Gryder-yes, Gaebler-yes, Allen-yes, Somerlot-yes,
Lindblom-yes. Unanimous approval.
Report of the Library Director
1.16,127 items were checked out in June
2.194 new patrons
3.239 items were added to the Library collection
4.A “going green” tip is being added to Facebook every week, prizes are being
given for adult summer reading program
5.Mother/daughter book club started
6.Teens attended lit fest in Chicago
7.New library system as of July 1, called RAILS (Reaching Across Illinois
Libraries). Yorkville is connected with most libraries in northern Illinois.
8.The brick work outside the building will be started soon
9.Bart Olson reported that development fees cannot be used to replace library
ceiling fans or the framed pictures the Board discussed last month. Resident
Susan Kritzberg will pay for 2 pictures at a cost of $160 each.
10.The per capita grant request is being prepared (it was noted that no money has
been received from last year yet).
Friends of the Library:
1.Mariann Manthei reported preparations for the annual book sale. “Friends” are
handing out notices at garage sales asking for donations of leftover books.
2.A handmade quilt was donated by Darlene Mount and will be raffled with the
proceeds to be used for book purchases.
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City Council Liaison
At the last Library meeting, development impact fee restrictions were discussed. Mr.
Colosimo said he spoke with the City Administrator Olson and the City Attorney to
develop creative solutions to use the available funds.
There are currently 2 ways to obtain the impact fees: 1) through City ordinance (the most
restrictive) and 2) through annexation agreements. The current balance of $293,000 in
the impact fees was acquired through City ordinance. A revised copy of the City
ordinance was presented and it will be discussed at the next Administration committee
agenda. An amendment to the language is being proposed to open up the spending
ability.
Improvements will be made to Game Farm Road and near the entrance to the Library.
The City could possibly bill the Library for the driveway and entryway work. An inter-
governmental agreement could be drafted for a transfer from the General Fund to the
Library in the same amount. This would free up funds acquired in the past. Ms. Johnson
said the Finance Committee should discuss this possible solution. The roadwork will not
be done for 2-3 years so there is ample time.
Standing Committees
Personnel
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Ms. Johnson said she had met with Library Directory Pfister on June 19 to review Ms.
Pfister’s evaluation. Chairman Gambro will be asked to sign the document.
Finance
The Finance Committee will meet August 8 at 6pm.
Unfinished Business
Ordinance for Building Development Fees
This was previously presented by the Library Liaison.
New Business
Election of Officers
Ms. Gryder moved to accept the slate of officers nominated last month:
President-Beth Gambro
Vice President-Barb Johnson
Secretary-Gail Gaebler
Treasurer-Sandy Lindblom
Ms. Somerlot seconded the motion. There was unanimous voice vote approval.
Committee Assignments
The committee assignments were also announced.
Library Hours
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Ms. Gryder commented on the library hours and said the boardroom currently cannot be
used due to the Open Meetings Act coupled with the fact that the Library closes at 7pm.
One suggestion was to meet earlier and another was to have longer hours on meeting
nights.
Comments from other Trustees included, need consistent library hours, greater costs to
have staff present later. Ms. Gryder suggested shifting employee hours on those nights.
This matter will be discussed at the next meeting to include other Board members’ input.
There was no other business and the meeting adjourned at 7:45pm by general consensus.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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